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1995 AUG 15 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted
and listed agenda items
The Public can participate in the discussion of any item listed on the Agenda To facilitate your
presentation, please place a check mark ✓ beside each item you would like to address on the
Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting Any other
item not listed on the Agenda that is within the Jurisdiction of the City Council may be directly
addressed during Public Communications
Before speaking to the City Council, please come to the podium and give- Your name and
address and the organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the
City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2.00
p in the prior Tuesday) The request must include a brief general description of the business to
be transacted or discussed at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City
Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the Qty to make reasonable airangeinents to ensure accessibility to
this mcetuig
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
August 153, 1995 - 5:00 PM
PUBLIC COMMUNICATIONS - (Related to (Sly Business Only) - 5 ninute Unit per person, 30 ninute
hrrit total)
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the
Brown Act (Government Code Sec 54950,!l sQq) for the purposes of conferring with the
City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or
existing litigation; and /or discussing matters covered under GoVt Code section 54957
(Personnel), and/or conferring with the City's Labor Negotiators as follows:
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code Section 54956.8) -
None
CONFERENCE VMM LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code Section
54956.9(a))
1 City of B Segundo v L A County Flood Control Distnct, LASC Case No YC 018984
2 Sunlrrierfield Tax Litigation, Case No BC 106640
3 Chaffin v Gty of B Segundo, USDC Case No CV94 4444AWf(BQRx)
4 Hanson vs Gty of FJ Segundo et al, USDC Case No CV94- 8264DT (BQRx)
5 avian v Gty of B Segundo, Case No BC 122791
6 Skanch v City of B Segundo, LASC Case No YC 023866
7 United States v Montrose Chemical Corporation , et al No CV 90- 3122- AAH(JRx)
8 Klroy Airport Assoc etc v Gty of FJ Segundo, LASC Case No BS034343
9 City of B Segundo v LAX, LASC Case No BC130859
"° 002
10 B Segundo Auto Body v Vest Basin Municipal Water District and Gty of 8 Segundo, Case
No YCO23740
11 Gty of 8 Segundo v Omnsky, Case No 95502002
12 Jon/Dave Prescott v Gty of B Segundo, Case No 9550
13 B Segundo Senior Citizen Housing Corp Board v Gurrnch, Munapat Ct Case No 95L 02955
14 Marion v Gty of B Segundo, Case No BC049301
15 Allison v Gty of B Segundo, LASC Case No YCO21971
16 Hinchman v Qty of B Segundo, Case No YCO23033
17 Fragale, et al v Qty of EI Segundo, Case No YCO23177
18 Miner v Qty of B Segundo, VVCAB Case No 93 NOR 195454
CONFERENCE WTH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Govt Code 54956 9(b) 31 potential
cases (no further public statement is required at this time), Initiation of litigation
pursuant to Gov't Code Section 54956 9(c) 3 matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code Section 54957) None
CONFERENCE WTH CITY'S LABOR NEGOTIATOR - (Govt Code Section 54957 6)
3 matters Bob Hyland, Human Resources Director, re Employee Organizations
General Employee Association, Police Officers Association, and Supervisory &
Professional Association
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
PUBLIC COMMUNICATIONS - (Related to Chy Business Only - 5 mirwAs limit)
I� x:77:7: 'L_iL�►`1>r
POSTED:
DATE
TIME
NAME
003
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
The Public can participate in the discussion of any item listed on the Agenda To facilitate your presentation, please place a
check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the
start of the meeting Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be
directly addressed during Public Communications
Before speaking to the City Council, please come to the podium and give Your name and address and the organization you
represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Wtitten Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting
In compliance with the Amedcans with Disabilities Act, if you need special assistance to participate in dds meeting, please contact City Clerk 607 -2208
Notification 48 hours prior to the meeting will enable the City to nuke reasonable arrangement; to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 15, 1995 - 7:00 P.M.
Next Resolution # 3934
Next Ordinance # 1238
CALL TO ORDER
INVOCATION - Rev John Svendsen, First Baptist Church
PLEDGE OF ALLEGIANCE - Councilman Switz
PRESENTATIONS - NONE
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute
limit total)
1 Discussion by a representative of the Community Economic Council (CEC) offering Its
combined experience, knowledge and service to businesses considering relocation to El
Segundo The CEC is not a City Commission, Board or Committee
2 Request by the El Segundo Chamber of Commerce for City assistance and logistical
support with respect to the 19th Annual Richmond Street Festival to be held on Saturday,
October 21, 1995 from 10 00 am to 5 00 a in
Recommendation - discussion and possible action.
A. PROCEDURAL MOTIONS
1 Consideration of a motion to read all ordinances and resolutions on this Agenda by title
Recommendation - Approval.
Ili
B. SPECIAL ORDERS OF BUSINESS -
1 Public hearing to amend the City of El Segundo's 1995 -1996 Community Development
Block Grant (CDBG) Program A total of $65,000 in 1995 -1996 CDBG funds is proposed
to be transferred from Contingency to Project D94648, Minor Home Repair, in order to
continue the project through June 30, 1996 Proposed new budget for Minor Home Repair
$106,000 Additionally, the current contract agreement for $8,200 between the City and
the consultant for the Minor Home Repair Project, Theresa A Dobbs, also requires an
amendment Total proposed amended contract amount $21.000
Recommendation -
1. Open public hearing;
2. Discussion;
3. Approve the transfer of $65,000 in CDBG funds from Contingency to the Minor
Home Repair Project,
4. Approve an amendment for a total contract amount of $21,000 to the contract with
the Minor Home Repair Consultant, Theresa A. Dobbs;
5. Authorize the Director of Planning and Building Safety to execute an agreement
with the Community Development Commission (CDC), and authorize said Director
to execute a contract amendment with Theresa A. Dobbs.
C. UNFINISHED BUSINESS - NONE
D. REPORTS OF COMMfITEES, BOARDS AND COMMISSIONS
1 1) Appointments to the El Segundo Senior Citizen Housing Corporation Board,
2) Status of recruitment to the El Segundo Library Board of Trustees,
3) Status of recruitment to the Wall of Honor Committee,
4) Notice of vacancies on the Capital Improvement Program Advisory Committee and
the El Segundo Community Cable Advisory Committee
Recommendation -
1) Announce the appointments to the El Segundo Senior Citizen Housing Corporation
Board, and respective terms of office, made by City Council on Monday, August 7,
1995;
2) Schedule Interviews of candidates to the El Segundo Library Board of Trustees;
3) Continue the reemitment process for candidates to the Wall of Honor Committee;
4) Direct staff to initiate the recruitment process to fill the various vacancies on the
Capital Improvement Program Advisory Committee and the El Segundo Community
Cable Advisory Committee.
E. CONSENT AGENDA
All items lusted are to be adopted by one motion without discussion and passed unanimously If a call
for discussion of an item is made, the item(s) will be considered individually under the next heading of
business
1 Warrant Numbers 223921- 224078 on Demand Register Summary Number 04 in total
amount of $153.213 23
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and/or adjustments.
2 Warrant Numbers 224079- 224281 on Demand Register Summary Number 05 in total
amount of $1,418,582 58, and Wire Transfers in the amount of $153,575 15
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and/or adjustments; and wire transfers from 07/22/95
to 08/04/95.
3 City Council meeting minutes of August 1 and August 7, 1995
Recommendation - Approval.
2
r►4 � QS5
4 Maple Avenue Street Improvements West of Hillcrest Street, Project No 94 -13 (final
contract amount $17,067 24)
Recommendation -
1) Accept the work as complete.
2) Authorize the City Cleric to file in the County Recorder's Office the Notice of
Completion prepared by the City Engineer.
5 Award of contract for the Design and Installation of Transfer Switch and Emergency
Generator System for Fire Station No 2 (contract amount $37,838 00) Specifications No
Recommendation -
1) Authorize an appropriation of $3,500.00 from unallocated Development Mitigation
Funds.
2) Award contract to the lowest responsible bidder D &J Foothill Electrical
Contractors, Inc., in the amount of $37,838.00.
3) Authorize the Mayor to execute the standard Public Works contract.
6 Modifications to Sanitation Pumping Plant No 7, Specifications No PW 93 -18
Recommendation -
1) Reject all bids.
2) Authorize Staff to re- advertise the project for bids.
7 Award of contract for the Re- roofing of Police Department (348 Main Street) and Public
Works Department Water Division (400 Lomita Street) Facilities (contract amount -
$71,971 00) Specifications No 93 -15
Recommendation -
1) Award contract to the lowest responsible bidder, Pacific Southwest Roofing Inc., in
the amount of $71,971.00.
2) Authorize the Mayor to execute the standard Public Works contract.
8 A Approve bid from New Technologies in the amount of $30,208 07 for the purchase
of seventeen (17) personal computers in furtherance of the Police Department's
Master Automation Plan funded through Asset Forfeiture funds
B Approve an expenditure of $7,107 78 for four (4) additional personal computers
One for the Treasurer's Office funded in the current budget and one each in the
City Manager's office, Human Resources, and Building Safety Department to be
funded via the Eauinment Replacement General Fund
Recommendation - Accept bid from New Technologies for purchase and delivery of the
requested items.
9 Three Year Memorandum of Understanding between the City of El Segundo and The
California Teamsters Public, Professional and Medical Employees Union, Local 911,
Supervisory and Professional Employees Bargaining Unit Fiscal Impact $21,136
annualized total compensation cost Funds are available in the City's 1995 -96 Fiscal Year
Budget for the 164% salary increase
Recommendation - Approve the Memorandum of Understanding.
10 Proposal to reclassify the vacant, part time classification of Community Cable Program
Coordinator to Community Cable Program Assistant Fiscal Impact None Proposal
expands service hours while utilizing current authorized funding
Recommendation -
1) Approve the class specification, including revised job titre.
2) Adopt Resolution establishing lowered salary range.
3) Authorize the Human Resources Department to initiate the recruitment, testing and
selection process necessary to fill the vacant position.
3 01 006
11 Proposal to eliminate the Police Department's Court Commitment Program Fiscal impact,
$14.000 00 reduced revenue
Recommendation - Approve request to eliminate the court commitment program for
sentenced prisoners and adopt resolution.
12 Adoption of Plans and Specifications No PW 95 -8 for the Concrete Cross Gutter for
Washimnon Street at Palm Avenue (estimated project cost $14.000 00)
Recommendation -
1) Adopt plans and specifications.
2) Authorize Staff to advertise project for receipt of construction bids.
13 Award of contract for the 1994 -95 Sidewalk Replacement at Various Locations -
Specifications No PW 95 -4 (contract amount - $69.606 85)
Recommendation -
1) Reject alternate bid and award contract of base bid to the lowest responsible bidder
D. J. Construction in the amount of $69,606.85.
2) Authorize the Mayor to execute the standard Public Works contract.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS - CITY MANAGER
1 Consideration by City Council to make available to residents 80% funding for residential
sound insulation (RSII vroeram
Recommendation -
1) Discussion
2) Approval of Plan to make available 80% funding for residential sound insulation to
residents willing to contribute 20% payment for insulating their residence against
airport noise.
2 New retail Alcoholic Beverage Control (ABC) licenses for on -site consumption of beer and
wine (Type 70- General Restrictive - Hotel), for the Summerfield Suites Hotel "Happy Hour,"
and off -site consumption of beer and wine sale (Type 20- Off -Sale beer and wine) for the
hotel's gift shop at 810 S Douglas Street Applicant El Segundo Summerfield Suites
Recommendation - Determine whether or not the city protests the issuance of the new
ABC licenses.
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
d NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilwoman Friedkin - NONE
Councilman Robbins -
1 Discussion and possible action relating to City noise ordinance and latest time
allowed on amplified sound permits
Councilman Switz - NONE
4
Mayor Pro Tem Weston -
1 Proposal to reduce planned increases in water rates
Recommendation - Discussion and direct staff to:
1) Prepare and bring back to Council a resolution to eliminate the need for the
$1 million FEMA "seed" money in the water fund reserve and readjust
future increases accordingly to reflect the reduction. This would be
contingent on the City maintaining at least $10 million in uncommitted
general fund reserves.
2) Require staff to report back to Council no later than 12/95 on the
requirement of $2.3 million rate stabilization with a plan to scale back this
amount and suggest a revised schedule of future water increases.
3) Provide these calculations and services in house without hiring outside
consultants.
Mayor Jacobson - NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit)
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec 54960, et seM c ) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and /or
discussing matters covered under Government Code section 54957 (Personnel), and /or conferring with the
City's Labor Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5 00 p in , August 15, 1995 under "Closed
Session" (if needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE _$
TIME /6.3o a rn
NAME � . k:& ,,GZ1
5
008
_395 10:03 310 - 5429172 W T MASON P GE 02
PROPOSAL TO
CITY OF EL SEGUNDO
BY
COMMUKITr ECONOMIC COUNCIL (CEC)
AUGUST 15,1995
The COMMUNITY ECONOMIC COUNCIL (CEC) is a coalition of representatives
from the residential consmu►ity and local business interests that has been
meeting on an informal basis for about a year and a half. It was formed
top provide a better understanding of land use issues between residential
and business interests in 81 Segundo.
There are six members of the CBC with three representing business and
three representing residents. Although the background of the members
varies, they each have ■ history of active participation in community
affairs. Three served on the General Plan Advisory Committee at the time
the new General Plan was being developed in 1992. Ora is a former mayor.
One holds a key executive position with a major industrial firm. Three
have also served or are currently serving on the Economic Advisory
Committee. Two are past presidents of the Chamber of Commerce. This has
provided an excellent mix of experience and knowledge as it pertains to
land issues in E1 Segundo.
CEC would like to offer its services to businesses considering locating
in %I Segundo. If any business would like to review their proposal with
the CEC prior to any major effort or investment, the CEC would offer,
from its perspective, the benefits and the potential concerns they might
face within the community. This would be done on an unofficial, voluntary
basis.
Referrals would come from the City Manager, the Director of Economic
Development or the Director of Planning and Building Safety or their
respective staffs. If the CEC is contacted by any other source, it would
advise the City prior to meeting with any business to review their
proposal.
The opinions of the CEC would be offered strictly as its own and the City
would not in any may be represented as endorsing the views of the CEC.
This would be made known to any business parson who sought out the CEC.
ac.l s /s /W
009
AUG 0 91995
« CITY MANAULt0a Off"
The Honorable Carl Jacobson
Mayor of the City of El Segundo
350 Main Street
El Segundo, CA 90245
August S, 1995
Dear Mayor Jacobson and Members of the City Council:
The El Segundo Chamber of Commerce requests the subject of the Richmond Street Festival be
placed on the August 15, 1995 City Council agenda. We respectfully ask for City Council
support and approval of the Chamber's 19th Annual Richmond Street Festival, on Saturday,
October 21, from 10:00am to 5:00pm.
The Festival, as usual, will be staged on Richmond Street between El Segundo Boulevard and
Grand Avenue and on Franklin Street between Main and Concord Streets.
The Chamber requests the following logistical support and city assistance:
• Street closure to traffic from 6:30 am to 6:30 pm.
• Intersection monitoring.
0 Use of stage, 20 tables, 200 chairs, and the set -up and tear -down of these items.
• Collection of refuse placed in bins.
• Clearance from the Fire Department for right -of ways.
The Chamber will notify all businesses and residences in the affected street closure area to
minimize their inconvenience The Chamber carries comprehensive liability insurance, and all
exhibitors at the festival will sigh hold - harmless agreements. A group business license fee will
be paid by the Chamber for those participants who do not hold El Segundo business licenses.
We are very excited about continuing this community tradition, which showcases historic
Richmond Street. Thank you kindly for your time and support. We look forward to working
with the City staff to produce a very successful festival.
Sincerely,
Pub j,+,1y_/�V
Bob Jensen
President
EL SEGUNDO CHAMBER OF COMMERCE • 427 MAIN STREET • EL SEGUNDO, CALIFORNIA 90245 • (310) 322 -1220 • FAX (310) 322 -6880
010
EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business
AGENDA DESCRIPTION:
Public hearing to amend the City of El Segundo's 1995 -1996 Community Development Block Grant
(CDBG) Program A total of $65,000 in 1995 -1996 CDBG funds is proposed to be transferred from
Contingency to Project D94648, Minor Home Repair, in order to continue the project through June 30,
1996. Proposed new budget for Minor Home Repair $106,000 Additionally, the current contract
agreement for $8,200 between the City and the consultant for the Minor Home Repair Project,
Theresa A. Dobbs, also requires an amendment Total proposed amended contract amount
$21,000
RECOMMENDED COUNCIL ACTION:
1 Open public hearing,
2 Discuss,
3 Approve the transfer of $65,000 in CDBG funds from Contingency to the Minor Home Repair
Project,
4 Approve an amendment for a total contract amount of $21,000 to the contract with the Minor
Home Repair Consultant, Theresa A Dobbs,
5 Authorize the Director of Planning and Building Safety to execute an agreement with the
Community Development Commission (CDC), and authorize said Director to execute a
contract amendment with Theresa A Dobbs
INTRODUCTION AND BACKGROUND:
The City of El Segundo, utilizing Community Development Block Grant (CDBG) funds, provides a
Minor Home Repair Program for elderly and disabled El Segundo homeowners This program,
entering its third year of operation, has received thirty -seven applications, totaling over $90,000 in
construction loans and handicapped grants, and, to date, thirteen projects have been completed.
One loan, totaling approximately $5,200, has been paid back to the City Currently, seven projects
totaling approximately $27,000 in loans, are pending implementation
DISCUSSION:
In order to continue the Minor Home Repair Program through the balance of the program year (June
30, 1996), and to ensure implementation of the five pending projects, it is necessary to transfer
$65,000 from the 1995 -1996 CDBG Contingency account to the Minor Home Repair Program. On
February 21, 1995, the City Council approved the transfer of these Contingency funds to the Minor
Home Repair Program, when necessary, and at a date to be later determined by the Director of
Planning and Budding Safety This amount could not be included in the City's 1995 -96 budget since
the funds could not be transferred from Contingency until after the 1995/96 CDBG budget year
begins
CDBG funds totalling $65,000 will be transferred from the 1995 -1996 CDBG Contingency account to
Project D94648, Minor Home Repair Of the $106,000, approximately 20% or $21,000 will be set
aside for the Minor Home Repair Program's Professional Services Contract This increases the
professional services current contract from $8,200 to $21,000 The City's General Fund remains
unaffected. The Minor Home Repair Program budget will increase from $41,000 to $106,000
ATTACHED SUPPORTING DOCUMENTS:
Public Hearing Notice.
Amendment to the contract with the Minor Home Repair Consultant, Theresa A Dobbs
February 21, 1995 City Council agenda staff report
FISCAL IMPACT:
(Check one) Operating Budget: CDBG Capital Improv. Budget:
No impact to General Fund Amount Requested: $65.000 / $12.800
Project/Account Budget: $41.000 / $8.200
Project/Account Balance: $13.336 / $6,575 Date: 711195
Account Number: 111-400-2748-6248/111-400-2748-6214 CDBG
Project Phase: N/A
Appropriation Required - Yes_ No )
B Fedje, and Budding Safety
W. Morrison, City
PL-T-I
011
Y
C SEG13
REVISED NOTICE
NOTICE OF PUBLIC BEARING.
NOTICE TO ALL INTERESTED PARTIES.
DATE. Tuesday, August 15, 1995
TIME- 7.00 PM
PLACE. City Council Chambers
350 Main Street
El Segundo, California
NOTICE IS HEREBY GIVEN that the City Council of the City of El Segundo will hold a
public hearing at the time and place indicated above on the following
Amendment to the 1995 -1996 Housing and Community Development Block Grant
(CDBG) Program
The City Council of the City of El Segundo will hold a public hearing to receive citizen input
on amending the 1995 -1996 Community Development Block Grant (CDBG) Program The
original notice that was posted and published on July 13, 1995 stated that a total of $40,000
in 1995 -1996 CDBG funds will be added to Project D94648, Minor Home Repair, in order to
continue operating this project through June 30, 1996 The revised amendment is for a
transfer of $65,000 in 1995 -96 CDBG funds.
All interested parties are encouraged to appear and be heard on this matter. If you challenge
the nature of the proposed action in court, you may be limited to raising only those issues you
or someone else raised at the public hearing described in this notice, or in written
correspondence delivered to the City Council at or prior to the public hearing Please contact
Ms Laurie B Jester, Senior Planner, or Ms Diana Lake at (310) 322 -4670 for further details
i
Hyrum B. Fedje '
Director of Planning
and Building Safety
City of El Segundo
Posting Date July 20, 1995
Signature
Time
012
AMENDMENT 3 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF EL SEGUNDO AND THERESA A. DOBBS
COMMUNITY DEVELOPMENT CONSULTING SERVICES
(City Contract No. 2243)
This Amendment is made and entered into this 1st day of September, 1995, by
and between the City of El Segundo (hereafter referred to as "CITY "), and Theresa
A. Dobbs Community Development Consulting Services (hereinafter referred to as
"CONSULTANT ").
The professional services agreement for Community Development Block Grant
housing rehabilitation consulting services between said "CITY" and
"CONSULTANT" is hereby amended to reflect the following changes:
II. COMPENSATION AND METHOD OF PAYMENT
C. Maximum Compensation
The services performed pursuant to this Agreement shall not exceed
20% of the project cost, approximately $21,000, without prior
authorization.
III. TERM OF AGREEMENT
This Agreement shall be in effect until June 30, 1996.
Approvals
CITY OF EL SEGUNDO
By:
Title Director of Planning
and Building Safety
Date.
APPROVED AS TO FORM:
Leland C. Dolley
City Attorney
THERESA A. DOBBS
Title: Principal
PG. -Z- 3
r`
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: February 21, 1995
AGENDA HEADING: Special Order of Business - Public Hearing
Public hearing on the proposed projects and budget for allocation of the Twenty -First Year (Fiscal
Year 1995 -1996) Community Development Block Grant funds Proposed budget $127,026
RECOMMENDED COUNCIL ACTION:
1) Open public hearing;
2) Discussion;
3) Approve proposed projects and budget; and
4) Authorize the Director of Planning and Building Safety to execute agreements with the
Community Development Commission.
BRIEF SUMMARY:
Each year, Community Development Block Grant (CDBG) funds are allocated to cities by the federal
Housing and Urban Development Department and administered through the Los Angeles County
Community Development Commission (CDC) Participating cities receive funding based upon the
total number of cities participating in the County's program, and a city's commitment to provide
housing, economic, and community development opportunities which principally benefit persons of
low and moderate income levels
The City of El Segundo is presently in its twentieth year of participation in the Los Angeles Urban
County's CDBG Program. in order to continue its participation in the upcoming twenty -first program
year (beginning July 1, 1995 and ending on June 30, 1996), the City of El Segundo must prepare and
submit its proposed CDBG project descriptions to the Community Development Commission by
February 27, 1995 for review and approval.
Pursuant to federal requirements, this public hearing was noticed in the El Segundo Herald on
February 9, 1995. Federal requirements also mandate that as part of the hearing, the Council and
public be informed of the range of eligible housing and community development activities that may be
funded under the CDBG program. Interested persons may obtain a copy of the federal eligibility
guidelines, available at the City of El Segundo, Planning and Building Safety Department, from 7 30
am to 5 30 pm Monday through Friday
The 1994 -95 CDBG allocation for the City of El Segundo was $111,940 Additionally, unallocated
funds of $72,029 from the 1993 -94 program year were reallocated into the 1994 -95 program year for
a total budget of $183,969
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
The total cost of the Amount Requested $127.026.00
proposed program will be Budgeted Amount.. $127.026.00
funded with CDBG funds, Account Number
and will therefore, have no Deficit. -0-
impact upon the City's Revenue Source: CDBG
General Fupd-
ORIGIN&TED-, /lannin Date:
o f"7-
G1� Hyr edje, Director o and Building Safety
James W Morrison, City Manager
ACTION TAKEN:
P -T -q
Descnation of Current Year's Activities (1994-1995) (Continued)
The following describes the City's CDBG activities for the current Twentieth Program Year (1994-
1995) All of these programs run for 12 months, from July 1994 through June 1995, with the
exception of the Minor Home Repair Program, which is an 18 -month program which started July 1993
through December 1994, and was continued from December 1994 to June 1996 A Minor Home
Repair Program takes a long time to set up, as well as the construction process can be lengthy, so
an 18 -month program works more efficiently These projects were approved by the City Council
during a public hearing on February 15, 1994
1) Home Delivered Meals $16000
Provides approximately 4,750 meals to low and moderate income elderly and handicapped
persons during the course of the program year. Additional revenues of approximately $9,400
in donations are anticipated, which increases the total budget to $25,400
2) Senior Citizen Nutritional Counseling $20.650
Provides nutritional information, guidance and counseling to approximately 250 senior adults
annually
3) Senior In -Home Care $37.400
Approximately 200 confined senior citizens and handicapped persons receive in -home
medical, physical, and /or emotional care assistance Originally, the budget for this project was
$27,400 The increase is due to the cancellation of the Single Elderly Counseling Program,
due to a lack of interest, and the transfer of $10,000 from that project to Senior In -Home Care
The City Council approved the cancellation of the Single Elderly Counseling Program and the
transfer of funds to Senior In -Home Care at a public hearing held on January 17, 1995.
4) Senior Art Classes $6.%M
Classes are offered to senior adults that include watercolor, ceramics, mixed media, stained
glass, oil painting and general crafts Approximately 250 students participate annually
5) Juvenile Diversion Project $11.000
This project provides children and adolescents, who are victims of physical and /or emotional
abuse, counseling and referral services Approximately twenty youths receive services
6) Minor Home Repair $92.119
This project provides assistance to qualified low and moderate income elderly homeowners for
necessary minor home improvements with no- interest, deferred loans up to $5,000 for senior
citizen owner occupied single- family detached households Additionally, grants up to a
maximum of $1,500 are available to disabled homeowners who require handicap
improvements This project, which was originally funded for 18 months, from July 1993
through December 1994, will continue to operate through June, 1996. Contingency funds
totalling $49,040 will be added to this project after July 1, 1995
7) Administration $11.194
To provide overall CDBG program administration and implementation of all CDBG funded
activities
TOTAL CDBG BUDGET 1994 -1995 $183,969
The 1995 -1996 CDBG allocation for the City of El Segundo is $121,980 This is an increase of
approximately nine percent (9 %) above the $111,940 allocation that the City of El Segundo received
for fiscal year 1994 -1995 The City will receive additional funding for 1995 -96 since we are meeting
our "drawdown" requirement, by spending a large percentage of our monies quickly and since we
show an increase in the residential population, which indicates an increased need Additionally,
unallocated funds from the current program year are available for reprogramming into the new 1995-
1996 program year's projects. The total 1994 -95 unallocated funds available for reprogramming are
$5,046 Thus, the current year's unexpended funds of $5,046 plus the new 1995 -1996 allocation of
$121,980, result in a total CDBG program budget of $127,026
The following CDBG projects are recommended for the 1995 -1996 (Twenty - First) Program Year
11 ()1!;
Proposed 21st Year Protects and Budget (Fiscal Year 1995 -19951 (Continued)
1) Home Delivered Meals $15 486
Provides meals to low and moderate income, elderly and h- ndicapped persons CDBG
funding is $15,486, however, additional revenues of approximately $9,500 in donations are
anticipated, which increases the total program budget to 524,986
2) Senior Citizen Nutritional Counseling $13,500
Provides nutritional information, guidance and counseling to senior adults
3) Senior to -Home Care $26,000
Confined senior citizens and handicapped persons receive in -home medical, physical, and /or
emotional care assistance.
4) Juvenile Diversion Protect $11.000
This protect provides children and adolescents, who are victims of physical and /or emotional
abuse, counseling and referral services.
5) Administration $12.000
To provide overall CDBG program administration and implementation of all CDBG funded
activities
6) Contingency $49.040
These uncommitted funds have been set aside to either augment existing programs and /or to
create new ones Tentatively, these funds will be used to continue the City's Minor Home
Repair Project, since the demand for this project has increased tremendously However, the
funds cannot be officially programmed until the start of the new fiscal year (July 1, 1995),
since these are new 1995 -1996 funds that will be added to the existing 18 month, December
1994 through June 1996, project.
TOTAL CDBG BUDGET 1995 -1996 $127,026
The proposed Twenty-First Year CDBG projects and budget, if approved, will result in allocating
$60,940 (50 %) toward the provision of public services. The federal CDBG guidelines place a
maximum spending limit of 25% on public service activities Traditionally, the City of El Segundo has
exceeded the 25% maximum limit and has, annually, requested and received a waiver from the
Community Development Commission.
Staff recommends that the City Council take the following actions,
Approve the Twenty -First Year Program and Budget
Authorize the Director of Planning and Budding Safety to execute the program
agreements with the County.
Authorize the Director of Planning and Building Safety to request a waiver from the
CDC of the 25% maximum public service activity limit
li,E 016
P� - -z -L
TO THE EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995
AGENDA ITEM STATEMENT AGENDA HEADING- CCHMITTEES
Agenda Description:
1) Appointments to the E1 Segundo Senior Citizen Housing
Corporation Board;
2) Status of recruitment to the E1 Segundo Library Board of
Trustees;
3) Status of recruitment to the Wall of Honor Committee;
4) Notice of vacancies on the Capital Improvement Program Advisory
Committee and the El Segundo Conmtunity Cable Advisory Committee.
Recommx1ed CaLmcil Action:
1 Announce the appointments to the E1 Segundo Senior Citizen
Housing Corporation Board, and respective terms of office, made
by City Council on Monday, August 7, 1995;
2) Schedule Interviews of candidates to the E1 Segundo Library
Board of Trustees;
3) Continue the recruitment process for candidates to the Wall of
Honor Committee;
4) Direct staff to initiate the recruitment process to fill the
various vacancies on the Capital Improvement Program Advisory
Committee and the E1 Secrundo Communitv Cable Advisory Committee.
1) The following candidates were appointed to serve full or
unexpired terms on the E1 Segundo Senior Citizen Housing
Corporation Board:
tutee Tenn
Steven Jonn Edlefsen 7/1/95 to 6/30199
Peter Freeman 7/1/95 to 6130(99
Annette Latshaw Filling unexpired term 7/1/93 to 6/30/97
Keith Alan Covington Filling unexpired term 7/1/93 to 6/30/96
2) The recruitment process for the E1 Segundo Library Board of
Trustees has been open since March 17, 1995. The filing
deadline has been extended twice and the latest deadline is
August 25, 1995. To date five candidates have applied. It is
recommended that interviews of the five candidates be set as
soon after the extended filing date of August 25, 1995, as
possible.
3) The recruitment process for the Wall of Honor Committee has been
open since March 17, 1995. The filing deadline has been
extended twice and the latest deadline is August 25, 1995. To
date one candidate has applied. It is recommended that the
recruitment process be continued.
4) The attached listing of Commissions, Committees and Board (CCBs)
has been updated and redlined to reflect the positions on the
various commissions /committees /boards which will expire within
the next few months, as well as positions which are currently
vacant due to resignations. Notice of Vacancies and application
forms will be made available in the Administration Offices, the
office of the City Clerk, the El Segundo Library, Chamber of
Commerce Office, as well as the Joslyn Center. The notices of
vacancies for these positions will be posted and advertised in
the E1 Segundo Herald and on Community Cable T.V.
Commis
Julia O
JamesW. Morrison
dated
Assistant
1995
7oa \n \ccb \forms \rec.i[ ad () ! 7
CITY OF EL SEGUNDO
LISTING OF C NEWSSIONS, CONrA TITES, AND BOARDS (CCBs)
CAPITAL 1MPROVENIF.IVVT PROGRAM ADVISORY COMNNE EE.- (Four Year Tenn)
1 Eugene J Gillingham (m,mtd moI95 tofal tem) - TERM. 12/01/94 - 11/30/98
2 A.J. Paz (mtyptd 91293 to /stjnll rem) - TERM 12/01/93 - 11/30/97
3 Richard S Feam, Chairman - TERM. 12/01/91 - 11/30/96
Council Delegate: Councilman Michael D. Robt
Council Alternate: Councilman Richard J. Switz
EL
SEGUNDO COA NUM Y CABLE ADVISORY
CUMNU TEE: (Four Year Terris)
(En im
mw committee Tpomted 11114194 - s&gr -md terra)
1
David W. Reeves
- TERM EXPIRES•
10/31/98
3
Jeanne M. Yeagley
- TERM EXPIRES:
10/31/97
4
Marc F Rener
- TERM EXPIRES.
10/31/97
2.
Patricia Ann Hart
- TERM EXPIRES:
10/31/96
Council Alternate: Mayor Pro Tern Liam Weston
ECONOMIC DEVII:oPNIDVT ADVISORY COUNCII : (No Tenn ENpiration Date)
1 Karen Ackland, Chairman - Commercial Brokers Representative
2 David J Gaulton, Vice -Chair - Commercial Property Owners Representative
3 Sandy Jacobs - Chamber of Commerce Representative
ric Johnson resigned)
F/�illard s � - e�sts ese� nta E
6. Richard C Lundquist - Commercial Brokers Representative
7. Brian Polkinghome - Commercial Brokers Representative
8. Robert Slusser - Laree Business Representative
Ex- Officio: Mayor Pro Tem Liam Weston
Ex- Officio: James W Morrison
INVESTNUM ADVISORY CONTWrIEE: (Four Year Terri)
1 Kirk Jon Walske (m4vptd 7105 to 2nd tem) - TERM: 6/30/95 - 6/30/99
2 Kelly McDowell - TERM. 9/01/93 - 8/30/97
3 City Treasurer Susan Schofield - TERM. While in Office
4 Finance Director Steve Klotzsche - TERM. While in Office
LIBRARY BOARD OF TRUSTEES: (Three Year Terris) (Membeis Serve Maximum Two
Terris)
I Ray Miller, V P (,wptd to 2w term 7194)
2 Sandy Jacobs
3. Terry Cerrito
TERM 7/01/94 - 6/30/97
TERM: 7/01/93 - 6/30/96
TERM- 7/01/93 - 6/30/96
METROPOLITAN COOPERATIVE LIBRARY S) MM ADVISORY BOARD: (coo Year
Terri)
1. Sue Carter (mrgrptd to 2nd term 71&95 ) TERM: 7/01/95 - 6/30/97
Rev August & 1995 -1- JOA N \CCB \CCB -LIST 895
01
NOISE ABATEN)ENT CONINII=: (No Terns Expiration Date)
1 Stu Aplin
2 Leonard Bonilla
3 Liz Cramholz
4 Don Koons
5 Eugene Canzano
6 Steve Storm
7 Jack Trystman
Council Delegate: Councilman Richard J Switz
Council Alternate: Councilwoman Jane Friedkin
ION: (Four Year Terns)
1 M. Stacey Palmer (re,wd 716195 m j tfi rr re.) - TERM:
2 Robert Yeagley, - TERM-
3. Brian Crowley, Vice- Chairman - TERM.
4. Gordon Leon, Chairman - TERM:
5. Sean Mahon, - TERM-
RE_C'_RFATION & PAM CONINIISSION: (Four Year Terris)
1. Margie Randall (�wpa 7l".5 ro ad re.) -
2 Terry Ceretto -
3. Israel Mora, Vice- Chairman -
4 Debbie Bundy -
5 William McCaverty, Chairman -
SENIOR HOUSING BOARD: (Four Year Terns)
1 Steven Jonn Edlefsen (wpwa719s)
2 Peter Freeman, V. P (matured ro ad me W195
3 Marilyn (Dolly) Thomas, Secretary
4. Annette Latshaw (gprd W195 to w pimd re-)
5 Edna Freeman
6 Kathy Urban (wd Ji3 m ro wrzpr d
7 Keith Alan Covington (,Wd a7i95 to w prmd te.)
Council Delegate: Councilwoman Jane Fnedkm
Council Alternate: Councilman Richard J. Switz
7/01/95 - 6/30/99
7/01/94 - 6/30/98
7/01/93 - 6/30/97
7/01/92 - 6/30/96
7/01/92 - 6/30/96
TERM: 6/01/95 - 5/30/99
TERM' 6/01/94 - 5/30/98
TERM. 6/01/93 - 5/30/97
TERM: 6/01/93 - 5/30/97
TERM 6/01/92 - 5/30/96
TERM:
TERM-
TERM
TERM:
TERM.
TERM:
TERM:
7/01/95 - 6/30/99
7/01/95 - 6/30/99
7/01/94 - 6/30/98
7/01/93 - 6/30/97
7/01/93 - 6/30/97
7/01/92 - 6/30/96
7/01/93 - 6/30/96
WALL OF HONOR CONIlMUE, (Four Year Terns)
1 E Jane Conley - TERM- 8/01/94 - 7/30/98
2 Lora Freeman - TERM: 8/01/93 - 7/30/97
3 John Peterson - TERM- 8/01/92 - 7/30/96
Council Alternate: Mayor Pro Tem Liam Weston
Rev August 8, 1995
-2-
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Date
Payee
07/28/95
IRS
07/28/95
Emp Dev Dept
Total by Wire
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
07/22195 THROUGH 08104/95
Amount
129,589 86
23,985 29
$153157515
Description
Federal Payroll Taxes P/R # 2
State Payroll Taxes P/R # 2
DATE OF RATIFIACTION: 08/15/95 TOTAL PAYMENTS BY WIRE: $153,575 15
Certified as to the accuracy of the wre transfers by
City Treasurer // 17 f
y (/ii%a�i�yiu.flZ (iJlie Pl2a�.��c� Date
Drrec
City
Date cel 7 /(W
Date T-- % IS
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
e, 022
DRAFT
MINUTES OF THE ADJOURNED REGULAR MEETING OF THE
EL SEGUNDO CITY COUNCIL
August 1, 1995 - 5:00 P.M.
CALLED TO ORDER by Mayor Jacobson at 5 00 p m.
PLEDGE OF ALLEGIANCE led by Councilwoman Fnedkm
ROLL CALL
Mayor Jacobson
Mayor ProTem Weston
Councilman Switz
Councilman Robbins
Councilwoman Fnedkm
- Present
- Present arrived at 5.05 P M
- Present
- Present arrived at 5-30 P M
- Present
PUBLIC COMMUNICATIONS -(Related to City Business Only) - 5 minute limit per person, 30 minute
limit total) NONE
CLOSED SESSION
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Sec 54950, et se=c ) for the purposes of conferring with the
City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or
existing litigation, and/or discussing matters covered under Gov't Code section 54957
(Personnel), and/or conferring with the City's Labor Negotiators as follows
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code Section 54956 8) -
None
CONFERENCE WrM LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code Section
54956 9(a))
MOVED by Councilman Switz SECONDED by Councilwoman Fnedkm to discuss that arrose
after the posting of the agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510
(Case GIR et al vs City of El Segundo, LAMC Case 995C00973)
1 Harrison vs City of El Segundo et al, USDC Case No CV94- 8264DT (BQRx)
2 Vivian v City of El Segundo, Case No BC 122791
3 United States v Montrose Chemical Corporation , et al No CV 90- 3122- AAH(JRx)
4 Kilroy Airport Assoc etc v City of El Segundo, LASC Case No BS034343
5 City of El Segundo v LAX, LASC Case No BC130859
6 El Segundo Auto Body v West Basin Municipal Water District and City of El
Segundo, Case No YCO23740
7 Glenn Barrier v City of El Segundo, LASC Case No YCO 19914
8 Marion v City of El Segundo, Case No DC049301
9 Allison v City of El Segundo, LASC Case No YCO21971
10 Hirschman v City of El Segundo, Case No YCO23033
11 Fragale, et al v City of El Segundo, Case No YCO23177
12 City of El Segundo v Ommsky, Case No 95SO2002
13 Jon/Dave Prescott v City of El Segundo, Case No 95SO2620
14 Skarich v City of El Segundo, LASC Case No YC 023866
15 Miner v City of El Segundo, WCAB Case No 93 NOR 195454
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code 54956 9(b) 34 potential cases (no
further public statement is required at this time), Initiation of litigation pursuant to Gov't Code
Section 54956 9(c) 3 matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code Section 54957) 2 matters
CONFERENCE WrM Cr1 YS LABOR NEGOTIATOR - (Gov't Code Section 54957 6)
3 matters Bob Hyland, Human Resources Director, re Employee Organizations General
Employee Association, Police Officers Association, and Supervisory & Professional
Association
DEPORT OF CTION TAKEN IN CLOSED SESSION - NONE
ADJOURN T
Cin tesen, City Clerk 023
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 1, 1995 - 7500 P.M.
CALL TO ORDER Mayor Jacobson at 7:04 P.M.
INVOCATION - Rev.Timothy Schepman, Saint Johns Lutheran Church
PLEDGE OF ALLEGIANCE - Councilwoman Friedkin
PRESENTATIONS -Taken out of order later in the meeting
ROLL CALL
Mayor Jacobson - Present
Mayor ProTem Weston - Present
Councilman Switz - Present
Councilman Robbins - Present
Councilwoman Friedkin - Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit
per person, 30 Minute limit total) Three (3) individuals addressed
Council
1. Sally Mau, representing DESI. Thanked the Council for voting to
fund the Civic Center renovation project. She also recognized Diane
Gould for her design work, and gave a brief overview of the downtown
walking tour plans.
2. Donald J. Keller, Managing partner of the Stardust Apartments;
spoke regarding previously submitted correspondence by Mr. White,
and new communication from Mr. White and Mr. Hornbuckle, concerning
noise at 707 N. Sepulveda. He also protested the happenings and
events in the parking lot.
3. Ann Krovenski, resident; spoke in support of the Stick and
Stein, and the contributions the owner, Mr. Stevens, has given the
community.
A. PROCEDURAL MOTIONS
1. Consideration of a motion to read all ordinances and
resolutions on this Agenda by title only.
MOVED by Councilman Robbins SECONDED by Councilman Switz to read all
ordinances and resolutions by title only. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS -
1. Public Hearing and a Resolution of the City of E1 Segundo,
California, finding the City to be in conformance with the
Congestion Management Program (CMP) and adopting the CMP Local
Implementation Report, in accordance with California Government Code
Section 65089.
Mayor Jacobson stated this is the time and place hereto fixed for a
Public Hearing on the City of E1 Segundo, California, finding the City to
be in conformance with the Congestion Management Program (CMP) and
adopting the CMP Local Implementation Report, in accordance with
California Government Code Section 65089. He public notice was done in a
timely manner and if any written communications had been received
regarding this matter.
Clerk Mortesen stated that public noticing was done by Public Works
Department and no written communications had been received by the City
Clerk's Office regarding this matter.
Bellur Devaraj, City Engineer, gave a brief staff report.
MOVED by Councilman Robbins SECONDED by Councilman Switz to close the
024
public hearing MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
City Attorney Lee Dolley read the following:
RESOLUTION NO. 3933
A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA, FINDING THE
CITY TOP BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT
PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT,
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089
MOVED by Councilman Switz SECONDED by Councilman Robbins to adopt
Resolution No. 3933 finding the City to be in conformance with the
Congestion Management Program (CMP) and adopting the CMP Local
Implementation Report, in accordance with California Government Code
Section 65089. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
C. UNFINISHED BUSINESS -
1. Consideration of appointment of Council subcommittee to work
with staff in the development of plans for City Hall /Police
Department open space improvements.
Council announced the appointment of Councilwoman Friedkin and Councilman
Switz to a subcommittee.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and
passed unanimously. If a call for discussion of an item is made, the
item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 223602- 223727 on Demand Register Summary Number
02 in total amount of $297,457.04.
2. Warrant Numbers 223728 - 223920 on Demand Register Summary Number
03 in total amount of $809,296.36, and Wire Transfers in the
amount of $1,259,501.54.
3. City Council meeting minutes of July 10 and July 18, 1995.
4. PULLED FOR DISCUSSION BY MAYOR PROTEM WESTON.
5. Adoption of Plans and Specifications No. PW 95 -6 for the
Sanitary Sewer Manhole Lining at Various Locations (estimated
project cost $70,000.00).
6. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS.
7. 1994 -95 Furnishing and Application of Slurry Seal at Various
Locations, Specifications No. PW 94 -14. (Final contract amount
$70,118.92).
8. Request for City Council approval of three Public Service
Agreements for the City's Community Development Block Grant
(CDBG) Program services from July 1, 1995 - June 30, 1996:
1. City of Redondo Beach /South Bay Youth Project
(formerly South Bay Juvenile Diversion Project -
counseling and referral services for E1 Segundo
students who may be victims of physical and /or
emotional abuse. Contract Amount: $11,000 - CDBG
funds only. Contract No. 2406
2. Just Right Help, II, Inc. - In -home medical,
physical, and home cleaning services for elderly and
handicapped residents. Contract amount: $20,800 -
CDBG funds only. Contract No. 2407
2
�" 025
3. Tamtec Company - Senior adult nutritional counseling
program. Contract amount: $11,500 - CDBG funds
only. Contract No. 2408
9. Extension of City's contract for consulting services with Wyle
Laboratories for the Residential Sound Insulation Project.
Extension of Contract No. 2300 A
10. PULLED FOR DISCUSSION BY MAYOR JACOBSON
11. Award City Building and Street Can Refuse Contract to Zakaroff
Recycling Services (contract amount - $16,500.00 per year).
MOVED by Councilman Switz SECONDED by Councilman Robbins to approve
consent agenda items numbers 1, 2, 3, 5, 7, 8, 9, and 11. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
4. Acceptance of Grant Deed from West Basin Municipal Water
District and authorization to pay $260,772.70 for parking lot
adjacent to City Golf Course, and Agreement No. 2409.
Mayor ProTem Weston pointed our the fact the monies spent were less than
appropriated.
MOVED by Mayor ProTem Weston SECONDED by Councilman Robbins to accept the
Grant Deed from West Basin Municipal Water District and authorization to
pay $260,772.70 for parking lot adjacent to City Golf Course, and
Agreement No. 2409. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
6. Adoption of Plans and Specifications No. PW 95 -7 for the
Sealing of the Concrete Parking Deck Over the Water Reservoir
at 400 Lomita Street (estimated project cost $80,000).
Councilman Robbins stated he felt that the monies for this project should
not be taken from the water fund.
MOVED by Councilman Robbins SECONDED by Mayor ProTem Weston to approve
the project if the funds are taken out of the General Fund. MOTION PASSED
BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PROTEM WESTON, COUNCILWOMAN
FRIEDRIN, AND COUNCILMAN ROBBINS. NOES: MAYOR JACOBSON AND COUNCILMAN
SWITZ. 3/2
10. Update report on the Stick and Stein II Restaurant regarding
compliance to ABC requirements and related police responses.
Council consensus that the Stick and Stein has complied with the ABC
requirements.
Council received and filed
F. NEW BUSINESS - CITY MANAGER - NONE.
G. NEW BUSINESS - CITY ATTORNEY
1. Consideration of contract for legal services by Burke, Williams
& Sorensen.
City Attorney Lee Dolley gave a brief report and responded to Council
questions.
Council approved the following changes:
Page 3 number 4, delete the phrase "word processing" from the paragraph.
Page 2 Section 4 - A, add "per month" after the Four (4)
page 5 Section 9 - D, add "including employee /employer relationships" to
the end of the paragraph.
Page 2, Section 3, the City Attorney to develop verbiage to include a
designee if neither the City Attorney or Assistant City Attorney is
3
026
available.
MOVED by Mayor ProTem Weston SECONDED by Councilman Switz to approve
Contract No. 2411, for legal services by Burke, Williams and Sorensen,
with the above changes. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
H. NEW BIISINESS - CITY CLERK - NONE
I. NEW BIISINESS - CITY TREASURER - NONE
J. NEW BIISINESS AND REPORTS - CITY COUNCILMEMBERS
Councilwoman Friedkin - NONE
Councilman Robbins -
the noise ordinance and enforcement
ed rAy /moo be agendizea at a tuture meeting. exe
Also spoke reaardina the broiect at Rosecrans and
Aviation, placing the bridge by MTA.
Councilman Switz - NONE
Mayor ProTem Weston -
Spoke regarding legislation that will take fund away from the MTA Green
Line and "bail" out the County. He urged Council and citizens to take a
stand to oppose this.
Mayor Jacobson - NONE.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit)
Three (3) individuals addressed Council
Karen Heit, MTA, spoke regarding the legislation and requesting the
Governor to veto the legislation. She further stated that the Green
Line will open August 12, 1995 and is funded to run for two (2)
years.
- Taken out of order from earlier in the meeting
1. Proclamation encouraging all residents to participate in the
Green Line Opening Day Ceremonies on August 12, 1995.
Mayor Jacobson read the proclamation encouraging all residents to
participate in the Green Line Opening Day Ceremonies on August 12, 1995,
Karen Heit received the proclamation on behalf of the MTA.
2. Mark Renner, Resident; spoke regarding the 105 Freeway and
traffic by the LAX off ramp,
3. Linda Collins, Chamber of Commerce, and Chairman of the Opening
Day ceremonies for the Green Line. Stated E1 Segundo is one of 6 or
7 cities hosting a celebration. The ceremonies will be at the E1
Segundo and Nash Street Station from 11:00 A.M. to 3:00 P.M.
ADJOURNMENT at 8:22 P.M. to August 7, 1995, 7:00 P.M.
(� �� ,
Ci � MO t sen, City Clerk
4
`ft! 027
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE
EL SEGUNDO CITY COUNCIL
CITY COUNCIL CHAMBERS, CITY HALL
Monday, August 7, 1995 - 7:00 P.M.
CALL TO ORDER Mayor Jacobson at 7:04 P.M.
PLEDGE OF ALLEGIANCE led by Councilman Switz
ROLL CALL
Mayor Jacobson - Present
Mayor ProTem Weston - Present arrived at 7:15 P.M.
Councilman Switz - Present
Councilman Robbins - Present arrived at 7:10 P.M.
Councilwoman Friedkin - Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute
limit per person, 30 minute limit total) NONE
A. SPECIAL ORDERS OF BUSINESS
Interview applicants for the vacant positions on the E1 Segundo Senior
Citizen Housing Corporation Board:
MOVED by Mayor ProTem Weston SECONDED by Councilwoman Friedkin to
appoint Peter Freeman, Annette Latshaw, Keith Covington, and Steven
Edlefsen to the Senior Housing Board.
Councilman Robbins requested the motion to be amended to include the
length of terms.
MOTION AMENDED by Mayor ProTem Weston and SECONDED by Councilman
Friedkin to Keith Covington appointed to a term to expire June 30,
1996, Annette Latshaw appointed to an unexpired term to expire June
30, 1997, Steven Edlefsen appointed to a full four year term to expire
June 30, 1999, and Peter Freeman appointed to a full four year term to
expire June 30, 1999. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES:
MAYOR JACOBSON, MAYOR PROTEM WESTON, COUNCILWOMAN FRIEDKIN, AND
COUNCILMAN ROBBINS. NOES: COUNCILMAN SWTIZ. 4/1
Councilman Swtiz stated that he is not opposed to the full slate of
appointments, only the combination of certain person.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute
limit per person, 30 minute limit total) NONE
ADJOURNMENT at 8:25 P.M.to August 15, 1995 at 5:00 P.M.
, City Clerk
j" ' 028
qT-'
EL SEGUNDO CITY COUNCIL MEETING DATE:
AGENDA ITEM STATEMENT AGENDA HEADING:
AGENDA DESCRIPTION:
August 15, 1995
Consent Agenda
Maple Avenue Street Improvements West of Hillcrest Street, Project
No. 94 -13 (final contract amount $17,067.24)
RECOMMENDED COUNCIL ACTION:
Accept the work as complete.
Authorize the City Clerk to file in the County Recorder's
Office the Notice of Completion prepared by the City Engineer.
BRIEF SUMMARY:
On April 4, 1995, the City Council awarded a contract to DJ
Construction for the subject project.
The work has now been satisfactorily completed. The original
contract amount, based on unit bid prices for estimated quantities,
was $16,802.95. The final contract amount based on measured
installed quantities is $17,067.24.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improvement Budget: XX
Amount Requested: 517,067.24
Project /Account Budget: $20,100.00
Project /Account Balance: $17,220.96 Date: 7/15/95
Account Number: 106 - 400 - 8203 -8624
Project Phase: Accept the work as complete
Appropriation Required: Yes No XX
8/gIgs
te:
?-j�s
PW- CON.454
029
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name Maple Avenue Street Improvements at Hillcrest Street
Project No . PW 94 -13
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that
1 The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described
2 The full name of the owner is
City of El Segundo
3 The full address of the owner is
City Hall, 350 Main Street, El Segundo, California, 90245
4 The nature of the interest of the owner is
Fee
5 A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on July 25, 1995. The work done was Street construction
6 On August 15, 1995, the City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder
7 The name of the Contractor for such work of improvement was DJ Construction
8 The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows
Northside of Maple Avenue, West of Hillcrest Street
9 The street address of said property is None
Dated
Bellur K Devaraj, City Engineer
City of E1 Segundo
VERIFICATION
I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of
the foregoing Notice of Completion, I have read said Notice of Completion and know the
contents thereof, the same is true of my own knowledge
I declare under penalty of perjury the foregoing is true and correct
Executed on
1994 at El Segundo, California
Bellur K Devaraj, City Engineer
City of E1 Segundo
PWCONNM454 ('1/]8/95) F 1. 030
I+f
EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award of contract for the Design and Installation of Transfer
Switch and Emergency Generator System for Fire Station No. 2
(contract amount : $37,838.00). Specifications No. PW 95 -5.
RECOMMENDED COUNCIL ACTION:
Authorize an appropriation of $3,500.00 from unallocated
Development Mitigation Funds.
Award contract to the lowest responsible bidder D &J Foothill
Electrical Contractors, Inc., in the amount of $37,838.00.
Authorize the Mayor to execute the standard Public Works
contract.
BRIEF SUMMARY:
The City Council on June 6, 1995, adopted plans and specifications
and authorized Staff to advertise the design and installation of a
transfer switch and emergency power generating system for Fire
Station No. 2. The project includes replacing the existing thirty
(30) year old 15 KW capacity standby generator with a new 60 KW
capacity generator.
On July 25, 1995, the City Clerk received the following bids:
D&J Foothill Electrical Contractors $37,838.00
BRW Electric $38,900.00
M.B. Herzog Electric $45,149.00
Electrical Construction & Controls $54,000.00
Engineer's Estimate $36,000.00
Staff recommends award of contract to the lowest responsible bidder
D &J Foothill Electrical Contractors. Staff has verified and
received favorable responses from previous work references of the
low bidder.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
(Check one) Operating Budget:
Amount Requested:
Project /Account Budget:
Project /Account Balance:
Account Number:
Project Phase:
Appropriation Required:
continued on next page...
Capital Improvement Budget: XX
$41,500.00
$38,000.00
538,000.00 Date: 7/31/95
702 - 400 - 8122 -8936
Award of Contract
Yes XX No
Page 1 of 2
031
BRIEF SUMMARY: (continued)
The total project cost is as follows:
Design/Build Contract Amount $37,838.00
Inspection Costs $ 1,000.00
Construction Contingencies $ 2,000.00
Building/Safety Plan Check $ 500.00
and Permit Fee
Total Estimated Project Cost $41,338.00
Developer Mitigation Funds
Budgeted in the Capital
Improvement Program $38,000.00
Additional Funds Needed $ 3,338.00
Staff is requesting an additional appropriation of $3,500.00 from
unappropriated developer mitigation funds to implement the project.
Page 2 of 2
PW- CON.455 (8/8/95)
$', 032
EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Modifications to Sanitation Pumping Plant No. 7, Specifications No.
PW 93 -18.
RECOMMENDED COUNCIL ACTION:
1. Reject all bids.
2. Authorize Staff to re- advertise the project for bids.
BRIEF SUMMARY:
The City Council on 6/20/95 adopted plans and specifications for
the Modifications to Sanitation Pumping Plant No. 7 and authorized
Staff to advertise the project for construction bids.
On 7/25/95, The City Clerk received and opened bids for the project
as follows:
1. ARA Engineering Contractor $129,826.00
2. Clarke Contracting Corporation $289,270.00
Engineer's Estimate $150,000.00
Subsequent to the bid opening, the apparent low bidder has notified
Staff that he made a clerical error in preparing his bid and has
requested that the City permit him to withdraw his bid. Staff has
reviewed his request and recommends that the bid of the low
apparent bidder be rejected as non - responsive. Staff is also
recommending that the only other bid, which exceeded the Engineer's
Estimate, also be rejected and the project re- advertised.
There were a total of five (5) General Contractor planholders out
of which the above two (2) bids were received. Discussions with
the remaining three (3) planholders who did not submit bids
indicated that two (2) were too busy on other projects and one (1)
had an emergency situation. All three (3) indicated interest in
submitting a bid if the project is re- advertised.
Staff is recommending that the City Council reject both received
bids and authorize Staff to re- advertise the project.
ATTACHED SUPPORTING DOCUMENTS:
Letter from ARA Engineering Contractor.
FISCAL IMPACT:
(Check one) Operating Budget:
Amount Requested:
Project /Account Budget:
Project /Account Balance:
Account Number:
Project Phase:
Appropriation Required:
114
Capital Improvement Budget:
Date:
Yes No
Date:
'ublic Works
Date:
�r
PW- CON.456
033
FROM : RRR ENGINEERING CON* PHONE NO. : '14 588 1804 Jul. 31 1995 09:5" P1
ENGINEERING ARA ONTRATOR
69 0 0 ANO A PARK, CAC 90621
TEIE :(714)521 9061
FAX :(714)$8$ 1804
July 31, 1995
City Of M Segundo
350 Main Street
EI Segundo, California 90M
Re: Modifications to Sanitation Pumpang plant No. 7
Formal Bid Removals
A& Mr. Rene Bruno
City Engtncer
Deer Mr. Bruno:
Referring to our telephone conversation, we are hereby removing our bid proposal for the above
mentioned project due to the secretarial error. alm attached you will find a copy of turr original
estimate.
#91 veery truYlhweLnas
Ali Y
Project Manager & General Partner
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036
EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
A Approve bid from New Technologies in the amount of $ 30,20807 for the purchase of seventeen (17)
personal computers in furtherance of the Police Departments Master Automation Plan funded thru Asset
Forfeiture funds
B Approve an expenditure of $7,107 78 for four (4) additional personal computers One for the Treasurer's
Office funded in the current budget and one each in the City Manager's office, Human Resources, and
Building Safety Department to be funded via the Equipment Replacement General Fund
RECOMMENDED COUNCIL ACTION:
Accept bid from New Technologies for purchase and delivery of the requested items
BRIEF SUMMARY:
On June 6, 1995, City Council gave approval to proceed with the next phase of the Police Department's Master
Automation Plan by approving a request to solicit bids for seventeen (17) personal computers This purchase is the
next step toward the intended progression of the Master Automation Plan and will greatly enhance the efficiency of
Police Department personnel
As a result of that bid process, 5 companies submitted bids New Technologies was the lowest bidder to meet all
specifications The bids were analyzed by David Gray, Computer Network Specialist and Steve Klotzsche, Director
of Finance to insure that all specifications were met Bench testing of sample machines was conducted and the
unit submitted by New Technologies was ranked superior Based on that evaluation, R is recommended that New
Technologies be the selected provider of these computers
The four additional computers requested are either due for replacement and /or approved for purchase in the
FY95/96 Budget New Technologies has indicated that additional PC's may be purchased by other city departments
at their bid price of $1,641 52 per unit, plus tax Their offer to piggyback additional orders is good until February 15,
1996
ATTACHED SUPPORTING DOCUMENTS:
Bid Specification Sheet by David Gray
Bid Comparison Sheet by David Gray
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested: $30.208.07
Project/Account Budget: $480.000
Project/Account Balance: $250.366.49 Date: August 4. 1995
Account Number: 109 -400- 3105 -8108 (17) Police
601 -400 - 0000 -8108 (3) City Manager, Human Resources,
Building Safety
001 -400 - 1201 -8108 (1) City Treasurer
Project Phase:
Appropriation Required -Yes_ No
ORIGINATED: Date: August 8,1995
038
PD -II -1
NEW TECHNOLOGIES Bid # 9507
11861 E. Telegraph Rd., Santa Fe Springs, CA 90670
Tel (310) 948 -2060 X 131 Fax (310) 942 -0440
QUOTE FROM THE DESK OF Andrew S. Hong
CUSTOMER-
City of El Segundo 7/2895
Dave Gray (II) PHONE #:
(W) PHONE #:
FAX:
New Tech Novell Certified Pentium Systems
QTY
ITEM #
DESCRIPTION
I UNIT PRICE
TOTAL
21
SBACE006
P5 90- 133MHz System Board W/Tnton CS & E- IDE/ECP/EPP 1 $1,64152
$34,47193
21
ICXX056
Intel Pentium CPU W/ CPU Cooler (Intel rated at 90MHz, NOT OVERCOOKED)*
21
ICXX005X2
8 MB of RAM upgradeable upto 160MB
21
CAAC009
Med Tower Case W/ 200 WATT UI/CSA/TUV Power Supply, FCC Class "B"
21
FDTE004
Teac 1 44MB Diskette Drive
21
XXXX
Built -in Dual E -IDE channels, SMC UART 16550 chipset, ECP/EPP P Port
21
HDWE009
WD 540MB E -IDE Hardi isk
21
GCSP
Diamond Stealth PCI Graphics Accelerator Card W/ 1M11 DRAM
21
DSMA004
Mag DX15 15" SVGA Flat Screen Monitor 28DP MPRII ISO 9002 certified facility
21
KBXX013
Focus 2001 101 Enhanced Keyboard
21
I0MI022
3 Button Mouse W/ Pad
21
SWMI004
Microsoft Dos 6 22 W/ Manuals and Diskettes
21
SWMI007
Microsoft Windows FWG 3 11 W/ Manuals and Diskettes
21
I03C005
3 COM Etherlink III IOBT 16-bit NIC
Comments
All systems are
Novell Certified/Windows NT Certified, Windows 95 SCT Certified
FCC Class B Approved
UUCSAIfUV Approved Power Supply
Assembled and tested (comprehensive 72 hour bum -m test)
Extemal single serial number
' We are a direct Intel account. We DO NOT use "remarked" CPUs
All systems have two year limited labor and parts
UBTOTAL
$34,471 93
On -Site Service alwosvi iAaihass—+
TAX
$2,84393
Ali systems have 72 -hour burn -in test to insure maximum reliability
FREIGHT
Ask about our business leasing and/or personal financing
DEPOSIT
BAL. DUE
$37,315 86
" q
PD -II -2
CITY OF EL SEGUNDO
REQUEST FOR BID AND BID
THIS IS AN INQUIRY, NOT AN ORDER
DATE
PO OIREON•
DELIVERYREWREDBY
TOBECONSIDEREDYOURBIDMUSTBERENRNEDBY
BIDNON
JIRO22, teas
TBD
TBD
11:00 A.M. , Friday, July 21 1995
9507
VENDOR PLEASE BID PRICES ON ITEMS LISTED NOTE DELIVERY REQUIREMENTS, AND STATE FIRM DELIVERY DATE
IMPORTANT READ GENERAL PROVISIONS ATTACHED BEFORE PRICING
REPLY TO
VENDOR NAME
CITY CLERK- CITY OF EL SEGUNDO
350 MAIN ST, EL SEGUNDO, CA 90246
wn�
0 &70
DESCRIPTION
UNIT PRICE
AMOUNT
See attached bid specifications for
Twenty One Pentium Personal Computers
����•
(21) (90Mhz) (PC)
S
S
Award will be based on price and meeting bid specifications by lowest responsible bidder.
Sales Tax
so
If bidder does not wish to bid, please return bid package with the notation
TOTAL
S a3iS•
No Bid' Otherwise, vendor may be removed from future bid request.
To be delivered to:
City of El Segundo - Police Department
348 Main Street
El Segundo, CA 90245
Attn: David Gray
The delivery address is firm No exceptions will be made.
This page must be filled out completely and retumed in order to be considered
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO ACCEPT OR REJECT
ANY ITEM IN THE BID AND TO WANE INFORMALITY N THE BID
VENDORS DIN SHIPP G POINT ARE ASKED TO GIVE SHIPPING
POINT AS t 1/� `Ole b ESTIMATED FREIGHT COSTS Qk
VENDOR - MUST COMPLETE
THIS INFORMATION FOR FINAL CONSIDERATION
FOB DESTINATION UNLESS
DATE DELIVERY PROMISED
TERM1S O1F PAYMENT
DATE OF BQ
ATED OTHERWISE. .
�^..%
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1 - .✓!
EMPLOYER FEDERAL I D.#95-- Y2 53 M V�h{^
SIONATY EITITLEOFCOMPANYR9RaDITATNE
/���//9 "�
VENDOR TELEPHONE NCO 310' 940 - X W -i
PRINT NAM! TITLEOF COMPANY ROREiENTATVE Iii
PURCHMORM *1 (2415) - FILENAME.S.V•URCHPRM WB1
Page 1 of 6
M)
PD -II -3
GENERAL PROVISIONS
1) Each bid must be in a separate sealed envelope with bid number on the outside and must reach
the City Clerk's Office, 350 Main Street, El Segundo, California 90245, by the time and day
specified, at which time it will be opened and read
2) State brand or make of each item If quoting on other than the make, model, or brand specified,
the manufacturer's name and the catalogue number must be given. Attach complete
specifications for any substitutions offered or when amplification is desirable
3) Time of delivery is a part of the consideration and must be stated in definite terms and must be
adhered to. If time vanes on different items, the bidder shall so state opposite each item.
4) Unless otherwise indicated, prices quoted will be considered to exclude State and City sales tax,
use, or Federal excise taxes. The City will add State and City sales tax to the total upon issuing
a purchase order. Federal excise tax exemption certificate will be furnished on request
5) No charges for transportation, container, packing, etc will be allowed unless so specified in your
bid.
6) The City of El Segundo reserves the right to reject any or all quotations, to waive any
technicalities and informalities, and to accept or reject all or any part of this quotation at prices
shown.
7) Samples of items, when required, must be furnished free of expense to the City and if not
destroyed by tests will, upon request, be returned at the bidder's expense
8) Quotations are subject to acceptance at any time within 45 days after opening of same, unless
otherwise stipulated.
9) If you do not quote, please return this sheet and state the reason By so doing, you will assist
the City of El Segundo in improving its purchasing procedure.
10) Any order issued as a result of the bid will be subject to our usual purchase order instructions,
agreements, and conditions.
11) The City reserves the right to award the contract either on the gross low bid or on individual
items as called out.
12) Bidders are cautioned to verify their proposals before submission, as amendments to, or
withdrawal of proposals, will not be considered. This applies to proposals sent by mail as well
as those delivered in person
13) All materials, supplies, and equipment, where applicable, shall be in full compliance with the
Safety Orders and Regulations of the Division of Industrial Safety of the State of California and
the Williams- Steiger Occupational Safety and Health Act of 1970 and Cal -Osha Act All
electrical motors, wire, switches, connections, plugs, electrical materials, supplies, equipment,
etc. shall be Underwriters Laboratories, Inc approved. Certification of compliance must
accompany bid.
Page 2 of -
041
PD -II -4
TERMS AND CONDITIONS
1 ACCEPTANCE: Delivery of any items or the performance of any services specified in this order constitutes
acceptance by Seller of this order upon these terms and conditions whether or not accepted in writing. This order is
revocable at any time prior to such delivery, or written acceptance
2 INVOICING: Invoices shag show purchase order number and shall be mailed to:
City of El Segundo - Finance Department, 350 Main Street, El Segundo, Calf. 90245
3 PACIONG: Packing (lets shall accompany each shipment ordelvery showing purchase order number, Item number,
quantity shipped and description as shown herein. This purchase order number shall be marked on each package.
4 SHIPPING INSTRUCTIONS: If routing instructions are set forth above, seller shag comply with same.
5 DELIVERY: Timely delivery is of the essence of this order
6 INSPECTION: All items and/or services specified in this order are subject to inspection and acceptance. Buyer
may reject any item that contains defective material or workmanship or does not conform to specifications or samples.
In the event of rejection, Buyer at Buyer's option may return articles at Sellers expense for either credit or replacement
7 CANCELLATION: If Seller fails to make delivery of any of the items or fails to perform any of the services specified
above within the time specified herein or any extension thereof granted to Buyer, Buyer may, without penalty or any
obligation to Seller cancel this purchase order in whole or in part.
8. INDEMNITY: Seller shall defend (if Buyer elects) and indemnify and hold Buyer, its employees, parent company,
and subsidiary companies and assigns harmless from and against any and all losses, damages, liabilities or expenses,
claims and lawsuits including, but not limited to, attorney's fees which arise out of Buyer's receipt of or the use of any
dem or service provided directly or indirectly (e g through a subcontractor) to Buyer by Seller and/or breach of this
agreement by Selby.
9 NO ORAL WAIVER: No waiver of any of the terms and conditions hereof shall be binding upon Buyer unless the
same is in writing.
10. LIENS AND CLAIMS, Seller, if Seller renders services on Buyers property, or any subcontractor employed by
Seller to render services on Buyer's property shag keep Buyer's property free from Hens, claims and encumbrances
(mechanics, laborers or otherwise), and, if not, shall discharge the same within ten (10) days after any such claim or lien
is recorded.
11 INSURANCE: Seller, if Seger renders services on Buyer's property or any subcontractor employed by Seller to
render services on Buyers property shag maintain Workers Compensation Insurance as required by law and shall
maintain policy liability and property damage liability Insurance, including automobile liability insurance in the amount of
not less than $1,000,000 combined single limit. Such insurance shall be with insurance camera satisfactory to Buyer
Prior to the commencement of work hereunder, contractor shag forward certificates of such insurance, which shall include
a provision of a 10-day cancellation notice, directed to Buyer, attention: Purchasing Manager. Buyer shag also be added
to such insurance policies as an additional Insured and such insurance shall be primary and non - contributory (that is,
Buyers insurance Companies shag not have to contribute). It is understood and agreed that Seller, if Seller renders
services on Buyers property, or any subcontractor rendering services on Buyers property shall be solely responsible
and liable for injuries to their employees, who are injured as a result of interring on Buyers property, and shall defend
(if Buyer elects) and indemnify and hold Buyer, Its employees, parent company and subsidiary companies and assigns
harmless from and against any and all losses, damages, expenses, claims and lawsuits including, but not limited to,
attorney's fees which arise out of or are a result of such Injuries.
12 LAWS AND ORDINANCES Seller and any subcontractor retained by Seller to render services for Buyer shall
comply with all federal, state and local laws, ordinances and regulations relating to the performance of the work involved
and shall obtain all permits and licenses
13 BREACH. If Seller or any subcontractor retained by Seller breaches any of the terms of this agreement, Buyer
may temwnate this agreement without any further obligation to Seller or such subcontractor.
14 SUBCONTRACTOR: If Seller retains a subcontractor, the subcontractor must agree to the terms of this agreement
to the extent they are applicable to subcontractor by Initializing a copy of this agreement and returning it to Buyer
Page 3 of 6
042
PD -II -5
CITY OF EL SEGUNDO
Request for Bid
# 9507
Notice to Bidders
Sealed bids will be received at the office of the:
City Clerk
City of El Segundo
350 Main St.
El Segundo, CA 90245
Until 11.00 A.M., Friday, July 28, 1995 at which time the bids will be publicly opened
and read in the City Clerk's Office.
It is requested that the sealed bids be delivered in person, or by mail on or before the
aforementioned date and time.
Specifications, bid requirements, bid sheets, and additional copies of the bid
package are available at the office of the Director of Finance.
The City Council of the City of El Segundo reserves the right to reject any or all
bids, to accept or reject any item in the bid and to waive informality in the bid.
Please see the enclosed items to be bid.
Dated: June 22, 1995
By:
Steve Klotzsche
Director of Finance
City of El Segundo
Page 4 of 6
043
PD -]I -6
Pentium Computer Specifications
I. Har4lware / Software Specifications
A. System Board
Supports Intel Pentium 75/90 /100 /120 /132 Mhz CPU Family
Intel 64 -bit Triton 82430FX chipset
256 secondary write back cache (15m), upgradable to 51M 1MB caching
Four PCI bus and four ISA bus slots
Memory upgradable to 128MB or more
Four 72 -pin SDAM sockets or more
Lithium loser replaceable CMOS battery
RnilE.m idol Fnhnn,,A TnV ._A_ A _I__
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 15, 1995
AGENDA HEADING: Consent Agenda
Award of contract for the Re- roofing of Police Department (348 Main
street) and Public Works Department Water Division (400 Lomita
Street) Facilities (contract amount = $71,971.00). Specifications
No. 93 -15.
RECOMMENDED COUNCIL ACTION:
Award contract to the lowest responsible bidder, Pacific
Southwest Roofing Inc., in the amount of $71,971.00.
Authorize the Mayor to execute the standard Public Works
contract.
BRIEF SUMMARY:
The City Council on July 5, 1995, adopted plans and specifications
and authorized Staff to advertise the re- roofing of the Police and
Water Facilities.
On August 1, 1995, the City Clerk opened the following bids:
Pacific Southwest Roofing Inc. $ 71,971.00
Coast Roof Company $ 76,364.00
Leiner Roofing Company $ 78,925.00
Best Roofing Inc. $ 81,600.00
Owen Pacific $103,930.00
Eiagineer's Estimate $105,000.00
Staff recommends award of contract to the lowest responsible
bidder, Pacific Southwest Roofing, Inc. Staff has verified and
received favorable responses from previous work references of the
low bidder and from the manufacturer of the specified roofing
material.
The total project cost, including inspection and contingencies, is
estimated to be $85,000.00. Funds for the project are budgeted in
the 1995 -96 Operating Budget under the Facilities Maintenance Fund
Account.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
(Check one) Operating Budget: XX Capital Improvement Budget:_
Amount Requested: S 85,000.00
R LO Card (If not included on System Board)
1. One bi-directional (ECP/EPP) parallel port
2 Two (2) high speed UART 16550 serial ports using SMC 655 super UO chipset
L Keyboard (Focus 2001)
1 High quality 101 Enhanced Keyboard
2 "Tactile" touch
J. Pointer
I Microsoft Ergonomic Mouse V.2 0
2 Enhanced DOS and Windows Diner V 9 01 or latest with documentation
K. Monitor (Mag DXI M
1 15" Non -Glare Etched Flat Screen
2 1280x1024 non - interlaced resolution
3 28mm Dot Pitch
L Software
1 Microsoft DOS 6,22 and Windows for Workgroups 3 11 with manuals and original diskettes
M. Network Interface Card
1 SMC Elite 16T with manuals and software drivers V 6 5 or latest
H. Warranty and Conditions
1 All systems will have minimum Two year parts and labor Direct Dealer On -site warranty with an
8 business hour response lime
2. All systems are EPA Energy Star compliant
3 All systems will have 30-day money back guarantee
4 All systems come with unlimited telephone service/support
5 Warranty will not be void if can opened
6. Loaner equipment if repair under warranty is expected to exceed 48 continuous hours
7 Pickup and delivery on Warranty repair is vendor's responsibility
* Cases will be a mixture of Desktop and Medium Tower Pricing should reflect this mixture.
Page 6 of 6
045
PD —II -8
BID COMPARISON SHEET
COMPANY
UNIT
EXTENDED
TAX
TOTAL
PRICE
PRICE
New
$ 1641.52
$34,471.92
$ 2843.93
$ 37,315.86
Technology
PC System
1768.00
37,128.00
3063.00
40,191.00
Design
BiPro
1885.00
39,585.00
3265.00
42,850.00
Computer
Simply
1989.60
41,769.00
3445.94
45,214.94
software
Vector
1995.00
41,895.00
3456.23
45,351.33
Computers
DG /mr
0, . 046
PD -II -9
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 15, 1995
AGENDA HEADING: Consent Calendar
Three Year Memorandum of Understanding between the City of El Segundo and The California
Teamsters Public, Professional and Medical Employees Union, Local 911, Supervisory and Professional
Employees Bargaining Unit FISCAL IMPACT $21,136 annualized total compensation cost Funds are
available in the City's 1995 -96 Fiscal Year Budget for the 164% salary increase
COUNCIL ACTION:
Approve the Memorandum of Understanding
BRIEF SUMMARY:
The attached Memorandum of Understanding is a mutual agreement reached between authorized
representatives of the City Council and the Supervisory and Professional Employees Bargaining Unit
Such representatives met and conferred in good faith pursuant to California Govemment Code Sections
3500 at seq , and City Resolution Number 3208
ATTACHED SUPPORTING DOCUMENTS:
Memorandum of Understanding prepared by Linda Jensen, Esq , - Liebert, Cassidy and Frierson, and
Bob Hyland, Director of Human Resources /Risk Management
FISCAL IMPACT:
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested: $21.136
Budgeted 1.64% Project/Account Budget: $21.136
Salary Increase Project/Account Balance: $21.136 Date: 7/1/95
Account Number: Vanous
Project Phase:
Appropriation Required - Yes_ No -X
ORIGINATED: Date: August 5, 1995
of H
A ENDAMD
047
AUGUST 6,1995 - JUNE 30,1998
MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF EL SEGUNDO
AND
CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL
AND MEDICAL EMPLOYEES' UNION, LOCAL 911
A FORMAL MEMORANDUM OF UNDERSTANDING SETTING FORTH THE
HOURS, WAGES, AND WORKING CONDITIONS FOR EMPLOYEES
REPRESENTED BY THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL
AND MEDICAL EMPLOYEES' UNION LOCAL 911
SUPERVISORY AND PROFESSIONAL EMPLOYEES' BARGAINING UNIT
(08-0495)
� U J
048
TABLE OF CONTENTS
ARTICLE I
RECOGNITION
1
ARTICLE II
NON- DISCRummNATION
1
ARTICLE III
HEALTH AND WELFARE
1
ARTICLE IV
RETIREMENT
3
ARTICLE V
SICK LEAVE
4
ARTICLE VI
EMPLOYEE ASSISTANCE PROGRAM (EAP)
5
ARTICLE VII
VACATION
5
ARTICLE VIII
HOLIDAYS
6
ARTICLE IX
PROFESSIONAL DEVELOPMENT
7
ARTICLE X
COMPUTER LOAN PROGRAMS
8
ARTICLE XI
SALARY
8
ARTICLE X11
UNIFORM ALLOWANCES
9
ARTICLE XIII
OVERTIME
9
ARTICLE XIV
GRIEVANCE PROCEDURE
10
ARTICLE XV
LAYOFF
13
ARTICLE XVI
MISCELLANEOUS
ARTICLE XVII
DRUG -FREE WORKPLACE STATEMENT AND
SUBSTANCE ABUSE POLICY, SMOKING POLICY
AND BREAK POLICY
16
ARTICLE XVIII
PERSONNEL FILE
16
ARTICLE XIX
MAINTENANCE OF MEMBERSHIP
17
ARTICLE XX
ZIPPER CLAUSE
17
ARTICLE XXI
REOPENERS
17
ARTICLE XXII
TERM OF AGREEMENT
18
049
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF EL SEGUNDO AND THE
CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL
AND MEDICAL EMPLOYEES UNION, LOCAL 911
SUPERVISORY AND PROFESSIONAL EMPLOYEFS' BARGAINING UNIT
ARTICLE I -
SECTION 1. Pursuant to the provisions of the City of El Segundo Resolution No. 3208,
establishing procedures governing employer - employee organization relations, the City of El
Segundo (hereinafter referred to as the "City" and "Employer" (interchangeably) has recognized
the California Teamsters Public, Professional and Medical Employees Union, 911, an affiliate of
the International Brotherhood of Teamsters (hereinafter referred to as the "Union ") as the exclusive
representative of employees within the bargaining unit consisting of the following classified
positions:
Accountant, Budget Analyst/Accountant, Administrative Analyst II, Associate
Planner, Business License Specialist, Community Cable Program Supervisor, Equipment and
Facilities Supervisor, Government Building Supervisor, Park Supervisor, Purchasing Agent,
Recreation Supervisor, Street Maintenance Supervisor, Youth Counselor, Librarian, Senior Fire
Protection Analyst, Environmental Safety Coordinator, Water Supervisor and Wastewater
Supervisor.
SECTION 2. The City recognizes the Union as the representative of the employees in the
classifications and assignments set forth in Section 1, above, for the purpose o f meeting the joint
obligations of the City and Union as set forth within the Meyers- Milias -Brown Act, Government
Code §§ 3500 cLxA.
I ►I► I @1; 13 1 117 1 •►
Neither the City nor the Union shall discriminate against any employee because of race, color,
age, creed, national origin, sex, handicap, medical condition, marital status, or union activities
in any matter.
SECTION 1. Cafeteria Plan - Employees shall be paid a monthly cash distribution of the
fin
difference between five hundred dollars ($500.00) and the actual monthly amount designated, if
any, by each affected employee for funding health insurance and similar programs.
SECTION 2. Health Insurance - Supervisory employees participate as members of the
PERS administered Public Employees' Medical and Hospital Care Program. Employees have a
choice of a wide variety of HMO and Indemnity medical coverage plans.
SECTION 3. Dental Insurance - The City provides fully paid dental insurance for the
employee and all eligible dependents.
SECTION 4. Optical Insu nce - The City provides fully paid optical insurance for the
employee and all eligible dependents.
SECTION 5. Life Insu n P - Employees are provided a fully paid $50,000 term life
insurance policy. Additional coverage for self ($100,000 maximum) and for family members may
be purchased at group rates by the individual employee.
SECTION 6. Liong Term Disability insurance a = - The City provides all supervisory
personnel with a fully paid long term disability insurance policy which allows continuance of 66-
2/3 % of the first $7,500 of the employee's monthly salary.
The policy applies to non-job related occurrences and benefits are payable following a 60 day
waiting period. The maximum benefit period varies on the basis of the employee's age at the time
disability begins.
SECTION 7. Workers Compensation - The City provides employees who receive job
related injuries that are compensable under California Worker's Compensation Laws 75 % of their
regular monthly salary for a period of up to one year.
SECTION 8. Flexible Wending Account - Pursuant to applicable federal laws, the City
allows for payment of employee paid insurance premiums, non - reimbursed medical expenses
and/or dependent care expenses with pre-tax dollars. Participation in the program is voluntary.
SECTION 9. Bereavement Leave - The present practice of granting three (3) working
days of bereavement leave per incident shall be increased to forty (40) hours per incident in those
circumstances where travel to a funeral or other memorial proceeding is 500 or more miles one
way as measured from the El Segundo City Hall. Additionally, the definition of the "immediate
family" whose funeral or memorial proceeding qualifies for use of bereavement leave, shall
include the children, parents, siblings, grandparents of the employee, the employee's spouse or
significant other.
L-dm IOC. \OMCO\wpwm\wpdms\n&\&I- wguodo\m Aupun 4, 1995
051
: Y1; Elul ►�
SECTION 1. Supervisory employers participate in the Public Employees Retirement
System (PERS) 2% at 60 Miscellaneous Plan. The Plan's retirement benefits are integrated with
Social Security. The City pays both the employers and the employees required contribution to
PERS. Social Security contributions are equally shared by the City and the employee. The Senior
Fire Protection Analyst shall for the term of the agreement participate as a local Safety member
pursuant to Government Code §20019 under the PERS System.
Effective January 1, 1992, the City's contract with PERS was amended to include the single
highest year retirement calculation option. The present City contract with PERS also calls for
incremental yearly increases in the City contribution towards retirees medical coverage (currently
$375 per month) so that by 1995 the contribution for current employees and retirees will be equal.
SECTION 2. Def�erred_rmnensation Plan - Employees are eligible to participate in the
International City Management Association Retirement Corporation (1CMA -RC) and the United
Conference of Mayors (PEBSCO) Deferred Compensation Plans. Participation is voluntary and
there is no City contribution to the plan.
SECTION 3. Dave Payoff - Employees separating from the City service are paid the
accumulated total of their unused vacation leave and personal floating holiday.
SECTION 4. Government Code §20022(a)(1) provides that "compensation" for purposes
of computing PERS retirement benefits includes remuneration paid in cash because of holidays,
sick leave and vacation, as well as other remuneration furnished in payment for services. This
MOU section memorializes that members of this unit have been contractually eligible to receive
City paid cash equivalencies for vacation, sick leave and floating holidays accrued during the
employee's final year of employment. Said members have also been eligible to receive a cash
distribution equal to the monthly differential between $500.00 and the monthly amount designated
by each member for funding health insurance and similar programs (herein referred to as an
"insurance differential. ") Pursuant to City Council action in December 1991, the former
management/confidential unit was modified, with members of this Supervisory Unit being
removed from the then existing management/confidential unit. The classifications now contained
within this Supervisory Unit being removed from the then existing management/confidential unit.
The classifications now contained within this Supervisory Unit were included within the prior
management/confidential unit. The classifications now contained within this Supervisory Unit
were included within the prior in nagement/oonfidentlal unit and City contractual agreements prior
to December 1, 1992 to provide the management/confidential unit members with payment for
vacation, sick leave and floating holidays accrued during the final year of employment, as well
as the above insurance differential, fully inured to the benefit of those classifications now within
the Supervisory Unit.
U.dm 10c \ office \wpwm \wpdmo \emkbl - guodo \m Aupuu 4, 1995 3
r52
On June 2, 1992, the City Council adopted the first Memorandum of Understanding between the
City and the Supervisory Unit, with Article VII of said MOU providing in pertinent part that all
wages, hours and terms and conditions of employment in full force and effect prior to the adoption
of the MOU, are to remain in full force and effect and are to be set forth within a later document
entitled a "Comprehensive Memorandum of Understanding." As members of the prior
management/confidential unit, those classifications within the Supervisory Unit were therefore
subject to earlier Council determination providing the described paid remuneration for vacation,
sick leave and floating holidays accrued during the final year of employment, as well as the above
insurance differential, and the June 2, 1992 Memorandum of Understanding contractually signifies
that said benefits are to remain in full force and effect unless and until altered pursuant to the meet
and confer pmxxss. This "Comprehensive Memorandum of Understanding" thereby codifies pre -
Dmmmber 1992 contractual provision of the stated "compensation" benefits to unit members.
ARTICLE V - SICK LEAVH:
SECTION 1. Employees accrue sick leave at a rate of eight (8) hours per month.
Maximum accumulation of sick leave is 1056 hours.
City provides a fifty percent (50 %) payoff each December 1 of the accumulated hours above the
allowable maximum.
Employees receive payment for eighty percent ( 80 %) of their accumulated sick leave upon service
retirement or death (with 5 full years of service) and fifty percent ( 50%) for disability retirement
contingent on at least five (5) full years of employment with the City.
SECTION 2. Annual Medical Emiminalinn - Employees are eligible for a fully paid
comprehensive medical examination each year.
The City currently utilizes both Centinela Hospital's Fitness institute and the Center for Heart and
Health for the examinations.
The results of the examination include extensive written documentation and feedback, fitness
consultation, recommended further testing and /or adjustments to current lifestyle practices and
ongoing monitoring.
Up to two (2) days of sick leave may be used each year for physical examinations.
SECTION 3. Sick ,eve Usage for Fav Care - Affected employees are eligible to
utilize a maximum of six (6) available eight (8) hour days of sick leave per calendar year in order
that care may be provided to immediate family members suffering from illness or injury. The
term "immediate family member" shall exclusively include the children, parents, siblings,
grandparents of the employee, the employee's spouse or significant other. The City shall require
each affected employer, utilizing sick leave for said purpose to provide in writing a sworn
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statement evidencing the facts justifying the use of sick leave in this regard.
SECTION 4. Catactrrmhic Illness Lea -An employee may transfer sick leave, vacation
or compensatory leave to a sick leave bank to be donated to an employee who is experiencing
catastrophic illness and has exhausted all personal sick leave. Such a transfer can be made on July
I of each year on forms provided by the City of El Segundo. The City has the right to verify all
catastrophic illnesses before donation from the sick leave bank.
u I Kil V411"ej W : STS (fall �1
Provides confidential assistance, referrals and counseling to the employee and members of the
immediate family. The program is designed to provide professional assistance and support to help
employees and their families resolve problems that affect their personal lives or job performance.
ARTICLE VII - VACATION
SECTION 1. Employees shall receive either:
"ORIGINAL ACCRUAL SCHEDULE"
fear.& of Service D=
Upon completion of:
1 -7 years 12 days
8 -14 years 17 days
15 or more 22 days
KI
"ALTERNATIVE ACCRUAL SCHEDULE"
From commencement of the 1st year of service through and including completion
of the 5th year of service - Twelve (12) vacation days accrual per year, with a
"day" being the equivalent of eight (8) hours;
From commencement of the 6th year of service through and including completion
of the 10th year of service - Fifteen (15) vacation days accrual per year, with a
"day" being the equivalent of 8 hours;
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From commencement of the 11th year of service through and including completion
of the 15th year of service - Eighteen (18) vacation days accrual per year, with a
"day" being the equivalent of eight (8) hours;
From commencement of the 16th year of service and for all years of service
thereafter - Twenty -two (22) vacation days accrual per year, with a "day" being the
equivalent of eight (8) hours.
An employee desiring to participate in the "alternative' accrual schedule shall so advise
payroll in writing of their election, no later than September 6, 1994. Failure to advise of an
election to accrue vacation pursuant to the alternative schedule shall result in the employee
continuing to accrue vacation on the "original" schedule. An election to accrue pursuant to the
alternative schedule or maintenance of accrual pursuant to the original schedule, shall be
irrevocable.
SECTION 2. Employees may use their accrued vacation leave after six (6) months of
employment.
SECTION 3. Maximum accumulation of vacation allowed is the equivalent of two (2)
years service accrual.
SECTION 4. Employees who have completed one year of service may receive cash
payment in lieu of accrued vacation time up to a maximum of one -half the annual accrual which
they are entitled by length of service. Employees may exercise this option once per calendar year.
tt ; 41
SECTION 1. Employees shall receive the following holidays:
January 1st
The third Monday in February
The last Monday in May
July 4th
The first Monday in September
November 11th
Thanksgiving Day and the Friday thereafter
December 24th
December 25th
December 31st
Floating holiday
SECTION 2. In the event any of the above holidays fall on the last day an employee is
off on his/her regular days off, the following day shall be observed as a holiday.
U dm IOc Wfi"kwpw %wpdoctVmkkel- VAWo\m Aupun 4, 1995 6
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SECTION 3. In the event any of the above holidays fall on the first day of an employee's
regular days off, the previous day shall be considered as a holiday.
SECTION 4. The floating holiday may be used 6 months after the employee's initial
appointment date.
SECTION 5. For contract year 1995 -96, bargaining unit employees shall have the option
to take off either December 22 or December 26 so long as the employee receives the approval of
his /her supervisor.
SECTION 6. For contract year 1995 -96, bargaining unit employees shall have the option
to take off December 29 or January 2, so long as the employee receives the approval of his /her
supervisor.
Employees are reimbursed 100% of the cost of tuition and books to a maximum of $1,250 per
calendar year for satisfactory completion of work related college courses. Requires prior written
approval of department head and City Manager and requires a C average or better grade.
With the approval of the department head and /or City Manager, the City also pays the cost of an
employee's professional membership fees and conference, meeting and workshop attendance.
Employees who participate in the program must sign the following agreement:
Educational Reimbursement - "I certify that I successfully completed the
course(s), receiving at least a grade of "C" or better." (Attach copy of grade
verification) "Further, I agree to refund the City or have deducted from my final
paycheck any educational reimbursement funds received under this program if I
should leave the City's employ, voluntarily or through termination, with cause,
within one year after completion of the course work for which I am to receive
reimbursement, in accordance with the following schedule."
Below is the reimbursement schedule for the full months worked between course
completion and resignation dates and the percentage of the total reimbursement to be
refunded to the City.
1 100%
7
50%
2 100%
8
40%
3 90%
9
30%
4 80%
10
20%
5 70%
11
10%
6 60%
12
0%
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Probationary employees are not eligible to participate in this program.
Provides the employee up to $4,000 cumulative interest free loan to purchase personal computer
hardware and software. Loans are repaid through payroll deductions over a 3 year period
Outstanding loan balances must be paid off at the time an employee separates from the City.
ARTICLE XI - SALARY
SECTION 1. Effective July 8, 1995, the base salary set forth within each step of the
salary range applicable to each represented classified position shall be increased by 1.64%.
Effective July 1, 1996, the base salary set forth within each step of the salary range applicable to
each represented classified position shall be increased by 1.64 %.
SECTION 2. Accelerated c luy Sto Advancement - Employees who have yet to reach
the top step of their salary range are eligible to receive an accelerated salary step advancement of
up to 5 % in a 12 month period upon recommendation and approval by the department head and
City Manager.
An accelerated salary advancement is intended to recognize an employee's job performance which
consistently and uniquely exceeds normal expectations.
SECTION 3. The salary range for the Senior Fire Protection Analyst shall be $3524 -4285
for the term of the agreement. The job description and salary shall not be changed during the
term of this agreement without a job audit.
SECTION 4. MileaLye Reimbursement - Employees of the City shall be entitled to
reimbursement for City authorized use of their privately owned vehicles in the conduct of City
business at the rate of 25 cents per mile.
1 1011 � ; u �1:i1`►f
Union member(s) occupying the classification of Environmental Safety Coordinator is required
to purchase and maintain prescribed uniforms and personal equipment. In consideration thereof,
the City agrees to provide individual(s) in such classification with the following annual
uniform /equipment maintenance allowance: $396.
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The Environmental Safety Coordinator shall receive replacement uniforms as set forth below.
Additionally, individuals occupying the classifications of Park Supervisor, Equipment
Maintenance Supervisor, Government Building Supervisor, Street Supervisor, Wastewater
Supervision and Senior Fire Prevention Analyst shall be provided by the City with a uniform
consisting of a white shut, navy or black slacks, a jacket and identification consisting of a breast
pocket emblem stating the name of the City, the name of the holder, and the individual's job title.
To the extent that footwear otherwise not suitable for non - course and scope of employment use
is demonstrated as being required for the safe and efficient performance of such an individual's
duties, then the City shall provide said footwear in a style and at a cost as determined solely by
the City, with appropriate informational input being provided by the Union. The City's
determination regarding footwear shall not be subject to administrative or judicial appeal.
ARTICLE %III -
SECTION 1. Pursuant to the Fair Labor Standards Act, employees occupying the
classifications and assignments described in Article I, Section 1, are entitled to overtime at one
and one -half (1 -1/2) times their regular rate of pay for all hours worked in excess of forty (40)
in seven (7) day workweek, commencing at 0001 hours on Sunday and ending at 2400 hours on
Saturday.
The following shall not be considered as time worked for purposes of computing entitlement to
overtime compensation:
1. Meal breaks;
2. Utilization of paid or non -paid leaves of absence (including but not limited to
vacation leave, sick leave, holiday leave, leave without pay, compensatory time
off,
3. All travel time to and from the work site when responding to a regularly scheduled
shift;
4. All time in off -duty voluntary training assignments (homework, study time, meal
time, sleep, etc.);
5. All off -duty travel;
6. All time for personal preparation and clean up;
7. Any other time not deemed "hours worked" by the FLSA.
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No employee shall be eligible for receipt of overtime compensation unless the worldng of overtime
hours has been specifically authorized in advance by the employee's supervisor.
SECTION 4. Affected employeese shall be entitled to accumulate a maximum of sixty
(60) hours of compensatory time off. Utilization of compensatory time off shall be subject to
approval of the affected employee's department head.
SECTION 5. Provision to each affected employee ordered by a supervisor to return to a
designated worksite other than during the employee's regularly scheduled hours of work and at
a time not contiguous with said regularly scheduled hours of work, of a minimum of two (2) hours
work time credit. Said mmimum of two (2) hours shall then be included within the work period
described in Section 1 for computation of overtime purposes.
I - ► W; • 1:
• • I►I �•► • M :u
A Grievanc g - A grievance is a violation, misinterpretation or
misapplication of a specific written departmental or agency rule or
regulation or a specific provision of a memorandum of understanding
A grievance is distinct from an appeal in that it is a violation,
misinterpretation or misapplication of a specific written departmental
or agency rule and/or policy or a specific provision of a memorandum
of understanding
B Sm - A grievant is an employee or group of employees adversely
affected by an act or omission of the agency
C DU - A day is a calendar day
D Immediate Supervisor - The first level supervisor of the grievant
• I 0131 131V
A Cg=fiance and Fledbility - With the written consent of both parties,
the time limitation for any step may be extended or shortened
B Calculation of Time Limits - Time limits for appeal provided in each
level shall begin the day following receipt of a written decision or
appeal by the parties
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C Failure to Meet Timeliness - Failure at any level of this procedure to
communicate the decision on a grievance by the City within the
specified time limits shall permit lodging an appeal at the next level of
the procedure within the time allotted had the decision been given If
the grievance is not processed by the grievant or grievants in
accordance with the time limits, the decision last made by the City
shall be deemed final
Grievances will be processed following the procedures set forth
below.
A Level I - Within ten days of the date the employee reasonably knew or
should have known of the incident giving rise to the grievance, the
employee should make an effort to resolve the grievance Informally
with the employee's immediate supervisor The supervisor shall hold
discussions and attempt to resolve the grievance within five (5) days
B Level II - In the event such efforts do not produce a mutually
satisfactory resolution, the grievant shall have ten (10) calendar days
to file a formal written grievance after the employee's immediate
supervisor is unable to resolve the grievance through the discussion
process Under no circumstances may a grievance be filed more than
twenty -five (25) days from the date the employee knew or should
have known of the incident giving rise to the grievance
In filing a grievance, the employee should set forth the
following information
a The specific section of the departmental or agency
rules or regulations allegedly violated, misinterpreted
or misapplied
b The specific act or omission which gave rise to the
alleged violation, misinterpretation or misapplication
c The date or dates on which the violation,
misinterpretation or misapplication occurred
d What documents, witnesses or other evidence
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supports the grievant's position
The remedy requested
C Level - If the grievance is not resolved by the immediate supervisor
the grievant may present the grievance in writing to the department
head within five (5) days The department head will respond in
writing within ten (10) days
D Level N- If the grievance is not resolved by the department head, the
grievant may present the grievance in writing to the City Manager
within five (5) working days The City Manager or designee will
conduct an informal hearing and render a decision Each party shall
have a right to present witnesses and evidence at the hearing The
conclusions and findings of this hearing shall be final
E Level V - In the event the grievant disagrees with the City
Manager's decision, he/she may petition the City Council
within ten (10) calendar days of the decision of the City
Manager Such petition shall be made in writing and must set
forth the grounds for the petition including all documentation
that supports the allegation that there has been a violation,
misrepresentation or misapplication of a specific written
departmental or agency rule or regulation of a specific
provision of the Memorandum of Understanding The City
Council may within their sole discretion and by majority vote
decide whether to review the grievance, the decision of the
City Manager shall be final
In the event the City Council votes to review the grievance,
the Council shall consider the matter within thirty (30)
calendar days of the City Council motion to review the
grievance The City Council shall approve, modify or
disapprove the findings and decision of the City Manager
within thirty (30) calendar days of its review The time limits
for City Council consideration may be waived by agreement of
the parties The decision of the City Council shall be final
• Rftwuv 0 01 : I• • .a"NUT a Ia. i R lawasof Wallem • 1.
A The grievance procedure is not intended to be used for the purpose of
resolving complaints, requests or changes in wages, hours or working
1J dm 10c office \wpwio\wpd=&Umk\el- .eguodo \mou August 4, 1995
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conditions
B The procedure is not intended to be used to challenge the content of employee
evaluations or performance reviews
C The procedure is not intended to be used to challenge the merits of a
reclassification, lay -of ; transfer, denial or reinstatement, of denial of a step or
merit increase
D The procedure is not intended to be used in cases of reduction in pay,
demotion, suspensions or a termination, but are subject to the formal appeal
process as outlined in Ordinance 586
Grievants and City representatives, upon request, shall have the right to a conference
at any level of the grievance procedure
A Any permanent employee in the Classified Service who has been suspended, for a
period of six (6) days or more, demoted, dismissed, or reduced in pay shall have a period of ten (10)
days following written notification in which to file an appeal or answer the charges
B The employee shall forthwith be given in said written notification a statement of the
extent and nature of any disciplinary action and a full explanation of the reasons for the action
including specific information as to tune and place of incidents
C Each disciplinary action shall automatically be given administrative review by the City
Manager, immediately after the written notification, and the City Manager may countermand the
disciplinary action or modify the discipline imposed prior to any hearing as hereinafter provided
D. Appeals and requests for hearings shall be filed with the City Manager, and then
immediately referred to the Los Angeles County Civil Service Commission or City Council, as the
case may be
E The Commission shall have the right to refuse to hold a hearing in any case in which
the appellant fails to present sufficient grounds to warrant a hearing
F Procedures for all hearings to be conducted by the County shall be in accordance with
the Rules of the Los Angeles County Civil Service Commission
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ARTICLE XV - LAYOFF
SECTION 1 Grounds for Layoff. Whenever, in the judgment of the City Council, it becomes
necessary to reduce the workforce because of a lack of funds, lack of work or reorganization, an
employee may be laid off, reduced in classification or displaced by another employee Such layoff,
reduction or displacement shall result from action of the City Manager or his designee Such action
shall not entitle the laid off, reduced or displaced employee to a right of appeal The City Manager
shall recommend to the City Council each classification to be effected by any such change
SECTION 2 Notice to Employees An employee filling a full time position shall be given fourteen
(14) calendar days prior notice of lay off. Employees transferred, reduced or displaced shall be given
five (5) calendar days notice The City Council may approve a reduction in the notice requirements,
if so recommended by the City Manager.
SECTION 3 At -Will EmplUees The City Manager retains the right to layoff or alter the work
assignment of the following employees at any time without notice or right of appeal emergency
employees, temporary or seasonal employees, part-time employees, original probationary employees,
promotional probationary employees and employees designated as at -will. The promotional
probationary employee shall revert to his/her previously held classification and position without loss
of seniority
SECTION 4 Procedures for Lay& - A permanent employee in a classification effected by a
reduction in force shall be laid off based on seniority in City service, that is the employee with the
least City service shall be laid off first, followed by the employee with the second least City service,
etc Seniority shall be determined by hire date
SECTION 5 Breakina Ties -Provided that seniority, hiring date is equal retention points for job
performance shall be credited on the basis of the average of the overall evaluation ratings for the last
three (3) years in a classification, provided the last rating had been filed at least thirty (30) days prior
to the date of the layoff notice Retention points are as follows
1 "Unsatisfactory" rating - 0 retention points
2 "Improvement needed" rating - 6 retention points
3 "Satisfactory" rating - 12 retention points
4 "Exceeds expectations" rating - 18 retention points
5. "Outstanding" rating - 24 retention points
SECTION 6 Reduction to a Vacant Position An employee designated for layoff as a result of
abolition of a position or classification may be offered appointment to a vacant position in a lower
classification, if the employee is qualified by education and/or experience for such position If there
is more than one qualified employee eligible to be offered such appointment(s), the offer(s) shall be
based on seniority, with the employee with the highest seniority offered the position first, then the
next highest, etc If the employees have the same seniority, then the procedure for breaking ties set
iJ dm 10c \ 0i6ce \vpwm \wpdoc34mk\e1- feyundo\m Aug=4, 1995 14
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forth above shall apply An employee accepting such appointment shall be placed on the step for the
lower classification most closely corresponding, but in no case higher, than to the salary step of
his/her previously held position, and the employee will be assigned a new salary anniversary date on
the effective date of the appointment
SECTION 7 Displacement Rights An employee designated for layoff as a result of abobtion of
a position or classification may displace (bump) an employee in a lower classification, if the employee
previously held permanent status in such classification An employee who is bumped shall be laid off
in the same manner as an employee whose position or classification is abohshed
SECTION 8 Salary Placement An employee who is assigned to a lower classification as a
result of a displacement (bump) shall receive the compensation reflected by the step of the salary
range of the new classification closest to the compensation of the employee in the previous
classification, and the employee will also be assigned a new salary anniversary date on the effective
date of the appointment An employee accepting such appointment shall be placed on the step for
the lower classification most closely corresponding, but in no case higher, than the salary step of
his/her previously held position, and the employee will be assigned a new salary anniversary date on
the effective date of the appointment The employee shall, however, retain seniority while lusher
name remains on a reemployment list or hsts, as set forth in subsection (f)
SECTION 9 Reemnlovment Llst The names of permanent employees who have been laid off under
this section (including employees who bumped down) shall be placed, in order of seniority from
highest to lowest, on a reemployment list for their classification or any lower classification for which
the employee is qualified by education and/or experience Persons on such hsts shall retain eligibility
for appointment therefrom for a period for three years from the date their names were placed on the
list As a vacancy within a classification or a lower related classification becomes available, the name
appearing at the top for the list shall be offered the opportunity to fill the vacancy The name of an
individual selected from the list to fill the vacancy who refuses the re- employment offer shall be
permanently removed from the re- employment list without right of appeal Laid -off employees do
not earn seniority credit or benefits while on the re- employment hst
SECTION 10 $iq)Js 1Mon Reemnlovment If a person is reemployed by the City within three
years, the employee's accumulated sick leave allowance, seniority and vacation accrual shall be
reinstated Employees should be placed on the same salary step previously held upon reemployment
ARTICLE %VI - AMCELLANEOUS
SECTION 1. Credit Union - Employees are ehgible to join the regional Centinela South
Bay Credit Union.
SECTION 2. Teml = Assignment to Higher Classification - Where an employee is
qualified for and is required for an appreciable period of time to serve temporarily in and have the
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responsibility for work in a higher class or position, when approved by the City Manager, such
employee, while so assigned, shall receive the entrance salary rate of that class or whatever step
thereof that is not less than five percent above his or her present rate, whichever is higher For the
purpose of this section, "appreciable period of time" is defined as ten consecutive working days (eight
working days if on four /ten plan) or longer
SECTION 3 Rest Periods - All bargaining unit employees shall be provided a fifteen (15) minute
rest -break near the mid -point of every four hours of scheduled work In order to ensure that such
affected employees are prepared to reconvene performance of their duties precisely at the conclusion
of the fifteen (15) minute rest - break, such employees are encouraged to take their break within the
building where they are regularly assigned or on the grounds immediately adjacent to the work
assignment
As regards lunch breaks, all affected employees are scheduled for either a thirty (30) or sixty
(60) minute lunch break depending upon the work assignment Said scheduling shall be in accord
with pre - existing City practices and procedures
Failure by an employee to utilize a rest or lunch break shall not result in any accumulation or
other "banking" of said unused time, nor shall failure to utilize said rest or lunch break time result in
conclusion of the employees' regularly scheduled work shift at a time earlier than scheduled nor shall
any unused break time be utilized to extend a lunch break However, in any instance where
management mandates that a rest or lunch break not be taken because of the need to provide services
to the City, then said additional work time shall be compensated in accord with this MOU, City Rules
and Regulations and applicable statutory requirements Additionally, in said circumstances,
management does have the discretion to allow for early termination of an employee's regularly
scheduled work hours in amounts of time equivalent to the missed breaks
SECTION 4. Request for Reclassification Review - A bargaining unit employee may make
a request for reclassification once every two years if the employee's job duties and responsibilities
are significantly different. All such reclassification requests shall be reviewed by the Director of
Human Resources. The Director of Human Resources shall recommend to the City Manager the
approval of any reclassification request which reflects a substantial change in the duties and
responsibilities of the classification. Final approval from the City Council is required. Any
reclassification approved by the City Manager shall become effective the pay period following
approval.
SECTION 5. Senior - For the purpose of this Memorandum, "seniority" shall mean a
bargaining unit member's total continuous length of employment with the City in a regular,
allocated position. Definitions of "continuous," uninterrupted service by separation and includes
actual time worked, authorized leave of absence with or without pay, military leave, family leave
and injury leave; without pay not to exceed one (1) year. For purposes of this section, a leave
of absence without pay is limited to a maximum of ninety days.
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The parties have met and conferred in good faith regarding the adoption of a drug -free workplace
statement and substance abuse policy as well as non - smoking policy and break policy and the same
shall be implemented concurrent with adoption of this MOU.
11 W 31 ; • ►hl y l
SECTION 1. The official personnel file of each employee shall be maintained in the Human
Resources Department. A unit member and/or a Union representative authorized by the member,
m writing, may review or obtain copies of material from the employee's file with the exception
of material that includes ratings, reports or records which are obtained prior to the employment
of the employee involved.
SECTION 2. Employees shall be provided any copies of derogatory material placed in their
official file. Employees will be requested to acknowledge they received any derogatory material
prior to it being placed in their personnel file.
SECTION 3. All customer or citizen letters of a positive nature and /or any City commendations,
letters of achievements and recognition will be placed in the employee's personnel file.
Upon approval of this agreement by the El Segundo City Council, all unit employees who voluntarily
became members of the Union and those unit employees who voluntarily become members of the
Union during the term of this agreement shall remain members until the expiration of the agreement
Notwithstanding the above, employees may terminate their Union membership within forty-five (45)
calendar days prior to the agreement expiration date Memberslup in an employee organization shall
continue to be voluntary on the part of the employees
The Union shall indemnify and hold harmless the City and its Council individually and collectively
from any legal costs and/or damages arising from claims, demands, or liability by reason of litigation
arising from this article The Union agrees to pay the City all legal fees and legal costs incurred in
defending the City or its officers, employers, or agents against any court action or administrative
action challenging the legality or constitutionality of the provisions of this article or its
implementation.
ARTICLE XX - Z PP .R CLAUSE
This Memorandum of Understanding constitutes the sole agreement between the parties. The
parties acknowledge that during the meet and confer sessions which preceded and resulted in this
U.dm IOc \ office \wpwm \wpdws\ m \e1- S=& \m August 4, 1995 17
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Memorandum of Understanding, each had the unlimited right and opportunity to make proposals
with respect to any subject or matter not removed by law from the sphere of meet and confer and
that this Memorandum of Understanding was arrived at by the parties after the exercise of those
rights and opportunities.
ARTICLE %SI -
The parties agree to reopen the meet and confer process regarding the following subject matters:
1. Salaries for 1997 -98.
2. Performance Bonus for 1997 -98.
' '11 Y�1: u � t ✓Aul�l►Y
This Agreement shall be in effect from August 15, 1995 through and including midnight of June
30, 1998.
i
Date: /
v:dm:lOo:\OMCCXWPpw vpdx.VmkW- r`undo�mw.A,g" a, 1995
Date: 4 S
` 06 7
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EL SEGUNDO!CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: August 15, 1995
AGENDA HEADING: Consent Calendar
Proposal tokeclassify the vacant, part time job classification of Community Cable Program Coordinator
to Community Cable Program Assistant FISCAL IMPACT None Proposal expands service hours
while utilizing current authorized funding
RECOMMENDED COUNCIL ACTION:
1 Approve the class specification, including revised job title
2 Adopt Resolution establishing lowered salary range
3 Authorize the Human Resources Department to initiate the recruitment, testing and selection
process necessary to fill the vacant position
BRIEF SUMMARY:
In 1993 the City of El Segundo created a permanent part-time (20 hours /week) Community Cable
Program Coordinator position in order to answer the demand for more cable production and service to
the community This position has proven to be an extremely vital part of the City's cable operation
Community requests for various program coverage steadily increases each year, and has unfortunately
resulted in some coverage being turned down due to budgetary limitations Programming requests are
handled by following an established program category list with City meetings and City conducted
activities being of the highest priority However, current research indicates that the City can increase
staff hours and provide more community coverage by re- classifying this position, without any increase to
the budget, to a 30 hours per week Community Cable Production Assistant
The new assistant will help to expand production capabilities, increase community event/program
coverage, provide local producers and high school students with additional experienced assistance, and
maintain open office hours on weekends to meet the needs of the community
In June of 1995, the incumbent in the position resigned and the cable facility is operating short of staff
It is anticipated that this position can be filled by early fall to assist with the new high school student
classes and fall productions
The current salary range is $2277 - $2768 per month The proposed salary range is $1699 - $2066 per
month and is based on an evaluation of labor market salary data and an analysis of internal relationships
with our other Community Cable Division job classifications
ATTACHED SUPPORTING DOCUMENTS:
Class Specification and Resolution establishing lowered salary range
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
N/A Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required -Yes_ No_
AGENDA 231
ODI
3M
Date Adopted:
CITY OF EL SEGUNDO
C0MMUNffY CABLE �PRb`I1'TC`ii"E' N,ASSIS'tAXt
Under general supervision, performs a variety of specialized, technical tasks in pre -to -post video
production, assists in overseeing the work of community producers, volunteers, and high school
students in the completion of various video projects, maintains positive public relations with the El
Segundo community, and performs related duties as required
I�t�fisrY` �t��t�pRBivi3cid 'Yan�"�CC�t!E'�'e�tiz�n frtaYizt�ie
Commmnity Cable Program Supervisor. This position is non=gttpervisory,raut may oversee the work
of others within the scope of cable operations, The Community Cable Production Assistant is
responsible for assisting in the supervision, participation, tttitl'activities of the Recreation and Parks
Department's Community Cable operations. This position di%%rs from the position of Community
We Program Supervisor by the lin*id degree ofduties and fespontibIlities in the subordinate, non -
superAsory responsibilities in the day today operations of the Community Cable Division.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following-
Performs pre -to -post video production duties as needed, including producing, directing,
camera operation, editing, and occasional talent roles
2. Produces local feature segments for the monthly magazine show, El Segundo Magazine, and
assists other staff and volunteers in the production of their segments
Produces full- length programs, Public Service Announcements (PSA's) and promotional
material as necessary for the City's cable channel
Assists the Community Cable Program Supervisor in the instruction of high school video
classes and community video workshops
Updates the computer generated Community Bulletin Board as needed
6. Oversees office and playback operation in the Community Cable Program Supervisor's
absence
Assists in conducting community surveys and needs assessments, gathers data and information
and assists in the preparation of required reports and other written material
8 May assist in ktuitit training, scheduling and assigning the work of production staff
WY Y`�h%asE i 4 :'/ 5'ff i? 5'.R !. d jv ...<SS 4"(f •'.5'� C M "(.'SPA � � 'Y ...
sign - die °�v; rf+ ;pro it lexit tal si i a i de of` a airilri ai y' alaio *riz ratri
Supervisor.
Page 1 M 4 — -,� --; / — 0 n- -Z
() F 0
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA, ESTABLISHING A SALARY
RANGE FOR THE JOB CLASSIFICATION OF
COMMUNITY CABLE PRODUCTION ASSISTANT
The City Council of the City of El Segundo does hereby resolve, declare, determine
and order as follows
Section 1 That the City Council approves the following basic monthly salary range
for the fob classification of Community Cable Production Assistant
STEP A
STEP B
TS EP C
STEP D
TS EP E
Range #5 169938
178435
187357
196725
206561
Section 2 The City Clerk shall certify to the passage and adoption of this resolution,
shall enter the same in the book of original resolutions of said City, and shall make a
minute of the passage and adoption thereof in the records of the proceedings of the
City Council of said City, in the minutes of the meeting at which the same is passed and
adopted
PASSED, APPROVED AND ADOPTED this 15th day of August 1995
ATTESTED:
Cindy Mortesen,
City Clerk (SEAL)
APPROVED AS TO FORM:
Leland C Dolley,
City Attorney
RESSLRV.p
Carl Jacobson, Mayor of the
City of El Segundo, California
070
EL SEGUNDO CITY COUNCIL MEETING DATE: 8/15/95
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Proposal to eliminate the Police Department's Court Commitment Program Fiscal impact, $14,000 00 reduced
revenue
RECOMMENDED COUNCIL ACTION:
Approve request to eliminate the court commitment program for sentenced prisoners and adopt resolution
BRIEF SUMMARY:
Current department policy dictates that all juveniles taken into custody, except victims, will be taken to the basement
annex located beneath City Hall From there a determination is made whether the juvenile will be released to the
custody of a parent or guardian or be detained at Juvenile Hall All processing of the juvenile takes place in the
annex prior to the juvenile offender being released or transported
The procedure to process juveniles in the City Hall basement annex is made necessary by laws pertaining to
sentenced prisoners being housed at the El Segundo City Jail The Departments's lockup facility is currently
defined as a /ad This is due to our Court Commitment policy which allows our facility to house convicted adult
offenders
By having two separate facilities to process adult and juvenile offenders the Department complies with Youth
Authority regulations This practice has several potential problems that can be avoided by terminating the court
commitment program which would allow juvenile offenders to be processed at the station This will increase
efficiency and enable officers to return to other duties more quickly
If the department were to terminate the Court Commitment Program, the station's jail would be re- defined as a
lockup facility A lockup is defined as any locked room or secure enclosure primarily for the temporary
confinement of adults upon arrest There is a Youth Authority exception that allows the facility to have trustees as
long as the trustees carry out appropriate work The department would then be able to process juvenile offenders
in the stations lockup facility
Terminating the Court Commitment Program will result in loss of revenue from prisoners paying to stay at our
facility For example, in Calendar Year 1994, the program generated $21,275 00 although in recent months
revenue has been declining with less than $7,000 00 raised through the first six months of 1995
ATTACHED SUPPORTING DOCUMENTS:
1) Council Resolution
2) Staff Report
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
071
PD -I -1
INTER - DEPARTMENTAL CORRESPONDENCE
May 11, 1995
To: T.J. Grimmond, Chief of Police ( Through Channels )
From: Lieutenant M.K. Tavera
Subject: Juvenile Annex
PROBLEM
Current department policy dictates that all juveniles taken into custody, except 300
WIC victims, will be taken to the basement annex located beneath City Hall. From
there a determination is made whether the juvenile will be released to the custody of
a parent ( guardian ) or be detained at Juvenile Hall. All processing of the juvenile
takes place in the annex prior to the juvenile offender being released or transported.
The procedure to process juveniles in the City Hall basement annex is made necessary
by laws pertaining to sentenced prisoners being housed at the F1 Segundo City Jail.
The Departments's lock up facility is currently defined as a jail. This is due to our
Court Commitment policy which allows our facility to house convicted adult offenders.
By having two separate facilities to process adult and juvenile offenders the
Department complies with Youth Authority regulations. This practice has several
potential problems that can be avoided by terminating the court commitment program
which would allow juvenile offenders to be processed at the station and lock up facility.
In 1989 the juvenile annex in the City Hall basement was open for use. Prior to this
change all juvenile offenders were processed at the station's lock up facility. Legislative
changes made it necessary to remove the juvenile offender from the lock up facility
due to the department's Court Commitment program.
Officers process all juvenile offenders in the annex area. This procedure often requires
the officer to photograph, fingerprint and complete the detention process without the
assistance of a civilian jail officer. Lone officers are often left to monitor multiply
juvenile offenders in an area somewhat removed from the station. The annex has
minimal work space and it is almost impossible to separate multiply suspects.
A department supervisor is required to be present to approve the detention. During
times when there is only one on duty supervisor and multiply adult and juvenile
offender bookings this becomes difficult to accomplish.
The court commit program was initiated in 1987. The program allows a sentenced
person to serve a period of confinement in the department's lock up facility. For this
arrangement the person is charged $105 00 per day. A second included part of the
court commitment program is the Work Furlough Program. A sentenced person is
allowed serve their period of confinement at the end of their work day, spend their off -
hours in custody, and be released in time to report for the beginning of their work day.
This person is charged $55.00 per day. The third program is known as the Trusty
Program and pertains to working Trusties sentenced to serve a prescribed term. There
is no administrative fee
k 072
PD -I -2
The following are the annual collection totals for the program:
1987
$ 23,660.00
1988
$106,416.00
1989
$ 45,270.00
1990
$ 45,575.00
1991
$ 58,940.00
1992
$ 45,081.00
1993
$ 36,130.00
1994
$ 21,275.00
Total $382,347.00
Since 1991 there has been a continuing decline in the amounts of funds collected from
the program. The decline may be attributed to the economic situation in California.
Deterioration of the State's economy has been occurring since 1991. The Los
Angeles County Sheriffs Department Court Commitment Program charges no fee and
persons are often released from custody after checking in for weekend commitment.
If the department were to terminate the Court Commitment Program, the station's jail
would be re- defined as a lockup facility. A lockup is defined as any locked room or
secure enclosure primarily for the temporary confinement of adults upon arrest. There
is a Youth Authority exception that allows the facility to have trustees as long as the
trustees carry out appropriate work. The department would then be able to process
juvenile offenders in the stations lockup facility.
RECOMMENDATION
The department terminate the Court Commitment Program, remove the juvenile annex
from beneath City Hall, and reinstate the processing of juvenile offenders at the police
station. In accordance with current regulations the department could keep a working
Trustee program.
The following problems are created by processing juvenile offenders in the Juvenile
Annex:
* Officers do not have station back up personnel immediately available.
* Supervision is diverted from the field or main police building. Supervision is
often absent during the initial booking procedure.
* Inconvenient to station personnel as it requires their absence from the main
police building.
*
Time consuming to process offender in a separate location.
* The annex does not allow for the separation of juvenile offenders for interview
purposes and the facility will only accommodate three juveniles at a time.
Processing juvenile offenders in the station's lockup facility mitigates the above officer
safety and civil liability issues.
The following juvenile booking process would result if the Court Commitment program
were discontinued:
Officers would bring the juvenile offender into the station and go into the booking
area. All adult prisoners must be removed from the booking area and all efforts must
be made to prevent contact between the juvenile and adult offenders. The juvenile's
pertinent infomnation would be obtained and their name ran through the J.A.I. system.
The offender would then be finger printed and processed and unless they qualified for
secured detention walked upstairs to the Detective Interview room. There, under
073
PD -I -3
constant supervision, the juvenile offender's booking process would be finished and
arrangements made for their continued confinement or release.
A juvenile offender can be securely detained under the following conditions:
" Age 14 or older and believed to be a serious security risk or harm to self or
others. The criminal charge its self does not determine if the minor can be
securely detained. Only minors who are combative or display bizarre /violent
behavior qualify for secured detention.
The juvenile will be placed into a cell block void of any adult arrestees. They must be
checked and logged every thirty minutes and can only be held in secured detention for
up to six hours. After six hours the juvenile will be released to a parent or guardian
or transported to juvenile hall. See attachment A.
For other details concerning juvenile bookings see attachment B.
Respectfully,
M.K. Tavera, Lt.
074
PD -I -4
LOCKUPS
DEFINITION: Any locked room or secure enclosure primarily
for the temporary confinement of adults upon
arrest.
YA Regulations Added: Except that trustees may reside in
the facility to carry out appropriate
work.
TEMPORARY CUSTODY OF MINORS
602 minors may be held up to six hours:
Secure Detention
Age 14 or older & believed
to be a serious security risk
of harm to self or others:
• Held for investigation,
facilitating release, or
arranging transfer.
• Locked enclosure or cuffed
to stationary object.
• Adequately supervised to
assure restricted contact
with adult prisoners.
• Inform minor of purpose,
expected detention time and
of six hour maximum.
• Written log of offense,
seasons and circumstances,
and time of secure
detention.
Non - Secure Cu, t dv
Under age 14.
Age 14 or older, but not a
serious security risk of harm
to self or others
• Held for investigation,
facilitating release, or
arranging transfer.
• Unlocked room.
• NO CONTACT with adult
prisoners.
• Constant personal
observation.
LOCKUPS THAT SECURELY DETAIN MINORS MUST
ANNUALLY CERTIFY TO COMPLTANCR WITH V �
a7�
PD-1-5
RESOLUTION :I0. 3429
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, TO PARTICIPATE
IN AN ALTERNATIVE SENTENCING PLAN FOR CERTAIN
CONVICTED MINOR OFFENDERS TO BE HOUSED OVERNIGHT
IN THE CITY JAIL; AND TO ESTABLISH A FEE TO RECOVER
ACTUAL AND ADMINISTRATIVE COSTS INCURRED
WHEREAS, the City Council of the City of E1 Segundo recog-
nizes the overcrowding in Los Angeles County jail facilities and
the resulting burden on our justice system; and
WHEREAS, it is not in the best interest of our citizens
and society to place certain minor offenders in overcrowded jail
facilities with career and hardened criminals awaiting trial; and
WHEREAS, it is in the best interest of the City of
E1 Segundo and its. residents to participate in an alternative
sentencing plan, as recommended by the Los Angeles County Board
of Supervisors; and
WHEREAS, the Police Department staff has carefully evalu-
ated other programs in the Cities of Torrance, Redondo Beach and
Culver City; and
WHEREAS, the staff has further computed an actual cost
analysis of an overnight /weekend trusty program and fee.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE
AS FOLLOWS;
SECTION 1. The Police Department may participate in an
overnight /weekend trusty program and alternative sentencing plan.
SECTION 2. The Police Department shall recover actual
costs incurred in advance of trusty incarceration.
SECTION 3. This fee shall be titled a "jail services
fee.", and shall be reviewed and adjusted each fiscal year to
reflect actual costs.
SECTION 4. The Police Department Administrative and
Services Bureau shall evaluate potential inmates who have app__
to the Courts for alternative sentencing; and, if accepted in._
the program, require the offender to prepay jail - ervices ccs'
SECTION 5. The offender will be incarcerated in the
Jail from 7 p.m. on Friday.io 5 p.,i. on Sunday, or any similar
time period occurring du ing the week; and shall abide by the rules
RECEi V LD
JCT1�1996
k 076 CHIEF OFFICE OF POLICE
J4 !
/r
r
and regulations set forth in the Departmental Jail Manual.
SECTION 6. The fee for an overnight /weekend trusty during
fiscal year 1986 -1987 shall be $85- $0•per night or $170.00 per
weekend.
SECTION 7. The City Clerk shall certify to the passage
and adoption of this resolutions shall enter the same'in the book
of original resolutions of said City; and shall make a minute
of the passage and adoption thereof in the records of the proceed-
ings of the City Council of said City, in the minutes of the meeting
at which the same is passed and adopted.
PASSED, APPROVED, AND ADOPTED this _� day of
© 64" , 1986.
ATTEST:
11
City Clerk
(SEAL)
-2-
W
California
,
0
077
I
Res. A 3329
PD-I -/
a4, of & (2FWaAao
INTER- DEPARTMENTAL CORRESPONDENCE
May 11, 1995
To: Chief T.J. Grimmond ( Through Channels )
From: Lieutenant M.K. Tavera
Subject: Procedures for Booking Juveniles
Detained juveniles will be transported to the El Segundo Police Department Jail.
They can enter through the sally port or be escorted through the back door. The
juveniles will be placed into a booking cell where they will be searched and their
names run through the JAL system. They will then be fingerprinted and
photographed. Juveniles who are not going to be securely detained will be
escorted to the interview room in the Detective Bureau where the Juvenile
Detention Form will be completed and parents /guardians notified.
Juveniles over the age of 14 who are combative or a danger to themselves or
others can be securely detained in a jail cell for up to six hours. Juveniles securely
detained will be initially placed in the booking cell and searched. They will be
finger printed and photographed and placed in a cell. The Jailer will conduct a jail
check and-log entry every thirty minutes. Before the and of the six hour period the
juvenile will be released to a parent or guardian or transported to juvenile hall.
The following procedures will be followed:
If the juvenile is going to be released:
1. Fill out JDR.
2. Fingerprint juvenile.
3. Take mug shot of juvenile.
4. Release to parent or guardian.
If the Juvenile is going to be detained or if parents say they will not pick up
juvenile:
1. Fill out JDR.
2. Fingerprint Juvenile.
3. Take mug shot of Juvenile.
> .,, 078 PD -I -S
4. Fill out Juvenile Hall Entrance Record.
5. Fill out Probable Cause Declaration form.
6. Transport to Los Padrinos Juvenile Hall located at 7285 Quill Drive,
Downey.
7. If parents will not pick up juvenile, call Los Padrinos and request a SODA
Placement. The juvenile will then be transported to SODA Placement.
M.K. Tavera
079
PD -I -9
RESOLUTICN NO. 3429
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, TO PARTICIPATE
IN AN ALTERNATIVE SENTENCING PLAN FOR CERTAIN
CONVICTED MINOR OFFENDERS TO BE HOUSED OVERNIGHT
IN THE CITY JAIL; AND TO ESTABLISH A FEE TO RECOVER
ACTUAL AND ADMINISTRATIVE COSTS INCURRED
WHEREAS, the City Council of the City of E1 Segundo recog-
nizes the overcrowding in Los Angeles County jail facilities and
the resulting burden on our justice system; and ,'
WHEREAS, it is not in the best interest of our citizens
and society to place certain minor offenders in overcrowded jail
facilities with career and hardened criminals awaiting trial; and
WHEREAS, it is in the best interest of the City of
E1 Segundo and its. residents to participate in an alternative
sentencing plan, as recommended by the Los Angeles County Board
of Supervisors; and
WHEREAS, the Police Department staff has carefully evalu-
ated other programs in the Cities of Torrance, Redondo Beach and
Culver City; and
WHEREAS, the staff has further computed an actual cost
analysis of an overnight /weekend trusty program and fee.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE
AS FOLLOWS:
SECTION 1. The Police Department may participate in an
overnight /weekend trusty program and alternative sentencing plan.
SECTION 2. The Police Department shall recover actual
costs incurred in advance of trusty incarceration.
SECTION 3. This fee shall be titled a "jail services
fee ", and shall be reviewed and ad3usted each fiscal year to
reflect actual costs.
SECTION 4. The Police Department Administrative and
Services Bureau shall evaluate potential inmates who have app1:.
to the Courts for alternative sentencing; and, if accepted into _
the program, require the offender to prepay jail -ervices cost=
SECTION S. The offendei will be incarcerated in the C_-
Jail from 7 p.m. on Friday,io 5 p.m. on Sunday, or any similar
time period occurring du ing the week; and shall abide by the rules
080 OCT 1 01946 PD -z- o
OFFICE OF
/ CHIEF OF POLICE
and regulations set forth in the Departmental Jail Manual.
SECTION 6. The fee for an overnight /weekend trusty during
fiscal year 1986 -1987 shall be $85-.-&G-per night or $170.00 per
weekend.
SECTION 7. The City Clerk shall certify.to the passage
and adoption of this resolution; shall enter the same 1n the book
of original resolutions of said City; and shall make a minute
of the passage and adoption thereof in the records of the proceed-
ings of the City Council of said City, in the minutes of the meeting
at which the same is passed and adopted.
PASSED, APPROVED, AND ADOPTED this day of
1986.
ATTEST:
/1
City Clerk
(SEAL)
California
e
-2- Res. 4 3429
1
081
P -I -11
V'
EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Adoption of Plans and Specifications No. PW 95 -8 for the Concrete
Cross Gutter for Washington Street at Palm Avenue (estimated
project cost $14,000.00).
RECOMMENDED COUNCIL ACTION:
Adopt plans and specifications.
Authorize Staff to advertise project for receipt of
construction bids.
BRIEF SUMMARY:
The adopted 1995 -96 Capital Improvement Program includes a project
to construct a concrete cross gutter across Washington Street on
the northside of Palm Avenue. The purpose of the cross gutter is
to prevent storm runoff on Palm Avenue to flow northerly on
Washington Street. This flow was contributing to the flooding
experienced by private properties on the westside of Washington
Street, north of Palm Avenue.
Staff has prepared plans and specifications for the project. The
total estimated project cost of $14,000.00 has been budgeted from
Gasoline Tax Revenues.
ATTACHED SUPPORTING DOCUMENTS:
Location map.
FISCAL IMPACT:
(Check one) Operating Budget:
Amount Requested:
Project /Account Budget:
Project /Account Balance:
Account Number:
Project Phase:
Appropriation Required:
_ Capital Improvement Budget: XX
$14.000.00
$14.000.00
$14,000.00 Date: 817/95
106 - 400 -8203 -8377
Adoption of Plans & Specifications
Yes No
YW-OV1V.400
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award of contract for the 1994 -95 Sidewalk Replacement at Various
Locations - Specifications No. PW 95 -4 (contract amount =
$69,606.85).
RECOMMENDED COUNCIL ACTION:
1. Reject alternate bid and award contract of base bid to the
lowest responsible bidder D.J. Construction in the amount of
$69,606.85.
2. Authorize the Mayor to execute the standard Public Works
contract.
BRIEF SUMMARY:
The City Council on June 6, 1995, adopted plans and specifications
for the 1994 -95 Sidewalk Replacement Project and authorized Staff
to advertise the project for receipt of construction bids.
The project included the following work:
1. Base Bid Replacement of tree root damaged sidewalks
within the Sepulveda Boulevard right -of -way (funded by
Caltrans) and within the area east of Sepulveda Boulevard
(funded by City).
2. Alternate Bid . Installation of new sidewalks south of
Douglas Street Metro Green Line Station (funded by City) .
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
(Check one) Operating Budget:
Amount Requested:
Project /Account Budget:
Project /Account Balance:
Account Number:
Project Phase:
Appropriation Required:
/ Eduard Schrc
REVIEWED BY:
continued on next page........
_ Capital Improvement Budget: XX
$69,606.85
$65,000.00 plus $40,000
Caltrans Reimbursement
$65,000.00 Date: 8/8/95
106- 400 -8203 -8604
Yes No XX
Page 1 of 2
Date:
-0A/9S
PW- CON.459
ISM
BRIEF SUMMARY: (continued)
On July 18, 1995, the City Clerk opened the following bids:
The Alternate Bid includes installation of new sidewalks in the
area south of the Douglas Street Green Line Station. Continental
Development Corporation, which owns several properties in this
general area, has indicated interest in having these sidewalks
installed outside the public street right -of -way with a landscaped
parkway compatible with the adjacent area. Currently, the City
does not have an easement from property owners for installations of
sidewalks recommended by Continental Development. Staff is
recommending rejection of the Alternate Bid and pursue construction
of the above sidewalks after easements have been granted by
abutting property owners.
Staff recommends award of the Base Bid contract to the low
responsible bidder, D.J. Construction in the amount of $69,606.85.
Page 2 of 2
PW- CON.459 (8/9/95)
rrtgr,
BASE BID
ALTERNATE BID
D.J. Construction
$ 69,606.85
$20,736.00
B -1 Enterprise
$ 69,778.20
$19,592.00
Los Angeles Engineering
$ 79,340.85
$30,945.00
Damon Construction
$ 92,154.25
$22,870.50
Southwest Construction
$102,767.00
$22,413.00
Griffith Company
$198,319.80
$29,898.75
Engineer's Estimate
$ 78,878.00
$ 15,008.00
The Alternate Bid includes installation of new sidewalks in the
area south of the Douglas Street Green Line Station. Continental
Development Corporation, which owns several properties in this
general area, has indicated interest in having these sidewalks
installed outside the public street right -of -way with a landscaped
parkway compatible with the adjacent area. Currently, the City
does not have an easement from property owners for installations of
sidewalks recommended by Continental Development. Staff is
recommending rejection of the Alternate Bid and pursue construction
of the above sidewalks after easements have been granted by
abutting property owners.
Staff recommends award of the Base Bid contract to the low
responsible bidder, D.J. Construction in the amount of $69,606.85.
Page 2 of 2
PW- CON.459 (8/9/95)
rrtgr,
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EL SEGUNDO CITY COUNCIL MEETING DATE: 8/8/95
AGENDA ITEM STATEMENT AGENDA HEADING: New Business, City Manager
AGENDA DESCRIPTION.
Consideration by City Council to make available to residents 80% funding for residential sound insulation (RSI)
program
RECOMMENDED COUNCIL ACTION:
1 Discussion
2 Approval of Plan to make available 80% funding for residential sound insulation to residents willing to
contribute 20% payment for insulating their residence against airport noise
BRIEF SUMMARY:
The FAA RSI grant program is an 80/20% shared cost program The FAA provides 80% of the cost of RSI
The City must develop the source for the 20% balance The Los Angeles Department of Airports ( LADOA)
established a program in May, 1992, in which it committed to match each FAA grant The City elected to
participate in the LADOA's matching grant program, expending funds and effort to meet all prerequisites Two
LADOA grants were allocated to the City in the amounts of $408,880 00 and $1,333,333 00 It was anticipated
that the 20% match for the FAA grants would be drawn from the LADOA grants LADOA has failed to honor
the tenants of its matching grant program and failed to provide El Segundo with any funding
FAA grants to El Segundo have included the following
7/90
$ 408,880
5/93
1,400,000
6/94
1,000,000
5/95
1,000,000 (current allocation)
On May 10, 1995, the FAA allocated $1,000,000 00 to the City for RSI This allocation is different from the FAA
grant allocations which preceded it in that an expiration date is assigned If the City does not have clear
evidence of a viable RSI program included in its project application, to be submitted not later than September 2,
1995, the FAA's $1 million allocation will be withdrawn and the funds committed elsewhere
In order to avoid loosing the current $1 million FAA allocation the City must identify a reliable source for the
20% matching funds Possible sources include, but are not limited to the LADOA, the City's General Fund, and
individuals receiving the RSI It is extremely unlikely that the LADOA will provide the promised funds under
terms acceptable to the City The expenditure of General Fund monies for RSI would not be consistant with
past City practices If impacted residential unit owners want to proceed with this program at this time, the only
alternative appears to be to have them fund the needed 20%
Costs for providing RSI will vary by building size, type and location Listed below are the estimated costs per
unit for participation in the program The cost figures include construction and program administration costs
APARTMENT /CONDO TYPE STRUCTURES
65 - 70dB CNEL 70 - 75dB CNEL 75 +db CNEL
COST DIVISION FAA / Owner FAA / Owner FAA / Owner
5,290 / 1,320 11,020 / 2,760 14,690 / 3,670
TOTAL EST COST 6,610 13,780 18,360
DUPLEX TYPE STRUCTURES
65 - 70dB CNEL 70 - 75dB CNEL 75 +db CNEL
COST DIVISION FAA / Owner FAA / Owner FAA / Owner
8,245 / 2,060 19,090 / 4,770 22,135 / 5,530
TOTAL EST COST 10,305 23,860 27,665
SINGLE FAMILY TYPE STRUCTURES
65 - 70dB CNEL 70 - 75dB CNEL 75 +db CNEL
COST DIVISION FAA / Owner FAA / Owner FAA / Owner
12,815 / 3,205 29,840 / 7,460 35,840 / 8,960
TOTAL EST COST 16,020 37,300 44,800
If an owner participation program is approved by the City Council, the public will be notified of this opportunity
Participation will be on a most- to- least- impacted, first come first serve basis This program is different from our
current program plan in two respects First, we will not be confining eligibility solely to the most impacted one
or two blocks in the City Second, rather than the City collecting funds from the LADOA, it would collect the
homeowner's 20% contribution at the time the homeowner signs his /her /then Permission to Proceed Authoriza-
tion form At that point the homeowner has received a briefing and drawing of exactly what will be done to the
home to meet State noise standards and will know exactly what the work will cost It is estimated that between
25 and 150 residences can be insulated with the current FAA grant and homeowner contribution of 20% As
soon as the City has an acceptable list of qualified participants it will conduct the necessary acoustical and
engineering analyses necessary to create a bid package for contract Simultaneously, a new plan /applica -tion
will be developed for Council approval and submission to the FAA The new application will address our new
list of homes and the work to be done on them If there is insufficient interest and no new, viable alternatives
then the City will forfeit the current, allocated FAA grant
1'
ATTACHED SUPPORTING DOCUMENTS:
1 Copy of FAA's allocation confirmation dated May 10, 1995
2 Copy of FAA's program stipulations dated May 12, 1995
FISCAL IMPACT:
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested: None
Project/Account Budget: $1.573.000
Project/Account Balance: $1,573.000 Date: Auaust 4. 1995
Account Number: Project Fund 116
Protect Phase: Phase 4
Appropriation Required - Yes_ No X
Holden, Secretary, El Segundo Noise Abatement Committee
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W Morrison, City
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US Departrnent
of Tronsporto8on
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AdminWahon
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Mr. Harvey Holden
Airports Project Administrator
City of E1 Segundo
350 Main Street
El Segundo, CA 90245 -0989
Dear Mr. Holden:
P O Box VW
WoMWay Poem Gamer
Loa Angeles, CA 9WW
In response to the request of the City of E1 Segundo, it is a pleasure to
advise you that the Federal Aviation Administration (FAA) has allocated
$1,000,000 under the Fiscal Year 1995 Airport Improvement Program (AIP)
for noise program implementation at Los Angeles International Airport.
This protect, designated AIP 3 -06- 0139 -NI, is programmed only for the
following specific development:
Soundproof residences (approx. 50 units). Soundproofing of
residences not part of AIP 3 -06- 0139 -N8, NC i NE.
This allocation of federal funds is the first step leading to the
issuance of a Grant Offer. The issuance of a Grant Offer is contingent
upon the fact that all applicable federal requirements have been met.
A representative of our office will contact you in a few days to arrange
a meeting for the purpose of assuring a clear understanding of all
requirements, to establish a realistic work schedule for the protect, and
to fix a firm date for the acceptance of the Grant Offer.
Failure of the Sponsor to conform to the schedule and Grant Offer date,
as established, may result in the withdrawal of this allocation.
Sincerely,
John P. Milligan
Supervisor, Standards Section
Im
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WeahmPShcb Region
of Traroponotion
MAY 1 2 1995
Mr Harvey Holden_
Airports Projects Administrator
City of E1 Segundo
350 Main Street
El Segundo, CA 90245 -0989
Dear Mr. Holden:
City of it Segundo
AIP Project Mo. 3 -06- 0139 -MI
P O Bon 92007
WwkkW Powd Centw
Los Ang", CA 91009
Reference is made to the meeting on May 10, 1995, with you and a
representative of this office during which formulation of the reference
project was discussed. It was mutually agreed upon that the submission of
a project application by the city of E1 Segundo would occur subject to
satisfactory resolution of differences regarding easement issues with the
Los Angeles Department of Airports and no later than September 2, 1995.
Further, it is our understanding that the city of E1 Segundo is not
prepared to use its own funds for the local grant match and would be
using funds forthcoming from the Los Angeles Department of Airports.
We wish to stress that adherence to the submission of the project
application by September 2, 1995, is required in order to assure
execution of a Grant Agreement. Please be assured that we will do our
best to expedite the project.
If you have any questions, please do not hesitate to call Ruben Cabalbag
of my staff at (310) 297 -1701.
Sincerely,
John P Oilligan
Supervisor, Standards Section
l
EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: New Business -City Manager
AGENDA DESCRIPTION:
New retail Alcoholic Beverage Control (ABC) licenses for on -site consumption of beer and wine (Type 70-
General Restrictive- Hotel), for the Summerfield Suites Hotel "Happy Hour ", and off -site consumption of beer
and wine sale (Type 20- Off -Sale beer and wine) for the hotel's gift shop at 810 S Douglas Street Applicant
El Segundo Summerfield Suites Associates, L P
RECOMMENDED COUNCIL ACTION:
Determine whether or not the City protests the issuance of the new ABC licenses
BRIEF SUMMARY:
At the April 4, 1995 City Council meeting, the City Council directed staff to bring all ABC licenses to them for
review The ABC regulations (Sections 23958 4, 23987, 24013, 24200 and 25612 5) of the Business and
Professions Code require a 30 -day review and comment period, after notification of the local Police and
Planning Departments, for alcohol sales at hotels and for licenses that are not in areas of "undue
concentration" Licenses for on -site consumption of alcohol at hotels (Type 70) are specifically excluded from
the ABC regulations which require the City to make findings of public convenience or necessity in areas of
"undue concentration " Any protests regarding the issuance of a license for a hotel must be filed with the ABC
during the 30 -day time frame, or a 20 -day extension may be requested The City received formal notice of the
ABC license application from the ABC on July 25 and the City has until August 24, 1995 to respond with any
protests to the ABC
The proposed on -site alcohol service at the hotel is a retail service, exclusively for the complimentary "Happy
Hour ", for their hotel guests Guests of hotel customers may also attend the "Happy Hour" in the hotel lobby, a
fee is charged for the food provided but the beer and wine is complimentary The off -site sale of beer and wine
at the hotel's gift shop is considered a retail sales use In accordance with Section 20 36 020 (H) of the El
Segundo Municipal Code, retail sales and services is a permitted use in the Urban Mixed Use Zone However,
recent staff direction was to forward all applications related to alcohol sales to the City Council for review
The hotel is in an area of "undue concentration" since the ratio of on -sale retail licenses (15 licenses) to
population exceeds the County average (7 licenses) There is no "undue concentration of off -sale retail
licenses, with 5 licenses in the City and a County average of 6 licenses The Police Department has
determined that there is not an "undue concentration" of reported crimes, as defined by Section 23958 4 of the
Business and Professions Code The ABC regulations define "undue concentration" as 20% greater number of
reported crimes than the average of all reporting districts (RD's ) in the City The hotel is located in RD #013,
which has 54% fewer number of reported crimes than the average Since the license is for a hotel, the
applicant, not the City, has the burden of showing the ABC that the issuance of the license would serve the
public convenience or necessity, or the ABC cannot issue the license
Neither the Police nor Planning and Building Safety Departments express objections with the new ABC licenses
for the hotel's "Happy Hour" and gift shop The ABC runs complete background checks on applicants and they
conduct a site inspection prior to issuing any type of license
ATTACHED SUPPORTING DOCUMENTS:
1) ABC License Application
2) 1994 ABC Crime and Arrest Statistics by Reporting District (RD) and RD Map - prepared by Police
Records Division
3) City of El Segundo ABC Licenses Counted Towards "Undue Concentration" Calculations - Prepared July
26, 1995 by Planning Division
4) Assembly Bill No 2897 - Business and Professions Code Section 23958 4
5) Assembly Bill No 2742 - Business and Professions Code Sections 23987, 24013, 24200 and 25612 5
FISCAL IMPACT:
(Check one) Operating Budget Capital Improv. Budget:
NONE Amount Requested:
ProjectfAccount Budget:
ProjectfAccount Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
O 8-- 7-9Q 3"
Fedje, Director —of PlapAfiig and Budding Safety
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/ C491109MIA
RPPLICRTION FOR RLCOHOL BEUERRGE LICENSE(S)
TO:
Department of Alcoholic Beverage Control
1 Manchester Blvd
P O. Box 6500
Inglewood, CA 90306
(310) 412 -6311
DISTRICT SERVING LOCATION
Name of Business.
Location of Business.
Number and Street
City, State Zip Code
County
Is premise inside city limits?
File Number ............ 310393
Receipt Number ......... 1044772
Geographical Code....... 191%—
Copies Mailed Date..... 7/25/95
Issued Date
INGLEWOOD
SUMMERFIELD SUITES HOTEL
810 S DOUGLAS ST
EL SEGUNDO CA 90245
LOS ANGELES
Mailing Address:
(If different from 8100 E 22ND ST BLDG 500
premise address) WICHITA KS 67226
If premise licensed.
Type of license
Transferor's names license.
r.r e�nc _Tyo, T,an-gaerion TynP Fee Tvne magiter i2LLQ ngitp
1
70
ON -SALE GENERAL RE ORIGINAL
PO
YES
0
JUL 19,1995
$6000 00
2
70
ON -SALE GENERAL RE ANNUAL FEE
PO
YES
0
JUL 19,1995
$428 00
3.
20
OFF -SALE BEER AND ORIGINAL
NA
YES
0
JUL 19,1995
$100.00
4
20
OFF -SALE BEER AND ANNUAL FEE
NA
YES
0
JUL 19,1995
$34.00 .
TOTAL $6562.00
Have you ever been Have you ever violated any provisions of the Alcoholic Beverage Control
convicted of a felony7 NO Control Act, or regulations of the department pertaining to the Act? NO
Explain any 'Yes' answer to the above questions on an attachment which shall be deemed part of this application
Applicant agrees (a) that any manager employed to on -sale licensed premise will have all the qualifications of a licensee, and (b) that
he will not violate or cause or permit to be violated any of the provisions of the Alcoholic Beverage Control Act
STATE OF CALIFORNIA County of LOS ANGELES Date JUL 19,1995
Under penalty of perjury, each person whose signature appears below, certifies and says (1) He is as applicant, or one of the applicants, or an executive officer of the
applicant corporation, named in the foregoing application, duly authorised to mate this application on its behalf, (2) that he has road the foregoing and knows the
contents thereof and that each of the above statement dsemn nude ere we. (3) that no person other than the applicant or applicants has any direct or indirect interest m
the appltemt or applicaors business to be conducted under the Itcense(s) for which this application is made, (4) that the transfer application or proposed transfer is not
made to satisfy the paynsent of a loan or to fulfill an agreesrcns Covered into more than ninety (90) days preceding the day on which the transfer application is filled with
the Department or to gain or establish a preference to or for any creditor or transferor or so defraud or injure any creditor of transferor, (S) that the transfer appbdsuon may
be withdrawn by enhar the applicant or the licensee with no resulting babrhty ro the Departments.
Applicant Name(s) Applicant Signature(s)
JEL SEGUNDO S MM RFIELD ASSOCIATES LP See attached
ABC 211 (9193)
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This is a signature page for the documents needed for the applicantion of an
Alcoholic Beverage Control license for EL SEGUNDO SUMMERFIELD
ASSOCIATES, L.P., at 810 S. Douglas in the City of E1 Segundo.
EL SEGUNDO SUMMERFIELD ASSOCIATES, L.P., a Kansas Ltd. Partnership,
consisting of one General Partner and four Limited Partners (two individuals
and two limited partnerships) as listed below:
I. SUMMERFIELD SUITES HOLDING CORPORATION /GP
By: %3 GGyr �1a."_ Date:
Bakos A. ISkAC
II. Limited Partn rs
Date:
Albert CRAMER
SF HOTEL COMPANY, L.P., a Kansas Ltd. Partnership, consisting f
of one General Partner and ten Ltd. Partners as follows:
SUMMERFIELD HOTEL CORPORTION /GP
M
Date: V/1 s /f
Date:
SUMME#FIELD WITES MANAGEMENT COMPANY, L.P., a Delaware Ltd.
Partnership, consisting of one General Partners and one Ltd.
Partner (a limited partnership) as follows:
SUMMERFIIBL�D/ SUITE�S7 _MANAGEMENT CORPORTION /GP
By: w Y ��y`*`� Date: S� is 5f
Bakos A�tSAAC
1'i
P�- - -U-3
STATE OF KANSAS )
)Ss.
COUNTY OF SEDGWICK )
On April 15, 1995, before me, a Notary Public in and for said State, personally appeared
B. Anthony Isaac, personally known to me or proved to me on the basis of satisfactory evidence
to be the person who executed the within instrument as President of SUMM UIELD SUITES
HOLDING CORPORATION, the corporation that executed the within instrument, and
acknowledged to me that he executed the same as President of SUMNffiRFM "fl SUITES
HOLDING CORPORATION, and that such corporation executed the same.
WITNESS my hand and official seal.
My Appointment Expires.
JA. BROWER
aF NAN AS � Ex
STATE OF KANSAS )
) SS.
COUNTY OF SEDGWICK )
On May 5, 1995, before me, a Notary Public in and for said State, personally appeared
Albert Cramer, personally known to me or proved to me on the basis of satisfactory evidence to
be the person who executed the within instrument as a Limited Partner of SL%gvMRFMLD
SUITES HOLDING CORPORATION, the corporation that executed the within instrument, and
acknowledged to me that he executed the same as a Limited Partner of SUMNIERFIELD
SUITES HOLDING CORPORATION, and that such corporation executed the same.
WITNESS my hand and official seal.
M Appointment Expires:
LAURIE A BROWER
STATE OF IV .
MY APPL Exµ Ej
, =Ad
093
P�- -TT:- y
STATE OF KANSAS )
) SS.
COUNTY OF SEDGWICK )
On April 15, 1995, before me, a Notary Public in and for said State, personally appeared
B. Anthony Isaac, personally known to me or proved to me on the basis of satisfactory evidence
to be the person who executed the within instrument as President of SUMMERFIET HOTEL
CORPORATION, the corporation that executed the within instrument, and acknowledged to me
that he executed the same as President of SUMIAERFIET HOTEL CORPORATION, and that
such corporation executed the same.
WITNESS my hand and official seal.
W m , i... III
LAURIE A. BROWER
NOTARY PUBLIC
- Bi#if -BF-NA 8A
My Appt E:p. /+ A
STATE OF KANSAS )
)as.
COUNTY OF SEDGWICK )
On April 15, 1995, before me, a Notary Public in and for said State, personally appeared
Rolf E.. Ruhfus, personally known to me or proved to me on the basis of satisfactory evidence to
be the person who executed the within instrument as a Limited Partner of SLJMMERFMM
HOTEL CORPORATION, the corporation that executed the within instrument, and
acknowledged to me that he executed the same as a Limited Partner of SUMMERFiELD
HOTEL CORPORATION, and that such corporation executed the same
WITNESS my hand and official seal.
My Appointment Expires•
LAURIE A BROWER
IOIABY WBLIC
STATE OF NAN AS
MY ADDL Ezp.
094
-P` --I�_S
STATE OF KANSAS )
)SS.
COUNTY OF SEDGWICK )
On April 15, 1995, before me, a Notary Public in and for said State, personally appeared
B. Anthony Isaac, personally known to me or proved to me on the basis of satisfactory evidence
to be the person who executed the within instrument as President of SUNWERFIELD SUITES
MANAGEMENT CORPORATION, the corporation that executed the within instrument, and
acknowledged to me that he executed the same as President of SUMMERFIEW SUITES
MANAGEMENT CORPORATION, and that such corporation executed the same.
WITNESS my hand and official seal.
My Appointment Expires:
OWER
KOTAIT PUBLIC
STATE OF KAK
mr Appf. Exp A8
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1994 ABC CRIME AND ARREST STATISTICS
BY REPORTING DISTRICT (RD)
PART I CRIMES % ABOVE
ED 6r. ARRESTS AVERAGE
001
002
003
004
005
006
A"
008
0110
X99
/"1
011
012
013
014
015
016
017
018
019
020
021
1��
tLO&
i nr-
107
201
301
TOTAL
83
35
80
112
85
53
124
61
47
135
215
29
29
37
72
15
3
7
6
6
12
104
106
41
110
83
170
5
7
5
1883
32
-44
92 .
78
35
-16
97
-3
-25
115
242
.ten
-54
-54
-41
15
-76
-95
-89
-90
-90
-81
66
-35
75
OIL
171
i
-92
Average number of Part I Crimes and Arrests
per Reporting District - 62.8
097
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CITY OF EL SEGUNDO ABC LICENSES
COUNTED TOWARD "UNDUE CONCENTRATION" CALCULATIONS
(Using 1990 Census Data)
Census Tract 6200 6201
East of Sheldon West of Sheldon - North of El
Segundo Blvd.
Population
6796
8427
On-Sale
1:1020
1:1020
County Average
7 Licenses
8 Licenses
On-Sale
1:485
1:421
El Segundo Ratio
15 Licenses
20 Licenses - "undue concentration"
Off Sale
1:1301
1.1301
County Average
6 Licenses
7 Licenses
Off -Sale
1:1699
11405
El Segundo Ratio
4 Licenses
6 Licenses - M "undue concentration"
(Any extra fraction of a license is rounded up)
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Types of Alcoholic Beverage Control (ABC) Licenses
Counted Toward "Undue Concentration" Calculations
ON -SALE -- ON -SITE CONSUMPTION OF ALCOHOL ONLY
License
Type_
Number
Of Licenses
Type 40
1
On -Sale Beer - Food must be available. Minors
Permitted.
Type 41
17
On -Sale Beer and Wine Eating Place - Restaurant
Operation. Minors Permitted.
Type 42
3
On -Sale Beer and Wine Public Premises - Food not
required. Minors Not Permitted.
Type 47
11
On -Sale General Bona Fide Eating Place -
Restaurant operation. Beer, Wine and Distilled
Spirits. Minors Permitted.
Type 48
1
On -Sale General Public Premises - Cocktail
lounge. Minors Not Permitted.
Type 51
1
Club - Veterans or Other.
Type 57
-.
Club - Entertainment Allowed
TOTAL
35
OFF -SALE -- OFF -SITE CONSUMPTION OF ALCOHOL ONLY
License Number
mpg_ Of Licenses
Type 20 5 Off -Sale Beer and Wine
Type 21 --L Off -Sale General - Beer, Wine and Distilled Spirits
TOTAL 10
m1w1 \hceneee abc
7/2695
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PAL -IL -'i
Assembly Bill No. 2897
An act to amend Section 23958 4 and to add Section 23958.4 to,
the Business and Professions Code, relating to alcoholic beverages.
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LECtSUrnti COUNSELS VIGESr
AB 2w, Calders. Alcoholic beverages: retail licenses: undue
concentration.
Existing law provides that the Department of Alcoholic Beverage
Control may deny an application for a Beams if the issuance would,
among other things, result in or add to an undue concentration of
licenses, and the applicant fails to show that public convenience or
necessity would be served by the issuance. Existing regulatory law
defines "undue concentration" with regard to applications for
on -sale and off -sale retail licenses.
This bill would instead require the Department of Alcoholic
Beverage Control to deny an application if issuance would tend to
create a law enforcement problem, or would result in or add to an
undue concentration of licenses The bill would change the
definition of undue concentration, and would provide that
notwithstanding the requirement that the department deny an
application that would result in or add to an undue concentration of
licenses, a license may be issued with respect to a nonrated license,
a retail on -sale bona fide eating place license, a retail license issued
for a hotel, motel, or other lodging establishment, as defined, a retail
heense issued in coadunction with a beer manufacturer's license, or
a winegrower's license, if the applicant shows that public
convenience or necessity would be served by the issuance, and wtth
respect to any other liepsse if the local governing body of the area
in which the applicant premises are located determines that public
convenience or necessity would be served by the issuance.
The people of the State of California do enact as Mows
SECTION 1. Section 23958 of the Business and Professions Code
is amended to read
23958. Upon receipt of an application for a license or for a transfer
of a license and the applicable fee, the department shall make a
thorough investigation to determine whether the applicant and the
premises for which a license is applied qualify for a license and
whether the provisions of this division have been complied with, and
shall investigate all matters connected therewith which may affect
the public welfare and morals. The department shall deny an
101
94 110 �,�p
-3— Ch. 630
(2) "Reported crimes" means the most recent yearly e:OmpilltiOII
by the local law enforcement agency of reported offenses of criminal
homicide, forcible rape, robbery, aggravated assault, burglary,
larceny theft, and motor vehicle then, combined with all arrests for
other crimes, both felonies and misdemeanors, except traffic
citations.
(3) "Population within the census tract or census division" means
the population as determined by the most resent United States
decennial or special census. The population determination shall not
operate to prevent an applicant from establishing that an increase of
resident population has occurred within the census tract or census
division.
(4) "Population in the county" shall be determined by the annual
population estimate for California counties published by the
Population Research Unit of the Department of Finance.
(5) "Retail licenses" shall include the following:
(A) Off -sale retail licenses: Type 20 (off -sale beer and wine) and
Type 21 (off -sale general).
(B) On -sale retail licenses: All retail on -sale licenses, except Type
43 (on -sale beer and wine for train), Type 44 (on -sale beer and wine
for fishing party boat), Type 45 (on -sale beer and wine for boat),
Type 46 (on -sale beer and wine for airplane), Type 53 (on -sale
general for train and sleeping car), Type 54 (on -sale general for
boat), Type 55 (on -sale general for airplane), Type 56 (on -sale
general for vessels of more than 1,000 tons burden), and Type 62
(on -sale general bona fide public eating place intermittent dockside
license for vessels of more than 15,000 tons displacement).
(6) A " premises to premises transfer" ref= to each license being
separate and distinct and transferable upon - approval of the
department.
(d) For purposes of this section, the number of retail license in
the county shall be determined by the meat recent yearly retail
license count published by the department in its Procedure ManuaL
(e) The eoacbnent of this section shall not affiect any existing
rights of any holder of a retail license issued prior to April 29,199$
whose premises were decoyed or rendered unus a as a result of
the civil disturbances - custiag in Lea Angeles $om April 29 to May
2, 1992, to reopen and operate those licensed premise.
(f) This section shall not apply where the premises have been
licensed and operated with the same type license within 90 days of
the application.
M
103
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wB987.RCD Uctooer 18, 1994 rage o -c
suspension or revocation of a liquor license.
This bill would, as provided, establish a licensee** failure, within
a reasonable time after specified notice, to take reasonable steps to
correct objectionable conditions that occur during business hours on any
public sidewalk abutting a licensed premises, as an additional ground
for revocation or suspension of a liquor license, except with respect to
certain specified licenses.
Existing law establishes certain regulatory requirements with -
respect to alcoholic beverages, and provides that the violation of any
of those requirements shall be punished as a misdemeanor, unless
otherwise provided.
This bill would establish certain general operating standards that
are applicable, as provided, to the licensed premises of certain
retailers of alcoholic beverages, the violation of which would be
punishable as a misdemeanor. By creating a new crime, this bill would
establish a state - mandated local program.
,The California Constitution requires the state to reimburse local
;ies and school districts for certain costs mandated by the state.
Sz�L.utory provisions establish procedures for making that reimbursement.
This bill would provide that no reimbursement is required by this
act for a specified reason.
The people of the State of California do enact as follows:
SECTION 1. Section 23987 of the Business and Professions Code is
amended to read:
f!�
23987. Upon the ent of an o in
ap lic o cr any or an app ca on or anale
s of any
cense, written notice thereof, consisting of a copy of the
application, shall i by the department to the
sheriff, chie o o nd district attorney of the locality in which
the premises are situated, to the city or county o ermine director,
whoever has jurisdiction, the board or supervisors of the county in
which the premises are situated, if in unincorporated territory, and to
the city council or other governing body of the city in which the
premises are situated, if within an incorporated area.
No licenga ahall be..Lggl2Lor transferred by the department until at
least 30 dayg after the mailing by the department of the noti
recruired by this section. The department maY extend the 30-day period
F tried in the preceding sentence for a per_ _net to eYCe an
j�6- cional 20 days, upon the written request of any local law
enforcement agency that states proper grounds for extension. Proper
grounds for extension are limited to the requesting agency or official
being in the process of preparing either a protest or proposed
conditions with respect to the issuance or transfer of a license.
MOMMUND
SEC. 2. Section 24013 of the Business and Professions Code is
amended to read: (�
24013. (a) Prote�st�s m�,y iled pt any office of the department at
any time within' ro. -:he f r::W date of posting the notice of
er,
48987.RCD Occoner 18, 1994 rage o -w
(e) Failure to take reasonable steps to correct objectionable
conditions on the licensed premises, including the immediately adjacent
area that is owned, leased, or rented by the licensee, that constitute a
nuisance within a reasonable time after receipt of notice to make those
corrections from a district attorney, city attorney, county counsel, or
the department, under Section 373a of the Penal Code. For the purpose of
this subdivision only, "property or premises" as used in Section 373a of
the Penal Code includes the area immediately adjacent to the licensed
premises that is owned, leased, or rented by the licensee.
(f) Failure to take reasonable steps to correct objectionable
conditions that occur during business hours on any public sidewalk
abutting a licensed premises and constitute a nuisance, within a
reasonable time after receipt of notice to correct those conditions from
the department. This subdivision shall apply to a licensee only upon
written notice to the licensee from the department. The department shall
issue this written notice upon its own determination, or upon a request
from the local law enforcement agency in whose jurisdiction the premises
ar _located, that is supported by substantial evidence that persistent
5� .- tionable conditions are occurring on the public sidewalk abutting
t. - licensed premises. For purposes of this subdivision:
(1) "Any public sidewalk abutting a licensed premises" means the
publicly owned, pedestrian - traveled way, not more than 20 feet from the
premises, that is located between a licensed premises, including any
immediately adjacent area that is owned, leased, or rented by the
licensee, and a public street.
(2) "Objectionable conditions that constitute a nuisance" means
disturbance of the peace, public drunkenness, drinking in public,
harassment of passersby, gambling, prostitution, loitering, public
urination, lewd conduct, drug trafficking, or excessive loud noise.
(3) "Reasonable steps" means all of the following:
(A) Calling the local law enforcement agency. Timely calls to the
local law enforcement agency that are placed by the licensee, or his or
her agents or employees, shall not be construed by the department as
evidence of objectionable conditions that constitute a nuisance.
(B) Requesting those persons engaging in activities causing
objectionable conditions to cease those activities, unless the licensee,
or his or her agents or employees, feel that their personal safety would
be threatened in making that request.
(C) Making good faith efforts to remove items that facilitate
•1�,.tering, such as furniture, except those structures approved or
permitted by the local jurisdiction. The licensee shall not be liable
for the removal of those items that facilitate loitering.
(4) When determining what constitutes "reasonable steps," the
department shall consider site configuration constraints related to the
unique circumstances of the nature of the business.
(g) Subdivision (f) shall not apply to a bona fide public eating )0 %
place, as defined in Section 23038, that is ea operated by a retail No
on -sale licensee; a hotel, rotel, or similar lodging establishment, as
0
PI - -32-15
7�
("1
"987.RCD October 18, 1994 rage o -o
located, that is supported by substantial evidence that there is
drinking in public adjacent to the premises.
(3) No alcoholic beverages shall be consumed on the premises of an
off -sale retail establishment, and no alcoholic beverages shall be
consumed outside the edifice of an on -sale retail establishment.
(4) The exterior of the premises, including adjacent public
sidewalks and all parking lots under the control of the licensee, shall
be illuminated during all hours of darkness during which the premises
are open for business in a manner so that persons standing in those
areas at night are identifiable by law enforcement personnel. However,
the required illumination shall be placed so as to minimize interference
with the quiet enjoyment of nearby residents of their property.
(5) Litter shall be removed daily from the premises, including
adjacent public sidewalks and all parking lots under the control of the
licensee. These areas shall be swept or cleaned, either mechanically or
manually, on a weekly basis to control debris.
(6) Graffiti shall be removed from the premises and all parking lots
:r the control of the licensee within 120 hours of application.
(7) No more than 33 percent of the square footage of the windows and
clear doors of an off -sale premises shall bear advertising or signs of
any sort, and all advertising and signage shall be placed and maintained
in a manner that ensures that law enforcement personnel have a clear and
unobstructed view of the interior of the premises, including the area in
which the cash registers are maintained, from the exterior public
sidewalk or entrance to the premises. However, this latter requirement
shall not apply to praises where there are no windows, or where
existing windows are located at a height that precludes a view of the
interior of the premises to a person standing outside the premises.
(8) Upon request of the local law enforcement agency in whose
jurisdiction the licensed premises are located or at the discretion of
the department, each public telephone located an off -sale premises (or
located in an adjacent area under the control of the off -sale licensee)
shall be equipped with devices or mechanisms that prevent persons from
calling into that public telephone.
(9) A copy of the applicable operating standards shall be available
during normal business hours for viewing by the general public.
SEC. 5. No reimbursement is required by this act pursuant to
12-ction 6 of Article XIIIB of the California Constitution because the
�y costs which may be incurred by a local agency or school district
__11 be incurred because this act creates a new crime or infraction,
changes the definition of a crime or infraction, changes the penalty for
a crime or infraction, or eliminates a crime or infraction.
Notwithstanding Section 17580 of the Government Code, unless otherwise
specified in this act, the provisions of this act shall become operative
on the same date that the act takes effect pursuant to the California
Constitution.
END Of REPORT
i►
,PL -7-1j,
AGENDA ITEM SUBMITTED BY LIAM WESTON
PROPOSAL TO REDUCE PLANNED
INCREASES IN WATER RATES
BACKGROUND
In May of last year the City Council received a water rate study and later increased water
rates (based on findings from the study) on a regular schedule for the following five years.
The increases were required since the city was spending more money to purchase and deliver
the water than residents and business were paying. This deficit spending had consumed the
water fund reserve which left the City Council with no alternatives but to increase the rates.
Nonetheless, the consultant's report on the water rates also required the water fund build a
reserve of approximately $3.5 million. Apparently, there is a standard formula used to
calculate what amount of money should be in the reserve for cash flow, rate stabilization and
"seed" money in the event of a natural disaster.
The consultant, without regard to our general fund reserves, recommended that $1 million be
collected from the water users and saved in case of a large natural disaster. This money,
according to the report, could than be accessed temporarily for emergency repairs until
FEMA provided the federal assistance common with such catastrophes. Since the proposed
use of this money would only be temporary, it is really a short-term emergency loan fund
and not required for the daily operation of the water department.
EXAMPLE
For example:
If the City of Hawthorne is hit by an earthquake or other natural disaster, they would
be eligible for FEMA money to repair basic services to residents and businesses.
However, there is a lag time between the appropriate authority declaring the city a
disaster area and the federal check arriving in the mail. The "emergency fund" would
be available until the money arrives to replenish the fund and pay for the repairs.
If you assume what the report says is true, then the money is really only saved to enable the
city an emergency interim funding mechanism until federal assistance becomes available. El
Segundo, however, has sufficient reserves already in the general fund and also a credit
worthiness which provides either a temporary loan from the city or a bank in such an
emergency. In addition, rate stabilization money ($2.3 million) would certainly be available
provided this natural disaster doesn't occur after a long and severe drought. The consultant
failed to consider the above mentioned three alternatives Instead, we are simply adding an
additional $1 million in taxes to our water users that really is not required to provide the
service.
it
1101
ALTERNATIVES
As in this example, the consultant's solution is appropriate where a city may not have the
credit to qualify for a short-term loan nor adequate savings to advance money before
receiving the reimbursement. For the City of El Segundo $1 million is less then 1/10 of our
uncommitted reserves. Even with the incredible strain such a disaster would have on this
reserve, at least another $10 million would be available to the City Council from the
committed reserves for replacing damaged equipment such as police and fire vehicles.
The three alternatives currently available to the water fund in a disaster are;
Provide a temporary loan from general fund.
Utilize the "rate stabilization" reserve.
Take out a short-term loan for the water fund until FEMA
relief money arrives
OTHER EXCESS RESERVE GOALS
In addition to the $1 million disaster loan money, the water fund reserve is proposed to
accumulate another $2.3 million for "rate stabilization." The purpose of this fund is to have
monies available if there is a drought and people use less water thus reducing the anticipated
revenue for that particular year. The problem is this calculation doesn't account for the fact
that El Segundo's largest water consumer, Chevron, is now heavily dependent on reclaimed
water and thus no longer effected by drought conservation requirements. A portion of this
money could be used for "seed" money in the event of a natural disaster.
ACTION REQUESTED
I request the City Council direct staff to bring back to the City Council a resolution to,
1) Eliminate the need for the $1 million FEMA "seed" money in the water fund
reserve and readjusts future increases accordingly to reflect the reduction.
a) This would be contingent on the city maintaining at least
$10 million in uncommitted reserves.
2) Require staff to report back to Council no later then 12/95 on the requirement
of $2.3 million rate stabilization with a plan to scale back this amount and
suggest a revised schedule of future water increases.
3) Provide these calculations and services in house without hiring outside
consultants
111
Cash Reserve Policy
Discussion. Cash reserves consist of the excess of current assets over current liabilities, plus
other investments, excluding encumbered funds earmarked for capital investment. It is
recommended that rates be established to provide approximately the accepted level of cash
reserves at the end of a planning period — say 5 years, or at June 30, 1999. Components
of cash reserves are:
Working cash — about two months O &M expenses excludmg
purchased water cost, or $300,000,
Emergency reserve of about $1 million to provide "seed" money in the
event of a natural disaster before Federal (FEMA) funding becomes
available, and
Drought contingency or rate stabilization reserve (Council should not be
placed in the position where it has to increase rates because customers
are complying with a mandatory water conservation plan) of about 25
percent of annual user charge revenue, or $2.3 million.
Current Policy. No statement as to current policy.
Recommendation End result is that cash reserves of about $3.5 million are recommended.
Because the timing of rate increases also depends on annual capital improvement
expenditures, it may be difficult to achieve precisely the recommended cash reserve level
five years in the future. We consider the recommended and estimated rate increases over the
next five years to comply with our recommendation, even though it is projected in the cash
flow model (Table 3, above) that cash reserves at June 30, 1999 (end of the five year rate
planning cycle) are only about $3.1 million. Over years 6 through 10 (July 1, 1999 through
June 30, 2004) that portion of the cash flow model not reproduced in this report shows cash
reserves building up to levels somewhat greater than $3.5 million. Again, we consider this
to be acceptable, because the Capital Improvement Program after 4 years (Appendix Table
11) only identifies those capital improvements — main replacements — which can be forecast
far in advance. Most assuredly, there will be additional capital improvement requirements
which become known as the turn of the century approaches, and cash reserves will not build
as fast as the model forecasts.
in BROWN AND CALDWELL
Water Rate Study
Page 12
112
