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1995 AUG 15 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items The Public can participate in the discussion of any item listed on the Agenda To facilitate your presentation, please place a check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting Any other item not listed on the Agenda that is within the Jurisdiction of the City Council may be directly addressed during Public Communications Before speaking to the City Council, please come to the podium and give- Your name and address and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2.00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the Qty to make reasonable airangeinents to ensure accessibility to this mcetuig ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL August 153, 1995 - 5:00 PM PUBLIC COMMUNICATIONS - (Related to (Sly Business Only) - 5 ninute Unit per person, 30 ninute hrrit total) CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54950,!l sQq) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and /or discussing matters covered under GoVt Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code Section 54956.8) - None CONFERENCE VMM LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code Section 54956.9(a)) 1 City of B Segundo v L A County Flood Control Distnct, LASC Case No YC 018984 2 Sunlrrierfield Tax Litigation, Case No BC 106640 3 Chaffin v Gty of B Segundo, USDC Case No CV94 4444AWf(BQRx) 4 Hanson vs Gty of FJ Segundo et al, USDC Case No CV94- 8264DT (BQRx) 5 avian v Gty of B Segundo, Case No BC 122791 6 Skanch v City of B Segundo, LASC Case No YC 023866 7 United States v Montrose Chemical Corporation , et al No CV 90- 3122- AAH(JRx) 8 Klroy Airport Assoc etc v Gty of FJ Segundo, LASC Case No BS034343 9 City of B Segundo v LAX, LASC Case No BC130859 "° 002 10 B Segundo Auto Body v Vest Basin Municipal Water District and Gty of 8 Segundo, Case No YCO23740 11 Gty of 8 Segundo v Omnsky, Case No 95502002 12 Jon/Dave Prescott v Gty of B Segundo, Case No 9550 13 B Segundo Senior Citizen Housing Corp Board v Gurrnch, Munapat Ct Case No 95L 02955 14 Marion v Gty of B Segundo, Case No BC049301 15 Allison v Gty of B Segundo, LASC Case No YCO21971 16 Hinchman v Qty of B Segundo, Case No YCO23033 17 Fragale, et al v Qty of EI Segundo, Case No YCO23177 18 Miner v Qty of B Segundo, VVCAB Case No 93 NOR 195454 CONFERENCE WTH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Govt Code 54956 9(b) 31 potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code Section 54956 9(c) 3 matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code Section 54957) None CONFERENCE WTH CITY'S LABOR NEGOTIATOR - (Govt Code Section 54957 6) 3 matters Bob Hyland, Human Resources Director, re Employee Organizations General Employee Association, Police Officers Association, and Supervisory & Professional Association REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) PUBLIC COMMUNICATIONS - (Related to Chy Business Only - 5 mirwAs limit) I� x:77:7: 'L_iL�►`1>r POSTED: DATE TIME NAME 003 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items The Public can participate in the discussion of any item listed on the Agenda To facilitate your presentation, please place a check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public Communications Before speaking to the City Council, please come to the podium and give Your name and address and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Wtitten Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting In compliance with the Amedcans with Disabilities Act, if you need special assistance to participate in dds meeting, please contact City Clerk 607 -2208 Notification 48 hours prior to the meeting will enable the City to nuke reasonable arrangement; to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 15, 1995 - 7:00 P.M. Next Resolution # 3934 Next Ordinance # 1238 CALL TO ORDER INVOCATION - Rev John Svendsen, First Baptist Church PLEDGE OF ALLEGIANCE - Councilman Switz PRESENTATIONS - NONE ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) 1 Discussion by a representative of the Community Economic Council (CEC) offering Its combined experience, knowledge and service to businesses considering relocation to El Segundo The CEC is not a City Commission, Board or Committee 2 Request by the El Segundo Chamber of Commerce for City assistance and logistical support with respect to the 19th Annual Richmond Street Festival to be held on Saturday, October 21, 1995 from 10 00 am to 5 00 a in Recommendation - discussion and possible action. A. PROCEDURAL MOTIONS 1 Consideration of a motion to read all ordinances and resolutions on this Agenda by title Recommendation - Approval. Ili B. SPECIAL ORDERS OF BUSINESS - 1 Public hearing to amend the City of El Segundo's 1995 -1996 Community Development Block Grant (CDBG) Program A total of $65,000 in 1995 -1996 CDBG funds is proposed to be transferred from Contingency to Project D94648, Minor Home Repair, in order to continue the project through June 30, 1996 Proposed new budget for Minor Home Repair $106,000 Additionally, the current contract agreement for $8,200 between the City and the consultant for the Minor Home Repair Project, Theresa A Dobbs, also requires an amendment Total proposed amended contract amount $21.000 Recommendation - 1. Open public hearing; 2. Discussion; 3. Approve the transfer of $65,000 in CDBG funds from Contingency to the Minor Home Repair Project, 4. Approve an amendment for a total contract amount of $21,000 to the contract with the Minor Home Repair Consultant, Theresa A. Dobbs; 5. Authorize the Director of Planning and Building Safety to execute an agreement with the Community Development Commission (CDC), and authorize said Director to execute a contract amendment with Theresa A. Dobbs. C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMfITEES, BOARDS AND COMMISSIONS 1 1) Appointments to the El Segundo Senior Citizen Housing Corporation Board, 2) Status of recruitment to the El Segundo Library Board of Trustees, 3) Status of recruitment to the Wall of Honor Committee, 4) Notice of vacancies on the Capital Improvement Program Advisory Committee and the El Segundo Community Cable Advisory Committee Recommendation - 1) Announce the appointments to the El Segundo Senior Citizen Housing Corporation Board, and respective terms of office, made by City Council on Monday, August 7, 1995; 2) Schedule Interviews of candidates to the El Segundo Library Board of Trustees; 3) Continue the reemitment process for candidates to the Wall of Honor Committee; 4) Direct staff to initiate the recruitment process to fill the various vacancies on the Capital Improvement Program Advisory Committee and the El Segundo Community Cable Advisory Committee. E. CONSENT AGENDA All items lusted are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 1 Warrant Numbers 223921- 224078 on Demand Register Summary Number 04 in total amount of $153.213 23 Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments. 2 Warrant Numbers 224079- 224281 on Demand Register Summary Number 05 in total amount of $1,418,582 58, and Wire Transfers in the amount of $153,575 15 Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers from 07/22/95 to 08/04/95. 3 City Council meeting minutes of August 1 and August 7, 1995 Recommendation - Approval. 2 r►4 � QS5 4 Maple Avenue Street Improvements West of Hillcrest Street, Project No 94 -13 (final contract amount $17,067 24) Recommendation - 1) Accept the work as complete. 2) Authorize the City Cleric to file in the County Recorder's Office the Notice of Completion prepared by the City Engineer. 5 Award of contract for the Design and Installation of Transfer Switch and Emergency Generator System for Fire Station No 2 (contract amount $37,838 00) Specifications No Recommendation - 1) Authorize an appropriation of $3,500.00 from unallocated Development Mitigation Funds. 2) Award contract to the lowest responsible bidder D &J Foothill Electrical Contractors, Inc., in the amount of $37,838.00. 3) Authorize the Mayor to execute the standard Public Works contract. 6 Modifications to Sanitation Pumping Plant No 7, Specifications No PW 93 -18 Recommendation - 1) Reject all bids. 2) Authorize Staff to re- advertise the project for bids. 7 Award of contract for the Re- roofing of Police Department (348 Main Street) and Public Works Department Water Division (400 Lomita Street) Facilities (contract amount - $71,971 00) Specifications No 93 -15 Recommendation - 1) Award contract to the lowest responsible bidder, Pacific Southwest Roofing Inc., in the amount of $71,971.00. 2) Authorize the Mayor to execute the standard Public Works contract. 8 A Approve bid from New Technologies in the amount of $30,208 07 for the purchase of seventeen (17) personal computers in furtherance of the Police Department's Master Automation Plan funded through Asset Forfeiture funds B Approve an expenditure of $7,107 78 for four (4) additional personal computers One for the Treasurer's Office funded in the current budget and one each in the City Manager's office, Human Resources, and Building Safety Department to be funded via the Eauinment Replacement General Fund Recommendation - Accept bid from New Technologies for purchase and delivery of the requested items. 9 Three Year Memorandum of Understanding between the City of El Segundo and The California Teamsters Public, Professional and Medical Employees Union, Local 911, Supervisory and Professional Employees Bargaining Unit Fiscal Impact $21,136 annualized total compensation cost Funds are available in the City's 1995 -96 Fiscal Year Budget for the 164% salary increase Recommendation - Approve the Memorandum of Understanding. 10 Proposal to reclassify the vacant, part time classification of Community Cable Program Coordinator to Community Cable Program Assistant Fiscal Impact None Proposal expands service hours while utilizing current authorized funding Recommendation - 1) Approve the class specification, including revised job titre. 2) Adopt Resolution establishing lowered salary range. 3) Authorize the Human Resources Department to initiate the recruitment, testing and selection process necessary to fill the vacant position. 3 01 006 11 Proposal to eliminate the Police Department's Court Commitment Program Fiscal impact, $14.000 00 reduced revenue Recommendation - Approve request to eliminate the court commitment program for sentenced prisoners and adopt resolution. 12 Adoption of Plans and Specifications No PW 95 -8 for the Concrete Cross Gutter for Washimnon Street at Palm Avenue (estimated project cost $14.000 00) Recommendation - 1) Adopt plans and specifications. 2) Authorize Staff to advertise project for receipt of construction bids. 13 Award of contract for the 1994 -95 Sidewalk Replacement at Various Locations - Specifications No PW 95 -4 (contract amount - $69.606 85) Recommendation - 1) Reject alternate bid and award contract of base bid to the lowest responsible bidder D. J. Construction in the amount of $69,606.85. 2) Authorize the Mayor to execute the standard Public Works contract. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS - CITY MANAGER 1 Consideration by City Council to make available to residents 80% funding for residential sound insulation (RSII vroeram Recommendation - 1) Discussion 2) Approval of Plan to make available 80% funding for residential sound insulation to residents willing to contribute 20% payment for insulating their residence against airport noise. 2 New retail Alcoholic Beverage Control (ABC) licenses for on -site consumption of beer and wine (Type 70- General Restrictive - Hotel), for the Summerfield Suites Hotel "Happy Hour," and off -site consumption of beer and wine sale (Type 20- Off -Sale beer and wine) for the hotel's gift shop at 810 S Douglas Street Applicant El Segundo Summerfield Suites Recommendation - Determine whether or not the city protests the issuance of the new ABC licenses. G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE d NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilwoman Friedkin - NONE Councilman Robbins - 1 Discussion and possible action relating to City noise ordinance and latest time allowed on amplified sound permits Councilman Switz - NONE 4 Mayor Pro Tem Weston - 1 Proposal to reduce planned increases in water rates Recommendation - Discussion and direct staff to: 1) Prepare and bring back to Council a resolution to eliminate the need for the $1 million FEMA "seed" money in the water fund reserve and readjust future increases accordingly to reflect the reduction. This would be contingent on the City maintaining at least $10 million in uncommitted general fund reserves. 2) Require staff to report back to Council no later than 12/95 on the requirement of $2.3 million rate stabilization with a plan to scale back this amount and suggest a revised schedule of future water increases. 3) Provide these calculations and services in house without hiring outside consultants. Mayor Jacobson - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54960, et seM c ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under Government Code section 54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5 00 p in , August 15, 1995 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE _$ TIME /6.3o a rn NAME � . k:& ,,GZ1 5 008 _395 10:03 310 - 5429172 W T MASON P GE 02 PROPOSAL TO CITY OF EL SEGUNDO BY COMMUKITr ECONOMIC COUNCIL (CEC) AUGUST 15,1995 The COMMUNITY ECONOMIC COUNCIL (CEC) is a coalition of representatives from the residential consmu►ity and local business interests that has been meeting on an informal basis for about a year and a half. It was formed top provide a better understanding of land use issues between residential and business interests in 81 Segundo. There are six members of the CBC with three representing business and three representing residents. Although the background of the members varies, they each have ■ history of active participation in community affairs. Three served on the General Plan Advisory Committee at the time the new General Plan was being developed in 1992. Ora is a former mayor. One holds a key executive position with a major industrial firm. Three have also served or are currently serving on the Economic Advisory Committee. Two are past presidents of the Chamber of Commerce. This has provided an excellent mix of experience and knowledge as it pertains to land issues in E1 Segundo. CEC would like to offer its services to businesses considering locating in %I Segundo. If any business would like to review their proposal with the CEC prior to any major effort or investment, the CEC would offer, from its perspective, the benefits and the potential concerns they might face within the community. This would be done on an unofficial, voluntary basis. Referrals would come from the City Manager, the Director of Economic Development or the Director of Planning and Building Safety or their respective staffs. If the CEC is contacted by any other source, it would advise the City prior to meeting with any business to review their proposal. The opinions of the CEC would be offered strictly as its own and the City would not in any may be represented as endorsing the views of the CEC. This would be made known to any business parson who sought out the CEC. ac.l s /s /W 009 AUG 0 91995 « CITY MANAULt0a Off" The Honorable Carl Jacobson Mayor of the City of El Segundo 350 Main Street El Segundo, CA 90245 August S, 1995 Dear Mayor Jacobson and Members of the City Council: The El Segundo Chamber of Commerce requests the subject of the Richmond Street Festival be placed on the August 15, 1995 City Council agenda. We respectfully ask for City Council support and approval of the Chamber's 19th Annual Richmond Street Festival, on Saturday, October 21, from 10:00am to 5:00pm. The Festival, as usual, will be staged on Richmond Street between El Segundo Boulevard and Grand Avenue and on Franklin Street between Main and Concord Streets. The Chamber requests the following logistical support and city assistance: • Street closure to traffic from 6:30 am to 6:30 pm. • Intersection monitoring. 0 Use of stage, 20 tables, 200 chairs, and the set -up and tear -down of these items. • Collection of refuse placed in bins. • Clearance from the Fire Department for right -of ways. The Chamber will notify all businesses and residences in the affected street closure area to minimize their inconvenience The Chamber carries comprehensive liability insurance, and all exhibitors at the festival will sigh hold - harmless agreements. A group business license fee will be paid by the Chamber for those participants who do not hold El Segundo business licenses. We are very excited about continuing this community tradition, which showcases historic Richmond Street. Thank you kindly for your time and support. We look forward to working with the City staff to produce a very successful festival. Sincerely, Pub j,+,1y_/�V Bob Jensen President EL SEGUNDO CHAMBER OF COMMERCE • 427 MAIN STREET • EL SEGUNDO, CALIFORNIA 90245 • (310) 322 -1220 • FAX (310) 322 -6880 010 EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business AGENDA DESCRIPTION: Public hearing to amend the City of El Segundo's 1995 -1996 Community Development Block Grant (CDBG) Program A total of $65,000 in 1995 -1996 CDBG funds is proposed to be transferred from Contingency to Project D94648, Minor Home Repair, in order to continue the project through June 30, 1996. Proposed new budget for Minor Home Repair $106,000 Additionally, the current contract agreement for $8,200 between the City and the consultant for the Minor Home Repair Project, Theresa A. Dobbs, also requires an amendment Total proposed amended contract amount $21,000 RECOMMENDED COUNCIL ACTION: 1 Open public hearing, 2 Discuss, 3 Approve the transfer of $65,000 in CDBG funds from Contingency to the Minor Home Repair Project, 4 Approve an amendment for a total contract amount of $21,000 to the contract with the Minor Home Repair Consultant, Theresa A Dobbs, 5 Authorize the Director of Planning and Building Safety to execute an agreement with the Community Development Commission (CDC), and authorize said Director to execute a contract amendment with Theresa A Dobbs INTRODUCTION AND BACKGROUND: The City of El Segundo, utilizing Community Development Block Grant (CDBG) funds, provides a Minor Home Repair Program for elderly and disabled El Segundo homeowners This program, entering its third year of operation, has received thirty -seven applications, totaling over $90,000 in construction loans and handicapped grants, and, to date, thirteen projects have been completed. One loan, totaling approximately $5,200, has been paid back to the City Currently, seven projects totaling approximately $27,000 in loans, are pending implementation DISCUSSION: In order to continue the Minor Home Repair Program through the balance of the program year (June 30, 1996), and to ensure implementation of the five pending projects, it is necessary to transfer $65,000 from the 1995 -1996 CDBG Contingency account to the Minor Home Repair Program. On February 21, 1995, the City Council approved the transfer of these Contingency funds to the Minor Home Repair Program, when necessary, and at a date to be later determined by the Director of Planning and Budding Safety This amount could not be included in the City's 1995 -96 budget since the funds could not be transferred from Contingency until after the 1995/96 CDBG budget year begins CDBG funds totalling $65,000 will be transferred from the 1995 -1996 CDBG Contingency account to Project D94648, Minor Home Repair Of the $106,000, approximately 20% or $21,000 will be set aside for the Minor Home Repair Program's Professional Services Contract This increases the professional services current contract from $8,200 to $21,000 The City's General Fund remains unaffected. The Minor Home Repair Program budget will increase from $41,000 to $106,000 ATTACHED SUPPORTING DOCUMENTS: Public Hearing Notice. Amendment to the contract with the Minor Home Repair Consultant, Theresa A Dobbs February 21, 1995 City Council agenda staff report FISCAL IMPACT: (Check one) Operating Budget: CDBG Capital Improv. Budget: No impact to General Fund Amount Requested: $65.000 / $12.800 Project/Account Budget: $41.000 / $8.200 Project/Account Balance: $13.336 / $6,575 Date: 711195 Account Number: 111-400-2748-6248/111-400-2748-6214 CDBG Project Phase: N/A Appropriation Required - Yes_ No ) B Fedje, and Budding Safety W. Morrison, City PL-T-I 011 Y C SEG13 REVISED NOTICE NOTICE OF PUBLIC BEARING. NOTICE TO ALL INTERESTED PARTIES. DATE. Tuesday, August 15, 1995 TIME- 7.00 PM PLACE. City Council Chambers 350 Main Street El Segundo, California NOTICE IS HEREBY GIVEN that the City Council of the City of El Segundo will hold a public hearing at the time and place indicated above on the following Amendment to the 1995 -1996 Housing and Community Development Block Grant (CDBG) Program The City Council of the City of El Segundo will hold a public hearing to receive citizen input on amending the 1995 -1996 Community Development Block Grant (CDBG) Program The original notice that was posted and published on July 13, 1995 stated that a total of $40,000 in 1995 -1996 CDBG funds will be added to Project D94648, Minor Home Repair, in order to continue operating this project through June 30, 1996 The revised amendment is for a transfer of $65,000 in 1995 -96 CDBG funds. All interested parties are encouraged to appear and be heard on this matter. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to the public hearing Please contact Ms Laurie B Jester, Senior Planner, or Ms Diana Lake at (310) 322 -4670 for further details i Hyrum B. Fedje ' Director of Planning and Building Safety City of El Segundo Posting Date July 20, 1995 Signature Time 012 AMENDMENT 3 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THERESA A. DOBBS COMMUNITY DEVELOPMENT CONSULTING SERVICES (City Contract No. 2243) This Amendment is made and entered into this 1st day of September, 1995, by and between the City of El Segundo (hereafter referred to as "CITY "), and Theresa A. Dobbs Community Development Consulting Services (hereinafter referred to as "CONSULTANT "). The professional services agreement for Community Development Block Grant housing rehabilitation consulting services between said "CITY" and "CONSULTANT" is hereby amended to reflect the following changes: II. COMPENSATION AND METHOD OF PAYMENT C. Maximum Compensation The services performed pursuant to this Agreement shall not exceed 20% of the project cost, approximately $21,000, without prior authorization. III. TERM OF AGREEMENT This Agreement shall be in effect until June 30, 1996. Approvals CITY OF EL SEGUNDO By: Title Director of Planning and Building Safety Date. APPROVED AS TO FORM: Leland C. Dolley City Attorney THERESA A. DOBBS Title: Principal PG. -Z- 3 r` EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: February 21, 1995 AGENDA HEADING: Special Order of Business - Public Hearing Public hearing on the proposed projects and budget for allocation of the Twenty -First Year (Fiscal Year 1995 -1996) Community Development Block Grant funds Proposed budget $127,026 RECOMMENDED COUNCIL ACTION: 1) Open public hearing; 2) Discussion; 3) Approve proposed projects and budget; and 4) Authorize the Director of Planning and Building Safety to execute agreements with the Community Development Commission. BRIEF SUMMARY: Each year, Community Development Block Grant (CDBG) funds are allocated to cities by the federal Housing and Urban Development Department and administered through the Los Angeles County Community Development Commission (CDC) Participating cities receive funding based upon the total number of cities participating in the County's program, and a city's commitment to provide housing, economic, and community development opportunities which principally benefit persons of low and moderate income levels The City of El Segundo is presently in its twentieth year of participation in the Los Angeles Urban County's CDBG Program. in order to continue its participation in the upcoming twenty -first program year (beginning July 1, 1995 and ending on June 30, 1996), the City of El Segundo must prepare and submit its proposed CDBG project descriptions to the Community Development Commission by February 27, 1995 for review and approval. Pursuant to federal requirements, this public hearing was noticed in the El Segundo Herald on February 9, 1995. Federal requirements also mandate that as part of the hearing, the Council and public be informed of the range of eligible housing and community development activities that may be funded under the CDBG program. Interested persons may obtain a copy of the federal eligibility guidelines, available at the City of El Segundo, Planning and Building Safety Department, from 7 30 am to 5 30 pm Monday through Friday The 1994 -95 CDBG allocation for the City of El Segundo was $111,940 Additionally, unallocated funds of $72,029 from the 1993 -94 program year were reallocated into the 1994 -95 program year for a total budget of $183,969 (Continued on next page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: The total cost of the Amount Requested $127.026.00 proposed program will be Budgeted Amount.. $127.026.00 funded with CDBG funds, Account Number and will therefore, have no Deficit. -0- impact upon the City's Revenue Source: CDBG General Fupd- ORIGIN&TED-, /lannin Date: o f"7- G1� Hyr edje, Director o and Building Safety James W Morrison, City Manager ACTION TAKEN: P -T -q Descnation of Current Year's Activities (1994-1995) (Continued) The following describes the City's CDBG activities for the current Twentieth Program Year (1994- 1995) All of these programs run for 12 months, from July 1994 through June 1995, with the exception of the Minor Home Repair Program, which is an 18 -month program which started July 1993 through December 1994, and was continued from December 1994 to June 1996 A Minor Home Repair Program takes a long time to set up, as well as the construction process can be lengthy, so an 18 -month program works more efficiently These projects were approved by the City Council during a public hearing on February 15, 1994 1) Home Delivered Meals $16000 Provides approximately 4,750 meals to low and moderate income elderly and handicapped persons during the course of the program year. Additional revenues of approximately $9,400 in donations are anticipated, which increases the total budget to $25,400 2) Senior Citizen Nutritional Counseling $20.650 Provides nutritional information, guidance and counseling to approximately 250 senior adults annually 3) Senior In -Home Care $37.400 Approximately 200 confined senior citizens and handicapped persons receive in -home medical, physical, and /or emotional care assistance Originally, the budget for this project was $27,400 The increase is due to the cancellation of the Single Elderly Counseling Program, due to a lack of interest, and the transfer of $10,000 from that project to Senior In -Home Care The City Council approved the cancellation of the Single Elderly Counseling Program and the transfer of funds to Senior In -Home Care at a public hearing held on January 17, 1995. 4) Senior Art Classes $6.%M Classes are offered to senior adults that include watercolor, ceramics, mixed media, stained glass, oil painting and general crafts Approximately 250 students participate annually 5) Juvenile Diversion Project $11.000 This project provides children and adolescents, who are victims of physical and /or emotional abuse, counseling and referral services Approximately twenty youths receive services 6) Minor Home Repair $92.119 This project provides assistance to qualified low and moderate income elderly homeowners for necessary minor home improvements with no- interest, deferred loans up to $5,000 for senior citizen owner occupied single- family detached households Additionally, grants up to a maximum of $1,500 are available to disabled homeowners who require handicap improvements This project, which was originally funded for 18 months, from July 1993 through December 1994, will continue to operate through June, 1996. Contingency funds totalling $49,040 will be added to this project after July 1, 1995 7) Administration $11.194 To provide overall CDBG program administration and implementation of all CDBG funded activities TOTAL CDBG BUDGET 1994 -1995 $183,969 The 1995 -1996 CDBG allocation for the City of El Segundo is $121,980 This is an increase of approximately nine percent (9 %) above the $111,940 allocation that the City of El Segundo received for fiscal year 1994 -1995 The City will receive additional funding for 1995 -96 since we are meeting our "drawdown" requirement, by spending a large percentage of our monies quickly and since we show an increase in the residential population, which indicates an increased need Additionally, unallocated funds from the current program year are available for reprogramming into the new 1995- 1996 program year's projects. The total 1994 -95 unallocated funds available for reprogramming are $5,046 Thus, the current year's unexpended funds of $5,046 plus the new 1995 -1996 allocation of $121,980, result in a total CDBG program budget of $127,026 The following CDBG projects are recommended for the 1995 -1996 (Twenty - First) Program Year 11 ()1!; Proposed 21st Year Protects and Budget (Fiscal Year 1995 -19951 (Continued) 1) Home Delivered Meals $15 486 Provides meals to low and moderate income, elderly and h- ndicapped persons CDBG funding is $15,486, however, additional revenues of approximately $9,500 in donations are anticipated, which increases the total program budget to 524,986 2) Senior Citizen Nutritional Counseling $13,500 Provides nutritional information, guidance and counseling to senior adults 3) Senior to -Home Care $26,000 Confined senior citizens and handicapped persons receive in -home medical, physical, and /or emotional care assistance. 4) Juvenile Diversion Protect $11.000 This protect provides children and adolescents, who are victims of physical and /or emotional abuse, counseling and referral services. 5) Administration $12.000 To provide overall CDBG program administration and implementation of all CDBG funded activities 6) Contingency $49.040 These uncommitted funds have been set aside to either augment existing programs and /or to create new ones Tentatively, these funds will be used to continue the City's Minor Home Repair Project, since the demand for this project has increased tremendously However, the funds cannot be officially programmed until the start of the new fiscal year (July 1, 1995), since these are new 1995 -1996 funds that will be added to the existing 18 month, December 1994 through June 1996, project. TOTAL CDBG BUDGET 1995 -1996 $127,026 The proposed Twenty-First Year CDBG projects and budget, if approved, will result in allocating $60,940 (50 %) toward the provision of public services. The federal CDBG guidelines place a maximum spending limit of 25% on public service activities Traditionally, the City of El Segundo has exceeded the 25% maximum limit and has, annually, requested and received a waiver from the Community Development Commission. Staff recommends that the City Council take the following actions, Approve the Twenty -First Year Program and Budget Authorize the Director of Planning and Budding Safety to execute the program agreements with the County. Authorize the Director of Planning and Building Safety to request a waiver from the CDC of the 25% maximum public service activity limit li,E 016 P� - -z -L TO THE EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995 AGENDA ITEM STATEMENT AGENDA HEADING- CCHMITTEES Agenda Description: 1) Appointments to the E1 Segundo Senior Citizen Housing Corporation Board; 2) Status of recruitment to the E1 Segundo Library Board of Trustees; 3) Status of recruitment to the Wall of Honor Committee; 4) Notice of vacancies on the Capital Improvement Program Advisory Committee and the El Segundo Conmtunity Cable Advisory Committee. Recommx1ed CaLmcil Action: 1 Announce the appointments to the E1 Segundo Senior Citizen Housing Corporation Board, and respective terms of office, made by City Council on Monday, August 7, 1995; 2) Schedule Interviews of candidates to the E1 Segundo Library Board of Trustees; 3) Continue the recruitment process for candidates to the Wall of Honor Committee; 4) Direct staff to initiate the recruitment process to fill the various vacancies on the Capital Improvement Program Advisory Committee and the E1 Secrundo Communitv Cable Advisory Committee. 1) The following candidates were appointed to serve full or unexpired terms on the E1 Segundo Senior Citizen Housing Corporation Board: tutee Tenn Steven Jonn Edlefsen 7/1/95 to 6/30199 Peter Freeman 7/1/95 to 6130(99 Annette Latshaw Filling unexpired term 7/1/93 to 6/30/97 Keith Alan Covington Filling unexpired term 7/1/93 to 6/30/96 2) The recruitment process for the E1 Segundo Library Board of Trustees has been open since March 17, 1995. The filing deadline has been extended twice and the latest deadline is August 25, 1995. To date five candidates have applied. It is recommended that interviews of the five candidates be set as soon after the extended filing date of August 25, 1995, as possible. 3) The recruitment process for the Wall of Honor Committee has been open since March 17, 1995. The filing deadline has been extended twice and the latest deadline is August 25, 1995. To date one candidate has applied. It is recommended that the recruitment process be continued. 4) The attached listing of Commissions, Committees and Board (CCBs) has been updated and redlined to reflect the positions on the various commissions /committees /boards which will expire within the next few months, as well as positions which are currently vacant due to resignations. Notice of Vacancies and application forms will be made available in the Administration Offices, the office of the City Clerk, the El Segundo Library, Chamber of Commerce Office, as well as the Joslyn Center. The notices of vacancies for these positions will be posted and advertised in the E1 Segundo Herald and on Community Cable T.V. Commis Julia O JamesW. Morrison dated Assistant 1995 7oa \n \ccb \forms \rec.i[ ad () ! 7 CITY OF EL SEGUNDO LISTING OF C NEWSSIONS, CONrA TITES, AND BOARDS (CCBs) CAPITAL 1MPROVENIF.IVVT PROGRAM ADVISORY COMNNE EE.- (Four Year Tenn) 1 Eugene J Gillingham (m,mtd moI95 tofal tem) - TERM. 12/01/94 - 11/30/98 2 A.J. Paz (mtyptd 91293 to /stjnll rem) - TERM 12/01/93 - 11/30/97 3 Richard S Feam, Chairman - TERM. 12/01/91 - 11/30/96 Council Delegate: Councilman Michael D. Robt Council Alternate: Councilman Richard J. Switz EL SEGUNDO COA NUM Y CABLE ADVISORY CUMNU TEE: (Four Year Terris) (En im mw committee Tpomted 11114194 - s&gr -md terra) 1 David W. Reeves - TERM EXPIRES• 10/31/98 3 Jeanne M. Yeagley - TERM EXPIRES: 10/31/97 4 Marc F Rener - TERM EXPIRES. 10/31/97 2. Patricia Ann Hart - TERM EXPIRES: 10/31/96 Council Alternate: Mayor Pro Tern Liam Weston ECONOMIC DEVII:oPNIDVT ADVISORY COUNCII : (No Tenn ENpiration Date) 1 Karen Ackland, Chairman - Commercial Brokers Representative 2 David J Gaulton, Vice -Chair - Commercial Property Owners Representative 3 Sandy Jacobs - Chamber of Commerce Representative ric Johnson resigned) F/�illard s � - e�sts ese� nta E 6. Richard C Lundquist - Commercial Brokers Representative 7. Brian Polkinghome - Commercial Brokers Representative 8. Robert Slusser - Laree Business Representative Ex- Officio: Mayor Pro Tem Liam Weston Ex- Officio: James W Morrison INVESTNUM ADVISORY CONTWrIEE: (Four Year Terri) 1 Kirk Jon Walske (m4vptd 7105 to 2nd tem) - TERM: 6/30/95 - 6/30/99 2 Kelly McDowell - TERM. 9/01/93 - 8/30/97 3 City Treasurer Susan Schofield - TERM. While in Office 4 Finance Director Steve Klotzsche - TERM. While in Office LIBRARY BOARD OF TRUSTEES: (Three Year Terris) (Membeis Serve Maximum Two Terris) I Ray Miller, V P (,wptd to 2w term 7194) 2 Sandy Jacobs 3. Terry Cerrito TERM 7/01/94 - 6/30/97 TERM: 7/01/93 - 6/30/96 TERM- 7/01/93 - 6/30/96 METROPOLITAN COOPERATIVE LIBRARY S) MM ADVISORY BOARD: (coo Year Terri) 1. Sue Carter (mrgrptd to 2nd term 71&95 ) TERM: 7/01/95 - 6/30/97 Rev August & 1995 -1- JOA N \CCB \CCB -LIST 895 01 NOISE ABATEN)ENT CONINII=: (No Terns Expiration Date) 1 Stu Aplin 2 Leonard Bonilla 3 Liz Cramholz 4 Don Koons 5 Eugene Canzano 6 Steve Storm 7 Jack Trystman Council Delegate: Councilman Richard J Switz Council Alternate: Councilwoman Jane Friedkin ION: (Four Year Terns) 1 M. Stacey Palmer (re,wd 716195 m j tfi rr re.) - TERM: 2 Robert Yeagley, - TERM- 3. Brian Crowley, Vice- Chairman - TERM. 4. Gordon Leon, Chairman - TERM: 5. Sean Mahon, - TERM- RE_C'_RFATION & PAM CONINIISSION: (Four Year Terris) 1. Margie Randall (�wpa 7l".5 ro ad re.) - 2 Terry Ceretto - 3. Israel Mora, Vice- Chairman - 4 Debbie Bundy - 5 William McCaverty, Chairman - SENIOR HOUSING BOARD: (Four Year Terns) 1 Steven Jonn Edlefsen (wpwa719s) 2 Peter Freeman, V. P (matured ro ad me W195 3 Marilyn (Dolly) Thomas, Secretary 4. Annette Latshaw (gprd W195 to w pimd re-) 5 Edna Freeman 6 Kathy Urban (wd Ji3 m ro wrzpr d 7 Keith Alan Covington (,Wd a7i95 to w prmd te.) Council Delegate: Councilwoman Jane Fnedkm Council Alternate: Councilman Richard J. Switz 7/01/95 - 6/30/99 7/01/94 - 6/30/98 7/01/93 - 6/30/97 7/01/92 - 6/30/96 7/01/92 - 6/30/96 TERM: 6/01/95 - 5/30/99 TERM' 6/01/94 - 5/30/98 TERM. 6/01/93 - 5/30/97 TERM: 6/01/93 - 5/30/97 TERM 6/01/92 - 5/30/96 TERM: TERM- TERM TERM: TERM. TERM: TERM: 7/01/95 - 6/30/99 7/01/95 - 6/30/99 7/01/94 - 6/30/98 7/01/93 - 6/30/97 7/01/93 - 6/30/97 7/01/92 - 6/30/96 7/01/93 - 6/30/96 WALL OF HONOR CONIlMUE, (Four Year Terns) 1 E Jane Conley - TERM- 8/01/94 - 7/30/98 2 Lora Freeman - TERM: 8/01/93 - 7/30/97 3 John Peterson - TERM- 8/01/92 - 7/30/96 Council Alternate: Mayor Pro Tem Liam Weston Rev August 8, 1995 -2- JOA N \CCB \CCB -LIST 895 01 In F N No o^ �O N P^ o N - P N NN W �YN W N M O •F N I, b M w M P P m o• vow N O O V u l P M N M M F P W. 0 0 2 +N +N N LL �ONM WO *ON N N M 8' m O w ✓ � I Y h tow d A 0 q P O Y 1 T'O 9 Y M 4 u Oy■ ip Y A T i Y Y Y O H O 4 Y o W Y Y a a Y T k L Y Y Y V Y ® a Y I T Y V Y ✓ q Y me Y o WdadY OFimu U d Y W Y P • G Y V 0.00 V 0, M - 4 O W mP rl u Y q e4 W • Y O w'O W N T L g Y Y q F q TN h W I O Z qm I H M V m W Y � L Ya A u H 9 q Y p, M Y T V P. Y v Y o a I u Y L Y u H Y O Y I a M V u w Y m m 0.M I M q P V H H P O i I Y A II 0 V < u o M J O P O P N I I ^ \ I F I O I v. 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CALLED TO ORDER by Mayor Jacobson at 5 00 p m. PLEDGE OF ALLEGIANCE led by Councilwoman Fnedkm ROLL CALL Mayor Jacobson Mayor ProTem Weston Councilman Switz Councilman Robbins Councilwoman Fnedkm - Present - Present arrived at 5.05 P M - Present - Present arrived at 5-30 P M - Present PUBLIC COMMUNICATIONS -(Related to City Business Only) - 5 minute limit per person, 30 minute limit total) NONE CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54950, et se=c ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code Section 54956 8) - None CONFERENCE WrM LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code Section 54956 9(a)) MOVED by Councilman Switz SECONDED by Councilwoman Fnedkm to discuss that arrose after the posting of the agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 (Case GIR et al vs City of El Segundo, LAMC Case 995C00973) 1 Harrison vs City of El Segundo et al, USDC Case No CV94- 8264DT (BQRx) 2 Vivian v City of El Segundo, Case No BC 122791 3 United States v Montrose Chemical Corporation , et al No CV 90- 3122- AAH(JRx) 4 Kilroy Airport Assoc etc v City of El Segundo, LASC Case No BS034343 5 City of El Segundo v LAX, LASC Case No BC130859 6 El Segundo Auto Body v West Basin Municipal Water District and City of El Segundo, Case No YCO23740 7 Glenn Barrier v City of El Segundo, LASC Case No YCO 19914 8 Marion v City of El Segundo, Case No DC049301 9 Allison v City of El Segundo, LASC Case No YCO21971 10 Hirschman v City of El Segundo, Case No YCO23033 11 Fragale, et al v City of El Segundo, Case No YCO23177 12 City of El Segundo v Ommsky, Case No 95SO2002 13 Jon/Dave Prescott v City of El Segundo, Case No 95SO2620 14 Skarich v City of El Segundo, LASC Case No YC 023866 15 Miner v City of El Segundo, WCAB Case No 93 NOR 195454 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code 54956 9(b) 34 potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code Section 54956 9(c) 3 matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code Section 54957) 2 matters CONFERENCE WrM Cr1 YS LABOR NEGOTIATOR - (Gov't Code Section 54957 6) 3 matters Bob Hyland, Human Resources Director, re Employee Organizations General Employee Association, Police Officers Association, and Supervisory & Professional Association DEPORT OF CTION TAKEN IN CLOSED SESSION - NONE ADJOURN T Cin tesen, City Clerk 023 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 1, 1995 - 7500 P.M. CALL TO ORDER Mayor Jacobson at 7:04 P.M. INVOCATION - Rev.Timothy Schepman, Saint Johns Lutheran Church PLEDGE OF ALLEGIANCE - Councilwoman Friedkin PRESENTATIONS -Taken out of order later in the meeting ROLL CALL Mayor Jacobson - Present Mayor ProTem Weston - Present Councilman Switz - Present Councilman Robbins - Present Councilwoman Friedkin - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 Minute limit total) Three (3) individuals addressed Council 1. Sally Mau, representing DESI. Thanked the Council for voting to fund the Civic Center renovation project. She also recognized Diane Gould for her design work, and gave a brief overview of the downtown walking tour plans. 2. Donald J. Keller, Managing partner of the Stardust Apartments; spoke regarding previously submitted correspondence by Mr. White, and new communication from Mr. White and Mr. Hornbuckle, concerning noise at 707 N. Sepulveda. He also protested the happenings and events in the parking lot. 3. Ann Krovenski, resident; spoke in support of the Stick and Stein, and the contributions the owner, Mr. Stevens, has given the community. A. PROCEDURAL MOTIONS 1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Councilman Robbins SECONDED by Councilman Switz to read all ordinances and resolutions by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS - 1. Public Hearing and a Resolution of the City of E1 Segundo, California, finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089. Mayor Jacobson stated this is the time and place hereto fixed for a Public Hearing on the City of E1 Segundo, California, finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089. He public notice was done in a timely manner and if any written communications had been received regarding this matter. Clerk Mortesen stated that public noticing was done by Public Works Department and no written communications had been received by the City Clerk's Office regarding this matter. Bellur Devaraj, City Engineer, gave a brief staff report. MOVED by Councilman Robbins SECONDED by Councilman Switz to close the 024 public hearing MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 City Attorney Lee Dolley read the following: RESOLUTION NO. 3933 A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA, FINDING THE CITY TOP BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089 MOVED by Councilman Switz SECONDED by Councilman Robbins to adopt Resolution No. 3933 finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 C. UNFINISHED BUSINESS - 1. Consideration of appointment of Council subcommittee to work with staff in the development of plans for City Hall /Police Department open space improvements. Council announced the appointment of Councilwoman Friedkin and Councilman Switz to a subcommittee. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 223602- 223727 on Demand Register Summary Number 02 in total amount of $297,457.04. 2. Warrant Numbers 223728 - 223920 on Demand Register Summary Number 03 in total amount of $809,296.36, and Wire Transfers in the amount of $1,259,501.54. 3. City Council meeting minutes of July 10 and July 18, 1995. 4. PULLED FOR DISCUSSION BY MAYOR PROTEM WESTON. 5. Adoption of Plans and Specifications No. PW 95 -6 for the Sanitary Sewer Manhole Lining at Various Locations (estimated project cost $70,000.00). 6. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS. 7. 1994 -95 Furnishing and Application of Slurry Seal at Various Locations, Specifications No. PW 94 -14. (Final contract amount $70,118.92). 8. Request for City Council approval of three Public Service Agreements for the City's Community Development Block Grant (CDBG) Program services from July 1, 1995 - June 30, 1996: 1. City of Redondo Beach /South Bay Youth Project (formerly South Bay Juvenile Diversion Project - counseling and referral services for E1 Segundo students who may be victims of physical and /or emotional abuse. Contract Amount: $11,000 - CDBG funds only. Contract No. 2406 2. Just Right Help, II, Inc. - In -home medical, physical, and home cleaning services for elderly and handicapped residents. Contract amount: $20,800 - CDBG funds only. Contract No. 2407 2 �" 025 3. Tamtec Company - Senior adult nutritional counseling program. Contract amount: $11,500 - CDBG funds only. Contract No. 2408 9. Extension of City's contract for consulting services with Wyle Laboratories for the Residential Sound Insulation Project. Extension of Contract No. 2300 A 10. PULLED FOR DISCUSSION BY MAYOR JACOBSON 11. Award City Building and Street Can Refuse Contract to Zakaroff Recycling Services (contract amount - $16,500.00 per year). MOVED by Councilman Switz SECONDED by Councilman Robbins to approve consent agenda items numbers 1, 2, 3, 5, 7, 8, 9, and 11. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 4. Acceptance of Grant Deed from West Basin Municipal Water District and authorization to pay $260,772.70 for parking lot adjacent to City Golf Course, and Agreement No. 2409. Mayor ProTem Weston pointed our the fact the monies spent were less than appropriated. MOVED by Mayor ProTem Weston SECONDED by Councilman Robbins to accept the Grant Deed from West Basin Municipal Water District and authorization to pay $260,772.70 for parking lot adjacent to City Golf Course, and Agreement No. 2409. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 6. Adoption of Plans and Specifications No. PW 95 -7 for the Sealing of the Concrete Parking Deck Over the Water Reservoir at 400 Lomita Street (estimated project cost $80,000). Councilman Robbins stated he felt that the monies for this project should not be taken from the water fund. MOVED by Councilman Robbins SECONDED by Mayor ProTem Weston to approve the project if the funds are taken out of the General Fund. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PROTEM WESTON, COUNCILWOMAN FRIEDRIN, AND COUNCILMAN ROBBINS. NOES: MAYOR JACOBSON AND COUNCILMAN SWITZ. 3/2 10. Update report on the Stick and Stein II Restaurant regarding compliance to ABC requirements and related police responses. Council consensus that the Stick and Stein has complied with the ABC requirements. Council received and filed F. NEW BUSINESS - CITY MANAGER - NONE. G. NEW BUSINESS - CITY ATTORNEY 1. Consideration of contract for legal services by Burke, Williams & Sorensen. City Attorney Lee Dolley gave a brief report and responded to Council questions. Council approved the following changes: Page 3 number 4, delete the phrase "word processing" from the paragraph. Page 2 Section 4 - A, add "per month" after the Four (4) page 5 Section 9 - D, add "including employee /employer relationships" to the end of the paragraph. Page 2, Section 3, the City Attorney to develop verbiage to include a designee if neither the City Attorney or Assistant City Attorney is 3 026 available. MOVED by Mayor ProTem Weston SECONDED by Councilman Switz to approve Contract No. 2411, for legal services by Burke, Williams and Sorensen, with the above changes. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 H. NEW BIISINESS - CITY CLERK - NONE I. NEW BIISINESS - CITY TREASURER - NONE J. NEW BIISINESS AND REPORTS - CITY COUNCILMEMBERS Councilwoman Friedkin - NONE Councilman Robbins - the noise ordinance and enforcement ed rAy /moo be agendizea at a tuture meeting. exe Also spoke reaardina the broiect at Rosecrans and Aviation, placing the bridge by MTA. Councilman Switz - NONE Mayor ProTem Weston - Spoke regarding legislation that will take fund away from the MTA Green Line and "bail" out the County. He urged Council and citizens to take a stand to oppose this. Mayor Jacobson - NONE. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Three (3) individuals addressed Council Karen Heit, MTA, spoke regarding the legislation and requesting the Governor to veto the legislation. She further stated that the Green Line will open August 12, 1995 and is funded to run for two (2) years. - Taken out of order from earlier in the meeting 1. Proclamation encouraging all residents to participate in the Green Line Opening Day Ceremonies on August 12, 1995. Mayor Jacobson read the proclamation encouraging all residents to participate in the Green Line Opening Day Ceremonies on August 12, 1995, Karen Heit received the proclamation on behalf of the MTA. 2. Mark Renner, Resident; spoke regarding the 105 Freeway and traffic by the LAX off ramp, 3. Linda Collins, Chamber of Commerce, and Chairman of the Opening Day ceremonies for the Green Line. Stated E1 Segundo is one of 6 or 7 cities hosting a celebration. The ceremonies will be at the E1 Segundo and Nash Street Station from 11:00 A.M. to 3:00 P.M. ADJOURNMENT at 8:22 P.M. to August 7, 1995, 7:00 P.M. (� �� , Ci � MO t sen, City Clerk 4 `ft! 027 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL CITY COUNCIL CHAMBERS, CITY HALL Monday, August 7, 1995 - 7:00 P.M. CALL TO ORDER Mayor Jacobson at 7:04 P.M. PLEDGE OF ALLEGIANCE led by Councilman Switz ROLL CALL Mayor Jacobson - Present Mayor ProTem Weston - Present arrived at 7:15 P.M. Councilman Switz - Present Councilman Robbins - Present arrived at 7:10 P.M. Councilwoman Friedkin - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) NONE A. SPECIAL ORDERS OF BUSINESS Interview applicants for the vacant positions on the E1 Segundo Senior Citizen Housing Corporation Board: MOVED by Mayor ProTem Weston SECONDED by Councilwoman Friedkin to appoint Peter Freeman, Annette Latshaw, Keith Covington, and Steven Edlefsen to the Senior Housing Board. Councilman Robbins requested the motion to be amended to include the length of terms. MOTION AMENDED by Mayor ProTem Weston and SECONDED by Councilman Friedkin to Keith Covington appointed to a term to expire June 30, 1996, Annette Latshaw appointed to an unexpired term to expire June 30, 1997, Steven Edlefsen appointed to a full four year term to expire June 30, 1999, and Peter Freeman appointed to a full four year term to expire June 30, 1999. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, MAYOR PROTEM WESTON, COUNCILWOMAN FRIEDKIN, AND COUNCILMAN ROBBINS. NOES: COUNCILMAN SWTIZ. 4/1 Councilman Swtiz stated that he is not opposed to the full slate of appointments, only the combination of certain person. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) NONE ADJOURNMENT at 8:25 P.M.to August 15, 1995 at 5:00 P.M. , City Clerk j" ' 028 qT-' EL SEGUNDO CITY COUNCIL MEETING DATE: AGENDA ITEM STATEMENT AGENDA HEADING: AGENDA DESCRIPTION: August 15, 1995 Consent Agenda Maple Avenue Street Improvements West of Hillcrest Street, Project No. 94 -13 (final contract amount $17,067.24) RECOMMENDED COUNCIL ACTION: Accept the work as complete. Authorize the City Clerk to file in the County Recorder's Office the Notice of Completion prepared by the City Engineer. BRIEF SUMMARY: On April 4, 1995, the City Council awarded a contract to DJ Construction for the subject project. The work has now been satisfactorily completed. The original contract amount, based on unit bid prices for estimated quantities, was $16,802.95. The final contract amount based on measured installed quantities is $17,067.24. ATTACHED SUPPORTING DOCUMENTS: Notice of Completion. FISCAL IMPACT: (Check one) Operating Budget: Capital Improvement Budget: XX Amount Requested: 517,067.24 Project /Account Budget: $20,100.00 Project /Account Balance: $17,220.96 Date: 7/15/95 Account Number: 106 - 400 - 8203 -8624 Project Phase: Accept the work as complete Appropriation Required: Yes No XX 8/gIgs te: ?-j�s PW- CON.454 029 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name Maple Avenue Street Improvements at Hillcrest Street Project No . PW 94 -13 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that 1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter described 2 The full name of the owner is City of El Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, California, 90245 4 The nature of the interest of the owner is Fee 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on July 25, 1995. The work done was Street construction 6 On August 15, 1995, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was DJ Construction 8 The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows Northside of Maple Avenue, West of Hillcrest Street 9 The street address of said property is None Dated Bellur K Devaraj, City Engineer City of E1 Segundo VERIFICATION I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge I declare under penalty of perjury the foregoing is true and correct Executed on 1994 at El Segundo, California Bellur K Devaraj, City Engineer City of E1 Segundo PWCONNM454 ('1/]8/95) F 1. 030 I+f EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Award of contract for the Design and Installation of Transfer Switch and Emergency Generator System for Fire Station No. 2 (contract amount : $37,838.00). Specifications No. PW 95 -5. RECOMMENDED COUNCIL ACTION: Authorize an appropriation of $3,500.00 from unallocated Development Mitigation Funds. Award contract to the lowest responsible bidder D &J Foothill Electrical Contractors, Inc., in the amount of $37,838.00. Authorize the Mayor to execute the standard Public Works contract. BRIEF SUMMARY: The City Council on June 6, 1995, adopted plans and specifications and authorized Staff to advertise the design and installation of a transfer switch and emergency power generating system for Fire Station No. 2. The project includes replacing the existing thirty (30) year old 15 KW capacity standby generator with a new 60 KW capacity generator. On July 25, 1995, the City Clerk received the following bids: D&J Foothill Electrical Contractors $37,838.00 BRW Electric $38,900.00 M.B. Herzog Electric $45,149.00 Electrical Construction & Controls $54,000.00 Engineer's Estimate $36,000.00 Staff recommends award of contract to the lowest responsible bidder D &J Foothill Electrical Contractors. Staff has verified and received favorable responses from previous work references of the low bidder. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: (Check one) Operating Budget: Amount Requested: Project /Account Budget: Project /Account Balance: Account Number: Project Phase: Appropriation Required: continued on next page... Capital Improvement Budget: XX $41,500.00 $38,000.00 538,000.00 Date: 7/31/95 702 - 400 - 8122 -8936 Award of Contract Yes XX No Page 1 of 2 031 BRIEF SUMMARY: (continued) The total project cost is as follows: Design/Build Contract Amount $37,838.00 Inspection Costs $ 1,000.00 Construction Contingencies $ 2,000.00 Building/Safety Plan Check $ 500.00 and Permit Fee Total Estimated Project Cost $41,338.00 Developer Mitigation Funds Budgeted in the Capital Improvement Program $38,000.00 Additional Funds Needed $ 3,338.00 Staff is requesting an additional appropriation of $3,500.00 from unappropriated developer mitigation funds to implement the project. Page 2 of 2 PW- CON.455 (8/8/95) $', 032 EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Modifications to Sanitation Pumping Plant No. 7, Specifications No. PW 93 -18. RECOMMENDED COUNCIL ACTION: 1. Reject all bids. 2. Authorize Staff to re- advertise the project for bids. BRIEF SUMMARY: The City Council on 6/20/95 adopted plans and specifications for the Modifications to Sanitation Pumping Plant No. 7 and authorized Staff to advertise the project for construction bids. On 7/25/95, The City Clerk received and opened bids for the project as follows: 1. ARA Engineering Contractor $129,826.00 2. Clarke Contracting Corporation $289,270.00 Engineer's Estimate $150,000.00 Subsequent to the bid opening, the apparent low bidder has notified Staff that he made a clerical error in preparing his bid and has requested that the City permit him to withdraw his bid. Staff has reviewed his request and recommends that the bid of the low apparent bidder be rejected as non - responsive. Staff is also recommending that the only other bid, which exceeded the Engineer's Estimate, also be rejected and the project re- advertised. There were a total of five (5) General Contractor planholders out of which the above two (2) bids were received. Discussions with the remaining three (3) planholders who did not submit bids indicated that two (2) were too busy on other projects and one (1) had an emergency situation. All three (3) indicated interest in submitting a bid if the project is re- advertised. Staff is recommending that the City Council reject both received bids and authorize Staff to re- advertise the project. ATTACHED SUPPORTING DOCUMENTS: Letter from ARA Engineering Contractor. FISCAL IMPACT: (Check one) Operating Budget: Amount Requested: Project /Account Budget: Project /Account Balance: Account Number: Project Phase: Appropriation Required: 114 Capital Improvement Budget: Date: Yes No Date: 'ublic Works Date: �r PW- CON.456 033 FROM : RRR ENGINEERING CON* PHONE NO. : '14 588 1804 Jul. 31 1995 09:5" P1 ENGINEERING ARA ONTRATOR 69 0 0 ANO A PARK, CAC 90621 TEIE :(714)521 9061 FAX :(714)$8$ 1804 July 31, 1995 City Of M Segundo 350 Main Street EI Segundo, California 90M Re: Modifications to Sanitation Pumpang plant No. 7 Formal Bid Removals A& Mr. Rene Bruno City Engtncer Deer Mr. Bruno: Referring to our telephone conversation, we are hereby removing our bid proposal for the above mentioned project due to the secretarial error. alm attached you will find a copy of turr original estimate. #91 veery truYlhweLnas Ali Y Project Manager & General Partner 0,11, I�a�a,y {v4i Q ffw`� Z 4w n -r, w !� . 2.,,1,E T v� "� ND. 714 SHg 1$04 :ul. 31 1495 09:59gM 4-aOa, `&- �� KA u x .. ►..•.. bkltf.,M� 4 �Aw, '•emu � ..G7 I SDoo, Lg- ,4, ygpQ 4� 4 T. zi 5- rca s z .o s is,:lpf ar, 9.a oron vim! �l boo w i y. `. ii �"!.�_ r F 0 3.S FROM RPR ENGINEERING CON* PHONE NO. 714 588 1904 ?ul. 31 1995 09:SagM P2 ,�✓: �� .r.'/e'.,X (a., .mil' L / CPO •.S- ' �As.� �• 1�,SL.� r d� 4.vor 1 A.r{ 4 � t" p V-- V l O �ml � \, V{f+(0 ' ' 1 t � 41.. SJ� , Si� 7 S n, e4 ► 2 � , s 2 b �. llr�•; � - b d a�'MOO�� - i olp n,f /SY IA6 •oo 036 EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: A Approve bid from New Technologies in the amount of $ 30,20807 for the purchase of seventeen (17) personal computers in furtherance of the Police Departments Master Automation Plan funded thru Asset Forfeiture funds B Approve an expenditure of $7,107 78 for four (4) additional personal computers One for the Treasurer's Office funded in the current budget and one each in the City Manager's office, Human Resources, and Building Safety Department to be funded via the Equipment Replacement General Fund RECOMMENDED COUNCIL ACTION: Accept bid from New Technologies for purchase and delivery of the requested items BRIEF SUMMARY: On June 6, 1995, City Council gave approval to proceed with the next phase of the Police Department's Master Automation Plan by approving a request to solicit bids for seventeen (17) personal computers This purchase is the next step toward the intended progression of the Master Automation Plan and will greatly enhance the efficiency of Police Department personnel As a result of that bid process, 5 companies submitted bids New Technologies was the lowest bidder to meet all specifications The bids were analyzed by David Gray, Computer Network Specialist and Steve Klotzsche, Director of Finance to insure that all specifications were met Bench testing of sample machines was conducted and the unit submitted by New Technologies was ranked superior Based on that evaluation, R is recommended that New Technologies be the selected provider of these computers The four additional computers requested are either due for replacement and /or approved for purchase in the FY95/96 Budget New Technologies has indicated that additional PC's may be purchased by other city departments at their bid price of $1,641 52 per unit, plus tax Their offer to piggyback additional orders is good until February 15, 1996 ATTACHED SUPPORTING DOCUMENTS: Bid Specification Sheet by David Gray Bid Comparison Sheet by David Gray FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: $30.208.07 Project/Account Budget: $480.000 Project/Account Balance: $250.366.49 Date: August 4. 1995 Account Number: 109 -400- 3105 -8108 (17) Police 601 -400 - 0000 -8108 (3) City Manager, Human Resources, Building Safety 001 -400 - 1201 -8108 (1) City Treasurer Project Phase: Appropriation Required -Yes_ No ORIGINATED: Date: August 8,1995 038 PD -II -1 NEW TECHNOLOGIES Bid # 9507 11861 E. Telegraph Rd., Santa Fe Springs, CA 90670 Tel (310) 948 -2060 X 131 Fax (310) 942 -0440 QUOTE FROM THE DESK OF Andrew S. Hong CUSTOMER- City of El Segundo 7/2895 Dave Gray (II) PHONE #: (W) PHONE #: FAX: New Tech Novell Certified Pentium Systems QTY ITEM # DESCRIPTION I UNIT PRICE TOTAL 21 SBACE006 P5 90- 133MHz System Board W/Tnton CS & E- IDE/ECP/EPP 1 $1,64152 $34,47193 21 ICXX056 Intel Pentium CPU W/ CPU Cooler (Intel rated at 90MHz, NOT OVERCOOKED)* 21 ICXX005X2 8 MB of RAM upgradeable upto 160MB 21 CAAC009 Med Tower Case W/ 200 WATT UI/CSA/TUV Power Supply, FCC Class "B" 21 FDTE004 Teac 1 44MB Diskette Drive 21 XXXX Built -in Dual E -IDE channels, SMC UART 16550 chipset, ECP/EPP P Port 21 HDWE009 WD 540MB E -IDE Hardi isk 21 GCSP Diamond Stealth PCI Graphics Accelerator Card W/ 1M11 DRAM 21 DSMA004 Mag DX15 15" SVGA Flat Screen Monitor 28DP MPRII ISO 9002 certified facility 21 KBXX013 Focus 2001 101 Enhanced Keyboard 21 I0MI022 3 Button Mouse W/ Pad 21 SWMI004 Microsoft Dos 6 22 W/ Manuals and Diskettes 21 SWMI007 Microsoft Windows FWG 3 11 W/ Manuals and Diskettes 21 I03C005 3 COM Etherlink III IOBT 16-bit NIC Comments All systems are Novell Certified/Windows NT Certified, Windows 95 SCT Certified FCC Class B Approved UUCSAIfUV Approved Power Supply Assembled and tested (comprehensive 72 hour bum -m test) Extemal single serial number ' We are a direct Intel account. We DO NOT use "remarked" CPUs All systems have two year limited labor and parts UBTOTAL $34,471 93 On -Site Service alwosvi iAaihass—+ TAX $2,84393 Ali systems have 72 -hour burn -in test to insure maximum reliability FREIGHT Ask about our business leasing and/or personal financing DEPOSIT BAL. DUE $37,315 86 " q PD -II -2 CITY OF EL SEGUNDO REQUEST FOR BID AND BID THIS IS AN INQUIRY, NOT AN ORDER DATE PO OIREON• DELIVERYREWREDBY TOBECONSIDEREDYOURBIDMUSTBERENRNEDBY BIDNON JIRO22, teas TBD TBD 11:00 A.M. , Friday, July 21 1995 9507 VENDOR PLEASE BID PRICES ON ITEMS LISTED NOTE DELIVERY REQUIREMENTS, AND STATE FIRM DELIVERY DATE IMPORTANT READ GENERAL PROVISIONS ATTACHED BEFORE PRICING REPLY TO VENDOR NAME CITY CLERK- CITY OF EL SEGUNDO 350 MAIN ST, EL SEGUNDO, CA 90246 wn� 0 &70 DESCRIPTION UNIT PRICE AMOUNT See attached bid specifications for Twenty One Pentium Personal Computers ��• (21) (90Mhz) (PC) S S Award will be based on price and meeting bid specifications by lowest responsible bidder. Sales Tax so If bidder does not wish to bid, please return bid package with the notation TOTAL S a3iS• No Bid' Otherwise, vendor may be removed from future bid request. To be delivered to: City of El Segundo - Police Department 348 Main Street El Segundo, CA 90245 Attn: David Gray The delivery address is firm No exceptions will be made. This page must be filled out completely and retumed in order to be considered THE CITY COUNCIL OF THE CITY OF EL SEGUNDO RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO ACCEPT OR REJECT ANY ITEM IN THE BID AND TO WANE INFORMALITY N THE BID VENDORS DIN SHIPP G POINT ARE ASKED TO GIVE SHIPPING POINT AS t 1/� `Ole b ESTIMATED FREIGHT COSTS Qk VENDOR - MUST COMPLETE THIS INFORMATION FOR FINAL CONSIDERATION FOB DESTINATION UNLESS DATE DELIVERY PROMISED TERM1S O1F PAYMENT DATE OF BQ ATED OTHERWISE. . �^..% r.• 1 - .✓! EMPLOYER FEDERAL I D.#95-- Y2 53 M V�h{^ SIONATY EITITLEOFCOMPANYR9RaDITATNE /��//9 "� VENDOR TELEPHONE NCO 310' 940 - X W -i PRINT NAM! TITLEOF COMPANY ROREiENTATVE Iii PURCHMORM *1 (2415) - FILENAME.S.V•URCHPRM WB1 Page 1 of 6 M) PD -II -3 GENERAL PROVISIONS 1) Each bid must be in a separate sealed envelope with bid number on the outside and must reach the City Clerk's Office, 350 Main Street, El Segundo, California 90245, by the time and day specified, at which time it will be opened and read 2) State brand or make of each item If quoting on other than the make, model, or brand specified, the manufacturer's name and the catalogue number must be given. Attach complete specifications for any substitutions offered or when amplification is desirable 3) Time of delivery is a part of the consideration and must be stated in definite terms and must be adhered to. If time vanes on different items, the bidder shall so state opposite each item. 4) Unless otherwise indicated, prices quoted will be considered to exclude State and City sales tax, use, or Federal excise taxes. The City will add State and City sales tax to the total upon issuing a purchase order. Federal excise tax exemption certificate will be furnished on request 5) No charges for transportation, container, packing, etc will be allowed unless so specified in your bid. 6) The City of El Segundo reserves the right to reject any or all quotations, to waive any technicalities and informalities, and to accept or reject all or any part of this quotation at prices shown. 7) Samples of items, when required, must be furnished free of expense to the City and if not destroyed by tests will, upon request, be returned at the bidder's expense 8) Quotations are subject to acceptance at any time within 45 days after opening of same, unless otherwise stipulated. 9) If you do not quote, please return this sheet and state the reason By so doing, you will assist the City of El Segundo in improving its purchasing procedure. 10) Any order issued as a result of the bid will be subject to our usual purchase order instructions, agreements, and conditions. 11) The City reserves the right to award the contract either on the gross low bid or on individual items as called out. 12) Bidders are cautioned to verify their proposals before submission, as amendments to, or withdrawal of proposals, will not be considered. This applies to proposals sent by mail as well as those delivered in person 13) All materials, supplies, and equipment, where applicable, shall be in full compliance with the Safety Orders and Regulations of the Division of Industrial Safety of the State of California and the Williams- Steiger Occupational Safety and Health Act of 1970 and Cal -Osha Act All electrical motors, wire, switches, connections, plugs, electrical materials, supplies, equipment, etc. shall be Underwriters Laboratories, Inc approved. Certification of compliance must accompany bid. Page 2 of - 041 PD -II -4 TERMS AND CONDITIONS 1 ACCEPTANCE: Delivery of any items or the performance of any services specified in this order constitutes acceptance by Seller of this order upon these terms and conditions whether or not accepted in writing. This order is revocable at any time prior to such delivery, or written acceptance 2 INVOICING: Invoices shag show purchase order number and shall be mailed to: City of El Segundo - Finance Department, 350 Main Street, El Segundo, Calf. 90245 3 PACIONG: Packing (lets shall accompany each shipment ordelvery showing purchase order number, Item number, quantity shipped and description as shown herein. This purchase order number shall be marked on each package. 4 SHIPPING INSTRUCTIONS: If routing instructions are set forth above, seller shag comply with same. 5 DELIVERY: Timely delivery is of the essence of this order 6 INSPECTION: All items and/or services specified in this order are subject to inspection and acceptance. Buyer may reject any item that contains defective material or workmanship or does not conform to specifications or samples. In the event of rejection, Buyer at Buyer's option may return articles at Sellers expense for either credit or replacement 7 CANCELLATION: If Seller fails to make delivery of any of the items or fails to perform any of the services specified above within the time specified herein or any extension thereof granted to Buyer, Buyer may, without penalty or any obligation to Seller cancel this purchase order in whole or in part. 8. INDEMNITY: Seller shall defend (if Buyer elects) and indemnify and hold Buyer, its employees, parent company, and subsidiary companies and assigns harmless from and against any and all losses, damages, liabilities or expenses, claims and lawsuits including, but not limited to, attorney's fees which arise out of Buyer's receipt of or the use of any dem or service provided directly or indirectly (e g through a subcontractor) to Buyer by Seller and/or breach of this agreement by Selby. 9 NO ORAL WAIVER: No waiver of any of the terms and conditions hereof shall be binding upon Buyer unless the same is in writing. 10. LIENS AND CLAIMS, Seller, if Seller renders services on Buyers property, or any subcontractor employed by Seller to render services on Buyer's property shag keep Buyer's property free from Hens, claims and encumbrances (mechanics, laborers or otherwise), and, if not, shall discharge the same within ten (10) days after any such claim or lien is recorded. 11 INSURANCE: Seller, if Seger renders services on Buyer's property or any subcontractor employed by Seller to render services on Buyers property shag maintain Workers Compensation Insurance as required by law and shall maintain policy liability and property damage liability Insurance, including automobile liability insurance in the amount of not less than $1,000,000 combined single limit. Such insurance shall be with insurance camera satisfactory to Buyer Prior to the commencement of work hereunder, contractor shag forward certificates of such insurance, which shall include a provision of a 10-day cancellation notice, directed to Buyer, attention: Purchasing Manager. Buyer shag also be added to such insurance policies as an additional Insured and such insurance shall be primary and non - contributory (that is, Buyers insurance Companies shag not have to contribute). It is understood and agreed that Seller, if Seller renders services on Buyers property, or any subcontractor rendering services on Buyers property shall be solely responsible and liable for injuries to their employees, who are injured as a result of interring on Buyers property, and shall defend (if Buyer elects) and indemnify and hold Buyer, Its employees, parent company and subsidiary companies and assigns harmless from and against any and all losses, damages, expenses, claims and lawsuits including, but not limited to, attorney's fees which arise out of or are a result of such Injuries. 12 LAWS AND ORDINANCES Seller and any subcontractor retained by Seller to render services for Buyer shall comply with all federal, state and local laws, ordinances and regulations relating to the performance of the work involved and shall obtain all permits and licenses 13 BREACH. If Seller or any subcontractor retained by Seller breaches any of the terms of this agreement, Buyer may temwnate this agreement without any further obligation to Seller or such subcontractor. 14 SUBCONTRACTOR: If Seller retains a subcontractor, the subcontractor must agree to the terms of this agreement to the extent they are applicable to subcontractor by Initializing a copy of this agreement and returning it to Buyer Page 3 of 6 042 PD -II -5 CITY OF EL SEGUNDO Request for Bid # 9507 Notice to Bidders Sealed bids will be received at the office of the: City Clerk City of El Segundo 350 Main St. El Segundo, CA 90245 Until 11.00 A.M., Friday, July 28, 1995 at which time the bids will be publicly opened and read in the City Clerk's Office. It is requested that the sealed bids be delivered in person, or by mail on or before the aforementioned date and time. Specifications, bid requirements, bid sheets, and additional copies of the bid package are available at the office of the Director of Finance. The City Council of the City of El Segundo reserves the right to reject any or all bids, to accept or reject any item in the bid and to waive informality in the bid. Please see the enclosed items to be bid. Dated: June 22, 1995 By: Steve Klotzsche Director of Finance City of El Segundo Page 4 of 6 043 PD -]I -6 Pentium Computer Specifications I. Har4lware / Software Specifications A. System Board Supports Intel Pentium 75/90 /100 /120 /132 Mhz CPU Family Intel 64 -bit Triton 82430FX chipset 256 secondary write back cache (15m), upgradable to 51M 1MB caching Four PCI bus and four ISA bus slots Memory upgradable to 128MB or more Four 72 -pin SDAM sockets or more Lithium loser replaceable CMOS battery RnilE.m idol Fnhnn,,A TnV ._A_ A _I__ EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: August 15, 1995 AGENDA HEADING: Consent Agenda Award of contract for the Re- roofing of Police Department (348 Main street) and Public Works Department Water Division (400 Lomita Street) Facilities (contract amount = $71,971.00). Specifications No. 93 -15. RECOMMENDED COUNCIL ACTION: Award contract to the lowest responsible bidder, Pacific Southwest Roofing Inc., in the amount of $71,971.00. Authorize the Mayor to execute the standard Public Works contract. BRIEF SUMMARY: The City Council on July 5, 1995, adopted plans and specifications and authorized Staff to advertise the re- roofing of the Police and Water Facilities. On August 1, 1995, the City Clerk opened the following bids: Pacific Southwest Roofing Inc. $ 71,971.00 Coast Roof Company $ 76,364.00 Leiner Roofing Company $ 78,925.00 Best Roofing Inc. $ 81,600.00 Owen Pacific $103,930.00 Eiagineer's Estimate $105,000.00 Staff recommends award of contract to the lowest responsible bidder, Pacific Southwest Roofing, Inc. Staff has verified and received favorable responses from previous work references of the low bidder and from the manufacturer of the specified roofing material. The total project cost, including inspection and contingencies, is estimated to be $85,000.00. Funds for the project are budgeted in the 1995 -96 Operating Budget under the Facilities Maintenance Fund Account. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: (Check one) Operating Budget: XX Capital Improvement Budget:_ Amount Requested: S 85,000.00 R LO Card (If not included on System Board) 1. One bi-directional (ECP/EPP) parallel port 2 Two (2) high speed UART 16550 serial ports using SMC 655 super UO chipset L Keyboard (Focus 2001) 1 High quality 101 Enhanced Keyboard 2 "Tactile" touch J. Pointer I Microsoft Ergonomic Mouse V.2 0 2 Enhanced DOS and Windows Diner V 9 01 or latest with documentation K. Monitor (Mag DXI M 1 15" Non -Glare Etched Flat Screen 2 1280x1024 non - interlaced resolution 3 28mm Dot Pitch L Software 1 Microsoft DOS 6,22 and Windows for Workgroups 3 11 with manuals and original diskettes M. Network Interface Card 1 SMC Elite 16T with manuals and software drivers V 6 5 or latest H. Warranty and Conditions 1 All systems will have minimum Two year parts and labor Direct Dealer On -site warranty with an 8 business hour response lime 2. All systems are EPA Energy Star compliant 3 All systems will have 30-day money back guarantee 4 All systems come with unlimited telephone service/support 5 Warranty will not be void if can opened 6. Loaner equipment if repair under warranty is expected to exceed 48 continuous hours 7 Pickup and delivery on Warranty repair is vendor's responsibility * Cases will be a mixture of Desktop and Medium Tower Pricing should reflect this mixture. Page 6 of 6 045 PD —II -8 BID COMPARISON SHEET COMPANY UNIT EXTENDED TAX TOTAL PRICE PRICE New $ 1641.52 $34,471.92 $ 2843.93 $ 37,315.86 Technology PC System 1768.00 37,128.00 3063.00 40,191.00 Design BiPro 1885.00 39,585.00 3265.00 42,850.00 Computer Simply 1989.60 41,769.00 3445.94 45,214.94 software Vector 1995.00 41,895.00 3456.23 45,351.33 Computers DG /mr 0, . 046 PD -II -9 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: August 15, 1995 AGENDA HEADING: Consent Calendar Three Year Memorandum of Understanding between the City of El Segundo and The California Teamsters Public, Professional and Medical Employees Union, Local 911, Supervisory and Professional Employees Bargaining Unit FISCAL IMPACT $21,136 annualized total compensation cost Funds are available in the City's 1995 -96 Fiscal Year Budget for the 164% salary increase COUNCIL ACTION: Approve the Memorandum of Understanding BRIEF SUMMARY: The attached Memorandum of Understanding is a mutual agreement reached between authorized representatives of the City Council and the Supervisory and Professional Employees Bargaining Unit Such representatives met and conferred in good faith pursuant to California Govemment Code Sections 3500 at seq , and City Resolution Number 3208 ATTACHED SUPPORTING DOCUMENTS: Memorandum of Understanding prepared by Linda Jensen, Esq , - Liebert, Cassidy and Frierson, and Bob Hyland, Director of Human Resources /Risk Management FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: $21.136 Budgeted 1.64% Project/Account Budget: $21.136 Salary Increase Project/Account Balance: $21.136 Date: 7/1/95 Account Number: Vanous Project Phase: Appropriation Required - Yes_ No -X ORIGINATED: Date: August 5, 1995 of H A ENDAMD 047 AUGUST 6,1995 - JUNE 30,1998 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF EL SEGUNDO AND CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES' UNION, LOCAL 911 A FORMAL MEMORANDUM OF UNDERSTANDING SETTING FORTH THE HOURS, WAGES, AND WORKING CONDITIONS FOR EMPLOYEES REPRESENTED BY THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES' UNION LOCAL 911 SUPERVISORY AND PROFESSIONAL EMPLOYEES' BARGAINING UNIT (08-0495) � U J 048 TABLE OF CONTENTS ARTICLE I RECOGNITION 1 ARTICLE II NON- DISCRummNATION 1 ARTICLE III HEALTH AND WELFARE 1 ARTICLE IV RETIREMENT 3 ARTICLE V SICK LEAVE 4 ARTICLE VI EMPLOYEE ASSISTANCE PROGRAM (EAP) 5 ARTICLE VII VACATION 5 ARTICLE VIII HOLIDAYS 6 ARTICLE IX PROFESSIONAL DEVELOPMENT 7 ARTICLE X COMPUTER LOAN PROGRAMS 8 ARTICLE XI SALARY 8 ARTICLE X11 UNIFORM ALLOWANCES 9 ARTICLE XIII OVERTIME 9 ARTICLE XIV GRIEVANCE PROCEDURE 10 ARTICLE XV LAYOFF 13 ARTICLE XVI MISCELLANEOUS ARTICLE XVII DRUG -FREE WORKPLACE STATEMENT AND SUBSTANCE ABUSE POLICY, SMOKING POLICY AND BREAK POLICY 16 ARTICLE XVIII PERSONNEL FILE 16 ARTICLE XIX MAINTENANCE OF MEMBERSHIP 17 ARTICLE XX ZIPPER CLAUSE 17 ARTICLE XXI REOPENERS 17 ARTICLE XXII TERM OF AGREEMENT 18 049 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EL SEGUNDO AND THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911 SUPERVISORY AND PROFESSIONAL EMPLOYEFS' BARGAINING UNIT ARTICLE I - SECTION 1. Pursuant to the provisions of the City of El Segundo Resolution No. 3208, establishing procedures governing employer - employee organization relations, the City of El Segundo (hereinafter referred to as the "City" and "Employer" (interchangeably) has recognized the California Teamsters Public, Professional and Medical Employees Union, 911, an affiliate of the International Brotherhood of Teamsters (hereinafter referred to as the "Union ") as the exclusive representative of employees within the bargaining unit consisting of the following classified positions: Accountant, Budget Analyst/Accountant, Administrative Analyst II, Associate Planner, Business License Specialist, Community Cable Program Supervisor, Equipment and Facilities Supervisor, Government Building Supervisor, Park Supervisor, Purchasing Agent, Recreation Supervisor, Street Maintenance Supervisor, Youth Counselor, Librarian, Senior Fire Protection Analyst, Environmental Safety Coordinator, Water Supervisor and Wastewater Supervisor. SECTION 2. The City recognizes the Union as the representative of the employees in the classifications and assignments set forth in Section 1, above, for the purpose o f meeting the joint obligations of the City and Union as set forth within the Meyers- Milias -Brown Act, Government Code §§ 3500 cLxA. I ►I► I @1; 13 1 117 1 •► Neither the City nor the Union shall discriminate against any employee because of race, color, age, creed, national origin, sex, handicap, medical condition, marital status, or union activities in any matter. SECTION 1. Cafeteria Plan - Employees shall be paid a monthly cash distribution of the fin difference between five hundred dollars ($500.00) and the actual monthly amount designated, if any, by each affected employee for funding health insurance and similar programs. SECTION 2. Health Insurance - Supervisory employees participate as members of the PERS administered Public Employees' Medical and Hospital Care Program. Employees have a choice of a wide variety of HMO and Indemnity medical coverage plans. SECTION 3. Dental Insurance - The City provides fully paid dental insurance for the employee and all eligible dependents. SECTION 4. Optical Insu nce - The City provides fully paid optical insurance for the employee and all eligible dependents. SECTION 5. Life Insu n P - Employees are provided a fully paid $50,000 term life insurance policy. Additional coverage for self ($100,000 maximum) and for family members may be purchased at group rates by the individual employee. SECTION 6. Liong Term Disability insurance a = - The City provides all supervisory personnel with a fully paid long term disability insurance policy which allows continuance of 66- 2/3 % of the first $7,500 of the employee's monthly salary. The policy applies to non-job related occurrences and benefits are payable following a 60 day waiting period. The maximum benefit period varies on the basis of the employee's age at the time disability begins. SECTION 7. Workers Compensation - The City provides employees who receive job related injuries that are compensable under California Worker's Compensation Laws 75 % of their regular monthly salary for a period of up to one year. SECTION 8. Flexible Wending Account - Pursuant to applicable federal laws, the City allows for payment of employee paid insurance premiums, non - reimbursed medical expenses and/or dependent care expenses with pre-tax dollars. Participation in the program is voluntary. SECTION 9. Bereavement Leave - The present practice of granting three (3) working days of bereavement leave per incident shall be increased to forty (40) hours per incident in those circumstances where travel to a funeral or other memorial proceeding is 500 or more miles one way as measured from the El Segundo City Hall. Additionally, the definition of the "immediate family" whose funeral or memorial proceeding qualifies for use of bereavement leave, shall include the children, parents, siblings, grandparents of the employee, the employee's spouse or significant other. L-dm IOC. \OMCO\wpwm\wpdms\n&\&I- wguodo\m Aupun 4, 1995 051 : Y1; Elul ►� SECTION 1. Supervisory employers participate in the Public Employees Retirement System (PERS) 2% at 60 Miscellaneous Plan. The Plan's retirement benefits are integrated with Social Security. The City pays both the employers and the employees required contribution to PERS. Social Security contributions are equally shared by the City and the employee. The Senior Fire Protection Analyst shall for the term of the agreement participate as a local Safety member pursuant to Government Code §20019 under the PERS System. Effective January 1, 1992, the City's contract with PERS was amended to include the single highest year retirement calculation option. The present City contract with PERS also calls for incremental yearly increases in the City contribution towards retirees medical coverage (currently $375 per month) so that by 1995 the contribution for current employees and retirees will be equal. SECTION 2. Def�erred_rmnensation Plan - Employees are eligible to participate in the International City Management Association Retirement Corporation (1CMA -RC) and the United Conference of Mayors (PEBSCO) Deferred Compensation Plans. Participation is voluntary and there is no City contribution to the plan. SECTION 3. Dave Payoff - Employees separating from the City service are paid the accumulated total of their unused vacation leave and personal floating holiday. SECTION 4. Government Code §20022(a)(1) provides that "compensation" for purposes of computing PERS retirement benefits includes remuneration paid in cash because of holidays, sick leave and vacation, as well as other remuneration furnished in payment for services. This MOU section memorializes that members of this unit have been contractually eligible to receive City paid cash equivalencies for vacation, sick leave and floating holidays accrued during the employee's final year of employment. Said members have also been eligible to receive a cash distribution equal to the monthly differential between $500.00 and the monthly amount designated by each member for funding health insurance and similar programs (herein referred to as an "insurance differential. ") Pursuant to City Council action in December 1991, the former management/confidential unit was modified, with members of this Supervisory Unit being removed from the then existing management/confidential unit. The classifications now contained within this Supervisory Unit being removed from the then existing management/confidential unit. The classifications now contained within this Supervisory Unit were included within the prior management/confidential unit. The classifications now contained within this Supervisory Unit were included within the prior in nagement/oonfidentlal unit and City contractual agreements prior to December 1, 1992 to provide the management/confidential unit members with payment for vacation, sick leave and floating holidays accrued during the final year of employment, as well as the above insurance differential, fully inured to the benefit of those classifications now within the Supervisory Unit. U.dm 10c \ office \wpwm \wpdmo \emkbl - guodo \m Aupuu 4, 1995 3 r52 On June 2, 1992, the City Council adopted the first Memorandum of Understanding between the City and the Supervisory Unit, with Article VII of said MOU providing in pertinent part that all wages, hours and terms and conditions of employment in full force and effect prior to the adoption of the MOU, are to remain in full force and effect and are to be set forth within a later document entitled a "Comprehensive Memorandum of Understanding." As members of the prior management/confidential unit, those classifications within the Supervisory Unit were therefore subject to earlier Council determination providing the described paid remuneration for vacation, sick leave and floating holidays accrued during the final year of employment, as well as the above insurance differential, and the June 2, 1992 Memorandum of Understanding contractually signifies that said benefits are to remain in full force and effect unless and until altered pursuant to the meet and confer pmxxss. This "Comprehensive Memorandum of Understanding" thereby codifies pre - Dmmmber 1992 contractual provision of the stated "compensation" benefits to unit members. ARTICLE V - SICK LEAVH: SECTION 1. Employees accrue sick leave at a rate of eight (8) hours per month. Maximum accumulation of sick leave is 1056 hours. City provides a fifty percent (50 %) payoff each December 1 of the accumulated hours above the allowable maximum. Employees receive payment for eighty percent ( 80 %) of their accumulated sick leave upon service retirement or death (with 5 full years of service) and fifty percent ( 50%) for disability retirement contingent on at least five (5) full years of employment with the City. SECTION 2. Annual Medical Emiminalinn - Employees are eligible for a fully paid comprehensive medical examination each year. The City currently utilizes both Centinela Hospital's Fitness institute and the Center for Heart and Health for the examinations. The results of the examination include extensive written documentation and feedback, fitness consultation, recommended further testing and /or adjustments to current lifestyle practices and ongoing monitoring. Up to two (2) days of sick leave may be used each year for physical examinations. SECTION 3. Sick ,eve Usage for Fav Care - Affected employees are eligible to utilize a maximum of six (6) available eight (8) hour days of sick leave per calendar year in order that care may be provided to immediate family members suffering from illness or injury. The term "immediate family member" shall exclusively include the children, parents, siblings, grandparents of the employee, the employee's spouse or significant other. The City shall require each affected employer, utilizing sick leave for said purpose to provide in writing a sworn IJ. Jm.1 0u. b frwo \wpwln\wpdopt4mkkl- wjuado\nm Mpg 4. 1995 4 �l - -030- c01 n151 statement evidencing the facts justifying the use of sick leave in this regard. SECTION 4. Catactrrmhic Illness Lea -An employee may transfer sick leave, vacation or compensatory leave to a sick leave bank to be donated to an employee who is experiencing catastrophic illness and has exhausted all personal sick leave. Such a transfer can be made on July I of each year on forms provided by the City of El Segundo. The City has the right to verify all catastrophic illnesses before donation from the sick leave bank. u I Kil V411"ej W : STS (fall �1 Provides confidential assistance, referrals and counseling to the employee and members of the immediate family. The program is designed to provide professional assistance and support to help employees and their families resolve problems that affect their personal lives or job performance. ARTICLE VII - VACATION SECTION 1. Employees shall receive either: "ORIGINAL ACCRUAL SCHEDULE" fear.& of Service D= Upon completion of: 1 -7 years 12 days 8 -14 years 17 days 15 or more 22 days KI "ALTERNATIVE ACCRUAL SCHEDULE" From commencement of the 1st year of service through and including completion of the 5th year of service - Twelve (12) vacation days accrual per year, with a "day" being the equivalent of eight (8) hours; From commencement of the 6th year of service through and including completion of the 10th year of service - Fifteen (15) vacation days accrual per year, with a "day" being the equivalent of 8 hours; Utdm:l00;b( floe\ vrpwiu \wpdoa� \rmkWl- Niuodo4�wi.Auguq 4, 1495 I'l a3D -64o' 054 From commencement of the 11th year of service through and including completion of the 15th year of service - Eighteen (18) vacation days accrual per year, with a "day" being the equivalent of eight (8) hours; From commencement of the 16th year of service and for all years of service thereafter - Twenty -two (22) vacation days accrual per year, with a "day" being the equivalent of eight (8) hours. An employee desiring to participate in the "alternative' accrual schedule shall so advise payroll in writing of their election, no later than September 6, 1994. Failure to advise of an election to accrue vacation pursuant to the alternative schedule shall result in the employee continuing to accrue vacation on the "original" schedule. An election to accrue pursuant to the alternative schedule or maintenance of accrual pursuant to the original schedule, shall be irrevocable. SECTION 2. Employees may use their accrued vacation leave after six (6) months of employment. SECTION 3. Maximum accumulation of vacation allowed is the equivalent of two (2) years service accrual. SECTION 4. Employees who have completed one year of service may receive cash payment in lieu of accrued vacation time up to a maximum of one -half the annual accrual which they are entitled by length of service. Employees may exercise this option once per calendar year. tt ; 41 SECTION 1. Employees shall receive the following holidays: January 1st The third Monday in February The last Monday in May July 4th The first Monday in September November 11th Thanksgiving Day and the Friday thereafter December 24th December 25th December 31st Floating holiday SECTION 2. In the event any of the above holidays fall on the last day an employee is off on his/her regular days off, the following day shall be observed as a holiday. U dm IOc Wfi"kwpw %wpdoctVmkkel- VAWo\m Aupun 4, 1995 6 1," 055 SECTION 3. In the event any of the above holidays fall on the first day of an employee's regular days off, the previous day shall be considered as a holiday. SECTION 4. The floating holiday may be used 6 months after the employee's initial appointment date. SECTION 5. For contract year 1995 -96, bargaining unit employees shall have the option to take off either December 22 or December 26 so long as the employee receives the approval of his /her supervisor. SECTION 6. For contract year 1995 -96, bargaining unit employees shall have the option to take off December 29 or January 2, so long as the employee receives the approval of his /her supervisor. Employees are reimbursed 100% of the cost of tuition and books to a maximum of $1,250 per calendar year for satisfactory completion of work related college courses. Requires prior written approval of department head and City Manager and requires a C average or better grade. With the approval of the department head and /or City Manager, the City also pays the cost of an employee's professional membership fees and conference, meeting and workshop attendance. Employees who participate in the program must sign the following agreement: Educational Reimbursement - "I certify that I successfully completed the course(s), receiving at least a grade of "C" or better." (Attach copy of grade verification) "Further, I agree to refund the City or have deducted from my final paycheck any educational reimbursement funds received under this program if I should leave the City's employ, voluntarily or through termination, with cause, within one year after completion of the course work for which I am to receive reimbursement, in accordance with the following schedule." Below is the reimbursement schedule for the full months worked between course completion and resignation dates and the percentage of the total reimbursement to be refunded to the City. 1 100% 7 50% 2 100% 8 40% 3 90% 9 30% 4 80% 10 20% 5 70% 11 10% 6 60% 12 0% L dm 100 bt5ce \wpwm \wpdM8VM c\ei- W9Und0Vm Aug" 4, 1995 6 I/ -_ v ✓-/ �j �/ r5t,- Probationary employees are not eligible to participate in this program. Provides the employee up to $4,000 cumulative interest free loan to purchase personal computer hardware and software. Loans are repaid through payroll deductions over a 3 year period Outstanding loan balances must be paid off at the time an employee separates from the City. ARTICLE XI - SALARY SECTION 1. Effective July 8, 1995, the base salary set forth within each step of the salary range applicable to each represented classified position shall be increased by 1.64%. Effective July 1, 1996, the base salary set forth within each step of the salary range applicable to each represented classified position shall be increased by 1.64 %. SECTION 2. Accelerated c luy Sto Advancement - Employees who have yet to reach the top step of their salary range are eligible to receive an accelerated salary step advancement of up to 5 % in a 12 month period upon recommendation and approval by the department head and City Manager. An accelerated salary advancement is intended to recognize an employee's job performance which consistently and uniquely exceeds normal expectations. SECTION 3. The salary range for the Senior Fire Protection Analyst shall be $3524 -4285 for the term of the agreement. The job description and salary shall not be changed during the term of this agreement without a job audit. SECTION 4. MileaLye Reimbursement - Employees of the City shall be entitled to reimbursement for City authorized use of their privately owned vehicles in the conduct of City business at the rate of 25 cents per mile. 1 1011 � ; u �1:i1`►f Union member(s) occupying the classification of Environmental Safety Coordinator is required to purchase and maintain prescribed uniforms and personal equipment. In consideration thereof, the City agrees to provide individual(s) in such classification with the following annual uniform /equipment maintenance allowance: $396. U.dm 10c \ofr ice \wpwm \wpdoce \ffAke1- wSwWo \m Ausuun 4, 1995 r 5 7 The Environmental Safety Coordinator shall receive replacement uniforms as set forth below. Additionally, individuals occupying the classifications of Park Supervisor, Equipment Maintenance Supervisor, Government Building Supervisor, Street Supervisor, Wastewater Supervision and Senior Fire Prevention Analyst shall be provided by the City with a uniform consisting of a white shut, navy or black slacks, a jacket and identification consisting of a breast pocket emblem stating the name of the City, the name of the holder, and the individual's job title. To the extent that footwear otherwise not suitable for non - course and scope of employment use is demonstrated as being required for the safe and efficient performance of such an individual's duties, then the City shall provide said footwear in a style and at a cost as determined solely by the City, with appropriate informational input being provided by the Union. The City's determination regarding footwear shall not be subject to administrative or judicial appeal. ARTICLE %III - SECTION 1. Pursuant to the Fair Labor Standards Act, employees occupying the classifications and assignments described in Article I, Section 1, are entitled to overtime at one and one -half (1 -1/2) times their regular rate of pay for all hours worked in excess of forty (40) in seven (7) day workweek, commencing at 0001 hours on Sunday and ending at 2400 hours on Saturday. The following shall not be considered as time worked for purposes of computing entitlement to overtime compensation: 1. Meal breaks; 2. Utilization of paid or non -paid leaves of absence (including but not limited to vacation leave, sick leave, holiday leave, leave without pay, compensatory time off, 3. All travel time to and from the work site when responding to a regularly scheduled shift; 4. All time in off -duty voluntary training assignments (homework, study time, meal time, sleep, etc.); 5. All off -duty travel; 6. All time for personal preparation and clean up; 7. Any other time not deemed "hours worked" by the FLSA. 1J.dm:10c bffi"Xwpwm\wpdonkmk\el- aguodo \m .Augut 4, 1995 0 0 5 P No employee shall be eligible for receipt of overtime compensation unless the worldng of overtime hours has been specifically authorized in advance by the employee's supervisor. SECTION 4. Affected employeese shall be entitled to accumulate a maximum of sixty (60) hours of compensatory time off. Utilization of compensatory time off shall be subject to approval of the affected employee's department head. SECTION 5. Provision to each affected employee ordered by a supervisor to return to a designated worksite other than during the employee's regularly scheduled hours of work and at a time not contiguous with said regularly scheduled hours of work, of a minimum of two (2) hours work time credit. Said mmimum of two (2) hours shall then be included within the work period described in Section 1 for computation of overtime purposes. I - ► W; • 1: • • I►I �•► • M :u A Grievanc g - A grievance is a violation, misinterpretation or misapplication of a specific written departmental or agency rule or regulation or a specific provision of a memorandum of understanding A grievance is distinct from an appeal in that it is a violation, misinterpretation or misapplication of a specific written departmental or agency rule and/or policy or a specific provision of a memorandum of understanding B Sm - A grievant is an employee or group of employees adversely affected by an act or omission of the agency C DU - A day is a calendar day D Immediate Supervisor - The first level supervisor of the grievant • I 0131 131V A Cg=fiance and Fledbility - With the written consent of both parties, the time limitation for any step may be extended or shortened B Calculation of Time Limits - Time limits for appeal provided in each level shall begin the day following receipt of a written decision or appeal by the parties U dm 10c•i orrice\ wpwmlwpdxe \'mkW- ee•vudokm .Au`un 4, 1995 10 /. /l�— c; 011-3 0 C5 r C Failure to Meet Timeliness - Failure at any level of this procedure to communicate the decision on a grievance by the City within the specified time limits shall permit lodging an appeal at the next level of the procedure within the time allotted had the decision been given If the grievance is not processed by the grievant or grievants in accordance with the time limits, the decision last made by the City shall be deemed final Grievances will be processed following the procedures set forth below. A Level I - Within ten days of the date the employee reasonably knew or should have known of the incident giving rise to the grievance, the employee should make an effort to resolve the grievance Informally with the employee's immediate supervisor The supervisor shall hold discussions and attempt to resolve the grievance within five (5) days B Level II - In the event such efforts do not produce a mutually satisfactory resolution, the grievant shall have ten (10) calendar days to file a formal written grievance after the employee's immediate supervisor is unable to resolve the grievance through the discussion process Under no circumstances may a grievance be filed more than twenty -five (25) days from the date the employee knew or should have known of the incident giving rise to the grievance In filing a grievance, the employee should set forth the following information a The specific section of the departmental or agency rules or regulations allegedly violated, misinterpreted or misapplied b The specific act or omission which gave rise to the alleged violation, misinterpretation or misapplication c The date or dates on which the violation, misinterpretation or misapplication occurred d What documents, witnesses or other evidence L dm IOC b t5ce \wpwm \wpdoct\4mk\&wgundo\mou August 4, 1995 11 0 &Q supports the grievant's position The remedy requested C Level - If the grievance is not resolved by the immediate supervisor the grievant may present the grievance in writing to the department head within five (5) days The department head will respond in writing within ten (10) days D Level N- If the grievance is not resolved by the department head, the grievant may present the grievance in writing to the City Manager within five (5) working days The City Manager or designee will conduct an informal hearing and render a decision Each party shall have a right to present witnesses and evidence at the hearing The conclusions and findings of this hearing shall be final E Level V - In the event the grievant disagrees with the City Manager's decision, he/she may petition the City Council within ten (10) calendar days of the decision of the City Manager Such petition shall be made in writing and must set forth the grounds for the petition including all documentation that supports the allegation that there has been a violation, misrepresentation or misapplication of a specific written departmental or agency rule or regulation of a specific provision of the Memorandum of Understanding The City Council may within their sole discretion and by majority vote decide whether to review the grievance, the decision of the City Manager shall be final In the event the City Council votes to review the grievance, the Council shall consider the matter within thirty (30) calendar days of the City Council motion to review the grievance The City Council shall approve, modify or disapprove the findings and decision of the City Manager within thirty (30) calendar days of its review The time limits for City Council consideration may be waived by agreement of the parties The decision of the City Council shall be final • Rftwuv 0 01 : I• • .a"NUT a Ia. i R lawasof Wallem • 1. A The grievance procedure is not intended to be used for the purpose of resolving complaints, requests or changes in wages, hours or working 1J dm 10c office \wpwio\wpd=&Umk\el- .eguodo \mou August 4, 1995 12 � F, 1 conditions B The procedure is not intended to be used to challenge the content of employee evaluations or performance reviews C The procedure is not intended to be used to challenge the merits of a reclassification, lay -of ; transfer, denial or reinstatement, of denial of a step or merit increase D The procedure is not intended to be used in cases of reduction in pay, demotion, suspensions or a termination, but are subject to the formal appeal process as outlined in Ordinance 586 Grievants and City representatives, upon request, shall have the right to a conference at any level of the grievance procedure A Any permanent employee in the Classified Service who has been suspended, for a period of six (6) days or more, demoted, dismissed, or reduced in pay shall have a period of ten (10) days following written notification in which to file an appeal or answer the charges B The employee shall forthwith be given in said written notification a statement of the extent and nature of any disciplinary action and a full explanation of the reasons for the action including specific information as to tune and place of incidents C Each disciplinary action shall automatically be given administrative review by the City Manager, immediately after the written notification, and the City Manager may countermand the disciplinary action or modify the discipline imposed prior to any hearing as hereinafter provided D. Appeals and requests for hearings shall be filed with the City Manager, and then immediately referred to the Los Angeles County Civil Service Commission or City Council, as the case may be E The Commission shall have the right to refuse to hold a hearing in any case in which the appellant fails to present sufficient grounds to warrant a hearing F Procedures for all hearings to be conducted by the County shall be in accordance with the Rules of the Los Angeles County Civil Service Commission U dm 10c \ office \wpwm \wpdoee \m*\eI- uSuudo\mou Auyue 4, 1995 13 ARTICLE XV - LAYOFF SECTION 1 Grounds for Layoff. Whenever, in the judgment of the City Council, it becomes necessary to reduce the workforce because of a lack of funds, lack of work or reorganization, an employee may be laid off, reduced in classification or displaced by another employee Such layoff, reduction or displacement shall result from action of the City Manager or his designee Such action shall not entitle the laid off, reduced or displaced employee to a right of appeal The City Manager shall recommend to the City Council each classification to be effected by any such change SECTION 2 Notice to Employees An employee filling a full time position shall be given fourteen (14) calendar days prior notice of lay off. Employees transferred, reduced or displaced shall be given five (5) calendar days notice The City Council may approve a reduction in the notice requirements, if so recommended by the City Manager. SECTION 3 At -Will EmplUees The City Manager retains the right to layoff or alter the work assignment of the following employees at any time without notice or right of appeal emergency employees, temporary or seasonal employees, part-time employees, original probationary employees, promotional probationary employees and employees designated as at -will. The promotional probationary employee shall revert to his/her previously held classification and position without loss of seniority SECTION 4 Procedures for Lay& - A permanent employee in a classification effected by a reduction in force shall be laid off based on seniority in City service, that is the employee with the least City service shall be laid off first, followed by the employee with the second least City service, etc Seniority shall be determined by hire date SECTION 5 Breakina Ties -Provided that seniority, hiring date is equal retention points for job performance shall be credited on the basis of the average of the overall evaluation ratings for the last three (3) years in a classification, provided the last rating had been filed at least thirty (30) days prior to the date of the layoff notice Retention points are as follows 1 "Unsatisfactory" rating - 0 retention points 2 "Improvement needed" rating - 6 retention points 3 "Satisfactory" rating - 12 retention points 4 "Exceeds expectations" rating - 18 retention points 5. "Outstanding" rating - 24 retention points SECTION 6 Reduction to a Vacant Position An employee designated for layoff as a result of abolition of a position or classification may be offered appointment to a vacant position in a lower classification, if the employee is qualified by education and/or experience for such position If there is more than one qualified employee eligible to be offered such appointment(s), the offer(s) shall be based on seniority, with the employee with the highest seniority offered the position first, then the next highest, etc If the employees have the same seniority, then the procedure for breaking ties set iJ dm 10c \ 0i6ce \vpwm \wpdoc34mk\e1- feyundo\m Aug=4, 1995 14 j�� -��j 61 ^ 063 forth above shall apply An employee accepting such appointment shall be placed on the step for the lower classification most closely corresponding, but in no case higher, than to the salary step of his/her previously held position, and the employee will be assigned a new salary anniversary date on the effective date of the appointment SECTION 7 Displacement Rights An employee designated for layoff as a result of abobtion of a position or classification may displace (bump) an employee in a lower classification, if the employee previously held permanent status in such classification An employee who is bumped shall be laid off in the same manner as an employee whose position or classification is abohshed SECTION 8 Salary Placement An employee who is assigned to a lower classification as a result of a displacement (bump) shall receive the compensation reflected by the step of the salary range of the new classification closest to the compensation of the employee in the previous classification, and the employee will also be assigned a new salary anniversary date on the effective date of the appointment An employee accepting such appointment shall be placed on the step for the lower classification most closely corresponding, but in no case higher, than the salary step of his/her previously held position, and the employee will be assigned a new salary anniversary date on the effective date of the appointment The employee shall, however, retain seniority while lusher name remains on a reemployment list or hsts, as set forth in subsection (f) SECTION 9 Reemnlovment Llst The names of permanent employees who have been laid off under this section (including employees who bumped down) shall be placed, in order of seniority from highest to lowest, on a reemployment list for their classification or any lower classification for which the employee is qualified by education and/or experience Persons on such hsts shall retain eligibility for appointment therefrom for a period for three years from the date their names were placed on the list As a vacancy within a classification or a lower related classification becomes available, the name appearing at the top for the list shall be offered the opportunity to fill the vacancy The name of an individual selected from the list to fill the vacancy who refuses the re- employment offer shall be permanently removed from the re- employment list without right of appeal Laid -off employees do not earn seniority credit or benefits while on the re- employment hst SECTION 10 $iq)Js 1Mon Reemnlovment If a person is reemployed by the City within three years, the employee's accumulated sick leave allowance, seniority and vacation accrual shall be reinstated Employees should be placed on the same salary step previously held upon reemployment ARTICLE %VI - AMCELLANEOUS SECTION 1. Credit Union - Employees are ehgible to join the regional Centinela South Bay Credit Union. SECTION 2. Teml = Assignment to Higher Classification - Where an employee is qualified for and is required for an appreciable period of time to serve temporarily in and have the IJ dm 10c \ office \wpwm \wpdmzVmkW- wVAido\mou Aug" 4, 1"5 15 /-,,' 2 -C7')'-3%- (?/ YL °1 064 responsibility for work in a higher class or position, when approved by the City Manager, such employee, while so assigned, shall receive the entrance salary rate of that class or whatever step thereof that is not less than five percent above his or her present rate, whichever is higher For the purpose of this section, "appreciable period of time" is defined as ten consecutive working days (eight working days if on four /ten plan) or longer SECTION 3 Rest Periods - All bargaining unit employees shall be provided a fifteen (15) minute rest -break near the mid -point of every four hours of scheduled work In order to ensure that such affected employees are prepared to reconvene performance of their duties precisely at the conclusion of the fifteen (15) minute rest - break, such employees are encouraged to take their break within the building where they are regularly assigned or on the grounds immediately adjacent to the work assignment As regards lunch breaks, all affected employees are scheduled for either a thirty (30) or sixty (60) minute lunch break depending upon the work assignment Said scheduling shall be in accord with pre - existing City practices and procedures Failure by an employee to utilize a rest or lunch break shall not result in any accumulation or other "banking" of said unused time, nor shall failure to utilize said rest or lunch break time result in conclusion of the employees' regularly scheduled work shift at a time earlier than scheduled nor shall any unused break time be utilized to extend a lunch break However, in any instance where management mandates that a rest or lunch break not be taken because of the need to provide services to the City, then said additional work time shall be compensated in accord with this MOU, City Rules and Regulations and applicable statutory requirements Additionally, in said circumstances, management does have the discretion to allow for early termination of an employee's regularly scheduled work hours in amounts of time equivalent to the missed breaks SECTION 4. Request for Reclassification Review - A bargaining unit employee may make a request for reclassification once every two years if the employee's job duties and responsibilities are significantly different. All such reclassification requests shall be reviewed by the Director of Human Resources. The Director of Human Resources shall recommend to the City Manager the approval of any reclassification request which reflects a substantial change in the duties and responsibilities of the classification. Final approval from the City Council is required. Any reclassification approved by the City Manager shall become effective the pay period following approval. SECTION 5. Senior - For the purpose of this Memorandum, "seniority" shall mean a bargaining unit member's total continuous length of employment with the City in a regular, allocated position. Definitions of "continuous," uninterrupted service by separation and includes actual time worked, authorized leave of absence with or without pay, military leave, family leave and injury leave; without pay not to exceed one (1) year. For purposes of this section, a leave of absence without pay is limited to a maximum of ninety days. U dm Irk \oRico\ wpw,n \wpdoco \nnk\el- o"gundo \mou August 4, 1995 16 0 1 1 311ts a R 21 31LIAV) 3.4 WynYsiTO 11-WY ►II I /: ► k1 u / . 10 p1 ►II :1 The parties have met and conferred in good faith regarding the adoption of a drug -free workplace statement and substance abuse policy as well as non - smoking policy and break policy and the same shall be implemented concurrent with adoption of this MOU. 11 W 31 ; • ►hl y l SECTION 1. The official personnel file of each employee shall be maintained in the Human Resources Department. A unit member and/or a Union representative authorized by the member, m writing, may review or obtain copies of material from the employee's file with the exception of material that includes ratings, reports or records which are obtained prior to the employment of the employee involved. SECTION 2. Employees shall be provided any copies of derogatory material placed in their official file. Employees will be requested to acknowledge they received any derogatory material prior to it being placed in their personnel file. SECTION 3. All customer or citizen letters of a positive nature and /or any City commendations, letters of achievements and recognition will be placed in the employee's personnel file. Upon approval of this agreement by the El Segundo City Council, all unit employees who voluntarily became members of the Union and those unit employees who voluntarily become members of the Union during the term of this agreement shall remain members until the expiration of the agreement Notwithstanding the above, employees may terminate their Union membership within forty-five (45) calendar days prior to the agreement expiration date Memberslup in an employee organization shall continue to be voluntary on the part of the employees The Union shall indemnify and hold harmless the City and its Council individually and collectively from any legal costs and/or damages arising from claims, demands, or liability by reason of litigation arising from this article The Union agrees to pay the City all legal fees and legal costs incurred in defending the City or its officers, employers, or agents against any court action or administrative action challenging the legality or constitutionality of the provisions of this article or its implementation. ARTICLE XX - Z PP .R CLAUSE This Memorandum of Understanding constitutes the sole agreement between the parties. The parties acknowledge that during the meet and confer sessions which preceded and resulted in this U.dm IOc \ office \wpwm \wpdws\ m \e1- S=& \m August 4, 1995 17 u,., nsr Memorandum of Understanding, each had the unlimited right and opportunity to make proposals with respect to any subject or matter not removed by law from the sphere of meet and confer and that this Memorandum of Understanding was arrived at by the parties after the exercise of those rights and opportunities. ARTICLE %SI - The parties agree to reopen the meet and confer process regarding the following subject matters: 1. Salaries for 1997 -98. 2. Performance Bonus for 1997 -98. ' '11 Y�1: u � t ✓Aul�l►Y This Agreement shall be in effect from August 15, 1995 through and including midnight of June 30, 1998. i Date: / v:dm:lOo:\OMCCXWPpw vpdx.VmkW- r`undo�mw.A,g" a, 1995 Date: 4 S ` 06 7 lu EL SEGUNDO!CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: August 15, 1995 AGENDA HEADING: Consent Calendar Proposal tokeclassify the vacant, part time job classification of Community Cable Program Coordinator to Community Cable Program Assistant FISCAL IMPACT None Proposal expands service hours while utilizing current authorized funding RECOMMENDED COUNCIL ACTION: 1 Approve the class specification, including revised job title 2 Adopt Resolution establishing lowered salary range 3 Authorize the Human Resources Department to initiate the recruitment, testing and selection process necessary to fill the vacant position BRIEF SUMMARY: In 1993 the City of El Segundo created a permanent part-time (20 hours /week) Community Cable Program Coordinator position in order to answer the demand for more cable production and service to the community This position has proven to be an extremely vital part of the City's cable operation Community requests for various program coverage steadily increases each year, and has unfortunately resulted in some coverage being turned down due to budgetary limitations Programming requests are handled by following an established program category list with City meetings and City conducted activities being of the highest priority However, current research indicates that the City can increase staff hours and provide more community coverage by re- classifying this position, without any increase to the budget, to a 30 hours per week Community Cable Production Assistant The new assistant will help to expand production capabilities, increase community event/program coverage, provide local producers and high school students with additional experienced assistance, and maintain open office hours on weekends to meet the needs of the community In June of 1995, the incumbent in the position resigned and the cable facility is operating short of staff It is anticipated that this position can be filled by early fall to assist with the new high school student classes and fall productions The current salary range is $2277 - $2768 per month The proposed salary range is $1699 - $2066 per month and is based on an evaluation of labor market salary data and an analysis of internal relationships with our other Community Cable Division job classifications ATTACHED SUPPORTING DOCUMENTS: Class Specification and Resolution establishing lowered salary range FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget: N/A Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required -Yes_ No_ AGENDA 231 ODI 3M Date Adopted: CITY OF EL SEGUNDO C0MMUNffY CABLE �PRb`I1'TC`ii"E' N,ASSIS'tAXt Under general supervision, performs a variety of specialized, technical tasks in pre -to -post video production, assists in overseeing the work of community producers, volunteers, and high school students in the completion of various video projects, maintains positive public relations with the El Segundo community, and performs related duties as required I�t�fisrY` �t��t�pRBivi3cid 'Yan�"�CC�t!E'�'e�tiz�n frtaYizt�ie Commmnity Cable Program Supervisor. This position is non=gttpervisory,raut may oversee the work of others within the scope of cable operations, The Community Cable Production Assistant is responsible for assisting in the supervision, participation, tttitl'activities of the Recreation and Parks Department's Community Cable operations. This position di%%rs from the position of Community We Program Supervisor by the lin*id degree ofduties and fespontibIlities in the subordinate, non - superAsory responsibilities in the day today operations of the Community Cable Division. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following- Performs pre -to -post video production duties as needed, including producing, directing, camera operation, editing, and occasional talent roles 2. Produces local feature segments for the monthly magazine show, El Segundo Magazine, and assists other staff and volunteers in the production of their segments Produces full- length programs, Public Service Announcements (PSA's) and promotional material as necessary for the City's cable channel Assists the Community Cable Program Supervisor in the instruction of high school video classes and community video workshops Updates the computer generated Community Bulletin Board as needed 6. Oversees office and playback operation in the Community Cable Program Supervisor's absence Assists in conducting community surveys and needs assessments, gathers data and information and assists in the preparation of required reports and other written material 8 May assist in ktuitit training, scheduling and assigning the work of production staff WY Y`�h%asE i 4 :'/ 5'ff i? 5'.R !. d jv ...<SS 4"(f •'.5'� C M "(.'SPA � � 'Y ... sign - die °�v; rf+ ;pro it lexit tal si i a i de of` a airilri ai y' alaio *riz ratri Supervisor. Page 1 M 4 — -,� --; / — 0 n- -Z () F 0 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ESTABLISHING A SALARY RANGE FOR THE JOB CLASSIFICATION OF COMMUNITY CABLE PRODUCTION ASSISTANT The City Council of the City of El Segundo does hereby resolve, declare, determine and order as follows Section 1 That the City Council approves the following basic monthly salary range for the fob classification of Community Cable Production Assistant STEP A STEP B TS EP C STEP D TS EP E Range #5 169938 178435 187357 196725 206561 Section 2 The City Clerk shall certify to the passage and adoption of this resolution, shall enter the same in the book of original resolutions of said City, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted PASSED, APPROVED AND ADOPTED this 15th day of August 1995 ATTESTED: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: Leland C Dolley, City Attorney RESSLRV.p Carl Jacobson, Mayor of the City of El Segundo, California 070 EL SEGUNDO CITY COUNCIL MEETING DATE: 8/15/95 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Proposal to eliminate the Police Department's Court Commitment Program Fiscal impact, $14,000 00 reduced revenue RECOMMENDED COUNCIL ACTION: Approve request to eliminate the court commitment program for sentenced prisoners and adopt resolution BRIEF SUMMARY: Current department policy dictates that all juveniles taken into custody, except victims, will be taken to the basement annex located beneath City Hall From there a determination is made whether the juvenile will be released to the custody of a parent or guardian or be detained at Juvenile Hall All processing of the juvenile takes place in the annex prior to the juvenile offender being released or transported The procedure to process juveniles in the City Hall basement annex is made necessary by laws pertaining to sentenced prisoners being housed at the El Segundo City Jail The Departments's lockup facility is currently defined as a /ad This is due to our Court Commitment policy which allows our facility to house convicted adult offenders By having two separate facilities to process adult and juvenile offenders the Department complies with Youth Authority regulations This practice has several potential problems that can be avoided by terminating the court commitment program which would allow juvenile offenders to be processed at the station This will increase efficiency and enable officers to return to other duties more quickly If the department were to terminate the Court Commitment Program, the station's jail would be re- defined as a lockup facility A lockup is defined as any locked room or secure enclosure primarily for the temporary confinement of adults upon arrest There is a Youth Authority exception that allows the facility to have trustees as long as the trustees carry out appropriate work The department would then be able to process juvenile offenders in the stations lockup facility Terminating the Court Commitment Program will result in loss of revenue from prisoners paying to stay at our facility For example, in Calendar Year 1994, the program generated $21,275 00 although in recent months revenue has been declining with less than $7,000 00 raised through the first six months of 1995 ATTACHED SUPPORTING DOCUMENTS: 1) Council Resolution 2) Staff Report FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: 071 PD -I -1 INTER - DEPARTMENTAL CORRESPONDENCE May 11, 1995 To: T.J. Grimmond, Chief of Police ( Through Channels ) From: Lieutenant M.K. Tavera Subject: Juvenile Annex PROBLEM Current department policy dictates that all juveniles taken into custody, except 300 WIC victims, will be taken to the basement annex located beneath City Hall. From there a determination is made whether the juvenile will be released to the custody of a parent ( guardian ) or be detained at Juvenile Hall. All processing of the juvenile takes place in the annex prior to the juvenile offender being released or transported. The procedure to process juveniles in the City Hall basement annex is made necessary by laws pertaining to sentenced prisoners being housed at the F1 Segundo City Jail. The Departments's lock up facility is currently defined as a jail. This is due to our Court Commitment policy which allows our facility to house convicted adult offenders. By having two separate facilities to process adult and juvenile offenders the Department complies with Youth Authority regulations. This practice has several potential problems that can be avoided by terminating the court commitment program which would allow juvenile offenders to be processed at the station and lock up facility. In 1989 the juvenile annex in the City Hall basement was open for use. Prior to this change all juvenile offenders were processed at the station's lock up facility. Legislative changes made it necessary to remove the juvenile offender from the lock up facility due to the department's Court Commitment program. Officers process all juvenile offenders in the annex area. This procedure often requires the officer to photograph, fingerprint and complete the detention process without the assistance of a civilian jail officer. Lone officers are often left to monitor multiply juvenile offenders in an area somewhat removed from the station. The annex has minimal work space and it is almost impossible to separate multiply suspects. A department supervisor is required to be present to approve the detention. During times when there is only one on duty supervisor and multiply adult and juvenile offender bookings this becomes difficult to accomplish. The court commit program was initiated in 1987. The program allows a sentenced person to serve a period of confinement in the department's lock up facility. For this arrangement the person is charged $105 00 per day. A second included part of the court commitment program is the Work Furlough Program. A sentenced person is allowed serve their period of confinement at the end of their work day, spend their off - hours in custody, and be released in time to report for the beginning of their work day. This person is charged $55.00 per day. The third program is known as the Trusty Program and pertains to working Trusties sentenced to serve a prescribed term. There is no administrative fee k 072 PD -I -2 The following are the annual collection totals for the program: 1987 $ 23,660.00 1988 $106,416.00 1989 $ 45,270.00 1990 $ 45,575.00 1991 $ 58,940.00 1992 $ 45,081.00 1993 $ 36,130.00 1994 $ 21,275.00 Total $382,347.00 Since 1991 there has been a continuing decline in the amounts of funds collected from the program. The decline may be attributed to the economic situation in California. Deterioration of the State's economy has been occurring since 1991. The Los Angeles County Sheriffs Department Court Commitment Program charges no fee and persons are often released from custody after checking in for weekend commitment. If the department were to terminate the Court Commitment Program, the station's jail would be re- defined as a lockup facility. A lockup is defined as any locked room or secure enclosure primarily for the temporary confinement of adults upon arrest. There is a Youth Authority exception that allows the facility to have trustees as long as the trustees carry out appropriate work. The department would then be able to process juvenile offenders in the stations lockup facility. RECOMMENDATION The department terminate the Court Commitment Program, remove the juvenile annex from beneath City Hall, and reinstate the processing of juvenile offenders at the police station. In accordance with current regulations the department could keep a working Trustee program. The following problems are created by processing juvenile offenders in the Juvenile Annex: * Officers do not have station back up personnel immediately available. * Supervision is diverted from the field or main police building. Supervision is often absent during the initial booking procedure. * Inconvenient to station personnel as it requires their absence from the main police building. * Time consuming to process offender in a separate location. * The annex does not allow for the separation of juvenile offenders for interview purposes and the facility will only accommodate three juveniles at a time. Processing juvenile offenders in the station's lockup facility mitigates the above officer safety and civil liability issues. The following juvenile booking process would result if the Court Commitment program were discontinued: Officers would bring the juvenile offender into the station and go into the booking area. All adult prisoners must be removed from the booking area and all efforts must be made to prevent contact between the juvenile and adult offenders. The juvenile's pertinent infomnation would be obtained and their name ran through the J.A.I. system. The offender would then be finger printed and processed and unless they qualified for secured detention walked upstairs to the Detective Interview room. There, under 073 PD -I -3 constant supervision, the juvenile offender's booking process would be finished and arrangements made for their continued confinement or release. A juvenile offender can be securely detained under the following conditions: " Age 14 or older and believed to be a serious security risk or harm to self or others. The criminal charge its self does not determine if the minor can be securely detained. Only minors who are combative or display bizarre /violent behavior qualify for secured detention. The juvenile will be placed into a cell block void of any adult arrestees. They must be checked and logged every thirty minutes and can only be held in secured detention for up to six hours. After six hours the juvenile will be released to a parent or guardian or transported to juvenile hall. See attachment A. For other details concerning juvenile bookings see attachment B. Respectfully, M.K. Tavera, Lt. 074 PD -I -4 LOCKUPS DEFINITION: Any locked room or secure enclosure primarily for the temporary confinement of adults upon arrest. YA Regulations Added: Except that trustees may reside in the facility to carry out appropriate work. TEMPORARY CUSTODY OF MINORS 602 minors may be held up to six hours: Secure Detention Age 14 or older & believed to be a serious security risk of harm to self or others: • Held for investigation, facilitating release, or arranging transfer. • Locked enclosure or cuffed to stationary object. • Adequately supervised to assure restricted contact with adult prisoners. • Inform minor of purpose, expected detention time and of six hour maximum. • Written log of offense, seasons and circumstances, and time of secure detention. Non - Secure Cu, t dv Under age 14. Age 14 or older, but not a serious security risk of harm to self or others • Held for investigation, facilitating release, or arranging transfer. • Unlocked room. • NO CONTACT with adult prisoners. • Constant personal observation. LOCKUPS THAT SECURELY DETAIN MINORS MUST ANNUALLY CERTIFY TO COMPLTANCR WITH V � a7� PD-1-5 RESOLUTION :I0. 3429 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, TO PARTICIPATE IN AN ALTERNATIVE SENTENCING PLAN FOR CERTAIN CONVICTED MINOR OFFENDERS TO BE HOUSED OVERNIGHT IN THE CITY JAIL; AND TO ESTABLISH A FEE TO RECOVER ACTUAL AND ADMINISTRATIVE COSTS INCURRED WHEREAS, the City Council of the City of E1 Segundo recog- nizes the overcrowding in Los Angeles County jail facilities and the resulting burden on our justice system; and WHEREAS, it is not in the best interest of our citizens and society to place certain minor offenders in overcrowded jail facilities with career and hardened criminals awaiting trial; and WHEREAS, it is in the best interest of the City of E1 Segundo and its. residents to participate in an alternative sentencing plan, as recommended by the Los Angeles County Board of Supervisors; and WHEREAS, the Police Department staff has carefully evalu- ated other programs in the Cities of Torrance, Redondo Beach and Culver City; and WHEREAS, the staff has further computed an actual cost analysis of an overnight /weekend trusty program and fee. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE AS FOLLOWS; SECTION 1. The Police Department may participate in an overnight /weekend trusty program and alternative sentencing plan. SECTION 2. The Police Department shall recover actual costs incurred in advance of trusty incarceration. SECTION 3. This fee shall be titled a "jail services fee.", and shall be reviewed and adjusted each fiscal year to reflect actual costs. SECTION 4. The Police Department Administrative and Services Bureau shall evaluate potential inmates who have app__ to the Courts for alternative sentencing; and, if accepted in._ the program, require the offender to prepay jail - ervices ccs' SECTION 5. The offender will be incarcerated in the Jail from 7 p.m. on Friday.io 5 p.,i. on Sunday, or any similar time period occurring du ing the week; and shall abide by the rules RECEi V LD JCT1�1996 k 076 CHIEF OFFICE OF POLICE J4 ! /r r and regulations set forth in the Departmental Jail Manual. SECTION 6. The fee for an overnight /weekend trusty during fiscal year 1986 -1987 shall be $85- $0•per night or $170.00 per weekend. SECTION 7. The City Clerk shall certify to the passage and adoption of this resolutions shall enter the same'in the book of original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceed- ings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED, AND ADOPTED this _� day of © 64" , 1986. ATTEST: 11 City Clerk (SEAL) -2- W California , 0 077 I Res. A 3329 PD-I -/ a4, of & (2FWaAao INTER- DEPARTMENTAL CORRESPONDENCE May 11, 1995 To: Chief T.J. Grimmond ( Through Channels ) From: Lieutenant M.K. Tavera Subject: Procedures for Booking Juveniles Detained juveniles will be transported to the El Segundo Police Department Jail. They can enter through the sally port or be escorted through the back door. The juveniles will be placed into a booking cell where they will be searched and their names run through the JAL system. They will then be fingerprinted and photographed. Juveniles who are not going to be securely detained will be escorted to the interview room in the Detective Bureau where the Juvenile Detention Form will be completed and parents /guardians notified. Juveniles over the age of 14 who are combative or a danger to themselves or others can be securely detained in a jail cell for up to six hours. Juveniles securely detained will be initially placed in the booking cell and searched. They will be finger printed and photographed and placed in a cell. The Jailer will conduct a jail check and-log entry every thirty minutes. Before the and of the six hour period the juvenile will be released to a parent or guardian or transported to juvenile hall. The following procedures will be followed: If the juvenile is going to be released: 1. Fill out JDR. 2. Fingerprint juvenile. 3. Take mug shot of juvenile. 4. Release to parent or guardian. If the Juvenile is going to be detained or if parents say they will not pick up juvenile: 1. Fill out JDR. 2. Fingerprint Juvenile. 3. Take mug shot of Juvenile. > .,, 078 PD -I -S 4. Fill out Juvenile Hall Entrance Record. 5. Fill out Probable Cause Declaration form. 6. Transport to Los Padrinos Juvenile Hall located at 7285 Quill Drive, Downey. 7. If parents will not pick up juvenile, call Los Padrinos and request a SODA Placement. The juvenile will then be transported to SODA Placement. M.K. Tavera 079 PD -I -9 RESOLUTICN NO. 3429 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, TO PARTICIPATE IN AN ALTERNATIVE SENTENCING PLAN FOR CERTAIN CONVICTED MINOR OFFENDERS TO BE HOUSED OVERNIGHT IN THE CITY JAIL; AND TO ESTABLISH A FEE TO RECOVER ACTUAL AND ADMINISTRATIVE COSTS INCURRED WHEREAS, the City Council of the City of E1 Segundo recog- nizes the overcrowding in Los Angeles County jail facilities and the resulting burden on our justice system; and ,' WHEREAS, it is not in the best interest of our citizens and society to place certain minor offenders in overcrowded jail facilities with career and hardened criminals awaiting trial; and WHEREAS, it is in the best interest of the City of E1 Segundo and its. residents to participate in an alternative sentencing plan, as recommended by the Los Angeles County Board of Supervisors; and WHEREAS, the Police Department staff has carefully evalu- ated other programs in the Cities of Torrance, Redondo Beach and Culver City; and WHEREAS, the staff has further computed an actual cost analysis of an overnight /weekend trusty program and fee. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. The Police Department may participate in an overnight /weekend trusty program and alternative sentencing plan. SECTION 2. The Police Department shall recover actual costs incurred in advance of trusty incarceration. SECTION 3. This fee shall be titled a "jail services fee ", and shall be reviewed and ad3usted each fiscal year to reflect actual costs. SECTION 4. The Police Department Administrative and Services Bureau shall evaluate potential inmates who have app1:. to the Courts for alternative sentencing; and, if accepted into _ the program, require the offender to prepay jail -ervices cost= SECTION S. The offendei will be incarcerated in the C_- Jail from 7 p.m. on Friday,io 5 p.m. on Sunday, or any similar time period occurring du ing the week; and shall abide by the rules 080 OCT 1 01946 PD -z- o OFFICE OF / CHIEF OF POLICE and regulations set forth in the Departmental Jail Manual. SECTION 6. The fee for an overnight /weekend trusty during fiscal year 1986 -1987 shall be $85-.-&G-per night or $170.00 per weekend. SECTION 7. The City Clerk shall certify.to the passage and adoption of this resolution; shall enter the same 1n the book of original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceed- ings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED, AND ADOPTED this day of 1986. ATTEST: /1 City Clerk (SEAL) California e -2- Res. 4 3429 1 081 P -I -11 V' EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Adoption of Plans and Specifications No. PW 95 -8 for the Concrete Cross Gutter for Washington Street at Palm Avenue (estimated project cost $14,000.00). RECOMMENDED COUNCIL ACTION: Adopt plans and specifications. Authorize Staff to advertise project for receipt of construction bids. BRIEF SUMMARY: The adopted 1995 -96 Capital Improvement Program includes a project to construct a concrete cross gutter across Washington Street on the northside of Palm Avenue. The purpose of the cross gutter is to prevent storm runoff on Palm Avenue to flow northerly on Washington Street. This flow was contributing to the flooding experienced by private properties on the westside of Washington Street, north of Palm Avenue. Staff has prepared plans and specifications for the project. The total estimated project cost of $14,000.00 has been budgeted from Gasoline Tax Revenues. ATTACHED SUPPORTING DOCUMENTS: Location map. FISCAL IMPACT: (Check one) Operating Budget: Amount Requested: Project /Account Budget: Project /Account Balance: Account Number: Project Phase: Appropriation Required: _ Capital Improvement Budget: XX $14.000.00 $14.000.00 $14,000.00 Date: 817/95 106 - 400 -8203 -8377 Adoption of Plans & Specifications Yes No YW-OV1V.400 �" 082 U jz 11 �� .; E WALNUT C MAPLE L.�.� OAK PALM 0 ICLM AVE. PP �' PROJECT LOCATION i�PME .._,,1,....r. II '11 1 HIM M, 20FIFAVIC �j 0 F] FAVEI =RAW AVE. ELSEY [:1 Uffq BLVD. f- �-; 0c r' ~ f- ti r !n fn 41 C in N fn fn N cA 1.9 LOA N N a 4 J AVE. !L y N13 fn Q O z z_ _a J � J z 18 -N- SCALE: N.T.S. ' 081 �-1 Q z D 3 O z p z 1- Q Q Q J Q z at O H J Q w O p O z a Q Z z z z z > > w w J z v> w W O Q O w w m Q Q Q a <n J 2 m U z o v x 3 1.9 LOA N N a 4 J AVE. !L y N13 fn Q O z z_ _a J � J z 18 -N- SCALE: N.T.S. ' 081 �-1 EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Award of contract for the 1994 -95 Sidewalk Replacement at Various Locations - Specifications No. PW 95 -4 (contract amount = $69,606.85). RECOMMENDED COUNCIL ACTION: 1. Reject alternate bid and award contract of base bid to the lowest responsible bidder D.J. Construction in the amount of $69,606.85. 2. Authorize the Mayor to execute the standard Public Works contract. BRIEF SUMMARY: The City Council on June 6, 1995, adopted plans and specifications for the 1994 -95 Sidewalk Replacement Project and authorized Staff to advertise the project for receipt of construction bids. The project included the following work: 1. Base Bid Replacement of tree root damaged sidewalks within the Sepulveda Boulevard right -of -way (funded by Caltrans) and within the area east of Sepulveda Boulevard (funded by City). 2. Alternate Bid . Installation of new sidewalks south of Douglas Street Metro Green Line Station (funded by City) . ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: (Check one) Operating Budget: Amount Requested: Project /Account Budget: Project /Account Balance: Account Number: Project Phase: Appropriation Required: / Eduard Schrc REVIEWED BY: continued on next page........ _ Capital Improvement Budget: XX $69,606.85 $65,000.00 plus $40,000 Caltrans Reimbursement $65,000.00 Date: 8/8/95 106- 400 -8203 -8604 Yes No XX Page 1 of 2 Date: -0A/9S PW- CON.459 ISM BRIEF SUMMARY: (continued) On July 18, 1995, the City Clerk opened the following bids: The Alternate Bid includes installation of new sidewalks in the area south of the Douglas Street Green Line Station. Continental Development Corporation, which owns several properties in this general area, has indicated interest in having these sidewalks installed outside the public street right -of -way with a landscaped parkway compatible with the adjacent area. Currently, the City does not have an easement from property owners for installations of sidewalks recommended by Continental Development. Staff is recommending rejection of the Alternate Bid and pursue construction of the above sidewalks after easements have been granted by abutting property owners. Staff recommends award of the Base Bid contract to the low responsible bidder, D.J. Construction in the amount of $69,606.85. Page 2 of 2 PW- CON.459 (8/9/95) rrtgr, BASE BID ALTERNATE BID D.J. Construction $ 69,606.85 $20,736.00 B -1 Enterprise $ 69,778.20 $19,592.00 Los Angeles Engineering $ 79,340.85 $30,945.00 Damon Construction $ 92,154.25 $22,870.50 Southwest Construction $102,767.00 $22,413.00 Griffith Company $198,319.80 $29,898.75 Engineer's Estimate $ 78,878.00 $ 15,008.00 The Alternate Bid includes installation of new sidewalks in the area south of the Douglas Street Green Line Station. Continental Development Corporation, which owns several properties in this general area, has indicated interest in having these sidewalks installed outside the public street right -of -way with a landscaped parkway compatible with the adjacent area. Currently, the City does not have an easement from property owners for installations of sidewalks recommended by Continental Development. Staff is recommending rejection of the Alternate Bid and pursue construction of the above sidewalks after easements have been granted by abutting property owners. Staff recommends award of the Base Bid contract to the low responsible bidder, D.J. Construction in the amount of $69,606.85. Page 2 of 2 PW- CON.459 (8/9/95) rrtgr, r/5 EL SEGUNDO CITY COUNCIL MEETING DATE: 8/8/95 AGENDA ITEM STATEMENT AGENDA HEADING: New Business, City Manager AGENDA DESCRIPTION. Consideration by City Council to make available to residents 80% funding for residential sound insulation (RSI) program RECOMMENDED COUNCIL ACTION: 1 Discussion 2 Approval of Plan to make available 80% funding for residential sound insulation to residents willing to contribute 20% payment for insulating their residence against airport noise BRIEF SUMMARY: The FAA RSI grant program is an 80/20% shared cost program The FAA provides 80% of the cost of RSI The City must develop the source for the 20% balance The Los Angeles Department of Airports ( LADOA) established a program in May, 1992, in which it committed to match each FAA grant The City elected to participate in the LADOA's matching grant program, expending funds and effort to meet all prerequisites Two LADOA grants were allocated to the City in the amounts of $408,880 00 and $1,333,333 00 It was anticipated that the 20% match for the FAA grants would be drawn from the LADOA grants LADOA has failed to honor the tenants of its matching grant program and failed to provide El Segundo with any funding FAA grants to El Segundo have included the following 7/90 $ 408,880 5/93 1,400,000 6/94 1,000,000 5/95 1,000,000 (current allocation) On May 10, 1995, the FAA allocated $1,000,000 00 to the City for RSI This allocation is different from the FAA grant allocations which preceded it in that an expiration date is assigned If the City does not have clear evidence of a viable RSI program included in its project application, to be submitted not later than September 2, 1995, the FAA's $1 million allocation will be withdrawn and the funds committed elsewhere In order to avoid loosing the current $1 million FAA allocation the City must identify a reliable source for the 20% matching funds Possible sources include, but are not limited to the LADOA, the City's General Fund, and individuals receiving the RSI It is extremely unlikely that the LADOA will provide the promised funds under terms acceptable to the City The expenditure of General Fund monies for RSI would not be consistant with past City practices If impacted residential unit owners want to proceed with this program at this time, the only alternative appears to be to have them fund the needed 20% Costs for providing RSI will vary by building size, type and location Listed below are the estimated costs per unit for participation in the program The cost figures include construction and program administration costs APARTMENT /CONDO TYPE STRUCTURES 65 - 70dB CNEL 70 - 75dB CNEL 75 +db CNEL COST DIVISION FAA / Owner FAA / Owner FAA / Owner 5,290 / 1,320 11,020 / 2,760 14,690 / 3,670 TOTAL EST COST 6,610 13,780 18,360 DUPLEX TYPE STRUCTURES 65 - 70dB CNEL 70 - 75dB CNEL 75 +db CNEL COST DIVISION FAA / Owner FAA / Owner FAA / Owner 8,245 / 2,060 19,090 / 4,770 22,135 / 5,530 TOTAL EST COST 10,305 23,860 27,665 SINGLE FAMILY TYPE STRUCTURES 65 - 70dB CNEL 70 - 75dB CNEL 75 +db CNEL COST DIVISION FAA / Owner FAA / Owner FAA / Owner 12,815 / 3,205 29,840 / 7,460 35,840 / 8,960 TOTAL EST COST 16,020 37,300 44,800 If an owner participation program is approved by the City Council, the public will be notified of this opportunity Participation will be on a most- to- least- impacted, first come first serve basis This program is different from our current program plan in two respects First, we will not be confining eligibility solely to the most impacted one or two blocks in the City Second, rather than the City collecting funds from the LADOA, it would collect the homeowner's 20% contribution at the time the homeowner signs his /her /then Permission to Proceed Authoriza- tion form At that point the homeowner has received a briefing and drawing of exactly what will be done to the home to meet State noise standards and will know exactly what the work will cost It is estimated that between 25 and 150 residences can be insulated with the current FAA grant and homeowner contribution of 20% As soon as the City has an acceptable list of qualified participants it will conduct the necessary acoustical and engineering analyses necessary to create a bid package for contract Simultaneously, a new plan /applica -tion will be developed for Council approval and submission to the FAA The new application will address our new list of homes and the work to be done on them If there is insufficient interest and no new, viable alternatives then the City will forfeit the current, allocated FAA grant 1' ATTACHED SUPPORTING DOCUMENTS: 1 Copy of FAA's allocation confirmation dated May 10, 1995 2 Copy of FAA's program stipulations dated May 12, 1995 FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: None Project/Account Budget: $1.573.000 Project/Account Balance: $1,573.000 Date: Auaust 4. 1995 Account Number: Project Fund 116 Protect Phase: Phase 4 Appropriation Required - Yes_ No X Holden, Secretary, El Segundo Noise Abatement Committee 5l- 9� -a/%5- W Morrison, City "` 087 r u US Departrnent of Tronsporto8on Word Avk»bn AdminWahon Wedwn -PauRC Region Aepab Drown Mr. Harvey Holden Airports Project Administrator City of E1 Segundo 350 Main Street El Segundo, CA 90245 -0989 Dear Mr. Holden: P O Box VW WoMWay Poem Gamer Loa Angeles, CA 9WW In response to the request of the City of E1 Segundo, it is a pleasure to advise you that the Federal Aviation Administration (FAA) has allocated $1,000,000 under the Fiscal Year 1995 Airport Improvement Program (AIP) for noise program implementation at Los Angeles International Airport. This protect, designated AIP 3 -06- 0139 -NI, is programmed only for the following specific development: Soundproof residences (approx. 50 units). Soundproofing of residences not part of AIP 3 -06- 0139 -N8, NC i NE. This allocation of federal funds is the first step leading to the issuance of a Grant Offer. The issuance of a Grant Offer is contingent upon the fact that all applicable federal requirements have been met. A representative of our office will contact you in a few days to arrange a meeting for the purpose of assuring a clear understanding of all requirements, to establish a realistic work schedule for the protect, and to fix a firm date for the acceptance of the Grant Offer. Failure of the Sponsor to conform to the schedule and Grant Offer date, as established, may result in the withdrawal of this allocation. Sincerely, John P. Milligan Supervisor, Standards Section Im L r-� WeahmPShcb Region of Traroponotion MAY 1 2 1995 Mr Harvey Holden_ Airports Projects Administrator City of E1 Segundo 350 Main Street El Segundo, CA 90245 -0989 Dear Mr. Holden: City of it Segundo AIP Project Mo. 3 -06- 0139 -MI P O Bon 92007 WwkkW Powd Centw Los Ang", CA 91009 Reference is made to the meeting on May 10, 1995, with you and a representative of this office during which formulation of the reference project was discussed. It was mutually agreed upon that the submission of a project application by the city of E1 Segundo would occur subject to satisfactory resolution of differences regarding easement issues with the Los Angeles Department of Airports and no later than September 2, 1995. Further, it is our understanding that the city of E1 Segundo is not prepared to use its own funds for the local grant match and would be using funds forthcoming from the Los Angeles Department of Airports. We wish to stress that adherence to the submission of the project application by September 2, 1995, is required in order to assure execution of a Grant Agreement. Please be assured that we will do our best to expedite the project. If you have any questions, please do not hesitate to call Ruben Cabalbag of my staff at (310) 297 -1701. Sincerely, John P Oilligan Supervisor, Standards Section l EL SEGUNDO CITY COUNCIL MEETING DATE: August 15, 1995 AGENDA ITEM STATEMENT AGENDA HEADING: New Business -City Manager AGENDA DESCRIPTION: New retail Alcoholic Beverage Control (ABC) licenses for on -site consumption of beer and wine (Type 70- General Restrictive- Hotel), for the Summerfield Suites Hotel "Happy Hour ", and off -site consumption of beer and wine sale (Type 20- Off -Sale beer and wine) for the hotel's gift shop at 810 S Douglas Street Applicant El Segundo Summerfield Suites Associates, L P RECOMMENDED COUNCIL ACTION: Determine whether or not the City protests the issuance of the new ABC licenses BRIEF SUMMARY: At the April 4, 1995 City Council meeting, the City Council directed staff to bring all ABC licenses to them for review The ABC regulations (Sections 23958 4, 23987, 24013, 24200 and 25612 5) of the Business and Professions Code require a 30 -day review and comment period, after notification of the local Police and Planning Departments, for alcohol sales at hotels and for licenses that are not in areas of "undue concentration" Licenses for on -site consumption of alcohol at hotels (Type 70) are specifically excluded from the ABC regulations which require the City to make findings of public convenience or necessity in areas of "undue concentration " Any protests regarding the issuance of a license for a hotel must be filed with the ABC during the 30 -day time frame, or a 20 -day extension may be requested The City received formal notice of the ABC license application from the ABC on July 25 and the City has until August 24, 1995 to respond with any protests to the ABC The proposed on -site alcohol service at the hotel is a retail service, exclusively for the complimentary "Happy Hour ", for their hotel guests Guests of hotel customers may also attend the "Happy Hour" in the hotel lobby, a fee is charged for the food provided but the beer and wine is complimentary The off -site sale of beer and wine at the hotel's gift shop is considered a retail sales use In accordance with Section 20 36 020 (H) of the El Segundo Municipal Code, retail sales and services is a permitted use in the Urban Mixed Use Zone However, recent staff direction was to forward all applications related to alcohol sales to the City Council for review The hotel is in an area of "undue concentration" since the ratio of on -sale retail licenses (15 licenses) to population exceeds the County average (7 licenses) There is no "undue concentration of off -sale retail licenses, with 5 licenses in the City and a County average of 6 licenses The Police Department has determined that there is not an "undue concentration" of reported crimes, as defined by Section 23958 4 of the Business and Professions Code The ABC regulations define "undue concentration" as 20% greater number of reported crimes than the average of all reporting districts (RD's ) in the City The hotel is located in RD #013, which has 54% fewer number of reported crimes than the average Since the license is for a hotel, the applicant, not the City, has the burden of showing the ABC that the issuance of the license would serve the public convenience or necessity, or the ABC cannot issue the license Neither the Police nor Planning and Building Safety Departments express objections with the new ABC licenses for the hotel's "Happy Hour" and gift shop The ABC runs complete background checks on applicants and they conduct a site inspection prior to issuing any type of license ATTACHED SUPPORTING DOCUMENTS: 1) ABC License Application 2) 1994 ABC Crime and Arrest Statistics by Reporting District (RD) and RD Map - prepared by Police Records Division 3) City of El Segundo ABC Licenses Counted Towards "Undue Concentration" Calculations - Prepared July 26, 1995 by Planning Division 4) Assembly Bill No 2897 - Business and Professions Code Section 23958 4 5) Assembly Bill No 2742 - Business and Professions Code Sections 23987, 24013, 24200 and 25612 5 FISCAL IMPACT: (Check one) Operating Budget Capital Improv. Budget: NONE Amount Requested: ProjectfAccount Budget: ProjectfAccount Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No_ O 8-- 7-9Q 3" Fedje, Director —of PlapAfiig and Budding Safety N cc / C491109MIA RPPLICRTION FOR RLCOHOL BEUERRGE LICENSE(S) TO: Department of Alcoholic Beverage Control 1 Manchester Blvd P O. Box 6500 Inglewood, CA 90306 (310) 412 -6311 DISTRICT SERVING LOCATION Name of Business. Location of Business. Number and Street City, State Zip Code County Is premise inside city limits? File Number ............ 310393 Receipt Number ......... 1044772 Geographical Code....... 191%— Copies Mailed Date..... 7/25/95 Issued Date INGLEWOOD SUMMERFIELD SUITES HOTEL 810 S DOUGLAS ST EL SEGUNDO CA 90245 LOS ANGELES Mailing Address: (If different from 8100 E 22ND ST BLDG 500 premise address) WICHITA KS 67226 If premise licensed. Type of license Transferor's names license. r.r e�nc _Tyo, T,an-gaerion TynP Fee Tvne magiter i2LLQ ngitp 1 70 ON -SALE GENERAL RE ORIGINAL PO YES 0 JUL 19,1995 $6000 00 2 70 ON -SALE GENERAL RE ANNUAL FEE PO YES 0 JUL 19,1995 $428 00 3. 20 OFF -SALE BEER AND ORIGINAL NA YES 0 JUL 19,1995 $100.00 4 20 OFF -SALE BEER AND ANNUAL FEE NA YES 0 JUL 19,1995 $34.00 . TOTAL $6562.00 Have you ever been Have you ever violated any provisions of the Alcoholic Beverage Control convicted of a felony7 NO Control Act, or regulations of the department pertaining to the Act? NO Explain any 'Yes' answer to the above questions on an attachment which shall be deemed part of this application Applicant agrees (a) that any manager employed to on -sale licensed premise will have all the qualifications of a licensee, and (b) that he will not violate or cause or permit to be violated any of the provisions of the Alcoholic Beverage Control Act STATE OF CALIFORNIA County of LOS ANGELES Date JUL 19,1995 Under penalty of perjury, each person whose signature appears below, certifies and says (1) He is as applicant, or one of the applicants, or an executive officer of the applicant corporation, named in the foregoing application, duly authorised to mate this application on its behalf, (2) that he has road the foregoing and knows the contents thereof and that each of the above statement dsemn nude ere we. (3) that no person other than the applicant or applicants has any direct or indirect interest m the appltemt or applicaors business to be conducted under the Itcense(s) for which this application is made, (4) that the transfer application or proposed transfer is not made to satisfy the paynsent of a loan or to fulfill an agreesrcns Covered into more than ninety (90) days preceding the day on which the transfer application is filled with the Department or to gain or establish a preference to or for any creditor or transferor or so defraud or injure any creditor of transferor, (S) that the transfer appbdsuon may be withdrawn by enhar the applicant or the licensee with no resulting babrhty ro the Departments. Applicant Name(s) Applicant Signature(s) JEL SEGUNDO S MM RFIELD ASSOCIATES LP See attached ABC 211 (9193) FCF/ ��! ? C O F YJfFQpl��Nr� 091 PL -1Z -a 1�� iil1�I:� This is a signature page for the documents needed for the applicantion of an Alcoholic Beverage Control license for EL SEGUNDO SUMMERFIELD ASSOCIATES, L.P., at 810 S. Douglas in the City of E1 Segundo. EL SEGUNDO SUMMERFIELD ASSOCIATES, L.P., a Kansas Ltd. Partnership, consisting of one General Partner and four Limited Partners (two individuals and two limited partnerships) as listed below: I. SUMMERFIELD SUITES HOLDING CORPORATION /GP By: %3 GGyr �1a."_ Date: Bakos A. ISkAC II. Limited Partn rs Date: Albert CRAMER SF HOTEL COMPANY, L.P., a Kansas Ltd. Partnership, consisting f of one General Partner and ten Ltd. Partners as follows: SUMMERFIELD HOTEL CORPORTION /GP M Date: V/1 s /f Date: SUMME#FIELD WITES MANAGEMENT COMPANY, L.P., a Delaware Ltd. Partnership, consisting of one General Partners and one Ltd. Partner (a limited partnership) as follows: SUMMERFIIBL�D/ SUITE�S7 _MANAGEMENT CORPORTION /GP By: w Y ��y`*`� Date: S� is 5f Bakos A�tSAAC 1'i P�- - -U-3 STATE OF KANSAS ) )Ss. COUNTY OF SEDGWICK ) On April 15, 1995, before me, a Notary Public in and for said State, personally appeared B. Anthony Isaac, personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument as President of SUMM UIELD SUITES HOLDING CORPORATION, the corporation that executed the within instrument, and acknowledged to me that he executed the same as President of SUMNffiRFM "fl SUITES HOLDING CORPORATION, and that such corporation executed the same. WITNESS my hand and official seal. My Appointment Expires. JA. BROWER aF NAN AS � Ex STATE OF KANSAS ) ) SS. COUNTY OF SEDGWICK ) On May 5, 1995, before me, a Notary Public in and for said State, personally appeared Albert Cramer, personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument as a Limited Partner of SL%gvMRFMLD SUITES HOLDING CORPORATION, the corporation that executed the within instrument, and acknowledged to me that he executed the same as a Limited Partner of SUMNIERFIELD SUITES HOLDING CORPORATION, and that such corporation executed the same. WITNESS my hand and official seal. M Appointment Expires: LAURIE A BROWER STATE OF IV . MY APPL Exµ Ej , =Ad 093 P�- -TT:- y STATE OF KANSAS ) ) SS. COUNTY OF SEDGWICK ) On April 15, 1995, before me, a Notary Public in and for said State, personally appeared B. Anthony Isaac, personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument as President of SUMMERFIET HOTEL CORPORATION, the corporation that executed the within instrument, and acknowledged to me that he executed the same as President of SUMIAERFIET HOTEL CORPORATION, and that such corporation executed the same. WITNESS my hand and official seal. W m , i... III LAURIE A. BROWER NOTARY PUBLIC - Bi#if -BF-NA 8A My Appt E:p. /+ A STATE OF KANSAS ) )as. COUNTY OF SEDGWICK ) On April 15, 1995, before me, a Notary Public in and for said State, personally appeared Rolf E.. Ruhfus, personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument as a Limited Partner of SLJMMERFMM HOTEL CORPORATION, the corporation that executed the within instrument, and acknowledged to me that he executed the same as a Limited Partner of SUMMERFiELD HOTEL CORPORATION, and that such corporation executed the same WITNESS my hand and official seal. My Appointment Expires• LAURIE A BROWER IOIABY WBLIC STATE OF NAN AS MY ADDL Ezp. 094 -P` --I�_S STATE OF KANSAS ) )SS. COUNTY OF SEDGWICK ) On April 15, 1995, before me, a Notary Public in and for said State, personally appeared B. Anthony Isaac, personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument as President of SUNWERFIELD SUITES MANAGEMENT CORPORATION, the corporation that executed the within instrument, and acknowledged to me that he executed the same as President of SUMMERFIEW SUITES MANAGEMENT CORPORATION, and that such corporation executed the same. WITNESS my hand and official seal. My Appointment Expires: OWER KOTAIT PUBLIC STATE OF KAK mr Appf. Exp A8 !AC'S fl--Tr- -6 I• it • f 1 _ 1 n d 'YM 1 •6 I• • • 7 I � I , d e ' `• 1” ,rlel SsiiiSre Y • s� � I��isS��aS¢ i I i.; ER I 1 � I I � � •�. ,fM, R - -- RRC .o • '� - - -_E L p x71R1txR�Qn �' y @� 355935; g�jF �°� ". s 6�EI tb 6 �' B X • g 1 • . Cd E�� @§ 55555 G EC � R y°,A dg •`epppp pr( A On 9 if 4 pillp •� 6 n � yR• 'YM Iss'sss „� •6 �' w I, O' ' ✓'`bwl� �na �2 I I i lye its . I I e ' `• 1” ,rlel SsiiiSre Y • s� � I��isS��aS¢ i I i.; ER I 1 � I I � � •�. ,fM, R - -- RRC .o • '� - - -_E L p x71R1txR�Qn �' y @� 355935; g�jF �°� ". s 6�EI tb 6 �' B X • g 1 • . Cd E�� @§ 55555 G EC � R y°,A dg •`epppp pr( A On 9 if 4 pillp •� 6 n � yR• I , I I I t I I I I I t I i pi- - -z - I 'YM •6 �' w I, O' ' RY i•� . . I I I , I I I t I I I I I t I i pi- - -z - I 1994 ABC CRIME AND ARREST STATISTICS BY REPORTING DISTRICT (RD) PART I CRIMES % ABOVE ED 6r. ARRESTS AVERAGE 001 002 003 004 005 006 A" 008 0110 X99 /"1 011 012 013 014 015 016 017 018 019 020 021 1�� tLO& i nr- 107 201 301 TOTAL 83 35 80 112 85 53 124 61 47 135 215 29 29 37 72 15 3 7 6 6 12 104 106 41 110 83 170 5 7 5 1883 32 -44 92 . 78 35 -16 97 -3 -25 115 242 .ten -54 -54 -41 15 -76 -95 -89 -90 -90 -81 66 -35 75 OIL 171 i -92 Average number of Part I Crimes and Arrests per Reporting District - 62.8 097 PL - L -8 a • Y � � y 1 111NnO* t719SNt 901 AAI iNYON1MrN 00 /113 W i a1y Ot1N1 soft a J_ 1 Y Y s Gj Gj s >i s s s s a s aaae 11 •I • •_ ; � w �I � C i� w s� *, •� C Q • I I•I I� ��U I� � Y • • • • e11t U LJU� arla•w � a • r • � Na M Le •w• tN OOIDOiI J O ': 1 a W { 1t Mt•r es V p p W 0 1111 ,wru0inar1l �p • ; O ' s _ < IS u a41wY1r1 O 1t unt - -- i ~ J + Is tl ! _ z + F• „ N101Mt{ 42 JAI N i M•N ".10M ■It ttl YI am Y•Y n ai tw11ny 'am 0 'M to so ' fret at 6ta•11"e" � "W Wa s. as i•s•ru O O •"ahem" f ' at •aNY•Nlr] i1• { to N1N V O as 11001110 • 1411 NUNN 11111 • is N••M — .31/1]•0 11WIY, At 41310,23 = W Us wtl•tMt 1 3 W as 06r1aYA It /361111010 _ as O < l it •111s O IN •1311.1• 661• ou J is 110011"• Y HI 1{ •Y 111• w — � N L � f f 41 A is Ow0•q{ — N 1 rj• op J as "1.41 . 1 ' at •11.6 "2111 �• ,.6 ' i C10•0"�° ® as owaa a • ::�:' • M Bis •61aNaa o V u •as11 •1101 O H • .. 0 H is 1 '1141 : • Z O f , , as asa11al•" a = i as a - [t W F a (A U. 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W u b.— O i1 V W 4 O 6 1 CITY OF EL SEGUNDO ABC LICENSES COUNTED TOWARD "UNDUE CONCENTRATION" CALCULATIONS (Using 1990 Census Data) Census Tract 6200 6201 East of Sheldon West of Sheldon - North of El Segundo Blvd. Population 6796 8427 On-Sale 1:1020 1:1020 County Average 7 Licenses 8 Licenses On-Sale 1:485 1:421 El Segundo Ratio 15 Licenses 20 Licenses - "undue concentration" Off Sale 1:1301 1.1301 County Average 6 Licenses 7 Licenses Off -Sale 1:1699 11405 El Segundo Ratio 4 Licenses 6 Licenses - M "undue concentration" (Any extra fraction of a license is rounded up) r Y rMY70M WE PI--Z -lo t w w ■ �p O ; � 't> I i • 7 r r A1� ^, CI .urn w y z z O Ir rr w ♦i •• �y1� raw w "r w Iu..r. w Nwr R NM •. y A•w•. ..wr R 2 O• • r w i Rt H• .I.w i M.wNN n N• i " -• _ y L • A Yw .lwr �. lrt R \ MM.N.It 1 1 1 + + • � f i i WHIP • • .. r t a f f :.: 7 7 a � ` f DI!/ .1 .Asr, NH r rMY70M WE PI--Z -lo City of El Segundo Types of Alcoholic Beverage Control (ABC) Licenses Counted Toward "Undue Concentration" Calculations ON -SALE -- ON -SITE CONSUMPTION OF ALCOHOL ONLY License Type_ Number Of Licenses Type 40 1 On -Sale Beer - Food must be available. Minors Permitted. Type 41 17 On -Sale Beer and Wine Eating Place - Restaurant Operation. Minors Permitted. Type 42 3 On -Sale Beer and Wine Public Premises - Food not required. Minors Not Permitted. Type 47 11 On -Sale General Bona Fide Eating Place - Restaurant operation. Beer, Wine and Distilled Spirits. Minors Permitted. Type 48 1 On -Sale General Public Premises - Cocktail lounge. Minors Not Permitted. Type 51 1 Club - Veterans or Other. Type 57 -. Club - Entertainment Allowed TOTAL 35 OFF -SALE -- OFF -SITE CONSUMPTION OF ALCOHOL ONLY License Number mpg_ Of Licenses Type 20 5 Off -Sale Beer and Wine Type 21 --L Off -Sale General - Beer, Wine and Distilled Spirits TOTAL 10 m1w1 \hceneee abc 7/2695 f *n PAL -IL -'i Assembly Bill No. 2897 An act to amend Section 23958 4 and to add Section 23958.4 to, the Business and Professions Code, relating to alcoholic beverages. [AvP« +dam s sd .tt6 of Sbft so I"] LECtSUrnti COUNSELS VIGESr AB 2w, Calders. Alcoholic beverages: retail licenses: undue concentration. Existing law provides that the Department of Alcoholic Beverage Control may deny an application for a Beams if the issuance would, among other things, result in or add to an undue concentration of licenses, and the applicant fails to show that public convenience or necessity would be served by the issuance. Existing regulatory law defines "undue concentration" with regard to applications for on -sale and off -sale retail licenses. This bill would instead require the Department of Alcoholic Beverage Control to deny an application if issuance would tend to create a law enforcement problem, or would result in or add to an undue concentration of licenses The bill would change the definition of undue concentration, and would provide that notwithstanding the requirement that the department deny an application that would result in or add to an undue concentration of licenses, a license may be issued with respect to a nonrated license, a retail on -sale bona fide eating place license, a retail license issued for a hotel, motel, or other lodging establishment, as defined, a retail heense issued in coadunction with a beer manufacturer's license, or a winegrower's license, if the applicant shows that public convenience or necessity would be served by the issuance, and wtth respect to any other liepsse if the local governing body of the area in which the applicant premises are located determines that public convenience or necessity would be served by the issuance. The people of the State of California do enact as Mows SECTION 1. Section 23958 of the Business and Professions Code is amended to read 23958. Upon receipt of an application for a license or for a transfer of a license and the applicable fee, the department shall make a thorough investigation to determine whether the applicant and the premises for which a license is applied qualify for a license and whether the provisions of this division have been complied with, and shall investigate all matters connected therewith which may affect the public welfare and morals. The department shall deny an 101 94 110 �,�p -3— Ch. 630 (2) "Reported crimes" means the most recent yearly e:OmpilltiOII by the local law enforcement agency of reported offenses of criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny theft, and motor vehicle then, combined with all arrests for other crimes, both felonies and misdemeanors, except traffic citations. (3) "Population within the census tract or census division" means the population as determined by the most resent United States decennial or special census. The population determination shall not operate to prevent an applicant from establishing that an increase of resident population has occurred within the census tract or census division. (4) "Population in the county" shall be determined by the annual population estimate for California counties published by the Population Research Unit of the Department of Finance. (5) "Retail licenses" shall include the following: (A) Off -sale retail licenses: Type 20 (off -sale beer and wine) and Type 21 (off -sale general). (B) On -sale retail licenses: All retail on -sale licenses, except Type 43 (on -sale beer and wine for train), Type 44 (on -sale beer and wine for fishing party boat), Type 45 (on -sale beer and wine for boat), Type 46 (on -sale beer and wine for airplane), Type 53 (on -sale general for train and sleeping car), Type 54 (on -sale general for boat), Type 55 (on -sale general for airplane), Type 56 (on -sale general for vessels of more than 1,000 tons burden), and Type 62 (on -sale general bona fide public eating place intermittent dockside license for vessels of more than 15,000 tons displacement). (6) A " premises to premises transfer" ref= to each license being separate and distinct and transferable upon - approval of the department. (d) For purposes of this section, the number of retail license in the county shall be determined by the meat recent yearly retail license count published by the department in its Procedure ManuaL (e) The eoacbnent of this section shall not affiect any existing rights of any holder of a retail license issued prior to April 29,199$ whose premises were decoyed or rendered unus a as a result of the civil disturbances - custiag in Lea Angeles $om April 29 to May 2, 1992, to reopen and operate those licensed premise. (f) This section shall not apply where the premises have been licensed and operated with the same type license within 90 days of the application. M 103 as reo 14M - P� - -T -)3 t� f� wB987.RCD Uctooer 18, 1994 rage o -c suspension or revocation of a liquor license. This bill would, as provided, establish a licensee** failure, within a reasonable time after specified notice, to take reasonable steps to correct objectionable conditions that occur during business hours on any public sidewalk abutting a licensed premises, as an additional ground for revocation or suspension of a liquor license, except with respect to certain specified licenses. Existing law establishes certain regulatory requirements with - respect to alcoholic beverages, and provides that the violation of any of those requirements shall be punished as a misdemeanor, unless otherwise provided. This bill would establish certain general operating standards that are applicable, as provided, to the licensed premises of certain retailers of alcoholic beverages, the violation of which would be punishable as a misdemeanor. By creating a new crime, this bill would establish a state - mandated local program. ,The California Constitution requires the state to reimburse local ;ies and school districts for certain costs mandated by the state. Sz�L.utory provisions establish procedures for making that reimbursement. This bill would provide that no reimbursement is required by this act for a specified reason. The people of the State of California do enact as follows: SECTION 1. Section 23987 of the Business and Professions Code is amended to read: f!� 23987. Upon the ent of an o in ap lic o cr any or an app ca on or anale s of any cense, written notice thereof, consisting of a copy of the application, shall i by the department to the sheriff, chie o o nd district attorney of the locality in which the premises are situated, to the city or county o ermine director, whoever has jurisdiction, the board or supervisors of the county in which the premises are situated, if in unincorporated territory, and to the city council or other governing body of the city in which the premises are situated, if within an incorporated area. No licenga ahall be..Lggl2Lor transferred by the department until at least 30 dayg after the mailing by the department of the noti recruired by this section. The department maY extend the 30-day period F tried in the preceding sentence for a per_ _net to eYCe an j�6- cional 20 days, upon the written request of any local law enforcement agency that states proper grounds for extension. Proper grounds for extension are limited to the requesting agency or official being in the process of preparing either a protest or proposed conditions with respect to the issuance or transfer of a license. MOMMUND SEC. 2. Section 24013 of the Business and Professions Code is amended to read: (� 24013. (a) Prote�st�s m�,y iled pt any office of the department at any time within' ro. -:he f r::W date of posting the notice of er, 48987.RCD Occoner 18, 1994 rage o -w (e) Failure to take reasonable steps to correct objectionable conditions on the licensed premises, including the immediately adjacent area that is owned, leased, or rented by the licensee, that constitute a nuisance within a reasonable time after receipt of notice to make those corrections from a district attorney, city attorney, county counsel, or the department, under Section 373a of the Penal Code. For the purpose of this subdivision only, "property or premises" as used in Section 373a of the Penal Code includes the area immediately adjacent to the licensed premises that is owned, leased, or rented by the licensee. (f) Failure to take reasonable steps to correct objectionable conditions that occur during business hours on any public sidewalk abutting a licensed premises and constitute a nuisance, within a reasonable time after receipt of notice to correct those conditions from the department. This subdivision shall apply to a licensee only upon written notice to the licensee from the department. The department shall issue this written notice upon its own determination, or upon a request from the local law enforcement agency in whose jurisdiction the premises ar _located, that is supported by substantial evidence that persistent 5� .- tionable conditions are occurring on the public sidewalk abutting t. - licensed premises. For purposes of this subdivision: (1) "Any public sidewalk abutting a licensed premises" means the publicly owned, pedestrian - traveled way, not more than 20 feet from the premises, that is located between a licensed premises, including any immediately adjacent area that is owned, leased, or rented by the licensee, and a public street. (2) "Objectionable conditions that constitute a nuisance" means disturbance of the peace, public drunkenness, drinking in public, harassment of passersby, gambling, prostitution, loitering, public urination, lewd conduct, drug trafficking, or excessive loud noise. (3) "Reasonable steps" means all of the following: (A) Calling the local law enforcement agency. Timely calls to the local law enforcement agency that are placed by the licensee, or his or her agents or employees, shall not be construed by the department as evidence of objectionable conditions that constitute a nuisance. (B) Requesting those persons engaging in activities causing objectionable conditions to cease those activities, unless the licensee, or his or her agents or employees, feel that their personal safety would be threatened in making that request. (C) Making good faith efforts to remove items that facilitate •1�,.tering, such as furniture, except those structures approved or permitted by the local jurisdiction. The licensee shall not be liable for the removal of those items that facilitate loitering. (4) When determining what constitutes "reasonable steps," the department shall consider site configuration constraints related to the unique circumstances of the nature of the business. (g) Subdivision (f) shall not apply to a bona fide public eating )0 % place, as defined in Section 23038, that is ea operated by a retail No on -sale licensee; a hotel, rotel, or similar lodging establishment, as 0 PI - -32-15 7� ("1 "987.RCD October 18, 1994 rage o -o located, that is supported by substantial evidence that there is drinking in public adjacent to the premises. (3) No alcoholic beverages shall be consumed on the premises of an off -sale retail establishment, and no alcoholic beverages shall be consumed outside the edifice of an on -sale retail establishment. (4) The exterior of the premises, including adjacent public sidewalks and all parking lots under the control of the licensee, shall be illuminated during all hours of darkness during which the premises are open for business in a manner so that persons standing in those areas at night are identifiable by law enforcement personnel. However, the required illumination shall be placed so as to minimize interference with the quiet enjoyment of nearby residents of their property. (5) Litter shall be removed daily from the premises, including adjacent public sidewalks and all parking lots under the control of the licensee. These areas shall be swept or cleaned, either mechanically or manually, on a weekly basis to control debris. (6) Graffiti shall be removed from the premises and all parking lots :r the control of the licensee within 120 hours of application. (7) No more than 33 percent of the square footage of the windows and clear doors of an off -sale premises shall bear advertising or signs of any sort, and all advertising and signage shall be placed and maintained in a manner that ensures that law enforcement personnel have a clear and unobstructed view of the interior of the premises, including the area in which the cash registers are maintained, from the exterior public sidewalk or entrance to the premises. However, this latter requirement shall not apply to praises where there are no windows, or where existing windows are located at a height that precludes a view of the interior of the premises to a person standing outside the premises. (8) Upon request of the local law enforcement agency in whose jurisdiction the licensed premises are located or at the discretion of the department, each public telephone located an off -sale premises (or located in an adjacent area under the control of the off -sale licensee) shall be equipped with devices or mechanisms that prevent persons from calling into that public telephone. (9) A copy of the applicable operating standards shall be available during normal business hours for viewing by the general public. SEC. 5. No reimbursement is required by this act pursuant to 12-ction 6 of Article XIIIB of the California Constitution because the �y costs which may be incurred by a local agency or school district __11 be incurred because this act creates a new crime or infraction, changes the definition of a crime or infraction, changes the penalty for a crime or infraction, or eliminates a crime or infraction. Notwithstanding Section 17580 of the Government Code, unless otherwise specified in this act, the provisions of this act shall become operative on the same date that the act takes effect pursuant to the California Constitution. END Of REPORT i► ,PL -7-1j, AGENDA ITEM SUBMITTED BY LIAM WESTON PROPOSAL TO REDUCE PLANNED INCREASES IN WATER RATES BACKGROUND In May of last year the City Council received a water rate study and later increased water rates (based on findings from the study) on a regular schedule for the following five years. The increases were required since the city was spending more money to purchase and deliver the water than residents and business were paying. This deficit spending had consumed the water fund reserve which left the City Council with no alternatives but to increase the rates. Nonetheless, the consultant's report on the water rates also required the water fund build a reserve of approximately $3.5 million. Apparently, there is a standard formula used to calculate what amount of money should be in the reserve for cash flow, rate stabilization and "seed" money in the event of a natural disaster. The consultant, without regard to our general fund reserves, recommended that $1 million be collected from the water users and saved in case of a large natural disaster. This money, according to the report, could than be accessed temporarily for emergency repairs until FEMA provided the federal assistance common with such catastrophes. Since the proposed use of this money would only be temporary, it is really a short-term emergency loan fund and not required for the daily operation of the water department. EXAMPLE For example: If the City of Hawthorne is hit by an earthquake or other natural disaster, they would be eligible for FEMA money to repair basic services to residents and businesses. However, there is a lag time between the appropriate authority declaring the city a disaster area and the federal check arriving in the mail. The "emergency fund" would be available until the money arrives to replenish the fund and pay for the repairs. If you assume what the report says is true, then the money is really only saved to enable the city an emergency interim funding mechanism until federal assistance becomes available. El Segundo, however, has sufficient reserves already in the general fund and also a credit worthiness which provides either a temporary loan from the city or a bank in such an emergency. In addition, rate stabilization money ($2.3 million) would certainly be available provided this natural disaster doesn't occur after a long and severe drought. The consultant failed to consider the above mentioned three alternatives Instead, we are simply adding an additional $1 million in taxes to our water users that really is not required to provide the service. it 1101 ALTERNATIVES As in this example, the consultant's solution is appropriate where a city may not have the credit to qualify for a short-term loan nor adequate savings to advance money before receiving the reimbursement. For the City of El Segundo $1 million is less then 1/10 of our uncommitted reserves. Even with the incredible strain such a disaster would have on this reserve, at least another $10 million would be available to the City Council from the committed reserves for replacing damaged equipment such as police and fire vehicles. The three alternatives currently available to the water fund in a disaster are; Provide a temporary loan from general fund. Utilize the "rate stabilization" reserve. Take out a short-term loan for the water fund until FEMA relief money arrives OTHER EXCESS RESERVE GOALS In addition to the $1 million disaster loan money, the water fund reserve is proposed to accumulate another $2.3 million for "rate stabilization." The purpose of this fund is to have monies available if there is a drought and people use less water thus reducing the anticipated revenue for that particular year. The problem is this calculation doesn't account for the fact that El Segundo's largest water consumer, Chevron, is now heavily dependent on reclaimed water and thus no longer effected by drought conservation requirements. A portion of this money could be used for "seed" money in the event of a natural disaster. ACTION REQUESTED I request the City Council direct staff to bring back to the City Council a resolution to, 1) Eliminate the need for the $1 million FEMA "seed" money in the water fund reserve and readjusts future increases accordingly to reflect the reduction. a) This would be contingent on the city maintaining at least $10 million in uncommitted reserves. 2) Require staff to report back to Council no later then 12/95 on the requirement of $2.3 million rate stabilization with a plan to scale back this amount and suggest a revised schedule of future water increases. 3) Provide these calculations and services in house without hiring outside consultants 111 Cash Reserve Policy Discussion. Cash reserves consist of the excess of current assets over current liabilities, plus other investments, excluding encumbered funds earmarked for capital investment. It is recommended that rates be established to provide approximately the accepted level of cash reserves at the end of a planning period — say 5 years, or at June 30, 1999. Components of cash reserves are: Working cash — about two months O &M expenses excludmg purchased water cost, or $300,000, Emergency reserve of about $1 million to provide "seed" money in the event of a natural disaster before Federal (FEMA) funding becomes available, and Drought contingency or rate stabilization reserve (Council should not be placed in the position where it has to increase rates because customers are complying with a mandatory water conservation plan) of about 25 percent of annual user charge revenue, or $2.3 million. Current Policy. No statement as to current policy. Recommendation End result is that cash reserves of about $3.5 million are recommended. Because the timing of rate increases also depends on annual capital improvement expenditures, it may be difficult to achieve precisely the recommended cash reserve level five years in the future. We consider the recommended and estimated rate increases over the next five years to comply with our recommendation, even though it is projected in the cash flow model (Table 3, above) that cash reserves at June 30, 1999 (end of the five year rate planning cycle) are only about $3.1 million. Over years 6 through 10 (July 1, 1999 through June 30, 2004) that portion of the cash flow model not reproduced in this report shows cash reserves building up to levels somewhat greater than $3.5 million. Again, we consider this to be acceptable, because the Capital Improvement Program after 4 years (Appendix Table 11) only identifies those capital improvements — main replacements — which can be forecast far in advance. Most assuredly, there will be additional capital improvement requirements which become known as the turn of the century approaches, and cash reserves will not build as fast as the model forecasts. in BROWN AND CALDWELL Water Rate Study Page 12 112