CONTRACT 3742A Amendment CLOSED�41
37421, .:
FIRST AMENDMENT TO AGREEMENT NO. 3742
BETWEEN
THE CITY OF EL SEGUNDO AND
TETRA TECH. INC.
FOR
PROFESSIONAL SERVICES
THIS FIRST AMENDMENT ( "Amendment "), is made and entered into on this 2nd day
of June 2009, by and between the CITY OF EL SEGUNDO, a general law city and
Municipal Corporation existing under the laws of California ( "City "), and Tetra Tech,
Inc., (Consultant).
1. Agreement No. 3742 ( "Agreement "), executed by the parties on or about
September 1, 2007 is amended to add the services as set forth on Exhibit A
hereto:
The Consultant will begin performance of these additional services on June 2,
2009. Consultant will complete each of the tasks included in Exhibit A to City's
satisfaction. If City is not satisfied with such services, the Consultant will work
on such matter until City approves of the service. For the additional services
included in Exhibit A, this Amendment No. 1 provides an increase to the
Agreement in an amount not to exceed $63,625.00.
2. The attached Exhibit A which is incorporated by reference adds to the
Consultant's Scope of Services in the Agreement.
3. This Amendment may be executed in any number of counterparts, each of which
will be an original, but all of which together constitute one instrument executed
on the same date.
4. Except as modified by this Amendment, all other terms and conditions of
Agreement No. 3742 remain the same.
[Signatures on following page]
37 G 2 A
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
A general law city.
4yt,
ager
ATTEST:
Cindy Mo e ,
City Clerk
r
APPROkBerger, Mark DmBy:
1�
Tetra Tech, Inc.
Dale Wah, Chief Structural Engineer
Taxpayer ID No. 95- 4148514
OTETRATECH
3742A. A
EXHIBIT "A"
2009
HOURLY CHARGE RATE AND
EXPENSE REIMBURSEMENT SCHEDULE
Professional
Engineering Intern/Technician/Assistant...
$ 62.00
Project Administrator .. ...............................
$ 105.00
Designer /CAD Operator /Engineer I...........
$ 115.00
Engineer II and III /Senior Designer ..........
$ 125.00
Biologist...................... ...............................
$ 125.00
Planner........................ ...............................
$ 125.00
Senior Engineer /Landscape Architect........
$ 139.00
Project Engineer /Project Coordinator ........
$ 160.00
Senior Pl anner ............. ...............................
$ 175.00
Senior Scientist ........... ...............................
$ 175.00
Senior Project Engineer .............................
$ 175.00
Project Manager /Sr. Project Coordinator...
$ 195.00
Senior Project Manager ..............................
$ 255.00
Program Director /Project Director .............
$ 270.00
Administrative
Administrative Clerk ... ............................... $ 60.00
Word Processor /Admin. Support ............... $ 85.00
Graphic Designer ........ ............................... $ 115.00
Reimbursable In -House Costs
Photo Copies (B &W 8.5 "x11 ") ......
$ 0.15 /Each
Photo Copies (B &W 11 "x 17 ") .......
$ 0.40 /Each
Color Copies (up to 8.5 "x 11 ") ........
$ 2.00 /Each
Color Copies (to 11 "x 17 ") ..............
$ 3.00 /Each
Computer Usage .............................
$ 2.50 /Hour
Survey /Maauine
Survey Technician I .... ...............................
$ 109.00
Survey Technician II /Field Supervisor ......
$ 125.00
Senior Surveyor .......... ...............................
$ 141.00
Project Surveyor ......... ...............................
$ 163.00
Two - Person Survey Party ..........................
$ 230.00
Two- Person Survey Party with GPS ..........
$ 275.00
Three - Person Survey Party ........................
$ 320.00
Survey Travel Time (Two - person) .............
$ 109.00
Survey Travel Time (Three - person) ...........
$ 153.00
Construction Manaeement
Construction Observer I ............................. $ 95.00
Construction Observer II ............................ $ 110.00
Senior Construction Observer .................... $ 130.00
Resident Engineer ....... ............................... $ 160.00
Construction Manager . ............................... $ 180.00
Compact Discs . ............................... $10.00 /Each
Large Format Copies ..................... $ 0.40 /S.F.
Mileage ............ ............................... $0.585 /Mile
*current GSA POV Mileage Rate subject to change
Company Vehicles .......................... $8.00 /Hour
All other direct costs, such as reproduction, special photography, postage, delivery services, overnight mail, out -of-
area telephone calls, printing and any other services performed by subcontractor, will be billed at cost plus 15 %.
NOTE: All costs and rates are effective January 1, 2009, and subject to annual increase.
L: \Admin \Forms \Contract \Exhibit A - CA 2009.doc
Tt TETRA TECH, INC.
May 21, 2009
City of El Segundo
350 Main Street
El Segundo, CA 90245
3742A •
via email: DGarcia @elsegundo.org
Attention: Mr. Daniel Garcia
Reference: Proposal for Structural Engineering Services for Seismic Retrofit of 3.1
Million Gallon Reservoir
Gentlemen:
Tetra Tech appreciates this opportunity to submit this proposal for our services. This
proposal is in response to your verbal request on Tuesday, May 12, 2009. It is our
understanding that the City wishes to proceed with the final design and construction of the
option shown in the cost estimate of our November 2008 Seismic Evaluation Report (SER)
with the estimated construction cost of $1.6M . This involves the addition of new plywood
roof sheathing, strengthening the walls with reinforced concrete, and the addition of steel
shear transfer frames. The repairs and retrofits described in the SER for this option will
therefore serve as a basis for the scope of work for this proposal. Since no visual observation
or site reconnaissance of the interior or exterior of the tank have been performed as of yet,
effort on our part, which may required to correct unforeseen deficiencies, damage,
deterioration, etc., are not included in the scope of work of this proposal. However, we have
included in our workscope the necessary site reconnaissance to verify the condition of the
existing construction.
We propose to provide the following scope of services:
I. Preliminary Engineering Design Phase
A. Kick -Off Meeting (none assumed)
B. Site Reconnaissance
1. Visual observation of the existing condition of the roof framing, and
underside of the roof sheathing and upper portion of the exterior walls
(above the water level at the time of our visit) as viewed from the inside
of the reservoir. This observation will be conducted from an inflatable
3475 East Foothill Boulevard, Suite 300, Pasadena CA 91 107
Tel 626.351.4664 Fax 626.683.0060
www.tetratech.com
Tt TETRA TECH, INC.
Mr. Daniel Garcia
May 21, 2009
Page 2
boat. On the day of our visit, we will need access to the interior
reservoir, the water level of the reservoir is to be within 3 to 3 -1/2 feet of
the bottom of the lowest roof framing member, and the City will need to
provide the necessary confined space monitoring and disinfection of our
boat and oars (if deemed necessary by the City).
2. Underwater video examination of the interior wall surfaces of the tank
not visible from above the water surface will be performed by our
subconsultant DiveCorr. For this investigation, the water level should be
brought to overflow elevation, if possible, for purposes of leak detection.
This effort should ideally be performed before item 1 above.
Il. Final Engineering Design Phase
A. Drawings
Produce structural drawings for the proposed improvements using AutoCAD
2007. It is anticipated that this will include a total of seven drawing sheets (see
Exhibit D, "Hours and Fees" for sheet titles).
B. Structural Calculations
The preliminary analysis previously performed by Tetra Tech for the SER will
serve as a basis for the final structural calculations. Additional structural analysis
will be performed in order to finalize the design of the reinforced concrete wall
strengthening, roof diaphragm nailing and shear transfer frame connections. The
pertinent portions of the preliminary calculations from the SER will be combined
with the new analysis to create a complete set of structural calculations.
C. Specifications
Produce technical specifications in MS Word format for inclusion with the City's
standard "boiler plate" documents. The specifications will use the Construction
Specification Institute (CSI) Master Format
D. Construction Cost Estimates
3742/ ;`..�i
TETRA TECH, INC.
Mr. Daniel Garcia
May 21, 2009
Page 3
Perform material quantity estimates, and determine material costs to be used as
the basis for the Engineer's construction cost estimate. Our estimate will be
prepared in a spreadsheet format for accurate calculation and tabulation of costs.
Deliverables
At the 60% Level of Completion:
➢ Plans- Two (2) Sets of Blueprints
➢ Specifications- Two (2) Sets of Outline Specs.
➢ Preliminary Construction Cost Estimate
At the 90% Level of Completion:
➢ Plans- Four (4) Sets of Draft Final Blueprints (2 for Eng.
Dept. & 2 for Bldg. Dept.)
➢ Specifications- Two (2) Copies of Draft Final Special
Provisions
➢ Cost Estimate- Four (4) Copies of Draft Final Construction
Cost Estimate
➢ Calculations- Two (2) Copies of the Structural Calculations
At the 100% Level of Completion:
➢ Plans- Four (4) Sets of Final Blueprints (2 for Eng. Dept. &
2 for Bldg. Dept.)
➢ Specifications- Two (2) Copies of Final Special Provisions
➢ Cost Estimate- Four (4) Copies of Final Construction Cost
Estimate
➢ Calculations- Two (2) Copies of the Structural Calculations
E. Design Review Meetings
Attend Design Review Meetings at the 60% and 90% levels of project
completion, which will include selected members of the design team and City
staff.
Meeting Deliverables:
Draft Meeting Agenda (approximately 1 week prior to meeting)
om TETRA TECH, INC.
Mr. Daniel Garcia
May 21, 2009
Page 4
3742A.s..
Final Meeting Agenda (distributed at the meeting)
Meeting Minutes (within approximately 1 week after meeting)
Two (2) sets of blueline prints of the Drawings (60% level of
Completion) in 22" x 34" format
Four (4) sets of blueline prints of the Drawings (90% level of
Completion) in 22" x 34" format
F. Approvals and Reviews
Submit the Drawings, Specifications, Estimates and Calculations for City review
and comment at 60 %, 90% and 100% levels of completion, as described in the
"Deliverables" section, above. It is assumed that the City will route these
documents to all other involved City /State /County agencies (City Building
Department, City Planning, County Health Department, etc.) for review, and
channel their comments back to TETRA TECH for our response. It is also
assumed that the City will, at the 90% level of completion, submit two sets of the
drawings and structural calculations to the City Building Department for
plancheck. It is further assumed that all plancheck and/or permit fees will be
paid by the City.
Perform internal QA/QC of structural design. This includes review and input on
the initial concept; monitoring of the structural design during the course of the
project to ensure compliance with the established design concept; and final
review prior to project completion to ensure a constructible, code compliant
design, that effectively satisfies the intent of the project.
G. Project Administration and Supervision
Perform oversight of the project team, which includes client contact, project
administration, and supervision of in -house Tetra Tech project staff as well as
oversight of our subeonsultant.
I11. Bid Phase
A. Attend Pre -Bid Conference
3 7 4 2A .;
TETRA TECH, INC.
Mr. Daniel Garcia
May 21, 2009
Page 5
B. Provide Input on Bid Addenda and Clarifications
C. Attendance at bid opening is not included in the scope of this proposal
D. Bid Review, Report & Recommendation for Award
IV. Construction Phase Services
A. Shop Drawing Reviews
Review contractor - prepared shop drawings to verify conformity with the design
intent (see "Structural Manhour/Fee Estimate" spreadsheet for list of shop
drawings included under this item). Our fee estimate assumes one initial review
and a maximum of one follow -up review for each submittal. Additional reviews
may be billed as additional services.
In order to expedite the review process and facilitate distribution of shop
drawings to the City, Tetra Tech, the general contractor and subcontractors will
utilize electronic submittals of the shop drawings in PDF format, which will be
specified as a requirement in the project specifications.
Shop Drawing Review Deliverables:
Reviewed Shop Drawing Submittals (1- marked up set of each)
B. Structural Observations
Perform structural observations at the project site to verify conformity with the
approved structural drawings. A total of three (3) site visits has been assumed.
These observations are to occur at the discretion of the Engineer. Also included
under this workscope item is a written follow -up report of our observations.
Structural Observation Deliverables:
Structural Observation Reports- Three (3) reports total, one for each of 3 site
visits.
V. Project Closeout
A. Final Jobwalk and Develop Punchlist are not included in the scope of this
proposal
TETRA TECH, INC. 3742A.
Mr. Daniel Garcia
May 21, 2009
Page 6
B. Produce Record Drawings
Prepare "Record Drawings" based upon contractor's clearly marked -up plans of
authorized field changes, plus drawing revisions due to change orders and
clarifications.
Record Drawing Deliverables:
One (1) set of record drawings, on 22 "04" mylar
Those services not considered in our scope of services include, but are not limited to, the
following:
1. Geotechnical investigation or investigative report.
2. Material sampling or laboratory testing.
These services can be provided as additional services if so requested in writing.
The fee for our services will be a not -to- exceed amount of $63,625 (refer to Exhibit "D" for
fee breakdown). Charges for our services, as defined in our scope of services, and for any
additional services, authorized in writing, will be based upon our 2009 Hourly Charge Rate
and Expense Reimbursement Schedule, Exhibit "A" (enclosed). These fees will remain in
effect for sixty days from the date of our proposal after which they will be subject to re-
evaluation.
Our work will be performed in accordance with our current agreement, except as otherwise
noted in this proposal.
If this is agreeable, please sign and return one signed copy of this proposal. This document
will then serve as our agreement to provide our services.
Thank you for allowing us the opportunity to again serve you. If you should have any
questions, please do not hesitate to call.
2A f1 tea
TECH, INC.
Mr. Daniel Garcia
May 21, 2009
Page 7
Dale E. Wah, SE 2582
Chief Structural Engineer
Divisional Vice President
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Enclosures
Proposal for Structural Engineering Services for Seismic Retrofit of 3.1 Million Gallon
Reservoir
CLIENT AUTHORIZATION
Authorized Signature
Name (Print)
Title
Date
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