CONTRACT 3679 Professional Services Agreement CLOSED3679•..
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
RRM DESIGN GROUP
This AGREEMENT is entered into this 6"' day of December, 2006, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ( "CITY') and RRM DESIGN
GROUP, a California Corporation ( "CONSULTANT').
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms
and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed FIVE HUNDRED FIFTY ONE THOUSAND ONE HUNDRED TEN
dollars ($551,110) for CONSULTANT's services. CITY may modify this amount as
set forth below. Unless otherwise specified by written amendment to this Agreement,
CITY will pay this sum as specified in the attached Exhibit `B," which is
incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all tests,
testing and analyses, calculation, and all other means whatsoever, except as herein
otherwise expressly specified to be furnished by CITY, necessary or proper to perform
and complete the work and provide the professional services required of
CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use
the appropriate generally accepted professional standards of practice existing at the time of performance
utilized by persons engaged in providing similar services. CITY will continuously monitor
CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and
CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's
satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates
for each personnel category and reimbursable costs (all as set forth in Exhibit "B ") the tasks
performed, the percentage of the task completed during the billing period, the cumulative percentage
completed for each task, the total cost of that work during the preceding billing months.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and unencumbered
appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment
of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs
incurred up to the conclusion of the current fiscal year and CONSULTANT shall not be held
responsible for any portion of the services outlined in Exhibit "A" not covered.
6. ADDITIONAL WORK.
A. CITY's city manager ("Manager") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work') to complete the Scope of Work. If Additional Work is needed, the Manager
will give written authorization to CONSULTANT to perform such Additional
Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work,
CONSULTANT will provide the Manager with written notification that contains a
specific description of the proposed Additional Work, reasons for such Additional
Work, and a detailed proposal regarding cost.
C. Payments over $10,000 for Additional Work must be approved by CITY's city council.
All Additional Work will be subject to all other terms and provisions of this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending performance
of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has
or will investigate the site and is or will be fully acquainted with the conditions there
existing, before commencing the services hereunder.
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Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will immediately
inform CITY of such fact and will not proceed except at CONSULTANT's own risk
until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from December 6, 2006, to September 30, 2009.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit 'W';
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT fiunishes proof of insurance as required under Section 23 of
this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's own
risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of
this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting
provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits
appear below:
A. Exhibit A: Scope of Work;
B. Exhibit B: Compensation Schedule
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
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contract time will be adjusted accordingly. All such changes must be authorized in writing, executed
by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services
will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain
during the term of this Agreement, all necessary permits, licenses, and certificates that may be
required in connection with the performance of its services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this
Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with
or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional work
performed by CONSULTANT after receiving a termination notice will be performed
at CONSULTANT' own cost; CITY will not be obligated to compensate
CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies, surveys,
drawings, maps, reports and other materials prepared by CONSULTANT will, at
CITY's option, become CITY's property, and CONSULTANT will receive just and
equitable compensation for any work satisfactorily completed up to the effective date
of notice of termination, not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure on
its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for damages
that might otherwise arise from CTI'Y's termination under this Section.
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17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's property.
CONSULTANT may retain copies of said documents and materials as desired, but will deliver all
original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's
completed work product, for purposes other than identified in this Agreement, or use of incomplete
work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under
this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared
pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY
without CITY's prior written approval. All press releases, including graphic display information to
be published in newspapers or magazines, will be approved and distributed solely by CITY, unless
otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense costs
for CITY and all its officers, volunteers, employees and representatives
from and against any and all suits, actions, or claims, of any character
whatever, brought for, or on account of, any injuries or damages
sustained by any person or property resulting or arising from any
negligent or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or representatives, in the
performance of this Agreement.
Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages, costs
H. (including, without limitation, attorney's fees), injuries, or liability,
arising out of this Agreement, or its performance. Should CITY be
named in any suit, or should any claim be brought against it by suit or
otherwise, whether the same be groundless or not, arising out of this
Agreement, or its performance, CONSULTANT will defend CITY (at
CITY's request and with counsel satisfactory to CITY) and will
indemnify CITY for any judgment rendered against it or any sums paid
out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials, employees,
agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
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D. The requirements as to the types and limits of insurance coverage to be maintained by
CONSULTANT as required by Section 23, and any approval of said insurance by
CITY, are not intended to and will not in any manner limit or qualify the liabilities
and obligations otherwise assumed by CONSULTANT pursuant to this Agreement,
including, without limitation, to the provisions concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT
will act as an independent contractor and will have control of all work and the manner in which is it
performed. CONSULTANT will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the right to
direct CONSULTANT as to the details of doing the work or to exercise a measure of control over
the work means that CONSULTANT will follow the direction of the CITY as to end results of the
work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect
to all services and matters covered under this Agreement. CITY will have free access at all
reasonable times to such records, and the right to examine and audit the same and to make transcript
therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT
will retain such financial and program service records for at least three (3) years after termination or
final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following types
of insurance with coverage limits complying, at a minimum, with the limits set forth
below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
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ISO -CGL Form No. CG 00 01 1185, 88 or equivalent. The amount of insurance set
forth above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be endorsed
to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed `primary" such
that any other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 1185 or 88, or equivalent.
Such insurance will be on an "occurrence," not a "claims made," basis and will not be
cancelable or subject to reduction except upon thirty (30) days prior written notice to
CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage is
available, or on a "claims made" basis if not available. When coverage is provided on a
"claims made basis," CONSULTANT will continue to renew the insurance for a period
of three (3) years after this Agreement expires or is terminated. Such insurance will
have the same coverage and limits as the policy that was in effect during the term of this
Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during
the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01
06 92, including symbol l (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such other
evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current A.M.
Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may terminate this AGREEMENT pursuant to
Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to
use any consultants while performing any portion of this Agreement. Such approval must approve of
the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on
the project, which will include a schedule update and a short narrative description of progress during
the past month for each major task, a description of the work remaining and a description of the work
to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made when
received by such party at its respective name and address as follows:
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If to CONSULTANT:
RRM Design Group, Inc.
31831 Camino Capistrano, Ste. 200
San Juan Capistrano, CA 92675
Attention: Don Iler, Architect
If to CITY:
City of El Segundo City Clerk
350 Main Street, Room 5
El Segundo, CA 90245 -3813
Attention: Fire Chief
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Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as
noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes
may be made in the names or addresses of persons to whom notices are to be given by giving notice in
the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws
and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure
this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any
company or person, other than CONSULTANT's bona fide employee, any fee, commission,
percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or
making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may
rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other
party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's
obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this agreement
will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and
local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are two (2) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and
in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
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34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent
necessary in the opinion of the court to render such portion enforceable and, as so modified, such
portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action
has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the
actions described herein. This Agreement may be modified by written amendment. CITY's executive
manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection with
this Agreement will be considered signed when the signature of a party is delivered by facsimile
transmission. Such facsimile signature will be treated in all respects as having the same effect as an
original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will
immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents
that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the
Agreement in a manner satisfactory to CITY in accordance with standard of care applicable to
CONSULTANT'S profession. CONSULTANT represents that its financial resources, insurance
coverage as specified herein, service experience, completion ability, sufficient personnel, current
workload, experience in dealing with private consultants, and experience in dealing with public
agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal with and to satisfy a public CITY.
[Signatures on next page]
W
IN WITNESS WHEREOF the patties hereto have exeatted this contract the day and year first
hereinabove written.
CITY OF EL EG
a gener w
�tewart, City Manager
A
ATTEST:
Cindy Mo en,
City Clerk
By:
Karl 9 Berger, Assist t City Attorney
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RRM DESIGN GROUP
a California Corporation
v
Greg Peters Chief Financial Officer
Taxpayer ID No. 95- 2923783
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IE L StGuAJD0 &C STATION Nd - Z
Work Program
Planning Phase
Task A: Project Management and Pre - Design
Approach
The RRM Team will host an initial kick -off meeting that will serve
to set a road map for the work ahead. This meeting will focus on
project goals and procedures, including budget, time, aesthetics,
and function. During the kick -off meeting, we will discuss:
• Key contacts
• Future events that will need approval
• Regulatory agency requirements
• Project Committee members and roles
• Detailed Project Schedule
Products
• Project directory and management/ communication procedures
• An outline of the primary components of the project design and
construction budget
• Refined critical path timeline for design, production, and approval
of the project
Meetings: One (1) meeting
Task B: Program Refinement and Site Analysis
Approach
The RRM Team will formulate a clear Program Statement that
will serve as a 'basis of design' for the facility. Through a series
of meetings with the Project Committee, RRM will generate site
analysis exhibits and current and future space and equipment needs,
as well as address safety and security requirements and functional
relationships. A comprehensive equipment and furnishings list,
which is critical to verifying the Program, will be supplied by the Fire
Department, and will include the design criteria for future apparatus
or support equipment, fire training needs, and furnishings.
The Program Statement will also include specific goals and
priorities concerning energy efficiency, sound attenuation, and
rrm group III
creating environments people enjoy'
maintainability of materials. The Program will include component
room diagrams, which lay out crucial design components, such as
turnout gear storage, kitchen design, sleeping layouts, computer
and storage room spaces, as well as how these components relate to
fire station functions. The component diagrams enable the Project
Committee to graphically envision the individual spaces in a format
other than just as a written list. A site plan exhibit will be generated
to depict the sun orientation; wind direction; noise sources (LAX,
light rail); views that will affect the site layout; zoning setbacks;
and maximum allowable building areas and vehicle access that will
affect building massing, placement, and maneuverability.
A site survey of the existing conditions is anticipated to be received
from the City/ Developer, including site features and topography.
The survey work to be completed is to supplement information
received from the City /Developer. The resulting drawings will serve
as a base map for proposed new work. A preliminary Title Report
for the subject properties is to be provided by the City.
Products:
• Final Project Program report
• Site Analysis Arrangement Plan
Meetings
• Two (2) Team Programming meetings to evaluate the operational
functions of this station
• One (1) Project Team meeting to review final Project Program report
and Site Analysis Arrangement Plan
El Segundo Fire Station No. 2 4
Work Program
Design Phase
Task C: Building and Site Schematic Design
Approach
Based on the approved Project Program and Site Analysis
Arrangement Plan, the RRM Team will produce one (1) site and
building arrangement plan. It will reflect the primary arrangements
of the site and form of the building. Key segments to this will be
the efficient movement of apparatus to and from the site and the
relationship of the living and sleeping quarters to the apparatus
bays. Following direction on the site layout, RRM will produce one
(1) floor plan layout based on the developed site arrangement
study. A working meeting with the project committee will be used
to refine the floor plan design. Based on decisions from the floor
plan review, one (1) exterior design concept will be presented for
review of the station. The exterior building elevations will show
material options, roof profiles, building style, and colors. A working
meeting with the project committee will be used to select and refine
the exterior building elevations and become the basis of design
for future phases. The Consultant Team will prepare schematic
level systems design that will include major structural, mechanical,
plumbing, and electrical systems. The schematic design task will
also include an opinion of probable cost based on major systems,
building components, and RRM's extensive knowledge of similar
scaled and designed projects.
Included during this task will be review/ comments on the
Geotechnical Report provided by the City/ Developer. Discussions
will focus on recommendations of the Geotechnical Engineer on
foundation systems.
A watercolor rendering will be produced at the end of this
phase that will be suitable for framing and marketing purposes.
The rendering, along with other products produced during this
phase, will be used to present to the City of El Segundo Planning
Department for review and comments.
5 El Segundo Fire Station No. 2
3679 . - d *
Products
• Schematic Design: Building floor plans, elevations, landscape, and
site plan
• Schematic Design (Consultant Team): Major systems layout on floor
plans
• Written outline specifications briefly describing the engineered
systems anticipated to be used in the building
• Schematic Design cost estimate
• One (1) watercolor rendering suitable for framing
• One (1) CD -ROM containing electronic files ready for printing
Meetings
• Five (5) working meetings with the Project Committee and El Segundo
Planning staff to refine the selected site plan, floor plan, and exterior
elevations schemes
Task D: Design Development
Approach
The primary intent of this phase is to determine the exact size,
profile, and character of the building design, and to start the
Construction Documents. RRM and the Consultant Team will use
this very intense phase of the work to pull all of the components
together, and to make the crucial engineering and material
decisions.
Client participation in this process is important because the
decisions made during this phase will have to balance the cost of
construction with the livability and maintainability of the building.
An itemized cost estimate in CSI format will be generated based on
the design development drawings.
Products
• Building and site improvement design development documents,
including preliminary door and window schedules, interior finish
schedules, roof plans, and building sections
• Outline product specifications with Table of Contents and Part Z
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creating environments people enjoy'
product listing
• Product cut sheet binder of selected plumbing, mechanical, and
electrical components
• Review of draft general requirements (based on City provided front -
end documents)
• Itemized construction cost estimate in C51 format
• Design of all engineered systems, including structural design with
rough membersizing, rough mechanical layout rough plumbing layout
and fixture schedules, rough electrical design and fixture schedules
Meetings
Three (3) meetings with Project Team to review all design development
progress, products, and cost estimate.
Task E: Construction Documents
Approach
RRM and our Consultant Team will prepare Construction Documents
and a construction cost estimate. RRM assumes that the project
will be designed using the 2000 CBC, as amended by the City
of El Segundo and other applicable and current local codes. The
building is required to meet the requirements of an essential services
facility, as described in the State of California Essential Services
Requirements. The Construction Documents will include plans,
materials and systems specifications, and engineering reports and
calculations. RRM anticipates submittals at 50 %, 90%, and 100%
completion of Construction Documents. The 50% submittal shall
include 50% complete drawings and reports. The 90% submittal
shall include 90% complete drawings and reports, and will be
submitted to the Building Department for Plan Check. A detailed
cost estimate will be generated at the 90% stage of Construction
Documents.
Drawings will be submitted to the Fire Department, City, and
Building Department for review and Building Department permit
check. Upon receiving comments from all agencies, RRM and the
Consultant Team will respond to review and plan check items and
resubmit for building permit issuance. The plans incorporating Fire
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creating emironmenu people enjoy'
3679.
Work Program
Department, City, and Building Department comments shall be
considered the 100% plan set.
It is anticipated that the Design Team will respond to plan check
comments generated out of the first plan check. Any additional
comments beyond the first plan check will be billed on an hourly
basis.
Products
• Complete building and site improvement construction drawings
• Complete technical specifications
• Complete equipment and material cut sheets
• Engineering calculations and Title 24 energy documentation
• Construction cost estimate at 90% progress in C51 format
• T -24 Energy Analysis
• Water Quality Management Documentation
Meetings
• One (1) Construction Document kick -off meeting with the Project
Committee
• One (1) 50% Construction Document meeting with the Project
Committee
• One (1) meeting to present 90% Construction Document package to
the Project Committee
• Additional meetings as required by the Project Committee to update
progress of the work (Maximum of one (1) per month)
El Segundo Fire Station No. 2 6
Work Program
Construction Phase
Task F: Bidding Assistance
Approach
During the bidding process, speed and accuracy are crucial.
With most disciplines in -house and local, the RRM approach is to
establish the means to quickly respond to the contractors' requests
as well as client- initiated revisions.
Products
• Assistance in clarifications and addenda
• Pre -bid review meeting minutes
• Interpretations of Contract Documents in answering bidder's
questions
• Review of bid results, and consulting with City on award of contract
Meetings
• One (1) Pre -bid meeting
• One (1) Bid opening
Task G: Construction Administration
Approach
During construction, prompt response to contractor's request for
information, submittal review, and clarifications is critical. The
RRM approach is to establish the means to quickly respond to the
contractor's requests. Services to include:
• Attendance at Pre - Construction meeting at the site
• Bi- weekly on -site review of construction progress
• Construction progress review by consultants at rough -in stages
• Submittal /shop drawing review
• Product substitution review (limited to five (5) total)
• Clarifications /field questions /requests for information response
• Review of Contractor Application for Payment
• Preparation of change orders /architect's supplemental
instructions, if necessary
• Final walk- through and punch -list, establishment of Date of
Substantial Completion
7 El Segundo Fire Station No. 2
3679.
Task H: Record Drawings
Approach
At the end of construction, RRM will receive the contactor's marked
up record set of construction drawings and incorporate changes
into the CAD files. These files will be considered the Record
Drawings for the completed fire station.
Products
• One (1) set of reproducible sheets of Record Drawings
Additional Services
Task G.1 Construction Administration Additional
Services
RRM will be on call to attend additional project construction
meetings should the City request beyond scheduled bi- weekly
meetings to a maximum of 13. Task to be billed hourly and on an
as needed basis.
rrm _ group III
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3679 .
Work Program
Exclusions
The following services are excluded from our scope and fee:
• Off -site drainage
• Telecommunication and security systems —RRM will coordinate
these efforts with City -hired vendors and provide for 'skeletal'
systems to be in place at time of construction
• Hazardous materials /asbestos abatement or evaluation. RRM will
prepare specification sections supplied by City regarding guidelines
for removing hazardous materials. Work to be completed by
contractor at time of construction
• Environmental documentation
• Traffic, noise, and or air quality studies
• Preparation of any easement documents
• Preparation of a lot line adjustment
• Construction staking
• Street improvement and signalization plans (minor street
modifications are anticipated)
• Fire sprinkler drawings and calculations (other than riser location
and performance specification section)
• Permit, Plan Check, and Agency fees
• Specialized foundation system (i.e. pier, pile, mat, post- tensioned)
(other than assumed conventional spread footing /slab on grade
system)
• Specialized framing system (i.e. moment and space frames)
• Independent verification of accuracy of City- provided
information
• Independent verification of accuracy of Contractor - provided
information
• Reproduction of plans for bidding and construction (other than
regular progress submittals)
• Geotechnical Investigation and construction support
rrm group III
creating environments people enjoy' El Segundo Fire Station No. 2 8
RRM Design Group
31831 Camino Capistrano, Ste. 200
San Juan Capistrano, CA 92675
P: (949) 488 -0933
F: (949) 488 -0316
www.mndesign.com
3679 • . *`1
rrm. ,group
creating environments people enjoy-
COST SUMMARY FOR BASIC SERVICES'
PLANNING SERVICES
TASKS
FEES
Task A Project Management and Pre- Design
$
3,660
Task B Program Refinement and Site Analysis
$
17,760
DESIGN SERVICES
Task C Building and Schematic Design
$
78,025
Task D Design Development
$
80,075
Task E Construction Documents
$
201,975
CONSTRUCTION SERVICES
Task F Bidding
$
14,795
Task G Construction Administration
$
112,220
Task H Record Drawings
$
12,070
ADDITIONAL SERVICES
Task GA Construction Administration Additional Services
(HourlyNTE) $
10,530
Basic Services Fee Subtotal (Tasks A -H):
**$
520,580
ADDITIONAL SERVICES $ 10,530
REIMBURSABLE $ 20,000
TOTAL CONTRACT AMOUNT $ 551,110
* Proposed Construction Budget is $6,000,000 (12,000 sq. ft x $500 /sq. ft.). This fee includes services
beyond A.I.A. defined 'Basic Services' which includes Cost Estimation, Civil Engineering and Landscape
Architecture. Total Design fee is approximately 9% of Proposed Construction Budget.
** Not including reimbursable.
Reimbursable budget to be $20,000. RRM Design Group reimbursable expenses shall include
photocopies at $.20 per copy. All other types of RRM Design Group reproductions such as blueprinting,
process camera, typesetting, mileage and printing shall be billed at the local vendor's current rate.
Authorized Signature
COMMUNITY I PUBLIC SAFETY I RECREATION I EDUCATION I URBAN
ARCHITECTS I ENGINEERS I LANDSCAPE ARCHITECTS I PLANNERS I SURVEYORS
A CWHomm Capwatm I VicW Mmtpomay, Nchibct#011080I Jmy Michel, PE 1XM. L8 #W6I,MI Fetbw, LAY2014
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