CONTRACT 3921 Professional Services Agreement CLOSEDAgreement No.. 9 2
CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
RBF CONSULTING
This AGREEMENT is entered into this 2nd day of March, 2009, by and between the
CITY OF EL SEGUNDO, a general law city and municipal corporation ( "CITY ") and RBF
Consulting, a California corporation ( "CONSULTANT ").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed sixty -nine thousand seven hundred ninety dollars ($69,790) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "B," which is
incorporated herein.
B. CONSULTANT will, in accordance with generally accepted professional
standards of care, furnish all of the labor, technical, administrative, professional
and other personnel, all supplies and materials, equipment, printing, vehicles,
transportation, office space and facilities, and all tests, testing and analyses,
calculation, and all other means whatsoever, except as herein otherwise expressly
specified to be furnished by CITY, necessary or proper to perform and complete
the work and provide the professional services required of CONSULTANT by
this Agreement.
3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
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billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
4. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public
official subject to the Political Reform Act of 1974 for purposes of this Agreement.
CONSULTANT agrees and warrants that it has no financial interests which may be materially
affected by the project for which the Initial Study, as specified in the SERVICES, is being
prepared. Such financial interests may include, without limitation, interests in business entities,
real property, or sources of income exceeding $500 received within the past year.
CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political
Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without
limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in
order to determine whether any conflict of interest would require CONSULTANT to refrain
from performing the SERVICES or in any way attempting to use its official position to influence
the governmental decisions underlying the subject environmental clearances.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT represents that CONSULTANT
has
Thoroughly investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT represents that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
C. Although CITY has a duty to the public to independently review any
environmental document, including, without limitation a negative declaration or
draft EIR, prepared by CONSULTANT, that duty to the public, or the breach
thereof, will not relieve CONSULTANT of its duties under this Section or any
representation provided by CONSULTANT in this Agreement.
6. KEY PERSONNEL.
A. CONSULTANT's key personnel assigned to perform work under this Agreement
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3921.0.,A
and their level of responsibility are as follows:
Mr. Glenn Lajoie, AICP Project Director
Ms. Rita Garcia Project Manager /Senior Analyst
Mr. Eddie Torres, INCE Air Quality/Noise Analysis
Mr. Paul Martin, P.E. Transportation Studies
B. The resume of each of the individuals identified in this Section are attached to this
Agreement, collectively, as Exhibit "C," and incorporated by reference.
C. In the event CITY objects to the continued involvement with this Agreement by
any of the persons listed in this Section, CONSULTANT agrees that it will
replace such persons with individuals that are agreed to by CITY.
7. TERM. The term of this Agreement will be from March 2, 2009, to December 31, 2009.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "B ";
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE. CONSULTANT will not perform any work under this
Agreement until:
A. CONSULTANT furnishes proof of insurance as required by this Agreement; and
B. CITY gives CONSULTANT a written Notice to Proceed.
C. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify CITY within forty -eight hours (48 hours),
in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. CITY may, but is not required to, extend the completion time, when
appropriate, for the completion of the contracted services.
10. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
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11. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
12. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
13. PROJECT COORDINATION AND SUPERVISION.
A. Glenn Lajoie will be assigned as Project Manager and will be responsible for job
performance, negotiations, contractual matters, and coordination with CITY's
Project Manager.
B. Paul Samaras will be assigned as CITY's Project Manager and will be personally
in charge of and personally supervise or perform the technical execution of the
Project on a day -to -day basis on behalf of CITY and will maintain direct
communication with CONSULTANT's Project Manager.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause. Notice of termination will be in writing.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
D. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
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E. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
city without CITY's prior written approval. All press releases, including graphic display
information to be published in newspapers or magazines, will be approved and distributed solely
by CITY, unless otherwise provided by written agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify, including, without limitation, CITY's
defense costs (including reasonable attorney's fees), from and against
any and all suits, actions, or claims, of any character whatever,
brought for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent or
wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or representatives, in
the performance of this Agreement.
ii. Indemnification for other than Professional Services. CONSULTANT
indemnifies and holds CITY harmless from and against any claim,
action, damages, costs (including, without limitation, reasonable
attorney's fees), injuries, or liability, arising out of this Agreement, or
its performance. Should CITY be named in any suit, or should any
claim be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
iii. Exclusion for CEQA Actions. Notwithstanding the foregoing,
CONSULTANT need not indemnify, defend, or hold CITY harmless in
CEQA actions initiated pursuant to Public Resources Code §§ 21167 and
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21168 where CONSULTANT's work may form the basis of a lawsuit.
However, should CONSULTANT's work, as contemplated by this
Agreement, contain errors or omissions that results in an adverse ruling
against CITY, CONSULTANT agrees to indemnify and hold CITY
harmless to the extent provided for in Section 18(A)(i).
B. For purposes of this section "CITY" includes CITY's officers, officials and
employees,
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
21. AUDIT OF RECORDS.
A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain,
and copy all records pertaining to the performance of this Agreement.
CONSULTANT agrees to provide CITY, or designee, with any relevant
information requested and will permit CITY, or designee, access to its premises,
upon reasonable notice, during normal business hours for the purpose of
interviewing employees and inspecting and copying such books, records,
accounts, and other material that may be relevant to a matter under investigation
for the purpose of determining compliance with this Agreement. CONSULTANT
further agrees to maintain such records for a period of three (3) years following
final payment under this Agreement.
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B. Upon inspection, CONSULTANT will promptly implement any corrective
measures required by CITY regarding the requirements of this Section.
CONSULTANT will be given a reasonable amount of time to implement said
corrective measures. Failure of CONSULTANT to implement required corrective
measures will result in immediate termination of this Agreement.
C. CONSULTANT will keep all books, records, accounts and documents pertaining
to this Agreement separate from other activities unrelated to this Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT must procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
Limits (combined single)
$1,000,000
$1,000,000
$1,000,000
Statutory requirement.
B. Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Commercial General
Liability policy will be endorsed to name City, its officials, and employees as
"additional insureds" under said insurance coverage and to state that such
insurance will be deemed "primary" such that any other insurance that may be
carried by City will be excess thereto. Such endorsement must be reflected on
ISO Form No. CG 20 10 11 85 or 88. Such insurance will be on an "occurrence,"
not a "claims made," basis and will not be cancelable or subject to reduction
except upon thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol 1 (Any Auto).
D. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to maintain the
insurance in effect for a period of three (3) years after this Agreement expires or
is terminated ( "extended insurance "). Such extended insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement, and will cover CONSULTANT for all claims made by City arising
out of any errors or omissions of CONSULTANT, or its officers, employees or
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agents during the time this Agreement was in effect.
E. CONSULTANT will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies
of policies as may be reasonably required by City from time to time. Insurance
must be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONSULTANT's
expense and deduct the cost of such insurance from payments due to
CONSULTANT under this Agreement or terminate.
23. USE OF CONSULTANT. CONSULTANT must obtain CITY's prior written approval to
use any consultants while performing any portion of this Agreement. Such approval must
approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
CITY
Kimberly Christensen, AICP, Planning Manager
City of El Segundo Planning & Bldg Dept
350 Main Street
El Segundo, CA 90245 -3813
Fax: (310) 322 -4167
CONSULTANT
Glenn Lajoie, Vice President
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618 -2027
Fax: (949) 472 -8373
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
26. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
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27. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
28. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County or in the Federal District Court in the District of
California in which Los Angeles County is located.
29. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are three (3) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
30. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Budget;
B. Exhibit B: Proposal for Services /Scope of Work; and
C. Exhibit C: Resumes.
31. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either Party.
32. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
33. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's city manager, or designee, may execute any such amendment on behalf of CITY.
34. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
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facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
35. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof
will be construed as both covenants and conditions, the same as if the words importing such
covenants and conditions had been used in each separate paragraph.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
37. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, embargo, government action, civil or military authority, the natural elements, or
other similar causes beyond the Parties' control, then the Agreement will immediately terminate
without obligation of either party to the other.
38. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be
provided, subject to adherence to sound professional practices and procedures.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public agency.
[Signatures on next page]
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...
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
J�ayt,
g r
ATTEST:
cl�4ww C-1-
Cindy ivlo eserl:
City Clerk
APPROVED AS
MARK D. HENS
H. Berger, Assfs)6nt City Attorney
RBF Consulting
Michael J. Burke `�
Executive Vice President
Taxpayer ID No. 95- 2247293
PAPlanning & Building Safety \Consultant Ping Sery ices \Environmental Consultants \RBF\Hyatt Place - Hampton Inn Suites\2009.
03. 05. Prof Svcs Agmnt - Environmental Review - RBF Hampton Inn.doc
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.S J 2 1 .
Exhibit A
Budget
39 2 1 ..171
City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
Initial Study and Mitigated Negative Declaration
IX. BUDGET
TASK
G.L
200
R G
115
ET.
130
P.M
150
GrA
65
Subs/
Repro
Total
Hours
Total
Cost
1.0 Project Kick -Off and Prood Descri on
6
12
8
26
$3,780
Wwrables
0
2.0 Research and Investl on
4
4
$460
3.0 Focused Studies
0
$0
3.1 Traffic Alatyss
1 4
1 140
1 144
$21.4601
3.2 Air Qual
2
45
47
080
3.3 Acoustical s
2
45
47
080
4.0 CEOA Initial /Assessment
0
$0
4.1 Introduction
1
4
5
4.2 Erniromvvtal Cheddist
1
1
2
15
4.3 Environmental Anal
4
88
1
92
$10,920.
4.4 Initial StLKfy Determination
1
1
$115
4.5 Graphic E)hbits
2
12
14
$1.010
4.6 Draft Initial Study
2
18
4
4
28
$3,590
Deliverables
100
0
100
5.0 Draft lritial
2
28
30
$3,620
Deliverables
$1, 600
0
1600
6.0 Comments and Resportses
1
7
41
12
$1,605
De erables
100
0
100
7.0 Final Initial Study
1
6
7
$890
Deliverables
0
$650
8.0 CEOA Notices
1
1
2
$315
Deliverables
$200
0
$200
9.0 Environmental ReviewMeeting Attendance
161
161
8
40
$6,240
TOTAL HOURS
351
1961
941
1641
12
501
'Percent of Total labor ours
7.00/6
39.1%1
18.8%1
32.7%1
2.4%
SUBTOTAL LABOR COSTS
$7.0001
$22.5401
$12,2201
$24,600
$780
$2,650
$69,790
TOTAL LABOR COSTS
$69,790
10.0 Optional al Tasks I I I I I I 1 0 $0
10.1 Traffic Data Collection at 12 Intersections I I 1 1 2 $2,6001 2 2 900
G.L. = Glenn Lajoie, Project Director
R.G. = Rta Garcia, Project Manager /Senior Analyst
E.T. = Eddie Torres, Air /NoiseNisual Specialist
P.M. = Paul Martin, Transportation Studies
GrA = Graphic Artist
JN 10- 106715 • 26 • January 29, 2009
3921.j -j
Exhibit B
Scope Of Work
VBF
CONSULTING
January 29, 2009
Ms. Kimberly Christensen, AICP
Planning Manager
CITY OF EL SEGUNDO
350 Main Street
El Segundo, California 90245
39 2 1 . , ..;,a11
JN 10- 106715
Subject: Revised Proposal for Hampton Inn and Suites Project Initial Study and Mitigated
Negative Declaration, City of El Segundo
Dear Ms. Christensen:
RBF Consulting is pleased to submit this revised proposal to the City of El Segundo for the Hampton
Inn and Suites Hotel Project Initial Study and Mitigated Negative Declaration. This submittal
supercedes our December 22, 2009 proposal. It is our understanding that the proposed project
would involve the construction of a four -story, 150 rooms, 92,693 square foot hotel. The project
would include a meeting room for up to 75 guests, an outdoor pool area and a restaurant/cafe which
includes an outdoor dining area. The project would be located on a 2.68 -acre site situated on the
south side of Grand Avenue, east of Sepulveda Boulevard. The site is currently occupied by a
surface parking lot in the front portion of the site and a nine -story parking structure at the rear area of
the lot. The approach detailed in Section II (Scope of Work) of this proposal identifies the
preparation of an Initial Study, which would be utilized as the supporting analysis for a Mitigated
Negative Declaration.
Based upon our review of available project information and discussions with City staff, we have
developed a greater understanding of the project and potential environmental issues. We believe
that our background with similar projects and the experience of our team members are key attributes
that we offer to the City for this project. In summary, RBF offers the following benefits for your
consideration:
❖ Project Team Commitment and Avallability: The designated team will be led by Mr. Glenn
Lajoie, AICP, serving as Project Director and Ms. Rita Garcia serving as Project Manager.
Resumes for each team member are included in this submittal.
❖ Legally Defensible Documentation: Preparation of legally defensible documents is
imperative in today's environment. Throughout RBF's 37 years of preparing environmental
documentation, we have attained extensive experience in writing accurate, legally defensible
environmental documents for all types of controversial projects.
❖ Multi - Disciplinary Capabilities: RBF possesses a unique in -house network of professionals
in disciplines including Planning /Environmental Services, Transportation/ Traffic Engineering,
Civil Engineering (including Grading, Public Works, Water/ Wastewater, and Hydrology),
Mechanical /Electrical /Energy Engineering, Computer Aided Design and Drafting (CADD) and
GIS Services, Mapping, Surveying, Aerial Photogrammetry, and Media Services, which
results in a coordinated and efficient effort, with full - service consulting capabilities within one
firm.
PLANNING ■ DESIGN ■ CONSTRUCTION
14725 Alton Parkway. Irvine. CA 92618 -2027 ■ P.O. Box 57057, Irvine, CA 92619 -7057 ■ 949.472.3505 ■ FAX 949.472.8373
Offices located throughout California, Arizona & Nevada ■ wwwAIII .com
3921. ,;IJ
Ms. Kimberly Christensen, AICP
January 29, 2009
Page 2
❖ Knowledge and Background in El Segundo: We are familiar with the community as a
result of recent environmental studies, including the Mitigated Negative Declarations for the
Aloft Hotel, Equinix Data Center and the 444 N. Nash Street Data Center over the past year.
❖ Diverse Planning and Environmental Services: RBF's Planning Department offers an
extensive background of services and expertise for projects including General Plans, Specific
Plans, Environmental Impact Reports, Due Diligence Reports, Negative Declaration, Urban
Design, Entitlement Processing, NEPA Review, Noise Studies, View Analysis, Hazardous
Assessments, and Air Quality Modeling. The RBF Planning Department also includes the
Urban Design Studio (UDS) division.
❖ Excellent Track Record of Meeting Schedules and Budgets: RBF has proven capabilities
to effectively complete environmental studies on time and on budget.
We appreciate your consideration of RBF Consulting for the Hampton Inn and Suites Project Initial
Study and Mitigated Negative Declaration and are available to begin the work program immediately.
The undersigned is an agent authorized to submit proposals on behalf of RBF Consulting and is
authorized to negotiate with the City of El Segundo on this project. We welcome the opportunity to
meet with you to discuss further our services and capabilities. Please do not hesitate to contact me
at 949.855.3663 if you have any questions or would like additional information.
Sincerely,
Glenn Lajoie, AIC
Vice President
Planning and Environmental Services
REVISED PROPOSAL
FOR CONSULTING SERVICES
Hampton Inn and Suites Hotel Protect
Initial Study and
Mitigated Negative Declaration
Prepared for:
CITY OF EL SEGUNDO
Submitted by:
RBF CONSULTING
January 29, 2009
6921
TABLE OF CONTENTS
I. Introduction and Understanding of the Project .................................... ..............................1
1.1
Introduction ............................................................................ ..............................1
1.2
Understanding of the Project .................................................. ..............................1
Il. Scope of Work ................................................................................... ..............................2
1.0
Project Kick -Off and Project Description ................................. ..............................2
2.0
Research and Investigation .................................................... ..............................2
3.0
Focused Studies .................................................................... ..............................2
3.1 Traffic Analysis ........................................................... ..............................2
3.2 Air Quality ................................................................... ..............................5
3.3 Acoustical Analysis ..................................................... ..............................6
4.0
CEQA Initial Study/ Assessment .............................................. ..............................7
4.1 Introduction ................................................................. ..............................8
4.2 Environmental Checklist .............................................. ..............................8
4.3 Environmental Analysis ............................................... ..............................8
4.4 Initial Study Determination ......................................... .............................10
4.5 Graphic Exhibits ......................................................... .............................10
4.6 Draft Initial Study ....................................................... .............................10
5.0
Draft Initial Study ................................................................... .............................10
6.0
Comments and Responses ................................................... .............................11
7.0
Final Initial Study ................................................................... .............................11
8.0
CEQA Notices ....................................................................... .............................11
9.0
Coordination of Environmental Review and Meeting Attendance .........................11
10.0
Optional Tasks ...................................................................... .............................12
10.1 Traffic Data Collection at 12 Intersections .................. .............................12
Preliminary Project Schedule ............................................................ .............................13
IV. Summary of Qualifications ................................................................ .............................14
V. References ....................................................................................... .............................20
VI. RBF Project Team ............................................................................ .............................21
VII. Liability Insurance ............................................................................. .............................23
VIII. Statement of Financial Conditions ..................................................... .............................24
IX. Budget .............................................................................................. .............................26
921
City of El Segundo
Revised Proposal for Hampton Inn and Subs Hotel Project
qW Initial Study and Mitigated Negative Declaration
1. INTRODUCTION AND UNDERSTANDING OF
THE PROJECT
1.1 INTRODUCTION
RBF Consulting (RBF) has submitted this revised proposal to prepare an Initial Study and Mitigated
Negative Declaration to assess potential impacts and identify mitigation measures for the Hyatt Place
Hotel Project in El Segundo. The evaluation and associated work products will be prepared in
accordance with the criteria, standards, and provisions of the California Environmental Quality Act
(CEQA) of 1970, Section 21000 et. sec. of the State CEQA Guidelines (California Administrative
Code Section 15000), the City of El Segundo Environmental Guidelines, and the regulations
requirements and procedures of any other responsible public agency with jurisdiction by law. RBF
will throughout the document, and where appropriate, relate the proposed project to the general
trends in the City of El Segundo and the surrounding area.
1.2 UNDERSTANDING OF THE PROJECT
It is our understanding that the City of El Segundo is seeking consulting services in order to prepare
and process CEQA compliance documentation for the Hampton Inn and Suites Hotel Project. The
proposed project involves the construction of a four -story, 150 rooms, 92,263 square foot hotel. The
project would include a meeting room for up to 75 guests, an outdoor pool area and a restaurant/caf&
which includes an outdoor dining area. The project would be located on a 2.68 -acre site situated on
the south side of Grand Avenue, east of Sepulveda Boulevard. The site is currently occupied by a
surface parking lot in the front portion of the site and a nine -story parking structure at the rear area of
the lot.
The proposed work program, as detailed in Section II, Scope of Work, considers the preparation of
an Initial Study as the supporting analysis for a Mitigated Negative Declaration. The project kick -off
will confirm the project description, references, scheduling and site visit. The Initial Study will be
prepared in accordance with the CEQA Guidelines Sections 15061, 15162, 16167 and 15168. Each
topical area will be analyzed and significance of impacts will be concluded. Mitigation measures will
be incorporated, as necessary. The work program includes the preparation of a focused traffic
study.
RBF will serve as an extension to staff to assure that the entire CEQA process is conducted in a
comprehensive manner, which will include consideration of recent CEQA legislation and
requirements of review agencies. The RBF project management team, led by Mr. Glenn Lajoie,
AICP, and Ms. Rita Garcia, will provide regular and consistent communications and updates to the
City's project team on the progression of the work program and status of the analysis. The
environmental review process will result in the presentation of the environmental /CEQA findings to
the City decision makers for the determination of compliance with CEQA.
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AVAIM Revised Proposal for Hampton Inn and Suites Hotel Project
.r Initial Study and Mitigated Negative Declaration
11. SCOPE OF WORK
The following Scope of Work has been prepared pursuant to the information received from the City.
The cost estimate, which is itemized according to task and issue, is included in Section IX (Budget).
1.0 PROJECT KICK -OFF AND PROJECT DESCRIPTION
The work program will be initiated with a kick -off meeting with City representatives to discuss the
project features in greater detail. This initial meeting is vital to the success of the CEQA process and
will be a key milestone in order to confirm the parameters of the analysis, project construction
program, proposed buildout conditions, scheduling and overall communications. Prior to the kick -off,
RBF will distribute a kick -off meeting agenda and detailed memorandum, which will identify
information needs. The project kick -off will include a visit to the site and recording of on -site and
adjacent land use conditions. Based upon the detailed project information obtained at the project
kick -off, RBF will draft a preliminary project description for review and approval by City staff.
Task 1.0 Deliverables:
• Kick -Off Meeting Agenda
• Kick -Off Meeting Memorandum
• Preliminary Project Description
2.0 RESEARCH AND INVESTIGATION
RBF will evaluate the necessary information with respect to the proposed project. Project research
will include coordination with the City to acquire relevant environmental data, previous studies forthe
area and other available files, exhibits, maps, and reference documents. The initial investigation will
include a site visit, review of existing land uses and environmental conditions, and a photographic
recording of on -site and surrounding uses.
3.0 FOCUSED STUDIES
3.1 TRAFFIC ANALYSIS
RBF's transportation division will prepare traffic impact analysis for the proposed Hampton Inn and
Suites Hotel project at 1960 East Grand Avenue in the City of El Segundo. The proposed project will
construct a 4 -story, 150 -room hotel. Based on review of the project plans, project site access at two
existing driveways on Grand Avenue will be maintained. Parking for the proposed hotel will be
provided at grade and basement levels in the existing parking garage. Hotel parking will be restricted
for hotel patrons by use of gates within the parking structure, with no shared parking between the
office and hotel uses.
This scope of work has been prepared based on review of the project plans and application and
review of prior traffic studies nearby, but prior to discussions with City staff. The traffic study will
assess the impacts of the proposed project by analyzing forecast trip generation, distribution, and
assignment of the proposed project on the study area circulation system. If necessary, mitigation
measures for identified project - generated traffic impacts will be recommended in accordance with
agency performance criteria and thresholds of significance.
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Revised Proposal for Hampton Inn and Suites Hotel Project
•, Initial Study and Mitigated Negative Declaration
Study Conditions. The traffic analysis will identify traffic operations under the following scenarios:
• Existing Conditions;
• Forecast Near -Term Year Without Project Conditions; and
• Forecast Near -Term Year With Project Conditions.
A long -range year analysis is not included assuming the proposed project does not require a zone
change and /or General Plan Amendment.
Study Area. RBF will analyze traffic at the following twelve (12) study intersections:
1. Sepulveda Boulevard (SR -I) /Imperial Highway;
2. Sepulveda Boulevard (SR -1) /East Maple Avenue;
3. Sepulveda Boulevard (SR -1) /East Mariposa Avenue;
4. Sepulveda Boulevard (SR -1) /East Grand Avenue;
5. Sepulveda Boulevard (SR -1) /EI Segundo Boulevard;
6. Sepulveda Boulevard (SR -1) /Hughes Way;
7. Sepulveda Boulevard (SR- 1) /Rosecrans Avenue;
8. El Segundo Boulevard /Continental Boulevard;
9. El Segundo Boulevard /Nash Street;
10. El Segundo Boulevard /North Douglas Street;
11. El Segundo Boulevard /Aviation Boulevard; and
12. Continental Boulevard /East Grand Avenue.
RBF will utilize weekday a.m. peak period (7:00 a.m. to 9:00 a.m.) and the p.m. peak period (4:00
p.m. to 6:00 p.m.) traffic count data included in the Aloft Hotel Initial Study /Mitigated Negative
Declaration (RBF Consulting, September, 2008). It should be noted, traffic counts at the twelve
study intersections are based on data compiled from year 2006 and 2008 counts with ambient
growth added to derive consistent year 2008 data. It is noted that the City is considering a future
Circulation Element Amendment to change Grand Avenue, west of Sepulveda Boulevard, from
Arterial to Commercial Collector.
Additionally, RBF will count and analyze the two existing project site driveways during the morning
and evening peak periods for the analysis scenarios identified above. The traffic counts will not
include vehicle classification information. If additional traffic counts are required beyond the number
assumed in this scope of work, the counts could be accommodated for a fee in addition to the fee
associated with this scope of work.
Site Visit/Existing Systems Documentation. RBF will visit the study area to document existing
conditions including intersection control, traffic signal phasing, roadway cross - section, speed limits,
parking restrictions, intersection approach lanes, etc. The traffic analysis will include graphics
documenting the existing intersection roadway geometry, and the analysis will utilize existing
geometric conditions to establish a baseline for current operations.
Cumulative Proiects Trip Generation, Distribution. and Assimment. RBF will coordinate City staff to
identify a list of approved /pending projects for inclusion in the traffic impact. analysis. For
consistency with other studies, RBF will begin identification of cumulative projects through review of
recent nearby traffic studies. The study will identify the number of daily and peak hour trips forecast
to be generated by approved /pending projects, using trip generation rates contained in Trip
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Initial Study and Mitigated Negative Declaration
Generation (Institute of Transportation Engineers, 7th Edition, 2003) or other source as directed by
agency staff.
RBF will manually derive cumulative projects trip generation and assignment data, which will be
reviewed and approved by applicable agency staff for use in the analysis. This scope of work
assumes RBF will derive trip distribution and assignment at up to twenty -five (25) cumulative projects
provided by agency staff.
Forecast Near -Term Year Traffic Volumes. Forecast near -term year traffic volumes will be based on
cumulative projects traffic data supplied by agency staff, and by applying an annual traffic growth
rate provided by the agency staff to adjust existing traffic volumes to the designated future horizon
year. Forecast near -term year conditions will assume planned, programmed, and funded circulation
improvements identified by agency staff, anticipated for completion by the project opening year.
Proposed Project Trip Generation, Trip Distribution, and Assignment. The study will identify the
number of daily and peak hour trips forecast to be generated by the proposed project, using trip
generation rates contained in Trip Generation (Institute of Transportation Engineers, 7"' Edition,
2003) or other source as directed by the applicant and /or City. Based on preliminary review, the
proposed project is forecast to generate approximately 1,226 daily trips, which includes
approximately 84 a.m. peak hour trips, and approximately 89 p.m. peak hour trips. RBF will discuss
with City staff potential reduction in project - generated trips forecasts to account for pedestrian and
transit opportunities nearby. Assumptions regarding project trip generation will be reviewed and
approved by City staff prior to inclusion in the analysis.
The traffic study will provide a forecast distribution of project - generated trips. Manual trip distribution
and assignment will be reviewed and approved by agency staff prior to utilization in the analysis.
Level of Service. The analysis will assess the forecast traffic impacts of the proposed project during
the a.m. peak hour and p.m. peak hour at the study intersections for the analysis scenarios identified
above in the study scenarios section. The analysis will document operation of the study
intersections both with and without the proposed project to identify potential project - related traffic
impacts using the following analysis methodologies (where applicable):
• Intersection Capacity Utilization (ICU); and
• Highway Capacity Manual (HCM).
Intersection level of service analysis will be prepared using the TraffixTM software. Since some study
intersections are likely located in shared jurisdiction or the jurisdiction of Caltrans, the traffic analysis
will utilize applicable agency performance criteria, thresholds of significance, and analysis
methodology at study intersections where appropriate. Due to the overlap of jurisdictions, some
study intersections may be analyzed and subject to multiple jurisdiction traffic impact review.
Study intersections within the jurisdiction of Caltrans will be analyzed in accordance with the Caltrans
Guide for the Preparation of Traffic Impact Studies (State of California Department of Transportation,
December 2002).
If the analysis indicates the proposed project will significantly impact the study intersections based on
agency thresholds of significance, mitigation measures will be recommended in accordance with
established agency performance criteria. The traffic analysis will include feasibility discussion of
each considered mitigation measure to determine if significant traffic impacts are reduced or
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Revised Proposal for Hampton Inn and Suites Hotel Project
F" Initial Study and Mitigated Negative Declaration
eliminated. The analysis will document forecast operating conditions after implementation of
recommended mitigation measures.
Los Angeles County Congestion Management Program Analysis. The purpose of the Congestion
Management Program (CMP) is to develop a coordinated approach to managing and decreasing
traffic congestion by linking the various transportation, land use and air quality planning programs
throughout the County, consistent with that of the Southern California Association of Governments
(SCAG). The CMP requires review of substantial individual projects, which might on their own
impact the CMP transportation system.
The Los Angeles County CMP requires evaluation of projects generating 50 or more a.m. or p.m.
weekday peak hour trips at a CMP monitored intersection. The following two CMP- monitored
intersections that are near the project site:
• Sepulveda Boulevard/El Segundo Boulevard; and
• Sepulveda Boulevard /Rosecrans Avenue.
Since the 50 trip trigger is not expected to be exceeded at nearby CMP- monitored intersections, this
scope of work assumes no CMP intersection analysis. Consistent with CMP requirements, the traffic
study will document transit services available in the vicinity of the proposed project site, and forecast
peak hour transit related trips associated with the project.
State Highway Analysis. The purpose of the State of California Department of Transportation
(Caltrans) Guide for the Preparation of Traffic Impact Studies is to provide a safe and efficient State
transportation system, provide consistency and uniformity in the identification of traffic impacts
generated by local land use proposals, and consistency and equity in the identification of measures
to mitigate the traffic impacts generated by land use proposals. The State Highway traffic studies
guide requires review of individual projects, which might on their own impact the State Highway
transportation system.
The State Highway analysis will be prepared in accordance with the Caltrans Guide for the
Preparation of Traffic Impact Studies (State of California Department of Transportation, December
2002), and assumes review of State Highway analysis study area will include the State Highway
intersections identified above in the Study Area section.
If the State Highway analysis shows the proposed project will significantly impact a State Highway
facility based on Caltrans thresholds of significance, mitigation measures will be recommended in
accordance with Caltrans performance criteria. The analysis will also document forecast operating
conditions after application of any recommended mitigation measures.
3.2 AIR QUALITY
RBF will prepare the air quality report for the proposed project.
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Revised Proposal for Hampton Inn and Suites Hotel Project
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t„ Initial Study and Mitigated Negative Declaration
Existinq Conditions. The City of El Segundo is located within Source Receptor Area 3 within the
South Coast Air Basin. RBF will describe the meteorological conditions and discuss ambient air
monitoring data collected for the nearest monitoring station. A description of the regulatory
framework relating to air quality (i.e., California Clean Air Act, Air Quality Management Plan, etc.) will
also be provided.
Construction - Related Emissions. Equipment exhaust and fugitive dust emissions resulting from
construction activities will be quantified using URBEMIS2007. Based on landform /grading/
demolition /excavation data and assumptions provided by the project Applicant (i.e., number /type of
equipment needed for grading activities, project phasing, etc.), the analysis will estimate equipment
exhaust emissions utilizing the latest emission factors as prescribed by the California Air Resources
Board (CARB) and the EMFAC2007 and OFFROADS2007 models. Fugitive dust emissions will be
quantified based upon the area to be graded per day. Construction pollutant emissions will be
compared to SCAQMD thresholds and mitigation measures will be recommended to reduce the
significance of emissions, where feasible. RBF will also qualitatively discuss naturally occurring
asbestos impacts as they relate to the proposed construction activities.
Long -Term Emissions. RBF will quantify vehicular and area source emissions then provide a
comparison to the SCAQMD thresholds of significance. The emissions will be quantitatively derived
utilizing the EMFAC2007 and URBEMIS2007 models. Project consistency with regional air quality
plans, including the 2007 Air Quality Management Plan for the South Coast Air Basin and the Air
Quality Element of the El Segundo General Plan, will be evaluated. RBF will address cumulative air
quality impacts based upon a list of cumulative projects supplied by the City.
Should project traffic warrant Carbon Monoxide Hotspot modeling, RBF will model intersections
utilizing the BREEZE ROADS model. The analysis will be consistent with the Transportation Project -
Level Carbon Monoxide Protocol, prepared by the Institute of Transportation Studies at the University
of California, Davis. Currently no guidelines on how to approach the preparation of a Global Climate
Change Impact Analysis. Additionally, the U.S. Environmental Protection Agency (EPA), California
Air Resources Board (CARB), or the SCAQMD have not developed significance thresholds for
climate change. In the absence of such guidance, RBF will follow the approach described in the
California Air Pollution Control Officers (CAPCOA) CEQA and Climate Change White Paper, dated
January 2008. The analysis will quantitatively assess the existing and proposed Greenhouse Gas
(GHG) emissions from construction and operations. As there is no significance threshold set for
GHG emissions, RBF will work proactively with the Lead Agency on developing a substantiation for
the project specific global climate change significance determination. RBF will draft a short section
describing the status of regulatory development of AB -32 (Global Warming Solutions Act), Senate
Bill 97, and Executive Order S -3 -05. RBF will work proactively with the Lead Agency on developing a
comprehensive set of GHG reduction measures. However, the efficacy of such measures will not be
quantified.
3.3 ACOUSTICAL ANALYSIS
RBF will evaluate potential noise impacts of the proposed project, focusing on changes in noise
levels in the project area due to traffic changes along area roadways, on -site stationary noise
sources, and overall changes in ambient noise levels associated with increased human activity.
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up Revised Proposal for Hampton Inn and Suites Hotel Project
Initial Study and Mitigated Negative Declaration
Existing Conditions. RBF will review applicable State and City noise and land use compatibility
criteria for the project area. Noise standards regulating noise impacts will be discussed for land uses
on and adjacent to the project sites.
RBF will conduct a site visit along the project sites and at adjacent land uses. During the site visit,
RBF will conduct short-term noise level measurements along the project area. Noise monitoring
equipment will consist of a BrUel & Kjaer model 2250 sound level meter (SLM) equipped with BrOel &
Kjaer pre - polarized freefield microphone. The results of the noise measurements will be post -
processed and graphically illustrated with the BrUel & Kjaar Noise Explorer software.
The noise monitoring survey will be conducted at up to three separate locations to establish baseline
noise levels in the project area. Noise recording lengths are anticipated to require approximately 10
minutes at each location. The noise measurements will evaluate noise exposure due to traffic while
accounting for local topography, shielding from existing structures, and variations in travel speed.
Construction - Related Noise. Construction would occur during implementation of the proposed
project. Noise impacts from construction sources will be analyzed based on the equipment, length of
a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load
factor, and percentage of time in use. The construction noise impacts will be evaluated in terms of
maximum levels (Lmax) and hourly equivalent continuous noise levels (Leq) and the frequency of
occurrence at adjacent sensitive locations. Analysis requirements will be based on the sensitivity of
the area and the Noise Ordinance specifications of the City of El Segundo.
Stationary Noise Sources. Potential effects of existing off -site noise sources will be evaluated based
on the City's land use compatibility standards. Compliance with applicable noise standards will be
evaluated, with recommended mitigation measures included where appropriate. Stationary sources
include those that may be associated loading docks, trash compactors, HVAC units, and the back
up /emergency generators.
Traffic Noise. The proposed project is anticipated to generate new vehicular traffic trips from future
growth. On -site and off -site noise impacts from vehicular traffic will be assessed using the U.S.
Federal Highway Traffic Noise Prediction Model (FHWA -RD -77 -108). The analysis will focus on
noise impacts associated with the development of the proposed project. Model input data will
include average daily traffic volumes, day /night percentages of autos, medium and heavy trucks,
vehicle speeds, ground attenuation factors, and roadway widths. The 24 -hour weighted Community
Noise Equivalent Levels (CNEL) will be presented in a tabular format. Traffic parameters necessary
for the model input will be obtained from the traffic study. Traffic noise will be assessed with
FHWA's Traffic Noise Model (TNM) 2.5. This scope assumes that architectural mitigation will not be
developed (i.e., window glazing specifications, soundwall design, etc.).
4.0 CEQA INITIAL STUDY /ASSESSMENT
RBF will prepare an Initial Study in accordance with the CEQA Guidelines. The Initial Study will
include detailed explanations of all checklist determinations and discussions of potential
environmental impacts. The analysis shall be in accordance with Sections 15063,15162, 15167 and
15168 of the CEQA statutes. The Initial Study report will be presented as follows:
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r7� Revised Proposal for Hampton Inn and Suites Hotel Project
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MW
4.1 INTRODUCTION
This section will cite the environmental review requirements of the Project, pursuant to the CEQA
Guidelines. The Introduction will include the Project location, environmental setting, existing uses on-
site and in the vicinity, the Project description (confirmed by the City in Task 1.0), Project phasing,
relevant background /history information, and zoning considerations.
4.2 ENVIRONMENTAL CHECKLIST
This section will include a summary page of Project information followed by an explanation of factors
considered for potential impacts. The Initial Study Checklist will be presented in a four column layout,
identifying: (1) potentially significant impacts, (2) potentially significant impacts unless mitigated, (3)
less than significant impacts, and (4) issues resulting in no impacts.
4.3 ENVIRONMENTAL ANALYSIS
The Environmental Analysis sections will provide vital supporting information for the conclusions
rendered for the Environmental Checklist. This section will review the following issues:
Aesthetics. Light, and Glare: Short-term construction impacts and long -term visual impacts
(i.e., visual character and views from adjacent areas) resulting from the Project will be
reviewed. Project construction impacts will be addressed based on changing on -site
aesthetics visible from surrounding roadways and locations. RBF will incorporate discussion
of architectural and design specifications for the Project, as provided by the Project
Applicant. Mitigation measures such as perimeter landscaping, screening and setbacks will
be recommended to reduce the significance of potential visual impacts. RBF will also
address potentially significant impacts generated by the introduction of light and glare
associated with the proposed Project. This analysis will include a light and glare impact
discussion from street lights, vehicle headlights, building lights, etc. RBF will review and
incorporate existing City policies and guidelines regarding light and glare for inclusion within
the EIR. RBF will recommend mitigation measures to reduce potential aesthetic and light
and glare impacts to the maximum extent possible.
• Agricultural Resources: The project area is not designated for agricultural production; thus,
the Initial Study will confirm that there is no effect on farmland and is not subject to a
Williamson Act Contract.
• Air Quality: Short-term construction related and long -term air emission effects will be
evaluated in accordance with the South Coast Air Quality Management District's criteria. The
focused air quality study, referenced in Task 3.2 will be incorporated
• Biological Resources: Given the developed nature of the Project area and disturbed nature
of the Project site, no sensitive biological species or habitat is expected to occur on -site. On-
site conditions will be confirmed.
• Cultural Resources: The analysis will cite the provisions of CEQA Guidelines 15064.5
(Historical and Archaeological Resources). The analysis will include site - specific historical
research at the California State University, Fullerton Information Center and Ccnsultation,
with local historical societies and people with knowledge of local history and the history of the
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Initial Study and Mitigated Negative Declaration
project area. This analysis will also include a search of Native American Heritage
Commission files.
Geology and Soils: The EIR analysis will identify existing regional and site specific geology
and soils constraints (such as compressible soils, landslide hazards, disruptions,
displacements, compaction, or over - covering of the soil, and areas subject to subsidence),
areas potentially subject to significant grading impacts, seismic hazards, existing topography,
landform modifications, wind and /or water erosion potential of the soils on the Project site
and surrounding area, and slope instability. This section will identify recommended
mitigation measures to avoid or lessen potential impacts to the extent feasible, such as
erosion control criteria and grading requirements, to ensure consistency with the City's
grading standards /policies.
• Hazards and Hazardous Materials: Analysis will review existing short-term and long -term
hazard conditions, based upon existing references provided by the Applicant and City.
Analysis will also include evaluation of the project's compliance with NPDES requirements.
Hydrology and Water Quality: The RBF team will review existing hydrology /drainage data for
the project area and roadways to identify any existing localized flooding problems. The
analysis will be based upon data provided by the City and /or County of Los Angeles. The
review will include any changes in absorption rates, drainage patterns, storm drain
improvements, and downstream affects. RBF will also evaluate water quality conditions and
identify water quality techniques /structures that may be by the County or State and Federal
regulations. The potential for the project to degrade water quality, interfere with groundwater
recharge or expose people to water related hazards will be identified. Potential for the
proposed project to violate water quality standards or waste discharge requirements will be
analyzed.
Land Use and Relevant Planning: RBF will analyze the relationship of the proposed project
and associated entitlements to all applicable planning policies and ordinances. Applicable
City policy documents are anticipated to include the City's General Plan and Development
Codes. A comprehensive evaluation of uses and overall densities will be conducted. The
intensification of uses on -site, impacts to nearby residences and other uses will be included
in the analysis. RBF will also evaluate the appropriateness of the proposed uses in
comparison to the surrounding uses. The Project's consistencywith the General Plan/Zoning
designation will be noted. Compatibility with adjacent uses will be studied.
• Mineral Resources: Analysis will note that there is no affect of the Project upon mineral
resources.
• Noise: The results of the acoustical analysis, referenced in Task 3.3 will be incorporated.
• Population: The analysis will address the potential for growth inducement.
• Public Services: The affect on existing services including fire, law enforcement, solid waste
management/disposal, educational, and recreational services will be studied.
• Recreation: The analysis will address the project's impact on local recreation facilities.
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Revised Proposal for Hampton Inn and Suites Hotel Project
Initial Study and Mitigated Negative Declaration
• Traffic and Parking: The results of the traffic impact study, referenced in Task 3.1 will be
incorporated.
• Utilities: The affect on existing infrastructure will be evaluated, including water, electricity,
gas, and wastewater. The analysis will include an assessment of electricity consumption and
of energy conservation strategies to be included into project design and operation.
• Mandatory Findings of Significance: Focus on cumulative affects and considerations.
This section will provide a detailed response to each question in the Environmental Checklist, as well
as identify mitigation measures to reduce impacts to less than significant levels. RBF's approach to
the analysis portion of the document is to provide thorough, detailed and conclusive impact analysis.
4.4 INITIAL STUDY DETERMINATION
The determination page will conclude the appropriate action based upon the Initial Study evaluation.
4.5 GRAPHIC EXHIBITS
The environmental document will include a maximum of ten (10) exhibits to enhance the written text
and clarify the Project and potential environmental impacts.
4.6 DRAFT INITIAL STUDY
RBF will submit one (1) copy of the Draft Initial Study for review and comment by the City. Should
additional copies be required, additional copies will be provided by RBF at an additional fee. RBF
will also submit two separate "check copies" of the final draft document, which will incorporate
comments received from the City. Changes to the draft document will be highlighted to assist the
review.
Task 4.0 Deliverables:
• One (1) copy of Administrative Draft Initial Study
• One (1) "Check Copy" of Draft Initial Study
• One (1) PDF file of the Draft Initial Study and "Check Copy" Drafts
5.0 DRAFT INITIAL STUDY
RBF will submit the Draft Initial Study to the City, which will be distributed for public review. RBF will
prepare all notices. RBF will distribute the Draft IS /MND and notices to public agencies and will file
the Notice of Completion and the Draft IS /MND with the State Clearinghouse.
Task 5.0 Deliverables:
• Seventeen (17) copies of Draft Initial Study
• One (1) camera -ready original of Draft Initial Study
• Twenty (20) CDs with electronic PDF version of Draft Initial Study, Graphics and Technical
Appendices (including 15 copies for State Clearinghouse which will include an Executive
Summary attachment)
• Draft Notice of Availability /Notice of Intent
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6.0 COMMENTS AND RESPONSES
After the close of the required public review period for the mitigated negative declaration, RBF and
City Staff will review the comment letters received during the public review period and determine if it
is necessary to produce written responses to the comments. RBF assumes 12 hours for this task.
Should the level of comments /responses exceed this assumption, RBF will confer with City Staff to
determine scope /budget amendments which may be necessary.
Task 6.0 Deliverables:
• One (1) camera -ready original of Draft Comment and Responses
• One (1) PDF version of Draft Comment and Responses
7.0 FINAL INITIAL STUDY
RBF will prepare a draft final document for City review and approval. RBF will respond to City
comments on the draft final document. The final document will be prepared as a companion
document to the Public Review Initial Study /Mitigated Negative Declaration. The final documentwill
include a purpose subsection, reference the review process, comments received, responses and any
required edits /updates to the document. The Final EIR will also include the mitigation monitoring
program pursuant to Section 21081.6 of CEQA.
Task 7.0 Deliverables:
• Five (5) copies of Final Initial Study
• One (1) Camera -Ready Original of Final Initial Study
• One (1) CD with electronic PDF version of Final Initial Study, Graphics, and Technical
Appendices
• One (1) CD of Final Initial Study, Graphics and Technical Appendices in Microsoft Word.
8.0 CEQA NOTICES
RBF will be responsible for the preparation of CEQA notices (Notice of Availability /Notice of Intent
(refer to Deliverables Task 5.0), Negative Declaration, and Notice of Determination). RBF will
prepare the agency distribution lists. RBF has assumed that City Staff will be responsible for public
noticing to comply with City requirements, such as posting notices or newspaper notices. RBF will
circulate notices to designated reviewing agencies.
Task 8.0 Deliverables:
• Negative Declaration
• Notice of Determination
9.0 COORDINATION OF ENVIRONMENTAL REVIEW AND
MEETING ATTENDANCE
RBF anticipates several meetings with City Staff, including progress meeting and public hearings.
Mr. Lajoie, AICP, and Ms. Rita Garcia along with other key project team personnel, will also be
available to attend meetings with affected jurisdictions, agencies, and organizations as needed to
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• City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
Initial Study and Mitigated Negative Declaration
identify issues and assess impacts. RBF assumes that City Staff will arrange the public meetings
and provide appropriate materials. For budgeting purposed, RBF has assumed four hours per staff
member for progress meetings and public hearings.
Should the City determine that additional meetings beyond two meetings and public hearings are
necessary, services will be provided under a separate scope of work on a time and materials basis
(preliminary estimate is $800 per meeting, for each RBF staff member in attendance).
Task 9.0 Dellverables:
• One (1) meeting with City Staff to provide written and oral progress reports, resolve issues,
review comments on documents, and receive any necessary direction from City Staff.
• One (1) public hearing
10.0 OPTIONAL TASKS
The following tasks have been included so that the City may consider additional scoping items at this
time. This task has not been calculated into the total budget.
10.1 TRAFFIC DATA COLLECTION AT 12 INTERSECTIONS
Traffic count data used in the Aloft MND is compiled from data collected in 2006 and 2008. If
deemed necessary, RBF will collect up -to -date traffic counts at the twelve (12) study intersections
during the typical weekday morning and evening periods.
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• City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
'r Initial Study and Mitigated Negative Declaration
111. PRELIMINARY PROJECT SCHEDULE
The following Preliminary Schedule assumes authorization to proceed with the work program in
January 2009. The schedule can be further modified based on discussions with City staff at the kick-
off meeting.
Kick -Off Meeting
Draft Project Description Preparation
City Review of Draft Project Description
RBF prepares Administrative Draft Initial Study /MND
City Review of Administrative Draft Initial Study /MND'
RBF completes Draft Initial Study /MND
Printing and distributes Public Review Initial Study /MND
30 -Day Public Review
RBF prepares Final Initial Study /MND
Printing and distributes Final Initial Study /MND
Hearing
February
February
February
February — March
April
April
April
April — May
June
June
TBD
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Aglkk City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
., Initial Study and Mitigated Negative Declaration
IV. SUMMARY OF QUALIFICATIONS
RBF Consulting is a multi - disciplinary planning, engineering and surveying firm, with offices in Contra
Costa, Marin, Santa Clara, Orange, Riverside, San Bernardino, Ventura, Los Angeles, and San
Diego counties. With over 60 years of public and private sector experience, RBF is respected and
recognized in the profession of consulting planning, environmental, and engineering services
throughout the state of California. RBF has in -house expertise in disciplines including Environmental
Analysis, Planning, GIS Services, Surveying, Aerial Photogrammetry, Mapping, Real Estate
Assessments, Transportation/Traffic Engineering, Civil Engineering (including Grading, Public
Works, Water/Wastewater, and Hydrology), Mechanical/ Electrical/Energy Services, Computer Aided
Design and Drafting (CADD) and Media Services. Over 70 professionals are dedicated to Planning,
Environmental Services, and Landscape Architecture.
RBF possesses the full range of disciplines necessary to provide turn -key planning, design, and
implementation of a wide range of projects. We combine our expertise in development projects and
urban planning, transportation, and air quality management, to develop and assess project designs
that minimize impacts to the natural environment and community. The following is a comprehensive
list of RBF departments and services:
Departments Areas of Expertise
Land Planning and Urban Conceptual Design; Master Planning; Site Planning; Hillside
Design: Grading; Landscape Architecture; Redevelopment and Infill Land
Use Planning; Illustrative Plans; Pedestrian and Vehicular Trail
Studies; Visual Analysis; Design Guidelines and Development
Standards.
Policy Planning: Specific Plans, General Plans; Community Participation Programs;
Project Management and Coordination; Feasibility /Special Studies;
Fee Programs; Entitlement to Use (including zone changes, General
Plan Amendments and annexation studies); Redevelopment
Studies; Consultant Coordination; Governmental Agencies /Public
Liaison; and Development Support Services through Construction.
Environmental Services: Environmental Impact Reports /Statements; Expanded Initial
Studies /Negative Declarations; Mitigation Monitoring Programs;
Public Participation Programs; Natural Resource Management;
Resource Mitigation Permits; EIR and EIS Review; Noticing;
Statements of Overriding Considerations; Findings; and Special
Studies, such as Phase I Site Assessment for hazardous materials,
as well as noise and air quality monitoring and modeling.
Transportation Planning: Master Plans of Circulation; Transportation Planning /Engineering;
Traffic Impact Studies; Traffic Control Plans; Traffic Signal
Coordination; Traffic Signal Design; Congestion Management
Programs; Street Lighting; Signing, Striping, and Construction
Detour Plans.
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3921 .
City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
f Initial Study and Mitigated Negative Declaration
Media Services: Report Graphics; Presentation Graphics; View Analysis;
Illustrations; Slide Shows; Video Services; and CADD Illustrative
Plans.
Civil Engineering: Subdivision Engineering; Structural Engineering; Engineering
Design; and CADD mapping.
Mechanical /Electrical Commercial Office Buildings; Retail Shopping Center; Educational
Engineering: Facilities; Hotel /Motel; Industrial; Special Energy Systems;
Entertainment Performing Arts Centers; and Computer Centers.
RBF has experienced professionals in a wide range of planning, engineering, and related disciplines.
With over 60 years of experience throughout California, our staff is actively involved in professional
and local issues through serving as local and State officers for various professional organizations.
We provide a full range of engineering and planning services, with particular expertise in the
planning, design and permitting of commercial projects. Our staff includes:
• 34 American Institute of Certified Planners;
• 6 Registered Environmental Assessors;
• 2 Certified Environmental Inspectors;
• 1 EPA - Certified Building Inspector and Management Planner for Asbestos;
• 1 Registered Geologist/Certified Engineering Geologist;
• 8 Licensed Landscape Architects;
• UCI Certificate in Environmental Site Assessment and Remediation /40 hour OSHA Training;
• Instructors in the areas of Energy Efficiency, Environmental Engineering and Water
Resources; and
• Over 300 Registered Civil, Traffic, Structural and Mechanical Engineers.
ENVIRONMENTAL STUDIES
As a leader in the environmental field, RBF offers an extensive array of services associated with
environmental compliance and documentation. RBF provides evaluation for the full range of
environmental effects for all types of projects. Our award - winning team offers documentation in
compliance with environmental laws and regulations including CEQA, NEPA, the Clean Water Act,
the Clean Air Act, and other applicable environmental laws.
Environmental documents prepared at RBF address the full range of environmental and technical
issues, with in -house specialists providing technical evaluation for traffic and transportation, flood
control and drainage, air quality, noise, land use, socioeconomics, utilities and services, energy
conservation, visual and aesthetic effects, relevant planning, Phase I hazardous materials,
neighborhood and construction effects, landform modification, agricultural suitability and many other
environmental issue areas. RBF draws upon the profession's leading subconsultants for specialized
biological, archeological, geotechnical and fiscal /economic studies to build a multi - disciplinary team
of environmental analysts. State -of- the -art computer facilities including Computer Aided Drafting and
Design (CADD), ARC /INFO, and specially created computer programs are utilized in obtaining the
highest level of technical completeness and efficiency.
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3 9 2 l ..:..,.-A
City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
Initial Study and Mitigated Negative Declaration
Equinix Data Center — EA 784 - 445 N. Douglas Street Mitigated Negative Declaration
City of El Segundo
RBF prepared an Initial Study /Mitigated Negative Declaration for the proposed renovation and
expansion of an existing structure to 314,288 square feet and 52 feet in height. Specifically, building
renovations would occur in the entrance lobbies, office space, collocation server warehouse, and
service bay to allow for use by a data center. The project would be constructed over two phases.
Data Center — EA 786 - 444 N. Nash Street Mitigated Negative Declaration
City of El Segundo
RBF prepared an Initial Study /Mitigated Negative Declaration for the proposed renovation and
expansion of an existing structure by 33,899 square feet. The building is proposed to be renovated
and expanded to 116,756 square feet and 24 feet 8 inches in height. The proposed addition would
consist of a masonry/concrete building. Modifications to the existing building would include new
door /frame and openings. Development of the project site would occur under one permit in one
phase.
Aloft Hotel — EA 773 /CUP 07 -7 —101 Continental Boulevard Mitigated Negative Declaration
City of El Segundo
RBF prepared an Initial Study /Mitigated Negative Declaration for the proposed six -story, 61,104
square -foot hotel. The hotel would include 167 rooms, a 566 square -foot conference room, a 700
square -foot caf6, and a 1,059 square -foot bar area. RBF conducted detailed technical review for
traffic /circulation affects, as well as air and noise modeling.
Clearwater Specific Plan EIR
Town of Mammoth Lakes
RBF is currently preparing the EIR for the Clearwater Specific Plan, which proposes Condominium
Hotel units, work -force housing, retail and restaurant facilities, and internal courtyard and landscape
areas. The Condominium Hotel would include 480 rooms in 339 units, resulting in a density of 78.75
rooms per acre. In addition to the Condominium Hotel, the project would have 43 units of work -force
housing with three bedrooms in each unit. The proposed project would include a subterranean
parking structure extending over the majority of the site. The existing uses on -site uses, which
include two restaurants (Igors and Ocean Harvest) and the Sierra Nevada Inn, would be demolished
as part of the project. The EIR includes an evaluation of traffic, parking, aesthetics, noise, airquality,
land use, and utilities.
Shoreline Gateway Project EIR
City of Long Beach
RBF completed the EIR for the Shoreline Gateway Project. The project proposes a mixed -use
development involving a 22 -story residential tower, a 15- to 19 -story stepped slab building and a 10-
story building on nine parcels (approximately 2.2 acres) generally located north of Ocean Boulevard
between Atlantic and Alamitos Avenues. The location of the Project site serves as an entrance to
the East Village Arts District and the eastern edge of the Downtown. The Project would allow up to
365 residential units, a maximum of 20,000 square feet of ground floor retail, art gallery, cafe and
civic space uses and parking for approximately 860 cars. The environmental review will involve an
aesthetics analysis, including light/glare, shade /shadow and land use compatibility, traffic and
JN 10- 106715 • 16 • January 29, 2009
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• City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
► Initial Study and Mitigated Negative Declaration
circulation, air quality, noise, historic resources, hazardous materials assessment and public services
and utilities.
North Village Parking Structure IS /MND
Town of Mammoth Lakes
RBF recently completed the Initial Study /Mitigated Negative Declaration (IS /MND) for the North
Village Parking Structure, which consists of a four and one half -level parking structure that would
accommodate 302 parking spaces. Primary access would occur along Hillside Drive, approximately
120 feet south of Canyon Boulevard, with the ingress /egress occurring on the third level of the
structure. The structure would provide parking for both day skiers and retail uses within North
Village. A pedestrian walkway would be constructed to connect the parking structure to the Village
at Mammoth Lakes, across Canyon Boulevard. Following construction, subsequent improvements
would include architectural treatments and landscaping to maintain a similar characteristic to the
surrounding land uses. The analysis within the IS /MND was primarily based upon the Subsequent
Program Environmental Impact Report for the North Village Specific Plan Amendment, which was
also prepared by RBF Consulting.
Long Point Resort Project EIR
City of Rancho Palos Verdes
RBF prepared a Program EIR on behalf of the City of Rancho Palos Verdes for the Long Point Resort
project. The proposal includes development of a full - service hotel providing approximately 582
guestrooms, restaurants and bars, and meeting and event function spaces. Also proposed were
approximately 31.6 acres of conserved or enhanced habitat and approximately 81 acres of public
open space and recreation facilities including public parking, shoreline access ramps, public parks
and overlooks, public walking and hiking trails, a public golf practice facility, and a 9 -hole public -use
golf course.
The project area has two separate components. The Lower Point Vicente, which sits on the coastal
bluff and has historically been referred to as the former Marineland, is proposed to include a hotel
complex and primary resort amenities. The Upper Point Vicente (north, or Lower - Point, Vicente),
which is land under city ownership, is primarily devoted to golf holes and conservation areas. Key
issues have included biological resources, traffic, public safety (golf), geologic stability of the bluffs,
view impacts, and project alternatives.
The project involved extensive controversy and criticism from the community. RBF's role, on behalf
of the City, was to ensure that a proper and complete environmental review process was conducted
and to fully respond to environmental concerns of agencies and area residents.
Hotel del Coronado Master Plan EIR
City of Coronado
RBF completed the Hotel del Coronado Master Plan EIR which entailed the renovation and
expansion of the 27 -acre property. The applicant proposed the addition of 230 new hotel rooms, a
20,000 square foot Conference Center, improvements to the Grande Hall and main building, new
retail shops and overall aesthetic improvements to the property. A key feature of the improvements
is a new below grade parking structure which reduces the amount of land devoted to surface
parking. The project objectives emphasized a new garden entry which improved access to the
downtown, replacement of on -site industrial buildings with a conference campus, enhancement and
JN 10- 106715 • 17 • January 29, 2009
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• City of El Segundo
qW Revised Proposal for Hampton Inn and Suites Hotel Project
Initial Study and Mitigated Negative Declaration
beautification of the north side of the property, modifying and restoring the original grand entrance to
the Hotel and increasing the landscaped areas from 4 to 10 acres.
The project was highly controversial and was extensively scrutinized throughout the two -year
environmental review process, which lead to the EIR being certified. Key areas of concern included
an increase in traffic generation throughout the community, parking on -site and immediately adjacent
to the hotel, infrastructure and drainage improvements and viewshed affects to surrounding uses.
The issue of greatest debate was the loss of the on -site industrial service buildings which was
determined to be an unavoidable adverse affect due to the loss of historical structures. The EIR
included a comprehensive and in -depth review of historical resource impacts and was further
reviewed under several alternatives variation which include partial restoration and adaptive reuse.
The Ritz Carlton Resort Specific Plan /EIR
City of Rancho Palos Verdes
The Ritz Carlton Resort scope included the preparation of a Specific Plan and EIR for 340 -acres of
coastal property located within the City of Rancho Palos Verdes adjacent to the San Pedro /Rancho
Palos Verdes corporate boundary. The project proposed construction of a 450 -room Ritz Carlton
Resort, 18 -hole championship golf course, 128 single - family custom estate lots, a commercial village
and a variety of public amenities. RBF prepared land use /site plan programs, a visual analysis
document, graphic designs /illustratives (i.e., resort conceptual landscape plan), Conditional Use
Permit (CUP) package and the Specific Plan document including development standards and design
guidelines. RBF worked closely with the City of Rancho Palos Verdes to achieve a grading design
which preserved all existing ocean views, as well as provided extensive public coastal access along
the bluff top. Major issues addressed during the course of the project design included geological
stability, views, biological resources and land use constraints associated with development within the
Coastal Zone.
Beverly Hills Gardens and Montage Hotel EIR
City of Beverly Hills
RBF prepared a Revised Sections /Additional Alternatives to the Draft EIR which was circulated for a
45 -day review period by the City of Beverly Hills. The Beverly Hills Gardens and Montage Hotel is a
228 -room hotel with 25 residential units and ancillary retail, dining, banquet, and spa facilities; 33,000
square -foot public gardens space, subterranean parking with up to 1,508 spaces; and a building
lining the public garden space with a mix of commercial space and habitable units. The public
review process is continuing through the summer of 2004.
Holiday Haus Project IS /MND
Town of Mammoth Lakes
RBF is currently preparing the IS /MND for the Holiday Haus project, which proposes a hotel
condominium that would include 77 hotel condominium units, 10 on -site workforce housing units, and
an underground parking structure. A single 179,270- square foot structure would house the project on
the 1.55 -acre site. The building, garage, pavement, and patio footprints would be approximately 60
percent of the lot (40,386 square feet of the total 67,345- square foot lot). The project would provide
on -site affordable housing, conference space, and year -round recreational facilities (both indoor and
outdoor). Key issues addressed within the Initial Study included: fire access, aesthetic impacts at a
designated view corridor, air quality and noise impacts, as well as traffic issues associated with the
ingress and egress at the site from State Route 203 /Main Street.
JN 10- 106715 • 18 • January 29, 2009
392 1 . 41614
• City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
r-1-71PA Initial Study and Mitigated Negative Declaration
NWV
Garvey Villas MND
City of Monterey Park
The Garvey Villas proposal involved a mixed -use development with retail and restaurant uses on the
ground level and 108 residential units on the four levels above the commercial area. The
development totals approximately 294,700 square feet, with 161,400 square feet dedicated to
retail /restaurant and residential uses and 133,300 square feet provided for parking. The Project site
is designated Downtown Mixed Use (MU 1) on the Monterey Park General Plan (General Plan) land
use map, which provides for complementary service and retail commercial businesses, professional
offices, and residential uses within the City's core business districts. Key project issues included
traffic, parking, land use and visual affects.
601 North Parkcenter Project IS /MND
City of Santa Ana
RBF recently prepared the Initial Study /Mitigated Negative Declaration (IS /MND) for the 601 North
Parkcenter project in the City of Santa Ana. The project proposes development of a 1.55 -acre site
with a five story mixed -use development comprised of 136 for -sale multiple family units in levels two
through five and 7,600 square feet of office space located on of the ground floor. The project site is
located at the northeast corner of Parkcenter Drive and 6th Street within the City's Metro East Mixed
Use Overlay Zone. Key issues addressed within the IS /MND include traffic and circulation, hydrology
and water quality, sewer capacity and noise, due to the location of the project site in relation to
existing residential uses. In addition to the IS /MND, RBF was responsible for preparation of a Traffic
Impact Analysis, Hydrology and Water Quality Technical Study and Sewer Capacity Study.
Pacific Gateway Plaza Project
City of Seal Beach
RBF prepared a Mitigated Negative Declaration for the Pacific Gateway Plaza Project. The
approximately 4.47 -acre Project site is included within the Boeing Specific Plan area, adjacent to the
existing Boeing facilities. The Project includes a 110 -room hotel, 7,800 square feet of retail shops,
and approximately 11,473 square feet of fast - food /in -line food service uses. Implementation of the
proposed Project required amendments to the Boeing Specific Plan regarding building height and
also building setback distances from Seal Beach Boulevard.
JN 10- 106715 • 19 • January 29, 2009
3 9 2 1 . 6J .9J4
• City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
u Initial Study and Mitigated Negative Declaration
V. REFERENCES
RBF Client references are provided below. Additional references are available upon request.
Ms. Jill Griffiths
Planning Officer
CITY OF LONG BEACH
333 W. Ocean Boulevard, 5th Floor
Long Beach, California 90802
562.570.6357
Mr. Ted Commerdinger, AICP
Planning Manager
CITY OF CYPRESS
5275 Orange Avenue
Cypress, California 90630
714.229.6720
Mr. Brian Ludicke
Community Development Director
CITY OF LANCASTER
44933 North Fern Avenue
Lancaster, California 93534
661.723.6100
Mr. Verny Carvajal
Planning Division
CITY OF SANTA ANA
20 Civic Center Plaza
Santa Ana, California 92702
714.667.2700
Mr. Joel Rojas
Community Development Director
CITY OF RANCHO PALOS VERDES
30940 Hawthorne Boulevard
Rancho Palos Verdes, California 90725
310.544.5228
Mr. Lee Whittenberg
Director of Development Services
CITY OF SEAL BEACH
211 Eighth Street
Seal Beach, California 90740
562.431.2527
JN 10- 106715 • 20 • January 29, 2009
3 9 2 1 . 0i .8'*
City of El Segundo
Revised Proposal for Hampton Inn and Subs Hotel Project
Initial Study and Mitigated Negative Declaration
VII. LIABILITY INSURANCE
RBF has general liability insurance in the amount of $4,000,000. RBF's Professional Liability (Errors
and Omissions) amounts to $3,000,000. RBF also carries automobile liability, excess liability,
worker's compensation, and employer's liability. Further information and /or certificates of insurance
will be provided by RBF, as requested by the City.
JN 10- 106715 • 23 • January 29, 2009
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City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
C—A Initial Study and Mitigated Negative Declaration -4
NW
VI11, STATEMENT OF FINANCIAL CONDITIONS
This proposal shall be valid for a period of 90 days. Progress billings will be forwarded based on
payment criteria established by the City. These billings will include the fees earned for the billing
period. The City shall make every reasonable effort to review invoices within fifteen (15) working
days from the date of receipt of the invoices and notify Consultant in writing of any particular item
that is alleged to be incorrect.
The fees proposed herein shall apply until February 1, 2010. Due to annual increases in costs
associated with inflation, staff wage increases and increases in direct costs, Consultant will increase
those portions of the contract fee for which work must still be completed after February 1, 2010, by
fifteen percent (15 %).
Deviations or modifications from the Scope of Work will result in potential re- evaluation of the
associated fees. Items not specifically stated in the proposal will be considered an additional work
item.
All work will be performed at a "Not to Exceed" contract price, which will become the fixed price upon
completion of negotiations with the City staff authorized to negotiate and authorize the agreement.
The total budget includes all miscellaneous costs for travel /mileage, reproduction, telephone, postal,
delivery, reference materials, and incidental expenses.
The budget provides a breakdown of our estimated cost of performing the services described in this
Scope of Services. Our Scope of Services and its associated cost are based on several key
assumptions, including the following:
1. The budget is valid for up to six months from the date of submittal /opening, after which it
may be subject to revision.
2. City will develop the mailing list for distribution of the MND and notices. The City will be
responsible for newspaper cost of publication of notices, which will be billed directly to the
City, so they are not included in the proposed budget.
3. Photocopy costs included in the proposal are for the specified number of copies of
deliverables and reasonable incidental and in -team photocopying. If additional copies of
deliverables are needed, they can be provided with an amendment to the proposed budget.
4. Review cycles for preliminary documents are presented in the scope of work. Additional
review cycles or additional versions of administrative drafts are assumed to not be needed.
5. The proposed work addresses CEQA requirements of the proposed action. Work related to
NEPA compliance, Section 404 compliance, or other permitting processes is not included
(although these can be added, as needed, with a contract amendment). Work concludes at
the acceptance by the City of the final deliverable.
6. The budget is based on completion of work within an agreed upon schedule. If substantial
delay occurs, an amendment of the budget would be warranted to accommodate additional
project management time and other costs. Substantial delay is normally defined as 90 days
or more.
JN 10- 106715 • 24 • January 29, 2009
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City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
Initial Study and Mitigated Negative Declaration
7. Costs are included for the number of meetings specified in the scope of work. If additional
meetings are needed, they can be included with an amendment of the budget.
8. The extent of public comment on an MND is not predictable. The proposed budget includes
a reasonable, preliminary estimate time to respond to comments. RBF will consult with the
City after the valuation of the comments to determine if the preliminarily estimated budget is
sufficient. An excessive amount of comments is generally considered to be more than
fifteen (15) commenting agencies /individuals and /or over 50 comments that require answers
other than "Comment is noted."
9. Costs have been allocated to tasks to determine the total budget. RBF may reallocate costs
among tasks, as needed, as long as the total budget is not exceeded.
10. Once the proposed project description, baseline, and alternatives are approved by the City
for analysis in the Initial Study, it is assumed they will not change thereafter. If changes
requiring revisions to analysis or rewriting of Initial Study information occur, an amendment
of the budget would be warranted.
11. The CEQA statutes or guidelines may change during the course of this Study. If
amendments require redoing work already performed or substantially increasing effort, a
contract amendment may be warranted.
JN 10- 106715 • 25 • January 29, 2009
3927 • .,a 4:
Exhibit C
Resumes
3921 . . . 04
City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
f Initial Study and Mitigated Negative Declaration
VI. RBF PROJECT TEAM
The following are brief background descriptions for the key professionals who would be responsible
for preparing the (Mitigated) Negative Declaration. The percentage of hours of each staff member
and individual tasks are included in Section IX (Budget) of this proposal.
Glenn Lajoie, AICP
Project Assignment: Project Director
Mr. Lajoie is the Environmental Planning Manager and oversees a team of 22 professionals in Irvine.
Mr. Lajoie's primary responsibilities include oversight of daily operations, management of projects,
staff mentoring and instruction, scheduling, and business development. With 19 years of practical
experience, Mr. Lajoie is a recognized leader in CEQA and NEPA studies (EIRs, EISs, Negative
Declarations, Environmental Assessments), as well as other policy planning documents, including
General Plans, Area Plans, Specific Plans, and due diligence studies. Projects have ranged from
private entitlement applications related to residential and commercial projects as well as a variety of
water, wastewater, highway, and redevelopment projects throughout California. Project
responsibilities include analysis, technical review and management of environmental and policy
planning documentation for compliance with CEQA/NEPA, implementation of public participation
programs, and assistance to various public and private sector clients in meeting the requirements of
local, State, and Federal agencies. Relevant project management experience includes the North
Downtown Lancaster Neighborhood Revitalization/Transit Village Plan and EIR/EA; the Long Point
Coastal Development Plan EIR in Rancho Palos Verdes; the Hotel del Coronado Specific Plan EIR in
Coronado; the Cambria Desalination Facility EIR; the Costa Mesa General Plan Update and EIR; the
North Village Specific Plan Program EIR in Mammoth Lakes; the Marymount College Facilities
Expansion EIR in Rancho Palos Verdes; the Grand Canal Entertainment Center EIR in Bakersfield;
and the Escondido Performing Arts and Justice Center EIR in Escondido. Mr. Lajoie also oversees
on -call environmental services assignments in Long Beach, El Segundo and in Cambria. Mr. Lajoie
is the Project Manager for a current EIR in Long Beach involving projects within the Downtown and
Central Long Beach Redevelopment Plan areas and recently served as Project Director for the
recent Beverly Hills Gardens and Montage Hotel EIR.
Rita Garcia
Project Assignment: Project Manager /Senior Analyst
Rita Garcia graduated from California State Polytechnic University, Pomona, with a Bachelor of
Science degree in Urban and Regional Planning. In her responsibilities as Senior Environmental
Analyst, Ms. Garcia is involved in the preparation, daily monitoring and coordination of CEQA
documents, ensuring their timely completion reflective of the highest standard of professional care.
With over 15 years in the environmental field, Ms. Garcia has extensive experience with projects
involving sensitive planning and environmental issues including land use compatibility, noise,
traffic /circulation, and population /housing /employment. She has had significant involvement with
environmental analyses of numerous large -scale program -level projects including the Long -Point
Resort EIR which involves sensitive aesthetic, biological, cultural, geological and public health /safety
issues, and the North Village 1999 Specific Plan Amendment EIR, which involved sensitive
population, housing, public services /utilities issues. Her UCR experience includes the Pierce Hall
Addition IS /MND, the Physical Science 1 Building IS /MND, the Heckmann IS /MND in Palm Desert,
the Genomics Building IS /MND, and the Student Academic Support Services Building IS /MND.
Additional professional experience includes various large -scale EIR's such as the Robinson Ranch
JN 10- 106715 • 21 • January 29, 2009
3921 . , , A
• City of El Segundo
Revised Proposal for Hampton Inn and Suites Hotel Project
• Initial Study and Mitigated Negative Declaration
North Program EIR, the Alberhill /Lake Elsinore Sports and Entertainment Center Program EIR, the
FedEx Distribution Center FEIR, the Hotel del Coronado Master Plan EIR, the Big Sky Ranch EIR,
and the Route 101 /Airport North Interchange EIR.
Eddie Torres, INCE
Project Assignment: Air, Noise, Visual Specialist
Mr. Torres prepares Environmental and Planning studies for public and private sector clients under
the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA).
Eddie draws on his background and understanding of environmental constraints to provide technical
CEQA and NEPA compliance review and environmental documentation, in addition to research,
analysis, and writing. Mr. Torres has been involved in a wide range of environmental planning
projects, including environmental documents for major infrastructure and land development projects,
air quality and noise studies, community participation programs, highly controversial hillside
development projects, state -of- the -art visual analyses, facility siting and due diligence studies, and
technical support for the California Energy Commission facility siting process. Mr. Torres has
experience with noise monitoring using Type I rated instruments, as well as sophisticated noise
modeling using FHWA -RD -77 -108 and Traffic Noise Model 2.5. Additionally, Mr. Torres has the
ability to provide full range noise measurement spectragraphs utilizing the Larson Davis Data Noise
Analysis software (DNA). Additionally, Mr. Torres provides air quality studies for virtually all of his
CEQA/NEPA documents, having experience with 24 -hour carbon monoxide monitoring (using digital
and analog measurement systems), as well as pollutant modeling using URBEMIS2007, CAL3QHC3,
and EMFAC2007. Mr. Torres has the ability to implement a full analysis methodology per
Environmental Protection Agency, California Air Resources Board, Air Pollution Control DistricVAir
Quality Management District and Caltrans /FHWA guidelines.
Paul Martin, P.E.
Project Assignment: Transportation Studies
Mr. Martin's responsibilities include traffic generation modeling, transportation planning, and traffic
impact study generation. Traffic studies completed have dealt with various stages of project
development, such as conceptual planning, preliminary engineering, agency general plan /zoning
modifications, environmental documentation, project/infrastructure phasing, site plans, tract maps,
final engineering, construction traffic management plans, and parking studies. He has prepared
traffic signal design and traffic signing and striping plans, for both new and rehabilitated
intersections. He has designed over one hundred wheelchair ramps utilizing current ADA and state
mandates. Mr. Martin is knowledgeable in computer applications for transportation engineering,
including HCS, Traffix, SYNCHRO, aaSIDRA and traffic modeling software. Mr. Martin has prepared
multiple traffic flow visual simulations combining measured vehicular and pedestrian volumes with
aerial imagery to show existing and future traffic circulation. Simulations have shown proposed
roadway connections, placement of traffic signals at varying access points, as well as intersection
control by traffic signal or roundabout for public understanding and discussion. Mr. Martin has
worked closely with Caltrans to form multiple transportation management plans for construction
projects on state roads. His experience interfacing with public agencies and private groups allows
him to serve competently as a liaison on complex projects.
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