CONTRACT 3849 CLOSED Agreement No.3 8 4
CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
RBF CONSULTING
This AGREEMENT is entered into this 27th day of March, 2008, by and between the
CITY OF EL SEGUNDO, a general law city and municipal corporation ("CITY") and RBF
Consulting, a California corporation("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed seventy four thousand eight hundred fifty seven dollars ($74,857) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "B," which is
incorporated herein.
B. CONSULTANT will, in accordance with generally accepted professional
standards of care, furnish all of the labor, technical, administrative, professional
and other personnel, all supplies and materials, equipment, printing, vehicles,
transportation, office space and facilities, and all tests, testing and analyses,
calculation, and all other means whatsoever, except as herein otherwise expressly
specified to be furnished by CITY, necessary or proper to perform and complete
the work and provide the professional services required of CONSULTANT by
this Agreement.
3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
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3848 • .. . .
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
4. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public
official subject to the Political Reform Act of 1974 for purposes of this Agreement.
CONSULTANT agrees and warrants that it has no financial interests which may be materially
affected by the project for which the Initial Study, as specified in the SERVICES, is being
prepared. Such financial interests may include, without limitation, interests in business entities,
real property, or sources of income exceeding $500 received within the past year.
CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political
Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without
limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in
order to determine whether any conflict of interest would require CONSULTANT to refrain
from performing the SERVICES or in any way attempting to use its official position to influence
the governmental decisions underlying the subject environmental clearances.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT represents that CONSULTANT
has
i. Thoroughly investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT represents that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
C. Although CITY has a duty to the public to independently review any
environmental document, including, without limitation a negative declaration or
draft EIR, prepared by CONSULTANT, that duty to the public, or the breach
thereof, will not relieve CONSULTANT of its duties under this Section or any
representation provided by CONSULTANT in this Agreement.
6. KEY PERSONNEL.
A. CONSULTANT's key personnel assigned to perform work under this Agreement
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and their level of responsibility are as follows:
Mr. Glenn Lajoie, AICP Environmental Analysis/Project
Management
Ms. Stephanie Melton, REA Environmental Analysis
Mr. Eddie Torres, INCE Air Quality/Noise Analysis
Ms. Serine Ciandella, AICP, Kimley Traffic Analysis
Horn And Associates
B. The resume of each of the individuals identified in this Section are attached to this
Agreement, collectively, as Exhibit"C,"and incorporated by reference.
C. In the event CITY objects to the continued involvement with this Agreement by
any of the persons listed in this Section, CONSULTANT agrees that it will
replace such persons with individuals that are agreed to by CITY.
7. TERM. The term of this Agreement will be from March 27, 2008, to March 1, 2009.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit 11131%
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE. CONSULTANT will not perform any work under this
Agreement until:
A. CONSULTANT furnishes proof of insurance as required by this Agreement; and
B. CITY gives CONSULTANT a written Notice to Proceed.
C. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify CITY within forty-eight hours (48 hours),
in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. CITY may, but is not required to, extend the completion time, when
appropriate, for the completion of the contracted services.
10. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
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executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
11. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
12. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
13. PROJECT COORDINATION AND SUPERVISION.
A. Glenn LaJoie will be assigned as Project Manager and will be responsible for job
performance, negotiations, contractual matters, and coordination with CITY's
Project Manager.
B. Kimberly Christensen will be assigned as CITY's Project Manager and will be
personally in charge of and personally supervise or perform the technical
execution of the Project on a day-to-day basis on behalf of CITY and will
maintain direct communication with CONSULTANT's Project Manager.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause. Notice of termination will be in writing.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section I(C).
D. Should the Agreement be terminated pursuant to this Section, CITY may procure
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on its own terms services similar to those terminated.
E. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
city without CITY's prior written approval. All press releases, including graphic display
information to be published in newspapers or magazines, will be approved and distributed solely
by CITY, unless otherwise provided by written agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify, including, without limitation, CITY's
defense costs (including reasonable attorney's fees), from and against
any and all suits, actions, or claims, of any character whatever,
brought for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent or
wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or representatives, in
the performance of this Agreement.
ii. Indemnification for other than Professional Services. CONSULTANT
indemnifies and holds CITY harmless from and against any claim,
action, damages, costs (including, without limitation, reasonable
attorney's fees), injuries, or liability, arising out of this Agreement, or
its performance. Should CITY be named in any suit, or should any
claim be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
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iii. Exclusion for CEQA Actions. Notwithstanding the foregoing,
CONSULTANT need not indemnify, defend, or hold CITY harmless in
CEQA actions initiated pursuant to Public Resources Code §§ 21167 and
21168 where CONSULTANT's work may form the basis of a lawsuit.
However, should CONSULTANT's work, as contemplated by this
Agreement, contain errors or omissions that results in an adverse ruling
against CITY, CONSULTANT agrees to indemnify and hold CITY
harmless to the extent provided for in Section 18(A)(i).
B. For purposes of this section "CITY" includes CITY's officers, officials and
employees,
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
21. AUDIT OF RECORDS.
A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain,
and copy all records pertaining to the performance of this Agreement.
CONSULTANT agrees to provide CITY, or designee, with any relevant
information requested and will permit CITY, or designee, access to its premises,
upon reasonable notice, during normal business hours for the purpose of
interviewing employees and inspecting and copying such books, records,
accounts, and other material that may be relevant to a matter under investigation
for the purpose of determining compliance with this Agreement. CONSULTANT
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further agrees to maintain such records for a period of three (3) years following
final payment under this Agreement.
B. Upon inspection, CONSULTANT will promptly implement any corrective
measures required by CITY regarding the requirements of this Section.
CONSULTANT will be given a reasonable amount of time to implement said
corrective measures. Failure of CONSULTANT to implement required corrective
measures will result in immediate termination of this Agreement.
C. CONSULTANT will keep all books, records, accounts and documents pertaining
to this Agreement separate from other activities unrelated to this Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT must procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
TvDe of Insurance Limits (combined sinale)
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement.
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Commercial General
Liability policy will be endorsed to name City, its officials, and employees as
"additional insureds" under said insurance coverage and to state that such
insurance will be deemed "primary" such that any other insurance that may be
carried by City will be excess thereto. Such endorsement must be reflected on
ISO Form No. CG 20 10 1185 or 88. Such insurance will be on an"occurrence,"
not a "claims made," basis and will not be cancelable or subject to reduction
except upon thirty (30) days prior written notice to City,
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol I (Any Auto).
D. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a"claims made basis," CONSULTANT will continue to maintain the
insurance in effect for a period of three (3) years after this Agreement expires or
is terminated ("extended insurance"). Such extended insurance will have the same
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coverage and limits as the policy that was in effect during the term of this
Agreement, and will cover CONSULTANT for all claims made by City arising
out of any errors or omissions of CONSULTANT, or its officers, employees or
agents during the time this Agreement was in effect.
E. CONSULTANT will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies
of policies as may be reasonably required by City from time to time. Insurance
must be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of"A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONSULTANT's
expense and deduct the cost of such insurance from payments due to
CONSULTANT under this Agreement or terminate.
23. USE OF CONSULTANT. CONSULTANT must obtain CITY's prior written approval to
use any consultants while performing any portion of this Agreement. Such approval must
approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
CITY CONSULTANT
Kimberly Christensen, AICP, Planning Manager Glenn La Joie, AICP, Vice President
City of El Segundo Planning &Bldg Dept RBF Consulting
350 Main Street 14725 Alton Parkway
El Segundo, CA 90245-3813 Irvine, CA 92618-2027
Fax: (310) 322-4167 Fax: (949) 472-8373
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
26. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
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commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
27, THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
28. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County or in the Federal District Court in the District of
California in which Los Angeles County is located.
29. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are three (3) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
30. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Budget;
B. Exhibit B: Proposal/Scope of Work; and
C. Exhibit C: Resumes.
31. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either Party.
32. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
33. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's city manager, or designee, may execute any such amendment on behalf of CITY.
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34, ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
35. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof
will be construed as both covenants and conditions, the same as if the words importing such
covenants and conditions had been used in each separate paragraph.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
37, FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, embargo, government action, civil or military authority, the natural elements, or
other similar causes beyond the Parties' control, then the Agreement will immediately terminate
without obligation of either party to the other.
38. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be
provided, subject to adherence to sound professional practices and procedures.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public agency.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OFjE,, S GUNDO, RBF Consulting
Ja Wayt, Gary Arnmnst ng
g
City Vi P
i V/anager Senior Vi Presi
110
u
Michael J.Gary
Executive Vice President
A171EST:
Taxpayer ID No. 95-2247293
Cindy M- esern,
City Clerk
APPROVED
MARK D. H City mev
By: /*
K�/, l 1A. Berger, Assistan City Attorney
P:\Planning & Building Safety\Consultant Ping Services\Environmental Consultants\RBF\
Equinix\2008.03.27.Prof Svcs Agmnt—Environmental Review—PBS.RBF.Equinix.doc
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EXHIBIT A
3849 • .. .,
City of EI Segundo
Equinix Data Center-EA 784.445 N.Douglas Street Mitigated Negative Declaration
IV, BUDGET
Equinix Data Center Project Budget
G.L. S.M. GrANVP Total RBF Klmley- Total
TASK 2101 106 65 Hours Consulting Hom Cost
11.0 Project Kick-Off and Project Description 6 12 18 $2,532
12.0 Research and Investigation 4 4 $424
13.0 Focused Studies I 0 $0
1 3.1 Traffic,Circulation and Parking 0 $30,850 $30,850
1 3.2 Air Quality 0 $5,900 $5.900
1 3.3 Noise 0 $6,800 $6,800
14.0 Preparation of Initial Study/Environmental Checklist ( 0 $0
1 4.1 IntroductionI, 2 2 $212
1 4.2 Environmental Checklist I 41 4 1 ;424
1 4.3 Environmental Analysis 4 721 76 1 $8,472
1 4.4 Determination 1 j i 11 $106
1 4.5 Graphic Exhibits I 101 101 $650
16.0 Administrative Draft Initial Study 1 8 161 121 36J $4,156
16.0 Draft initial Studer 1 81 121 81 281 ; $3,472
17.0 Comments and Responses 1 616 121 $1,896
18.0 Final initial Study ( 41 41 41 121 $1,524
19.0 CEQA Notices + + 4' , 41 , $424
110.0 Mitigation Mon(toringi Program ( 1 61 11 81 1 1 $911
111.0 Mestinpa and Public Hearings I 14 141 281 1 $4,424
112.0 Project Management and CoordinationI 81 1 $1,680
(TOTAL HOURS 1 591 157' 35 2511 $12,7001 $30,8501
I"Percent of Total Labor CHours) 28.1%1 14811%71 53.8%1 1 1
(SUBTOTAL LABOR COSTS 1 $12,390 1 $16,642 $2,2751 1 I I $74,857
(TOTAL LABOR COSTS I $74,857
G.L.=Glenn Lajoie
S.M.=Stephanie Melton
GrA/WP=Graphic Artist/Work Processor
Note: All work will be performed on a Time and Materials basis. The total budget includes all miscellaneous costs for travel/mileage,reproduction,raimburseables,telephone,
postal,delivery,reference materials and incidental expenses. RBF will receive payment either on a percentage basis using milestones or by monthly billing,as determined by the
Client. The RBF project manager reserves the right to make adjustments to staff allocations as necessary within the overall budget.
JN 00-000300.10P • 12 • March 24,2008
38G9 .
EXHIBIT B
3849 • . .
REVISED PROPOSAL
FOR CONSULTING SERVICES
Equinix Data Center - EA 784
445 Na. Douglas Street
Mitigated Negative Declaration
•
Prepared for:
CITY OF EL SEGUNDO
Submitted by:
RBF CONSULTING
March 24, 2008
_
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Qty of El Segundo
Equ|nix Data Center-EA7d4'445N.Douglas Street Mitigated Negative Declaration
TABLE
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� ������=�� ����� C014TENTS
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|. Introduction and Understanding ofthe Project..................................................................1
1.1 Introduction............................ ...........................................................................—.1
1.2 Understanding of the Project---------------------------1
U. Scope ofWork...................................................................................................................2
1.0 Project Kick-Off and Project Description ...............................................................2
2.0 Research and | ---------------------------..2
3.0 Focused Studies....................................................................................................3
3.1 Traffic, Circulation and Parking .—.--------------------3
3-2 Air Quality.-------.—.—.----.......—...--.....----.-4
3.3 Noise ....................................... .................................................................5
4.O Preparation of Initial nxironmental Checklist.............................................7
4.1 Introduction..................................................................... ..........................7
4.2 Environmental Checklist............................................................................7
4.3 Environmental Analysis--------------------.-----.7
4,4 Determination -----------------_____________..8
4.5 Graphic Exhibits -----------------------------.8
5.0 Administrative Draft Initial Study............................................................................B
6.0 Draft Initial Study.......... ........................................................................................9
7.0 Comments and Responses---------------------------..G
8.0 Final Initial Study...................................................................................................S
9.0 CEQANotices.......................................................................................................B
10i0 Mitigation K8ondorh)o Program.............................................................................1O
11]0 Final Initial Study.................................................................................................10
12]] Project Management/Coordination......................................................................1O
Ui Preliminary Project Schedule..........................................................................................11
K( Budget.............................................................................................................................12
JNOO-U003001UP 0i ° March 24. 2O0$
384 9 .
City of EI Segundo
f r„ , Equinix Data Center—EA 784-445 N.Douglas Street Mitigated Negative Declaration
1. INTRODUCTION AND UNDERSTANDING OF
THE PROJECT
1.1 INTRODUCTION
RBF Consulting (RBF)has submitted this proposal to prepare an Initial Study and Mitigated
Negative Declaration to assess potential impacts and identify mitigation measures for the
Equinix Data Center Project in EI Segundo. The evaluation and associated work products
will be prepared in accordance with the criteria, standards, and provisions of the California
Environmental Quality Act (CEQA) of 1970, Section 21000 et. sec. of the State EIR
Guidelines (California Administrative Code Section 15000), the City of EI Segundo
Environmental Guidelines, and the regulations requirements and procedures of any other
responsible public agency with jurisdiction by law. RBF will throughout the document, and
where appropriate, relate the proposed project to the general trends in the City of EI
Segundo and the surrounding area.
1.2 UNDERSTANDING OF THE PROJECT
It is our understanding that the City of EI Segundo is seeking consulting services in order to
prepare and process CEQA compliance documentation for the Equinix Data Center project.
The proposal involves the renovation and expansion of the existing Douglas Technology
Center, located on a 11.5-acre site,at the northwest corner of Douglas Street and Mariposa
Avenue. The project would expand the existing building from 223,000 square feet to
314,288 square feet and from its current height of 43 feet to 52 feet. The project also
includes an electrical substation.
The proposed work program, as detailed in Section Il, Scope of Work, considers the
preparation of an Initial Study as the supporting analysis for a Mitigated Negative
Declaration. Should the supporting analysis conclude potentially significant impacts may
not be mitigated, further consultations with City Staff will be required to confirm additional
CEQA compliance. The project kick-off will confirm the project description, references,
scheduling and site visit. The Initial Study will be prepared in accordance with the CEQA
Guidelines Sections 15061, 15162, 16167 and 15168. Each topical area will be analyzed
and significance of impacts will be concluded. Mitigation measures will be incorporated,as
necessary. The work program includes the preparation of focused studies for traffic, air
quality and noise.
RBF will serve as an extension to staff to assure that the entire CEQA process is conducted
in a comprehensive manner,which will include consideration of recent CEQA legislation and
requirements of review agencies. The RBF project management team, led by Mr. Glenn
Lajoie, AICP, and Ms. Stephanie Melton, will provide regular and consistent
communications and updates to the City's project team on the progression of the work
program and status of the analysis. The environmental review process will result in the
presentation of the environmental/CEQA findings to the City decision makers for the
determination of compliance with CEQA.
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City of El Segundo
Equinix Data Center-EA 784-445 N.Douglas Street Mitigated Negative Declaration
11, SCOPE OF WORK
The following Scope of Work has been prepared pursuant to the information received from the City.
The cost estimate,which is itemized according to task and issue, is included in Section IV(Budget).
A number of plans or studies will need to be prepared for the proposed project. RBF is assuming
that the developer will provide the following plans or studies:
• Site Plan (electronic file)
• Grading Plan (electronic file)
• Lighting Plan, if deemed necessary by the City
• Photometric Analysis of Lighting Plan, if deemed necessary by the City
• Landscape Plan
• Water Quality Management Plan, if deemed necessary by the City
• Hydrology and Drainage Analysis, if deemed necessary by the City
• Water Quality Management Report, if deemed necessary by the City
• Geology and Soils Analysis, if deemed necessary by the City
The RBF Team has assumed that no modifications to the project description would occur after the
development of the project description as part of Task 1.0. Any modifications to the project
description after it has been approved by City Staff would constitute a change in the work program,
and would require a modification to the scope and fee. Any modifications to the work program
would be performed on a time and materials basis as extras to the contract.
1.0 PROJECT KICK-OFF AND PROJECT DESCRIPTION
The work program will be initiated with a kick-off conference call with City representatives the week
of March 17 to discuss the project features in greater detail. This initial discussion is vital to the
success of the CEQA process and will be a key milestone in order to confirm the parameters of the
analysis, project construction program, proposed buildout conditions, scheduling and overall
communications. The project kick-off will be followed by a visit to the site and recording of on-site
and adjacent land use conditions(refer to Task 2.0). Based upon the detailed project information
obtained from the City on February 27, RBF will draft a preliminary project description for review
and approval by City staff.
Task 1.0 Deliverables:
• Draft Project Description
Final Project Description
2.0 RESEARCH AND INVESTIGATION
RBF will evaluate the necessary information with respect to the proposed project. project research
will include coordination with the City to acquire relevant environmental data, previous studies for
the area and other available files, exhibits, maps, and reference documents. The initial
investigation will include a site visit,review of existing land uses and environmental conditions,and
a photographic recording of on-site and surrounding uses.
JN 00-000300.10P • 2 • March 24,2008
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City of El Segundo
Equinix Data Center—EA 784.445 N.Douglas Street Mitigated Negative Declaration
3.0 FOCUSED STUDIES
3.1 TRAFFIC, CIRCULATION AND PARKING
Kimley-Horn and Associates(K-H)will prepare the traffic study for the proposed project. The study
will address the following conditions:
• Existing Conditions
• Opening Year Without and With Project
The study will evaluate project impacts during the morning and evening peak hours on a typical
weekday at up to twelve area intersections, to be agreed upon with City staff.
K-H will prepare a study that complies with the Los Angeles County Congestion Management Plan
(CMP). The following Scope of Services is based on our understanding of the project issues and
the study requirements of the City of El Segundo.
Proiect Initiation. Obtain a complete project description and a to-scale copy of the project site plan,
including building and hardscape footprints; square footage of new building areas; site layout
showing all project driveways;parking supply;vehicle flow lines;and any other site features that will
affect the flow of traffic into and out of the site.
Traffic Imoact Analvsis. A traffic impact analysis will be prepared to support environmental
documentation of the Equinix Data Center based on the following scope of work.
• Obtain current weekday morning and evening peak hour traffic count data for the study
intersections. Existing peak hour volumes will be gathered from previous studies, where
appropriate.
• Develop project trip generation estimates for the proposed project, using the Institute of
Transportation Engineers (ITE) Trip Generation (7th Edition).
• Develop trip distribution and assignment assumptions. Note:Douglas Street currently runs
one-way northbound,and Nash Street currently runs one-way southbound. The City plans
to convert these streets back to two-way traffic operation in August 2008. Trip distribution
and assignment at affected intersections will take this change into consideration.
• Submit trip generation and trip distribution assumptions to City staff and the project team for
concurrence.
• Distribute the project traffic to the surrounding street system. We will consider changes to
Douglas Street and Nash Street as previously mentioned.
• Obtain approved and pending project information from the City of El Segundo and
surrounding cities.
• Develop Opening Year peak hour forecasts at the study intersections using approved
annual growth rates. We will redistribute traffic for two-way operations on Douglas and
Nash Streets based on existing traffic patterns and likely traffic movements.
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City of El Segundo
Equinix Data Center-EA 784.445 N.Douglas Street Mitigated Negative Declaration
• Conduct intersection analysis for Opening Year Without Project conditions.
• Add the project's peak hour traffic to each study intersection, and conduct intersection
analysis for Opening Year With Project conditions. Identify any project impacts,and project
mitigation, if necessary.
• Provide a discussion of and supporting data and analysis for CMP Compliance,
• Develop a summary of project parking requirements for the project. The City's Municipal
Code does not have a parking requirement rate for a Data Center land use. Kimley-Horn
and Associates, Inc.will work with the City to identify two comparable existing Data Center
sites for parking surveys. We will collect existing parking demand at two similar sites for a
total of 8 continuous hours per site during a typical working day. From the similar site
survey,we will develop a recommended parking rate for the proposed Data Center.
• Prepare an evaluation of the adequacy of the proposed parking supply for peak operating
conditions.
• Evaluate the proposed site access and on-site circulation provisions.
• Prepare a stand-alone traffic study summarizing our analysis methodology,study findings,
and recommendations.
Proiect Meetinas/Public Hearings. Attend up to two project team meetings and one Public Hearing.
Traffic SCODe AssumDtions. Traffic scope assumptions will be based on the following:
• To-scale site plans and a complete project description, available on-site and off-site
improvement plans,record drawings,and existing aerial photographs or topographic maps
will be provided to Kimley-Horn.
• Any changes or revisions to the site plan or project description once the analysis has begun
will require additional or changed analysis,which will constitute additional services,and will
require an adjustment to the project schedule and budget,
• If issues not specifically listed here arise as a result of comments or concerns by citizens or
City Staff,they will be evaluated as a separate work authorization, for a fee to be mutually
agreed upon prior to initiating work.
3.2 AIR QUALITY
RBF will prepare the air quality report for the proposed project.
Existinq Conditions. The City of El Segundo is located within Source Receptor Area 3 within the
South Coast Air Basin. RBF will describe the meteorological conditions and discuss ambient air
monitoring data collected for the nearest monitoring station. A description of the regulatory
framework relating to air quality(i.e., California Clean Air Act,Air Quality Management Plan, etc.)
will also be provided.
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City of El Segundo
Equinix Data Center-EA 784.445 N.Douglas Street Mitigated Negative Declaration
Construction-Related Emissions. Equipment exhaust and fugitive dust emissions resulting from
construction activities will be quantified using URBEMIS2007. Based on landform/grading/
demolition/excavation data and assumptions provided by the project Applicant(i.e.,number/type of
equipment needed for grading activities,project phasing,etc.),the analysis will estimate equipment
exhaust emissions utilizing the latest emission factors as prescribed by the California Air Resources
Board(CARE)and the EMFAC2007 and OFFROADS2007 models. Fugitive dust emissions will be
quantified based upon the area to be graded per day. Construction pollutant emissions will be
compared to SCAQMD thresholds and mitigation measures will be recommended to reduce the
significance of emissions, where feasible. RBF will also qualitatively discuss naturally occurring
asbestos impacts as they relate to the proposed construction activities.
Lona-Term Emissions. RBF will quantify vehicular and area source emissions then provide a
comparison to the SCAQMD thresholds of significance.The emissions will be quantitatively derived
utilizing the EMFAC2007 and URBEMIS2007 models, Project consistency with regional air quality
plans, including the 2007 Air Quality Management Plan for the South Coast Air Basin, will be
evaluated. RBF will address cumulative air quality impacts based upon a list of cumulative projects
supplied by the City.
RBF will review the energy requirements for the project to determine any potential air quality
impacts due to power generation. Additionally, RBF will review the plans and specifications for the
SCE substation and on-site generators to determine if any specific recommendations will be
required.
RBF will additionally address global warming issues qualitatively as they pertain to the global
warming initiative (Assembly Bill 32),which was signed into law by Governor Schwarzenegger on
September 2006.
3.3 NOISE
RBF will evaluate potential noise impacts of the proposed project, focusing on changes in noise
levels in the project area due to traffic changes along area roadways, on-site stationary noise
sources, and overall changes in ambient noise levels associated with increased human activity.
Existina Conditions. RBF will review applicable State and City noise and land use compatibility
criteria for the project area. Noise standards regulating noise impacts will be discussed for land
uses on and adjacent to the project sites.
RBF will conduct a site visit along the project sites and at adjacent land uses. During the site visit,
RBF will conduct short-term noise level measurements along the project area. Noise monitoring
equipment will consist of a BrOel&Kjaer model 2250 sound level meter(SLM)equipped with Bruel
& Kjaer pre-polarized freefield microphone. The results of the noise measurements will be post-
processed and graphically illustrated with the Brael & Kjaer Noise Explorer software.
The noise monitoring survey will be conducted at up to three separate locations to establish
baseline noise levels in the project area. Noise recording lengths are anticipated to require
approximately 10 minutes at each location.The noise measurements will evaluate noise exposure
due to traffic while accounting for local topography,shielding from existing structures,and variations
in travel speed.
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City of El Segundo
Equinix Data Center-EA 784.445 N.Douglas Street Mitigated Negative Declaration
Construction-Related Noise. Construction would occur during implementation of the proposed
project. Noise impacts from construction sources will be analyzed based on the equipment, length
of a specific construction task,equipment power type(gasoline or diesel engine),horsepower,load
factor,and percentage of time in use. The construction noise impacts will be evaluated in terms of
maximum levels(Lmax)and hourly equivalent continuous noise levels(Leq)and the frequency of
occurrence at adjacent sensitive locations.Analysis requirements will be based on the sensitivity of
the area and the Noise Ordinance specifications of the City of El Segundo.
Stationary Noise Sources. Potential effects of existing off-site noise sources will be evaluated
based on the City's land use compatibility standards. Compliance with applicable noise standards
will be evaluated,with recommended mitigation measures included where appropriate. Stationary
sources include those that may be associated loading docks,trash compactors, HVAC units, and
the back up/emergency generators. RBF will also review the plans and specifications of the
proposed SCE substation and on-site generators to ensure all stationary noise levels emanating
from the facility comply with the City's Municipal Code.
Traffic Noise. The proposed project is anticipated to generate new vehicular traffic trips from future
growth. On-site and off-site noise impacts from vehicular traffic will be assessed using the U.S.
Federal Highway Traffic Noise Prediction Model (FHWA-RD-77-108). The analysis will focus on
noise impacts associated with the development of the proposed project. Model input data will
include average daily traffic volumes, day/night percentages of autos, medium and heavy trucks,
vehicle speeds,ground attenuation factors,and roadway widths. The 24-hour weighted Community
Noise Equivalent Levels(CNEL)will be presented in a tabular format. Traffic parameters necessary
for the model input will be obtained from the traffic study. Traffic noise perceived at the proposed
data center will be assessed with FHWA's Traffic Noise Model(TNM)2.5. This scope assumes that
architectural mitigation will not be developed(i.e.,window glazing specifications,soundwall design,
etc.).
Data Needs for the Air Qualitv and Noise Reoorts
• Traffic Study that includes (Levels of Service, intersection ICU or V/C ratios, Peak Hour
Turning Movements, Daily Trip Generation Rates, average daily traffic volumes, and
methodology utilized for cumulative impacts);
• Detailed narrative regarding proposed construction activities, equipment utilized, and
phasing schedule;
• Detailed project description that includes a narrative regarding on-site activities,daily truck
deliveries, plans/specifications for the proposed SCE substation, specifications for the
backup and emergency generators; and
• Electronic site plan and grading plan.
Task 3.0 Deliverables:
• Traffic Impact Analysis
• Air Quality Analysis
• Noise Analysis
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City of EI Segundo
,. Equinix Data Center—EA 784.445 N.Douglas Street Mitigated Negative Declaration
4.0 PREPARATION OF INITIAL STUDY/ENVIRONMENTAL
CHECKLIST
RBF will prepare an Initial Study in accordance with the City's Initial Study Checklist form and/or the
most recent Environmental Checklist Form, as amended in the CEQA Guidelines. The Initial
Study/Environmental Checklist will include detailed explanations of all checklist determinations and
discussions of potential environmental impacts.The analysis shall be in accordance with Sections
15063, 15162, 15167, and 15168 of the CEQA Guidelines. The Initial Study/Environmental
Checklist document will include the sections identified below.
4.1 INTRODUCTION
This section will cite the environmental review requirements of the project, pursuant to CEQA and
the City guidelines.The Introduction will include the project location,environmental setting,existing
uses on-site and in the vicinity,the project description,project phasing,relevant background/history
information for the General Plan, and zoning requirements.
4.2 ENVIRONMENTAL CHECKLIST
This section is modeled after Appendix G, Environmental Checklist Form,of the CEQA Guidelines
and will include a summary page of project information followed by an explanation of factors
considered for potential impacts. The comprehensive El Segundo Initial Study/Environmental
Checklist will be presented in a four column layout, identifying: 1)Potentially Significant Impacts,2)
Less Than Significant Impacts Unless Mitigation Incorporated,3)Less than Significant Impacts,and
4) No Impacts. The section will provide a listing of documentation that will be Incorporated by
Reference and notations for all references utilized for the determination.
4.3 ENVIRONMENTAL ANALYSIS
The Environmental Analysis sections will provide vital supporting information for the conclusions
rendered for the Environmental Checklist. This section will review the following issues:
• Aesthetics, Light, and Glare: Short-term construction impacts and long-term visual impacts
(i.e., visual character and views from adjacent areas) resulting from the project will be
reviewed.
• Agricultural Resources: The project area is not designated for agricultural production;thus,
the Initial Study will confirm that there is no effect on farmland.
• Air Quality: Short-term construction related and long-term air emission effects will be
evaluated in accordance with the South Coast Air Quality Management District's criteria.
The focused air quality study, referenced in Task 3.2 will be incorporated
• Biological Resources: Given the developed nature of the project area and disturbed nature
of the project site, no sensitive biological species or habitat is expected to occur on-site.
On-site conditions will be confirmed.
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City of El Segundo
U11�R_ Equinix Data Center-EA 784-445 N.Douglas Street Mitigated Negative Declaration
• Cultural Resources: The analysis will cite the provisions of CEQA Guidelines 15064.5
(Historical and Archaeological Resources).
• Geology and Soils: The Initial Study will examine the construction affects, on-site and
regional seismic conditions, exposure of people and structures to adverse seismic affects
and soil characteristics (i.e., erosion, expansion, instability) associated with project
implementation.
• Hazards and Hazardous Materials: Analysis will review existing hazards and long-term
hazard conditions, based upon existing references provided by the City.
• Hydrology and Water Quality. Impacts to drainage and water quality will be reviewed.
• Land Use and Relevant Planning: The project's consistency with the General Plan/Zoning
designation will be noted. Compatibility with adjacent uses will be studied.
• Mineral Resources: Analysis will note that there is no affect of the project upon mineral
resources.
40 Noise: The results of the acoustical analysis, referenced in Task 3.3 will be incorporated.
• Population: The analysis will address the potential for growth inducement.
• Public Services: The affect on existing services including fire,law enforcement,solid waste
management/disposal, educational, and recreational services will be studied.
• Traffic and Parking: The results of the traffic impact study, referenced in Task 3.1 will be
incorporated.
• Utilities: The affect on existing infrastructure will be evaluated, including water,electricity,
gas, and wastewater.
• Mandatory Findings of Significance: Focus on cumulative affects and considerations.
This section will provide a detailed response to each question in the Environmental Checklist, as
well as identify mitigation measures to reduce impacts to less than significant levels. R13F's
approach to the analysis portion of the document is to provide thorough, detailed and conclusive
impact analysis.
4.4 DETERMINATION
The determination page will conclude the appropriate action based upon the Initial Study
evaluation.
4.5 GRAPHIC EXHIBITS
The environmental document will include a maximum of ten(10)exhibits to enhance the written text
and clarify the proposed project and potential environmental impacts. Exhibits are anticipated to
include: Regional Vicinity Map, Site Vicinity Map, Land Use Plan and Traffic Exhibits.
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City of El Segundo
Equinix Data Center-EA 784.445 N.Douglas Street Mitigated Negative Declaration
5.0 ADMINISTRATIVE DRAFT INITIAL STUDY
RBF will submit the Draft Initial Study for review and comment by the City. RBF will also submit one
(1)"check copy"of the final draft document which will incorporate one complete set of comments
received from the City.
Task 5.0 Deliverables:
• 5 copies of Administrative Draft Initial Study
• 5 copies of"Check Copy"of Draft Initial Study
6.0 DRAFT INITIAL STUDY
RBF will submit the Draft Initial Study to the City, which will be distributed for public review.
Task 6.0 Deliverables:
• 5 copies of Draft Initial Study
• I camera-ready original of Draft Initial Study
• 35 CDs with electronic PDF version of Draft Initial Study, Graphics and Technical
Appendices
7.0 COMMENTS AND RESPONSES
After the close of the required public review period for the mitigated negative declaration,RBF, K-H
and City Staff will review the comment letters received during the public review period and
determine if it is necessary to produce written responses to the comments. RBF assumes 12 hours
for this task. Should the level of comments/responses exceed this assumption, RBF will confer with
City Staff to determine scope/budget amendments which may be necessary.
Task 7.0 Deliverables:
* 5 copies of Draft Comments and Responses
8.0 FINAL INITIAL STUDY
RBF will submit the Final Initial Study to the City following Planning Commission adoption.
Task 8.0 Dellverables:
• 10 Copies of Final Initial Study
• 1 Camera-Ready Original of Final Initial Study
• I CID with electronic PDF version of Final Initial Study,Graphics,and Technical Appendices
9.0 CEQA NOTICES
RBF will be responsible for the preparation and distribution of CEQA notices (Notice of
Availability/Notice of Intent, Negative Declaration, and Notice of Determination).
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City of El Segundo
Equinix Data Center-EA 784-445 N.Douglas Street Mitigated Negative Declaration
Assumption. RBF has assumed that City Staff will be responsible for public noticing to comply with
City requirements, such as posting notices or newspaper notices.
Task 9.0 Deliverables:
Notice of Availability/Notice of Intent
• Negative Declaration
Notice of Determination
10.0 MITIGATION MONITORING PROGRAM
RBF will prepare the mitigation monitoring program pursuant to Section 21081.6 of CEQA. RBF will
submit a draft version for City review and will follow with a finalized mitigation monitoring program.
Task 10.0 Deliverables:
• I COPY of Draft Mitigation Monitoring Program
• 1 Copy of Final Mitigation Monitoring Program
• Electronic version of Final Mitigation Monitoring Program
11.0 MEETINGS AND PUBLIC HEARINGS
RBF anticipates several meetings with City Staff, including progress meeting and public hearings.
Mr. Lajoie, AICP, along with other key project team personnel, will also be available to attend
meetings with affected jurisdictions,agencies, and organizations as needed to identify issues and
assess impacts. RBF assumes that City Staff will arrange the public meetings and provide
appropriate materials. For budgeting purposed,RBF has assumed four hours per staff member for
progress meetings and six hours per staff member for public hearings.
Should the City determine that additional meetings beyond the following three meetings and public
hearings are necessary, services will be provided under a separate scope of work on a time and
materials basis (preliminary estimate is $750 per meeting, for each RBF staff member in
attendance). The following is an outline of anticipated meeting attendance needs.
Task 11.0 Deliverables:
• Two(2)meetings with City Staff to provide written and oral progress reports,resolve issues,
review comments on documents, and receive any necessary direction from City Staff.
• One (1) public hearing
12.0 PROJECT MANAGEMENT/COORDINATION
Mr. Lajoie,AICP,will be responsible for management and supervision of the Project Team,as well
as consultation with the City. Mr.Lajoie will coordinate with all technical staff,consultants,support
staff and word processing toward the timely completion of the environmental document.
Task 12.0 Deliverables:
• Ongoing Project Coordination
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City of El Segundo
Equinix Data Center-EA 784.445 N.Douglas Street Mitigated Negative Declaration
III. PRELIMINARY PROJECT SCHEDULE
The following schedule is preliminary in nature and would be revised to meet both the City's desired
timeline:
Consultant Authorized to Begin Work March 31
Kick-Off Conference Call by April 4
Draft Project Description Preparation April 7 -11
City Review of Draft Project Description April 11
Traffic Study submitted to RBF April 25
Air Quality and Noise Studies prepared by RBF May 9
Administrative Draft Initial Study/MND to City Staff May 16
Administrative Draft Initial Study/MND returned by City to RBF May 30
Draft Initial Study/MND submitted to City June 13
30-Day Public Review June 26—July 25
Public Hearing TBD
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City of EI Segundo
- 1,14 Equinix Data Center-EA 784-445 N.Douglas Street Mitigated Negative Declaration
IV. BUDGET
Equinix Hata Center Project Budget
G.L. S.M. GrA/WP Total RBF Kimley- Total
TASK 210 106 65 Hours Consulting Hom Cost
11.0 Project Kick-Off and Project Description 6 12 18 $2,532
12.0 Research and Investigation 4 4 $424
13.0 Focused Studies 0 $0
3.1 Traffic.Circulation and Parking 0 $30.850 $30.850
3.2 Air Quality 0 §5.900 $5.900
3.3 Noise 0 $6,800 $6,800
4.0 Preparation of Initial Study/Environmental Checklist 0 $0
4.1 'Introduction 2 2 $212
4.2 Environmental Checklist 4 4 $424
4.3 Environmental Analysis 4 72 76 $8,472
4.4 Determination 1 1 $106
4.5 Graphic Exhibits 10 10 $650
�5.0 Administrative Draft Initial Study 8 16 12 36 $4,156
6.0 Draft Initial Study 8 12 8 28 $3,472
17.0 Comments and Responses 6 6 12 $1,896
18.0 Final Initial Study 4 4' 4 12 $1,524
9.0 CEQA Notices 41 4 $424
10.0 Mitigation Monitorinq Program 1 6 1 8 $911
11.0 Meetings and Public Hearings 14 141 28 $4,424
112.0 Project Management and Coordination 8 j 8 $1,680
(TOTAL HOURS 59 1571 35 251 $12,700 $30,850
I"Percent of Total Labor CHours) 28.1% 148.1%I 53.8%
ISUBTOTAL LABOR COSTS $12,390 $16,6421 $2,275 $74,857
1TOTAL LABOR COSTS $74,857
G.L=Glenn Lajoie
S.M.=Stephanie Melton
GrANVP=Graphic Artist(Work Processor
Note: All work will be performed on a Time and Materials basis. The total budget includes all miscellaneous casts for travel/mileage,reproduction,reimburseabies,telephone,
postal,delivery,reference materials and incidental expenses. RBF will receive payment either on a percentage basis using milestones or by monthly billing,as determined by the
Client. The RBF project manager reserves the right to make adjustments to staff allocations as necessary within the overall budget.
JN 00-000300.10P • 12 • March 24, 2008
City of EI Segundo
Equinix Data Center—EA 784.445 N.Douglas Street Mitigated Negative Declaration
STATEMENT OF FINANCIAL CONDITIONS
This proposal shall be valid for a period of 90 days. Progress billings will be forwarded based on
payment criteria established by the City. These billings will include the fees earned for the billing
period. The City shall make every reasonable effort to review invoices within fifteen (15)working
days from the date of receipt of the invoices and notify Consultant in writing of any particular item
that is alleged to be incorrect.
The fees proposed herein shall apply until March 1, 2009. Due to annual increases in costs
associated with inflation, staff wage increases and increases in direct costs, Consultant will
increase those portions of the contract fee for which work must still be completed after March 1,
2009, by fifteen percent(15%).
Deviations or modifications from the Scope of Work will result in potential re-evaluation of the
associated fees. Items not sr)ecificaliv stated in the proposal will be considered an additional work
item.
All work will be performed at a "Not to Exceed" contract price, which will become the fixed price
upon completion of negotiations with the City staff authorized to negotiate and agreement. The
total budget includes all miscellaneous costs for travel/mileage, reproduction, telephone, postal,
delivery, reference materials, and incidental expenses.
The budget provides a breakdown of our estimated cost of performing the services described in this
Scope of Services. Our Scope of Services and its associated cost are based on several key
assumptions, including the following:
1. The budget is valid for up to six months from the date of submittal/opening, after which it
may be subject to revision.
2. City will develop the mailing list for distribution of the MND and notices. The City will be
responsible for newspaper cost of publication of notices,which will be billed directly to the
City, so they are not included in the proposed budget.
3. Photocopy costs included in the proposal are for the specified number of copies of
deliverables and reasonable incidental and in-team photocopying. if additional copies of
deliverables are needed,they can be provided with an amendment to the proposed budget.
4. Review cycles for preliminary documents are presented in the scope of work. Additional
review cycles or additional versions of administrative drafts are assumed to not be needed.
5. The proposed work addresses CEQA requirements of the proposed action. Work related to
NEPA compliance, Section 404 compliance, or other permitting processes is not included
(although these can be added,as needed,with a contract amendment). Work concludes at
the acceptance by the City of the final deliverable.
6. The budget is based on completion of work within an agreed upon schedule. If substantial
delay occurs,an amendment of the budget would be warranted to accommodate additional
project management time and other costs. Substantial delay is normally defined as 90 days
or more.
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'M Equinix Data Center-EA 784.445 N.Douglas Street Mitigated Negative Declaration
7. Costs are included for the number of meetings specified in the scope of work. If additional
meetings are needed, they can be included with an amendment of the budget.
8. The extent of public comment on an MIND is not predictable. The proposed budget
includes a reasonable, preliminary estimate time to respond to comments. RBF will consult
with the City after the valuation of the comments to determine if the preliminarily estimated
budget is sufficient. An excessive amount of comments is generally considered to be more
than twenty (20)commenting agencies/individuals and/or over 70 comments that require
answers other than "Comment is noted."
9. Costs have been allocated to tasks to determine the total budget. RBF may reallocate
costs among tasks, as needed, as long as the total budget is not exceeded.
10. Once the proposed project description,baseline,and alternatives are approved by the City
for analysis in the Initial Study, it is assumed they will not change thereafter. If changes
requiring revisions to analysis or rewriting of Initial Study information occur,an amendment
of the budget would be warranted,
11. The CEQA statutes or guidelines may change during the course of this Study. If
amendments require redoing work already performed or substantially increasing effort, a
contract amendment may be warranted.
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EXHIBIT C
14
38 ' 9
City of El Segundo
Statement of Qualifications for
On-Call Environmental Review Services
5.0 PROJECT TEAM
The following are brief background descriptions for the key professionals who would be responsible
for preparing CEQA and NEPA compliance studies.
Glenn Lajoie, AICP
Project Assignment. Project ManagementlQA-QC
Mr. Lajoie is the Environmental Planning Manager and oversees a team of 21 professionals in
Irvine. Mr. Lajoie's primary responsibilities include oversight of daily operations, management of
projects,staff mentoring and instruction,scheduling,and business development. With 20 years of
practical experience, Mr. Lajoie is a recognized leader in CEQA and NEPA studies (EIR's, EIS's,
Negative Declarations, Environmental Assessments), as well as other policy planning documents,
including General Plans, Area Plans, Specific Plans, and due diligence studies. Projects have
ranged from private entitlement applications related to residential and commercial projects as well
as a variety of water, wastewater, highway, and, redevelopment projects throughout California.
Project responsibilities include analysis, technical review and management of environmental and
policy planning documentation for compliance with CEQA/NEPA, implementation of public
participation programs, and assistance to various public and private sector clients in meeting the
requirements of local, State, and Federal agencies. Relevant project management experience
includes the North Downtown Lancaster Neighborhood Revitalization/Transit Village Plan and
EIR/EA; the Long Point Coastal Development Plan EIR in Rancho Palos Verdes; the Hotel del
Coronado Specific Plan EIR in Coronado; the Cambria Desalination Facility EIR; the Costa Mesa
General Plan Update and EIR;the North Village Specific Plan Program EIR in Mammoth Lakes;the
Marymount College Facilities Expansion EIR in Rancho Palos Verdes; the Grand Canal
Entertainment Center EIR in Bakersfield;and the Escondido Performing Arts and Justice Center EIR
in Escondido. Mr. Lajoie also oversees on-call environmental services assignments in Long Beach,
Westminster and in Cambria. Mr. Lajoie is the Project Manager for a current EIR in Long Beach
involving projects within the Downtown and Central Long Beach Redevelopment Plan areas and
recently served as Project Director for the recent Beverly Hills Gardens and Montage Hotel EIR.
Collette L. Morse,AICP
Project Assignment Project ManagementlQA-QC
Collette Morse has a B.A. in Geography/Ecosystems from UCLA. She is directly responsible for the
management, preparation and coordination of environmental studies prepared in accordance with
the CEQA and NEPA. She has been involved in the preparation of hundreds of environmental
documents,including EIRs, Negative Declarations,and Environmental Assessments,for both public
and private sector clients in her 20+ years of environmental planning experience. For the City of
Santa Clarita,she has managed the Henry Mayo Newhall Memorial Hospital Master Plan EIR,Lyons
Canyon Ranch EIR, UCLA Film and Television Archives MND, Soledad Village EIR, and the
Mancara Residential Project EIR. She is currently working on or has recently completed the Beverly
Hills Gardens and Montage Hotel EIR, Fox Plaza EIR(mixed use residential/commercial project)in
Riverside, Redlands Malls Redevelopment Project EIR (mixed use project: 220 du, 220,000 sf
retail), San Gabriel Center EIR (mixed use: 159 du, 18,000 sf retail), Alexan Pacific Grove MND
(mixed use project: 280 luxury apartments and 4,200 square feet of retail)in Orange,Centerstone
Specific Plan and Initial Study(33 du project)in Cypress,the Wicker Drive Specific Plan and Initial
Study(42 du project)in Cypress, and the Grindlay/Orange Specific Plan and Initial Study(9 du and
JN 00-000300.10P • 29 October 9,2007
J - 49
AWN, City of El Segundo
Statement of Qualifications for
On-Call Environmental Review Services
office building project) in Cypress. In addition to her work at RBF, Ms. Morse presently serves as
AICP Commissioner for Region VI,and recently served as Past-President on the CCAPA Board of
Directors.
Starla Hack
Project Assignment: Project Manager/Senior Analyst
Starla Hack graduated from the University of California, Riverside,with a Bachelor of Arts Degree in
Business Economics and from California State Polytechnic University, Pomona with a Masters
Degree in Urban and Regional Planning with specializations in Community Development and
Environmental Planning. In her responsibilities as an environmental analyst,Ms.Hack is involved in
the preparation and coordination of environmental studies/documents prepared in accordance with
the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA).
Ms. Hack has been involved in the preparation of numerous environmental documents that include
Initial Studies, Mitigated Negative Declarations, Environmental Impact Reports, Environmental
Assessments as well as other policy planning documents including General Plans and Specific
Plans. Ms. Hack's relevant experience includes participation in the preparation of the Cerritos
General Plan and EIR, Carson General Plan and EIR, Placentia General Plan and EIR and North
Downtown Neighborhood Revitalization/Transit Village Plan EIR/EA and Dana Point Harbor
Revitalization EIR. She is currently working on the Glendora General Plan Update, Lancaster
Capital Residential Project and Lancaster Northeast Gateway Corridors Plan. Ms. Hack currently
serves as the Project Analyst for a current EIR in Long Beach involving projects within the
Downtown and Central Long Beach Redevelopment Plan areas.
Rita Garcia
Project Assignment Senior Environmental Analyst
Rita Garcia graduated from California State Polytechnic University, Pomona, with a Bachelor of
Science degree in Urban and Regional Planning. In her responsibilities as Senior Environmental
Analyst, Ms. Garcia is involved in the preparation, daily monitoring and coordination of CEQA
documents,ensuring their timely completion reflective of the highest standard of professional care.
With over 12 years in the environmental field, Ms. Garcia has extensive experience with projects
involving sensitive planning and environmental issues including land use compatibility, noise,
traffic/circulation, and population/housing/employment. She has had significant involvement with
environmental analyses of numerous large-scale program-level projects including the Long-Point
Resort EIR which involves sensitive aesthetic,biological,cultural,geological and public health/safety
issues, and the North Village 1999 Specific Plan Amendment EIR, which involved sensitive
population, housing, public services/utilities issues. Her UCR experience includes the Pierce Hall
Addition IS/MND and the Physical Science 1 Building IS/MND. Additional professional experience
includes various large-scale EIR's such as the Robinson Ranch North Program EIR, the
Alberhill/Lake Elsinore Sports and Entertainment Center Program EIR, the FedEx Distribution
Center FEIR, the Hotel del Coronado Master Plan EIR, the Big Sky Ranch EIR, and the Route
101/Airport North Interchange EIR. Ms. Garcia will serve as the Project Coordinator/Senior
Environmental Analyst for this project.
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4 9
City of El Segundo
Statement of Qualifications for
On-Call Environmental Review Services
Eddie Torres
Project Assignment Project Manager, Air/Noise Specialist
Mr.Torres prepares Environmental and Planning studies for public and private sector clients under
the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA).
Eddie draws on his background and understanding of environmental constraints to provide technical
CEQA and NEPA compliance review and environmental documentation, in addition to research,
analysis, and writing. Mr. Torres has been involved in a wide range of environmental planning
projects,including environmental documents for major infrastructure and land development projects,
air quality and noise studies, community participation programs, highly controversial hillside
development projects, state-of-the-art visual analyses,facility siting and due diligence studies,and
technical support for the California Energy Commission facility siting process. Mr. Torres has
experience with noise monitoring using Type I rated instruments, as well as sophisticated noise
modeling using FHWA-RD-77-108, SOUND2000 and Traffic Noise Model 2.0. Additionally, Mr.
Torres has the ability to provide full range noise measurement spectragraphs utilizing the Larson
Davis Data Noise Analysis software (DNA). Additionally, Mr. Torres provides air quality studies for
virtually all of his CEQA/NEPA documents, having experience with 24-hour carbon monoxide
monitoring (using digital and analog measurement systems), as well as pollutant modeling using
URBEMIS2002, CALINE4,and EMFAC2002. Mr.Torres has the ability to implement a full analysis
methodology per Environmental Protection Agency, California Air Resources Board, Air Pollution
Control District/Air Quality Management District and Caltrans/FHWA guidelines.
Richard Beck
Project Assignment Regulatory
As the Regulatory Manager at RBF, Mr. Beck focuses on due diligence planning activities. Mr.Beck
has several years of experience with regulatory permit processing,which includes Sections 404 and
401 of the Clean Water Act(CWA), the California Porter-Cologne Act, Sections 1600-1616 of the
California Fish and Game Code, and the California Coastal Act. Mr. Beck delineates State and
Federal jurisdiction and acts as a liaison between public and private sector clients and regulatory
agencies. Having dealt with numerous regulatory projects ranging in size from less than 1.0-acre to
more than 1,600-acres, Mr. Beck is experienced with isolated drainages, wetlands, ephemeral
drainages, coastal resources, and jurisdictional flood control facilities. As a key component of the
regulatory process, Mr. Beck also assists in the preparation of environmental documents with
respect to the California Environmental Quality Act(CEQA)and the National Environmental Policy
Act (NEPA).
Bob Matson
Project Assignment Transportation and Circulation
Mr. Matson has managed and prepared over 400 traffic impact studies for planning and
environmental projects. He is a Board Member of Spectrumotion Transportation Management
Association, and holds certificates in Fundamentals of Traffic Engineering, Congestion Mitigation,
Managing Traffic Growth on Urban Streets, and Urban Street Design, all from the University of
California Institute of Transportation Studies. Mr. Matson has prepared traffic impact studies for
U.S. Navy San Mateo and Bayview Housing Projects, Multiplex Theatre and Restaurant (1,700
seats, City of Downey), Westpark Planned Community (3,800 units, City of Irvine), John Wayne
Airport Expansion traffic impact monitoring, Newport Ridge Planned Community (2,500 homes in
Newport Beach), El Sobrante Landfill Expansion (Riverside County), Mission Oaks Business Park
JN 00-000300.10P • 31 • October 9,2007
4 9
City of El Segundo
Statement of Qualifications for
On-Call Environmental Review Services
(Camarillo), Northwood Planned Community (3,000 units in Irvine), and Southern California
Veterans Home(Barstow). Mr. Matson will prepare the traffic analysis for incorporation into the EIR.
Rebecca Kinney, P.E.
Project Assignment: Hydrology and Drainage
Ms. Kinney has extensive experience in all phases of Army Corps of Engineers Planning Work,
including, Project Study Plans,Reconnaissance and Feasibility Studies, 1135 work,and Section 206
work. In 1994, as an intem with the Army Corps of Engineers, Sacramento District, Ms. Kinney
assisted in the development of a pilot 1135 project which investigated constructing fish groins along
the Sacramento River. Ms. Kinney is also experienced in channel restoration design work including
hydrologic and hydraulic modeling and PS&E work. Ms. Kinney has also served as a regulatory
agent for the application of 404 Corps of Engineers,401 California Regional Water Quality Control
Board,and 1601/1603 California of Department of Fish and Game permits. She received Welland
Delineation training by the Wetland Training Institute. Her knowledge of both engineering and
environmental requirements make her an asset to any multi-disciplinary team.
SUBCONSULTANTS
BONTERRA CONSULTING (subconsultant)
BonTerra Consulting is an environmental planning and natural resources management corporation
serving public and private sector clients throughout southern and central California. The three
principals of the firm have over 56 years of collective, hands-on experience in environmental
planning, impact assessment, natural resources management, and city and regional planning
studies for local,state,and federal agencies and private-sector clients,including developers of new
community, architects, engineers, universities, and aerospace, telecommunications, and waste
management organizations.
Typical project experience includes master-planned communities; parks, golf courses, and
recreational facilities; entertainment theme parks; urban infrastructure systems such as
transportation corridors,highways,and bridges,airports,landfills,material recovery facilities(MRFs),
and wastewater and water supply facilities; and urban in-fill projects, including office complexes,
mixed-use employment and retail business parks, and commercial/retail centers.
BonTerra Consulting has the technical background,experience,and necessary permits to provide
biological and cultural resource services for both public-and private-sector clients throughout
southern and central California. Ecologists have the technical expertise to conduct sensitive-
species surveys, resource agency permitting, biological assessments, and constraints analysis,
CEQA and NEPA documentation, construction monitoring, and other biological services.
D. SCOTT MAGORIEN, GEOLOGIST (subconsultant)
For the past 25 years, Mr. Magorien has served as the principal geologic investigator for numerous
projects throughout California. The scope of services to these cities involves the review of
geologic/geotechnical consultants' reports from the standpoint of their adequacy in addressing
issues associated with active faulting, slope stability/landslide mitigation, liquefaction analyses,
impacts of proposed grading/landform modification on soil erosion,groundwater conditions,as well
as other geologic hazards and geotechnical constraints.
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...20MM"M
AM& City of El Segn'ndo 4 9
Statement of Qualifications for
1'W On-Call Environmental Review Services,
KIMLEY-HORN ASSOCIATES (subconsultant)
Kimley Horn and Associates, Inc. {K-H}is a transportation engineering and planning firm with over
1,000 employees in 41 offices nationwide, including our offices in Orange and Los Angeles,
California. Because transportation planning has been the mainstay of Kimley Horn's practice for
over 30 years,the firm has the hands on experience,qualified personnel,and technical resources to
meet the needs of the City. On every project,K-H recognizes the need to respond with sensitivity to
local issues, while making sound engineering decisions and recommendations. Transportation
planning is a specialty at Kimley Horn. Key members of our staff have performed General Plan
Update and Circulation Element services for cities throughout southern California. Kimley Horn has
the capacity to develop comprehensive recommendations for the Circulation Element, to examine
alternatives, and to present those alternatives to the public or to City decision makers.
Kimley Horn was founded by experts in traffic engineering and transportation planning, and these
disciplines continue to be at the cornerstone of our practice. Kimley Horn staff has provided a wide
range of transportation and traffic services to hundreds of municipalities,counties,and states. Our
range of services includes traffic impact analyses, urban and regional transportation planning,
traffic signal warrant studies, traffic signal system design and implementation, signal
synchronization, sign ing/stripin g and traffic control plans,and seeking innovative programs to obtain
financing for transportation improvements.
JN 00-000300.10P • 33 • October 9, 2007'