CONTRACT 3162 Professional Services Agreement CLOSED316 --...6
Agreement No.
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
JCM FACILITIES PLANNING AND MANAGEMENT
FOR
DESIGN OF ADA COMPLIANT AUTOMATIC DOORS AT
THE CITY LIBRARY AND THE RECREATION PARK JOSLYN CENTER
This AGREEMENT is entered into this 15`h day of April, 2003, by and between the
CITY OF EL SEGUNDO, a general law city and municipal corporation ( "CITY ") and JCM
FACILITIES PLANNING AND MANAGEMENT ( "CONSULTANT ").
1. RECITALS. This Agreement is entered into with reference to the following facts,
objectives and understandings between the parties:
A. CITY is a recipient of Community Development Block Grant (CDBG) funds
through the County of Los Angeles. The CDBG program is funded by the U.S.
Department of Housing and Urban Development (HUD) pursuant to Title I of the
Housing and Community Development Act of 1984 as amended ( "ACT ").
B. CITY approved the provisions of federal funds under the ACT to be used to
provide professional services required under CITY's Community Development
Block Grant Program.
2. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Five Thousand Nine Hundred Fifty Five dollars ($5,955.00) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
3. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "B," which is
incorporated herein.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
Page 1 of 12
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
4. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
5. DISPUTES AND REMEDIES.
A. Claims, disputes, and other matters in question between the Parties arising out of
or relating to this Agreement or the breach thereof, must be resolved by the
following procedure:
i. City and Consultant will exercise their best efforts to resolve disputes
through the development of a consensus. A meeting may be requested by
City or Consultant at any time for the purpose of resolving a dispute. A
determination by City's Public Works Director will be made within two
(2) weeks after a meeting to resolve the dispute;
ii. If unresolved within thirty (30) days, then City's city manager, or
designee, will make a final determination;
iii. Following the city manager's final determination, the Parties may submit
any unresolved matters to non - binding mediation. The parties may, but
are not required to be, represented by counsel in mediation.
iv. If the Parties do not agree to mediation, or if mediation does not resolve
the Parties' dispute, the matter may be pursued in Los Angeles County
Superior Court.
B. The Parties' rights and remedies under this Agreement are in addition to any other
rights and remedies provided by law.
6. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
Page 2 of 12
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
7. ADDITIONAL WORK.
A. CITY's city engineer ( "Engineer ") may determine, at the Engineer's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work") to complete the Scope of Work. If Additional Work is needed, the
Director, with the City Manager's written approval, will give written
authorization to CONSULTANT to perform such Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Director with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over $5,955.00 for Additional Work must be approved by the City
Council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
8. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that, to the best of
CONSULTANT's knowledge and belief, CONSULTANT has
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
9. TERM. The term of this Agreement will be from June 9, 2003, to August 15, 2003. Unless
otherwise determined by written amendment between the parties, this Agreement will terminate
in the following instances:
A. Completion of the work specified in Exhibit `B ";
Page 3 of 12
B. Termination as stated in Section 17.
10. TIME FOR PERFORMANCE. CONSULTANT will not perform any work under this
Agreement until:
A. CONSULTANT furnishes proof of insurance as required under Section 25 of this
Agreement; and
B. CITY gives CONSULTANT a written, signed, and numbered purchase order in
addition to a written Notice to Proceed. This Agreement will supersede any
conflicting provisions included on the purchase order or notice to proceed issued
pursuant to this Agreement.
C. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
11. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the City Engineer within forty-eight
hours (48 hours), in writing, of the cause and the extent of the delay and how such delay
interferes with the Agreement's schedule. The City Engineer will extend the completion time,
when appropriate, for the completion of the contracted services.
12. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. PROJECT COORDINATION AND SUPERVISION.
A. CONSULTANT's professional services will be actually performed by, or
immediately supervised by, a professional (or professionals) licensed to practice
Architectural Design in the State of California.
B. Raymond D. Atkins will be assigned as CONSULTANT'S Project Manager and
Page 4 of 12
will be responsible for job performance, negotiations, contractual matters, and
coordination with the CITY'S Project Manager.
C. Should the Project Manager or Project Engineer be unable to complete his/her
respective responsibilities on any specific project assignment as set forth herein,
for any reason, he /she will be replaced by another qualified person approved by
the City Engineer.
16. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
17. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 2(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
Page 5 of 12
31(;-. ..
18. NOTICE OF BREACH AND OPPORTUNITY TO CURE. Neither party will be deemed
to be in breach of this Agreement based on a breach that is capable of being cured until it has
received written notice of the breach from the other party. The party charged with breach will
have fifteen (15) days from the date of receiving such notice in which to cure the breach or
otherwise respond. If the circumstances leading to the charge that the Agreement was breached
have not been cured or explained to the satisfaction of the other party within fifteen (15) days
from the date on which the party received notice of breach, the non - breaching party may
terminate this Agreement.
19. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk. CITY will indemnify and hold
CONSULTANT harmless for any use of the work product other than as contemplated by this
Agreement.
20. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
City without CITY's prior written approval. All press releases, including graphic display
information to be published in newspapers or magazines, will be approved and distributed solely
by CITY, unless otherwise provided by written agreement between the parties.
21. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, employees and representatives
from and against any and all suits, actions, or claims, of any character
whatever, brought for, or on account of, any injuries or damages
sustained by any person or property resulting or arising from any
negligent or wrongful act, error or omission by CONSULTANT or
any of CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance. Should
CITY be named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not, arising
out of this Agreement, or its performance, CONSULTANT will
Page 6 of 12
defend CITY (at CITY's request and with counsel satisfactory to
CITY) and will indemnify CITY for any judgment rendered against it
or any sums paid out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, and representatives.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 25, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
22. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
23. INDEPENDENT CONTRACTOR CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
24. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least four (4) years
after termination or final payment under this Agreement.
25. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Page 7 of 12
TyM of Insurance
Commercial general liability
Professional Liability
Business automobile liability
Workers compensation
Limits combined single)
$1,000,000
$1,000,000
$1,000,000
$1,000,000
B. Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 1185 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 1185
or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty
(30) days prior written notice to CITY.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
D. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to maintain the
insurance in effect for a period of three (3) years after this Agreement expires or
is terminated ( "extended insurance "). Such extended insurance will have the
same coverage and limits as the policy that was in effect during the term of this
Agreement, and will cover CONSULTANT for all claims made by CITY arising
out of any errors or omissions of CONSULTANT, or its officers, employees or
agents during the time this Agreement was in effect.
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A :VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 17.
Page 8 of 12
26. CDBG REQUIREMENTS. During the performance of this Agreement, CONSULTANT
agrees to comply with the following federal provisions:
A. Executive Order 11246 requires that during the performance of this Agreement,
CONSULTANT agrees not to discriminate against any employee or applicant for
employment because of race, religion, sex color or national origin.
CONSULTANT will comply with all provisions of Executive Order 11246 of
September 24, 1965 and of the rules, regulations, and relevant orders of Secretary
of Labor. CONSULTANT will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by the rules, regulations and
orders of the Secretary of Labor, or pursuant thereto, and will permit access to
books, records and accounts by the AGENCY and the Secretary of Labor for
purposes of investigation to ascertain compliance with such rules, regulations and
orders.
B. Title VI of the Civil Rights Act of 1964 provides that no person will, on the
grounds of race, color, or national origin, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program
activity receiving federal financial assistance.
C. Section 109, Title 1 of the Housing and Community Development Act of 1974
provides that no person in the United States will, on the grounds of race, color,
national origin, or sex be excluded from participation in, be denied the benefits of,
or be subjected to discrimination under any program or activity funded in whole
or in part with funds made available under this title.
D. Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of
1973 prohibits discrimination on the basis of age or with respect to an otherwise
qualified handicapped individual, as provided in Section 504 of the Rehabilitation
Act of 1973, will also apply to any such program or activity.
E. CONSULTANT must also comply with all regulations of the Americans with
Disabilities Act (ADA) of 1990 (42 USC §§ 12101 et. seq.).
F. Section 3 of the Housing and Community Development Act of 1968, as amended,
12 USC §§ 1701 et. seq., " Compliance in the Provision of Training, Employment
and Business Opportunities requires that the work to be performed under this
Agreement is on a project assisted under a program providing direct federal
financial assistance from the Department of Housing and Urban Development and
is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 USC § 1701 u. Section 3 requires that,
to the greatest extent feasible, opportunities for training and employment be given
to lower income residents of the project area and contract for work in connection
with the project be awarded to business concerns which are located in or owned in
substantial part by persons residing in the area of the project. The parties of this
Agreement will comply with the provisions of said Section 3 and the regulations
Page 9 of 12
31G-2-
issued pursuant thereto by the Secretary of Housing and Urban Development set
forth in 24 CFR § 135, and all applicable rules and orders of the Department
issued thereunder before executing this Agreement. The parties to this Agreement
certify and agree that they are under no contractual or other disability that would
prevent them from complying with these requirements.
i. Lobbying Certification. CONSULTANT must include the language of
this certification in all subcontracts; all subcontractors must certify and
disclose accordingly.
G. It is understood that each person/entity /firm who applies for a Community
Development Commission contract, and as part of that process, must certify that
they are familiar with the requirements of Los Angeles County Chapter 2.160
(Los Angeles County Ordinance 93- 0031). Persons /entities /firms acting on behalf
of the above named firm must comply with the County Code. Any
person/entity /firm seeking a contract with Community Development Commission
will be disqualified for such a contract; be denied the contract; be liable in civil
action, if any lobbyist, lobbying firm, lobbyist employer or any other person or
entity acting on behalf of the above named firm fails to comply with the
provisions of the County Code.
27. USE OF CONSULTANT. CONSULTANT must obtain CITY's prior written approval to
use any consultants while performing any portion of this Agreement. Such approval must
approve of the proposed consultant and the terms of compensation. The consultants listed in
Exhibit `B" are hereby approved.
28. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
29. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
CITY
Mary Strenn, City Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Fax: (310) 322 -7137
CONSULTANT
Richard B. Dilday, President
JCM Facilities Planning & Management
11 Golden Shore, Suite 550
Long Beach, CA 90802
Fax: (562) 437 -7396
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
Page 10 of 12
3162•.
30. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
31. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
32. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets for the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are two (2) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
34. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either Party.
35. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
36. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's city manager, or designee, may execute any such amendment on behalf of CITY.
37. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
Page 11 of 12
31 62 - 9-
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public agency.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO,
a municipal corporation.
mdrry -Stp�K' 4-S
City Ma Wager
ATTEST:
C
Cindy Mortes ,
City Clerk
APPROVED
MARK D. R
Karl H. Berger,
Assistant City)
JCM Facilities Planning & Management
i
LBy
Print
Name kA�
Title
Taxpayer ID No. %S- j6 518 z5
5! TNEY
--
Page 12 of 12
-
�Sct�
Exceeding Your Expectations
April 8, 2003
Mr. Roger Groman
General Services Manager
City of El Segundo
General Services
150 Illinois Street
El Segundo, California 90245
Subject: Response to Request for Proposal (RFP #03 -03)
Design & Construction Plans
Installation of ADA Compliant Automatic Doors
City Library and Recreation Park Joslyn Center
Dear Mr. Groman:
JCM Facilities Planning and Management (JCM -FPM) is pleased to present our proposal to
provide the design, drawings, specifications, and bid package to install ADA compliant
automatic doors at the City Library and the Recreation Park Joslyn Center. The design shall
meet all ADA, code, structural and other requirements.
SCOPE OF SERVICES
A. Architectural Services
Based on the photos and plans sent to us, and the Pre -Bid Meeting on April 1, 2003,
JCM -FPM shall provide the following services:
• Document existing site conditions, assess requirements at specified door
locations, and create construction documents and specifications for competitive
bid process.
• Attend pre -bid meetings as required.
• Assist the City in evaluating bids and making recommendations.
• Attend two (2) meetings with selected contractor for construction coordination,
and one (1) final walk- through at project completion.
• Develop a punch list of outstanding items for contractor to complete prior to
project completion.
562 437 4020'rel
562 437 7396 Fax
I I Golden Shore
Suite 550
Lon* Beach
CA 90802
www.fpm- usa.com
FIS
Y E A R S
Ec_dM Y.- E
I
Mr. Roger Groman
City of El Segundo
ADA Compliant Doors
City Library and
Recreation Park Joslyn Center
April 8, 2003
Page 2
3162 ...
Exceeding Your Expectations
B. Electrical Engineering
JCM -FPM is pleased to team with P2S Engineering, Inc., who will perform the
following electrical engineering services. This includes the preparation of electrical
drawings for competitive bidding.
Common Scone
• Field verify existing conditions.
• Provide three sets of blueprints and one set of specifications for 90% review.
• Provide one set of vellums and specifications on disk at 100 %.
• All drawings will be produced using AutoCAD R2000.
• Provide book specifications.
• Respond to requests for information (RFI).
• Provide final job -site observation punch lists identifying findings.
Electrical
• Demolition
- Provide power demolition plans for City Library door.
- Provide power demolition plans for Recreation Park Joslyn Center.
• Renovation
- Provide circuit to power automatic door equipment and devices.
- Provide conduit only for routing control devices and equipment.
- Update panelboards affected by adding the new circuit load.
a
City Roger Segundo
City of El Segundo
ADA Compliant Doors
City Library and
Recreation Park Joslyn Center
April 8, 2003
Page 3
PROFESSIONAL FEES
Exceeding Yow- Expectations
Our fixed fee to perform these services is $5,955.00, which shall be invoiced monthly on a
percent complete basis.
In addition to our fee, customary out -of- pocket expenses incurred in conjunction with the
project shall also be invoiced on a monthly basis, and will be billed at cost times a multiple of
1.15. These expenses include, but are not limited to, mileage, reproduction, scanning,
computer plots, blueprinting, and courier services.
RECORD OF PAST PERFORMANCE
JCM -FPM is proud of the projects we have completed and of the projects on which we are
currently working. We have had the pleasure of providing services to a multitude of
wonderful clients over the years. Please find enclosed our "Client References" list, along
with our "Relevant Project Experience. " As you will see, our firm is experienced in
working on projects involving ADA compliance.
JCM -FPM is a full- service facilities planning and management firm. We have had a strong
presence in Southern California for the past 11 years, providing a broad range of services
from Project Management, Space Planning and Programming, Design, Construction
Management, Move Planning and Coordination, to Computer Aided Facilities Management.
Partnering with P2S Engineering, Inc., JCM -FPM brings you a fine team of professionals
well suited for accomplishing the City of El Segundo's goals and objectives for this project.
JCM Facilities Planning and Management hopes to have the opportunity to continue our
working relationship with the City of El Segundo. We hope we have the chance to prove to
you that Exceeding Your Expectations is more than just our motto; it exemplifies our
commitment to providing exceptional service to you.
Cordially,
JCM Facilities Pl ng and Management
0
ichard B. Dilday
President
RBD:pgb
Enclosures
3 6 . •
CITY OF EL SEGUNDO
REQUEST FOR PROPOSALS (RFP # 03-03)
(CDBG Project No. 600445 -02)
FROM A QUALIFIED FIRM
TO PROVIDE THE DESIGN & CONSTRUCTION PLANS
FOR THE INSTALLATION OF AMERICANS WITH DISABILITIES ACT (ADA)
COMPLIANT AUTOMATIC DOORS AT THE CITY LIBRARY AND
THE RECREATION PARK JOSLYN CENTER
March 18, 2003
A. Introduction
This Request for Proposal (RFP) is a solicitation for the services of a qualified
firm to provide for the design, drawings, specifications and bid package to
install ADA compliant automatic doors at the main entrances of the City
Library and the Recreation Park Joslyn Center (see attached photos). The
design shall meet all ADA, code, structural and other requirements.
The firm selected for this project will be required to sign the City's Agreement
for Professional Services which will also require appropriate liability
insurance, business license, etc.
This is a federally assisted construction project and Federal labor standards,
including Davis -Bacon requirements, will be enforced.
B. Submittal of Proposal
1. A mandatory pre -bid meeting will be held on Tuesday, April 1, 2003 at
10:00 AM. The meeting place will be at the front entrance of the
City Library located at 111 West Mariposa Avenue. No other
appointments will be made to view the buildings.
2. The proposal shall be in writing and signed by a person authorized to
execute legal documents on behalf of the proposer.
3. No later than 11:00 AM Tuesday, April 8, 2003, four (4) copies of the
proposal must be received by the City of El Segundo City Clerk's Office,
350 Main Street, El Segundo, CA 90245. Facsimile and email proposals
are not acceptable.
1 of 2
C. Evaluation Criteria
Proposals will be rated by City staff, who will then work to negotiate a contract
with the highest rated proposer, subject to approval by the City Council.
Proposals will be evaluated based on the following criteria:
1. Cost Control: Technical competence to perform the work specified.
Factors to be considered include, but may not be limited to: experience,
familiarity with similar types of projects, and assignment of personnel.
2. Record of Past Performance: Past record of performance as
determined from all available information, including direct communication by
City staff with proposer's former clients. Factors to be considered include, but
may not be limited to: cost control, work quality, and completion of work
schedule.
Please provide previous recently completed projects with names and
telephone numbers of contact references.
3. Approach to Work: Adequacy of proposed method for accomplishing the
project. Factors to be considered include, but may not be limited to: work
methodology, management, activity coordination, and ability to meet time
schedules.
4. City Proiect Manager: Roger Groman, General Services Manager, is the
designated Project Manager for this project. He can be contacted at 310 -524-
2709 or by e-mail at: rgroman0elsegundo.org, The Mailing address is:
General Services, 150 Illinois Street, El Segundo, California, 90245.
2 of 2
El Segundo City Library
111 W. Mariposa Avenue
51
k
a
4
E1 Segundo Recreation Park Joslyn CenteS 6 2 • ,. ,. .
339 Sheldon Street
I'
O
r
s
t-
z
w
U
N
LLI
J
W
0
z
7
Q
In N3NI1N0� 31 6 2
• �i31dAIFld� ,
Avm S3HDnH
is
(`
7
a
'1
N
O
J
LL-
0
H
U
cc z :1
�.11 13s S idodlily aAle c a w
UJ y
LL z 2 '�
t7 W � ti
Q
¢ N
a VIONIQ I ®� X
IONI _
1 N lo H M Q T[j
uj Fz]
a ��
S INlJOdIIVO
VliW01
o x 1dV3314 ® ®�
FEI o00 ®e
O ■ ■IIC.t■1�1�1� ■� ■�S3 =f�1��
N� uuuu
' Id
a0 NO BF B
O
O j = Y
m ¢ LLI ILSIA VWOI a
y a Q ,y A3IIVA ; u.
cr
U W < v CL Y
CL t? a 3 vi o
0 15 w 1 31� III
a
1S 3Nf�a 1S Vol
w
N
z_
m
.LS
VNVIONI
M_
VOVA3N
is
SIONI-1-11
'1S
N019NIHSVM
'1S
SVSNVH
'1S VINa0d1IVO
1S
NOJ3HO
1.S
VOVA3N
Is
a31.N3O
'aa
11101WONna
1S
ONVIAWTVl
1S
wllWol
1S
Va1J31S
''IS
NN3d
is
NOOI3HS
'1S
VN31iV
M
d'
'15
OaVaNV1S
S
NIVW
IS
ON014HOlU
is
Oa0ON0O
1S
VINIDU IA
is
ONIlIHM
1S
V.LSIA VAO'1
1S LS3hI3'l -IIH
NYd-
a
zI � to
�Z
L
C Q
O
L O
Q)
M
M �
N
L
T
Gi r
MIN
J