CONTRACT 3219 Grant Agreement3 2 1 9, e
El Segundo Fire Department
Hazardous Materials Emergency Preparedness Grant Program
Project Proposal
Project Title: Update the City of El Segundo Hazardous Materials Area
Plan and Provide Hazardous Materials Emergency Plan
Coordination With Business Community
Scope: In 1985, the El Segundo Fire Department completed the Hazardous
Materials Area Plan per section 25503(c) of the Health and Safety
Code. Over the past 18 years the established plan has been
updated for names, phone numbers and pertinent maps, but the
plan as a whole has not been fully updated. Due to the changing
conditions imposed on hazardous materials emergency response
teams, with the increased potential of chemical and biological
terrorism and clandestine drug labs, a new approach to these
incidents needs to be established for all city agencies in the
response matrix. Additionally, revisions to the City's Emergency
Plan and other coordinating plans and procedures must be
incorporated into a revised Area Plan, as do updated emergency
response procedures. Under the Hazardous Materials Emergency
Preparedness Grant Program, the City of El Segundo proposes to
update the Area Plan (H &SC 25503(d)), integrating these new
response procedures into the matrix, and updating the city agencies
for which these changes will effect.
Project Cost: The cost of the project is based on the City of El Segundo
Fire Department procuring an outside consultant to first
assist in evaluating the fire department's current plan and
then update and complete the revised Area Plan, all within
the span of the 12 month grant period. Based on an initial
quote from the consultant, it is believed the total project cost
will not exceed a total of $18,240. The City is requesting a
grant of $14,592 with a match of funds of $3,648 from the
City.
Outcome: The updated Area Plan will benefit the City of El Segundo and
the Region by providing the delineation of actions and
responsibilities required to protect the lives and property of the
citizens of El Segundo and the surrounding Region in the event
of a hazardous materials incident, as well as significant
hazard/risk reduction through enhancing pre- incident planning
and response coordination.
3219•,,,
CHECKLIST
Items to be submitted for HMEP Grant
Application Approval
X Completed Application Form
X Completed Designation Statement
X Completed Project Narrative
X Completed Work Schedule and Deliverables
X Completed Budget Sheet
(Make sure that the match share is 20% of the TOTAL COSTS)
Completed Vendor Data Record Form
Checklist 6/00
APPLICATION FORM
Hazardous Materials Emergency Preparedness
Planning Grant
Applicant Date
STEVE TSUMURA —ENVIRONMENTAL SAFETY Augt
SUPERVISOR — EL SEGUNDO FIRE DEPT
Project Title HAZARDOUS MATERIALS AREA PLAN —
PHASE II
Mailing Address
EL SEGUNDO FIRE DEPARTMENT
314 MAIN ST.
EL SEGUNDO, CALIFORNIA 90245
Project Manager (Name, Title and Phone Number)
STEVE TSUMURA — ENVIRONMENTAL SAFETY
SUPERVISOR — EL SEGUNDO FIRE DEPT
(310) 524 -2242
Estimated Budget
HMEP Share: $ 14,592
Match Share: $ 3,648
Total Budget: $18,240
3219.,,
20, 2003
Project Start Date
OCTOBER 1, 2003
Project End Date
SEPTEMBER 30, 2004
CERTIFICATION
I certify that I have read and understand the terms and conditions contained in the
HMEP Guidelines and Application, and that to the best of my knowledge
the information contained in this application and supplemental
information is correct and complete.
Name and Signature of A plicant Date
ADMINISTRATIVE APPROVALS
Nalne and Sig ature of LEPC Chair
St ve Tsumu a, El Segundo Fire Department
Name and Signature of OES LEPC Staff Support
0.
Name and Signature of OES Grant Administrator
Name and Signature of HazMat Unit Manager
2
Date
Date
Date
Date
Form
32 19 • ::
DESIGNATION STATEMENT
Applicant: EL SEGUNDO FIRE DEPARTMENT Date: June 30, 2003
Project Title: HAZARDOUS MATERIALS AREA PLAN UPDATE & HAZARDOUS
MATERIALS COORDINATION
Mailing Address: 314 Main St. El Segundo, Ca. 90245
Project Manager: Steve Tsumura Phone: (310) 524 -2242
Title: Environmental Safety Manager
Financial Officer:* Diane Wride Phone: (310) 524 -2236
Title: Admin. Specialist Signature:
HMEP Funds Requested $ 14,592
Match Contribution $ 3,648
Total Project Budget $ 18,240
*FINANCIAL OFFICER CANNOT BE THE PROJECT MANAGER
CERTIFICATION
I certify that I have the legal authority to make a commitment to the project on
behalf of the applicant and that the project manager indicated above has the responsibility
for the daily implementation of the proposed project.
I certify that I am duly authorized to act on behalf of the recipient organization and
the recipient agrees with the requirements of the "Offer and Acceptance" clause, and that
the award is subject to the applicable provisions of 49 CFR § 110 et seq., 49 CFR Part 18,
and of the provisions of the Governor's Office of Emergency Service's Assistance
Agreement.
I certify that the financial manager indicated above has the responsibility for the
fiscal management of the grant and has the legal authority to certify all financial status
reports, invoices and requests for payments that will be submitted.
I certify that the information in the attach application is true to the best of my
knowledge. By submitting this application, I am making a commitment to the proposed
project, budget, match share and scope of work (Project Narrative and Work Schedule and
Deliverables)
CITY OF EL SEGUNDO
Date: AUGUST 20, 2003
PROJECT NARRATIVE
Applicant: El Segundo Fire Department
Project Title: HAZARDOUS MATERIALS AREA PLAN UPDATE
Designation Statement 6 /00
The El Segundo Fire Department would contract with an Environmental
consulting firm to review and update the El Segundo Fire Department's
Hazardous Materials Area Plan (H &SC 25503(d)), updating, revising
and integrating new response procedures /protocols, City Emergency
Plan, updated hazard analysis, revised prevention, preparedness,
Updated response and recovery procedures and coordination of City
_Resources The revised plan would be submitted to the Governor's
Office of Emergency Services for final approval of the required plan.
Information in the document will assist emergency responders that
Are responsible for transportation hazards along City streets and State
Highways, and can also be used for responses at the refinery, chemical
plants and aerospace facilities located within the jurisdiction of the City
of El Segundo.
Project Narrative 6/00
4
WORK SCHEDULE AND DELIVERABLES
Applicant: EL SEGUNDO FIRE DEPARTMENT
Project Title: HAZARDOUS MATERIALS AREA PLAN UPDATE & HAZARDOUS
MATERIALS SHIPPER/RECEIVER EMERGENCY PLAN TRAINING
Project Activities, Tasks,
MONTHLY PROGRESS SCHEDULE
And Deliverables
1
2 13
14
5 16
7
8
9 110
11
12
Review existing ESFD Haz Mat Area
Plan and any supporting
X
X
X
X
documentation and programs
Develop a project work plan
X
X
Develop draft revised /updated ESFD
X
X
X
X
X
Hazardous Materials Area Plan
Develop Hazardous Materials
Emergency Plan Integration/
X
X
Implementation documentation
ESFD review of training
X
ESFD and associated.City
-X
X
Departments delivered initial draft
elements of the Area Plan for review,
comment and revision
Fire Department schedule initial
X
X
Emergency Plan meetings with
affected businesses
X
X
Coordinate business meetings
First Draft Area Plan issued to City for
X
final review
X
Print final copy of revised Area Plan
Duplicate copies of Area Plan
X
Bind and distribute final version
X
Submit final copy to OES
Work Schedule Deliverables 6/00
3219,, ,,
BUDGET SHEET
Applicant: EL SEGUNDO FIRE DEPARTMENT
Project Title: HAZARDOUS MATERIALS AREA PLAN UPDATE
HMEP MATCH TOTAL
SHARE SHARE COSTS
PERSONNEL SERVICES
Salaries and Wages $2,880 $720 $3,600
OPERATING EXPENSES
Travel
0
0
0
$80
$20
$100
Office Supplies
(internal stationery, binders, etc. for internal AP
distribution)
Printing and Binding
$288
$72
$360
(Area Plan photocopying, index tabs, CD -ROM
duplication)
Postage
$48
$12
$60
(postage and shipping costs for Area Plan
distribution, etc.)
Other Direct Expenses
$96
$24
$120
(other misc. costs not identified above)
SUBTO►L'
$3,392
$848
$4,24'0
PROFESSIONAL SERVICES
J$11,200
1 $2,800
$14,000
Professional /Consultant
$141592 $39648 $18,240
TOTAL COSTS
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