CONTRACT 4120 Grant Agreement CLOSEDSubrecipient Agreement
Between the County of Los Angeles and
The Citv of El Segundo
Grant Year 2009
State Homeland Securitv Grant
Program
HOA.705809.1
4120•.
SUBRECIPIENT AGREEMENT
BETWEEN THE COUNTY OF LOS ANGELES
AND
THE CITY OF EL SEGUNDO
THIS AGREEMENT is made and entered into by and between the County of
Los Angeles, a political subdivision of the State of California (the "County of Los Angeles" ),
and the City of El Segundo, a public agency (the " Subrecipient")
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Title 28 C.F.R. through the
Office of Grants and Training (G &T.), has provided financial assistance from the Homeland
Security Grant Program, Catalog of Federal Domestic Assistance (CFDA) 97.068 directly to
the California Emergency Management Agency (CaIEMA) for the 2009 Homeland Security
Grant Program (HSGP); and
WHEREAS, the CaIEMA, provides said funds to the Los Angeles County Chief
Executive Officer (CEO) as its Subgrantee, and CEO is responsible for managing the Grant
and overseeing the funds which are distributed, by CEO, to other specified jurisdictions within
Los Angeles County; and
WHEREAS, this financial assistance is being provided to the Subrecipient in order to
address the unique equipment, training, exercise and planning management needs of the
Subrecipient, and to assist Subrecipient in building effective prevention and protection
capabilities to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, the CEO as Subgrantee has obtained approval of an HSGP 2009 Grant
from CaIEMA for the Subrecipient in the amount of $34,110; and
WHEREAS, the CEO now wishes to distribute HSGP Grant Funds to the Subrecipient,
as further detailed in this Agreement; and
WHEREAS, the CEO is authorized to enter into subrecipient agreements with cities
providing for re- allocation and use of these funds; and to execute all future amendments,
modifications, extensions, and augmentations relative to the subrecipient agreements, as
necessary; and
WHEREAS, the County of Los Angeles and Subrecipient are desirous of executing
this Agreement, and the County Board of Supervisors on June 29, 2010 authorized the CEO
to prepare and execute this Agreement.
NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
A
SECTION I
INTRODUCTION
§101. Parties to this Agreement
The parties to this Agreement are:
A. County of Los Angeles, a political subdivision of the State of California, having its
principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street,
Los Angeles, CA 90012; and
B. City of El Segundo, a public agency, having its principal office at 314 Main Street,
El Segundo, CA 90245.
§102. Representatives of the Parties and Service of Notices
A. The representatives of the respective parties who are authorized to administer this
Agreement and to whom formal notices, demands and communications shall be given
are as follows:
1. The representative of the County of Los Angeles shall be, unless otherwise
stated in this Agreement:
Carol Kindler, Manager
Chief Executive Office, Los Angeles County (LAC)
500 W. Temple Street, Room 754
Los Angeles, CA 90012
Phone: (213) 974 -1154
Fax: (213) 687 -3765
Ckindler@ceo.lacounty.gov
With a copy to:
Norman Braverman, Grants Manager
Chief Executive Office, LAC
500 W. Temple Street, Room 754
Los Angeles, CA 90012
Phone: (213) 893 -7955
Fax: (213) 687 -3765
Nbraverman@ceo.lacounty.gov
I
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2. The representative of Subrecipient shall be:
Name and Jack Wayt, City Manager
Title: City of E1 Segundo
35G Main Street
Organization E1 Segundo, CA 90245
Phone: 31C -524 -2301
Address: jwayt@elsc:gundo.org
City /State /Zip:
Phone:
Fax:
Email:
With a copy to:
Name and
Title:
Organization
Address:
City /State /Zip:
Phone:
Fax:
Email:
Lisp LeCates, Sr. Management Analyst
City of E1 Segundo Fire Department
314 Main Street
El Segundo, CA 90245
Phone: 310 - 524 -2235
llecates @elsegundo.org
410.,,,
B. Formal notices, demands and communications to be given hereunder by either party
shall be made in writing and may be effected by personal delivery or by registered or
certified mail, postage prepaid, return receipt requested and shall be deemed
communicated as of the date of mailing.
C. If the name and /or title of the person designated to receive the notices, demands or
communications or the address of such person is changed, written notice shall be
given, in accord with this section, within five (5) business days of said change.
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§103. Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or
employee of the County of Los Angeles. No employee of Subrecipient is, or shall be
an employee of the County of Los Angeles by virtue of this Agreement, and
Subrecipient shall so inform each employee organization and each employee who is
hired or retained under this Agreement. Subrecipient shall not represent or otherwise
hold out itself or any of its directors, officers, partners, employees, or agents to be an
agent or employee of the County of Los Angeles by virtue of this Agreement.
§104. Conditions Precedent to Execution of This Agreement
Subrecipient shall provide the following signed documents to the County of
Los Angeles, unless otherwise exempted:
A. Certifications and Disclosures Regarding Lobbying, attached hereto as Exhibit A and
made a part hereof, in accordance with §411.A.14 of this Agreement. Subrecipient
shall also file a Disclosure Form at the end of each calendar quarter in which there
occurs any event requiring disclosure or which materially affects the accuracy of the
information contained in any Disclosure Form previously filed by Subrecipient.
B. Certifications Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion,
attached hereto as Exhibit B and made a part hereof, as required by Executive Order
12549 in accordance with §411.A.12 of this Agreement.
C. Certification Regarding Drug -Free Workplace, attached hereto as Exhibit C and made
a part hereof, in accordance with §411.A.13 of this Agreement.
D. Certification of Assurances — Non - Construction Programs, attached hereto as Exhibit
D and made a part hereof, in accordance with §411.0 of this Agreement.
SECTION II
TERM AND SERVICES TO BE PROVIDED
§201. Time of Performance
The term of this Agreement shall commence upon execution by all parties and shall
expire on the later of April 30, 2012, or if as of such date, not all activities required by
this Agreement have been completed, then the Agreement shall expire on such later
date that all such required activities, including close -out activities, are completed. Said
term is subject to the provisions herein.
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§202. Use of Grant Funds
A. Subrecipient and the County of Los Angeles have previously completed a mutually
approved budget/expenditure plan, hereinafter "Budget," for the HSGP FY 2009 Grant,
which has been approved by the California Emergency Management Agency. This
information is contained in a copy of the final grant award letter and a worksheet,
attached hereto as Exhibit E.
Any request by Subrecipient to modify the Budget must be made in writing with the
appropriate justification and submitted to CEO for approval. If during the County's
review process, additional information or documentation is required, the Subrecipient
will have ten (10) business days to comply with the request. If the Subrecipient does
not respond, CEO will issue a letter indicating that the requested modification will be
denied. Modifications must be approved in writing by the County of Los Angeles and
CalEMA during the term of this Agreement. Upon approval, all other terms of this
Agreement will remain in effect.
Subrecipient shall utilize grant funds in accordance with all Federal regulations and
State Guidelines.
B. Subrecipient agrees that grant funds awarded will be used to supplement existing
funds for program activities, and will not supplant (replace) non - Federal funds.
C. Subrecipient shall review the Federal Debarment Listing at
http: / /www.epls.gov /eels /search.do prior to the purchase of equipment or services to
ensure the intended vendor is not listed and also maintain documentation that the list
was verified.
D. Prior to the purchase of equipment or services utilizing a sole source contract,
justification must be presented to CEO, who upon review will request approval from
CaIEMA. Such approval in writing must be obtained prior to the commitment of funds.
E. Subrecipient shall interface with CEO's Grant Management System as it may exist at
the time of contract execution or during the term of the Agreement.
F. Subrecipient shall provide monthly status reports to CEO indicating their progress on
meeting program goals and the submission of claims for reimbursement along with
any reports requested by the County of Los Angeles regarding performance of this
Agreement. Reports shall be in the form requested by the County of Los Angeles, and
shall be provided by the 15th of the following month.
G Subrecipient shall provide a copy of their Annual Single Audit Report, as required by
Office of Management and Budget circular A -133, to CEO no later than March 31St of
the year following the reporting period.
H Subrecipient shall provide a Corrective Action Plan to CEO within 30 days of any audit
finding.
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I. Subrecipient will be monitored by the County of Los Angeles on an annual basis to
ensure compliance with CaIEMA grant program requirements. Said monitoring will
include, at a minimum, one on -site visit during the term of this Agreement.
J. Any equipment acquired pursuant to this Agreement shall be authorized in the G &T
Authorized Equipment List (AEL) available online at http: / /www.rkb.mipt.or-q and the
Allowable Cost Matrix to the 2009 Homeland Security Grant Program, Guidance and
Application Kit, incorporated by reference, and attached hereto as Exhibit F.
Subrecipient shall provide the County of Los Angeles a copy of its most current
procurement guidelines and follow its own procurement requirements as long as they
meet or exceed the minimum Federal requirements. Federal procurement
requirements for the HSGP 2009 Grant can be found at OMB Circular A -102, Title 28
C.F.R. Part 66.36, and Office of G &T Financial Guide.
Any equipment acquired or obtained with Grant Funds:
Will be made available under the California Disaster and Civil Defense Master
Mutual Aid Agreement in consultation with representatives of the various fire,
emergency medical, hazardous materials response services, and law
enforcement agencies within the jurisdiction of the applicant;
2. Will be consistent with needs as identified in the State Homeland Security
Strategy and will be deployed in conformance with that plan;
3. Will be made available pursuant to applicable terms of the California Disaster
and Civil Defense Master Mutual Aid Agreement and deployed with personnel
trained in the use of such equipment in a manner consistent with the California
Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue
Mutual Aid Plan.
K. Equipment acquired pursuant to this Agreement shall be subject to the requirements of
Title 28, C.F.R. 66.32, 66.33 and Office of G &T Financial Guide. For the purposes of
this subsection, "Equipment" is defined as tangible nonexpendable property, having a
useful life of more than one year which costs $5,000 or more per unit. Items costing
less than $5,000, but acquired under the "Equipment" category of the Grant shall also
be listed on any required Equipment Ledger.
Equipment shall be used by Subrecipient in the program or project for which it
was acquired as long as needed, whether or not the project or program
continues to be supported by Federal funds. When no longer needed for the
original program or project, the Equipment may be used in other activities
currently or previously supported by a Federal agency.
2. Subrecipient shall make Equipment available for use on other like projects or
programs currently or previously supported by the Federal Government,
providing such use will not interfere with the work on the projects or program for
which it was originally acquired. First preference for other use shall be given to
other programs or projects supported by the awarding agency.
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41"x.
3. An Equipment Ledger shall be maintained listing each item of Equipment
acquired with HSGP funds. The Equipment Ledger must be kept up to date at
all times. Any changes shall be recorded in the Ledger within ten (10) business
days and the updated Ledger is to be forwarded to the County of Los Angeles'
Auditor - Controller Shared Services Division. The Equipment Ledger shall
include: (a) description of the item of Equipment, (b) manufacturer's model and
serial number, (c) Federal Stock number, national stock number, or other
identification number, (d) the fund source /grant year of acquisition of the
Equipment, including the award number, (e) date of acquisition, (f) the per unit
acquisition cost of the Equipment, (g) location and condition of Equipment and
(h) disposition data, including date and sale price , if applicable. Records must
be retained pursuant to Title 28 C.F.R. Part 66.42.
4. All Equipment obtained under this Agreement shall have an appropriate
identification decal affixed to it, and, when practical, shall be affixed where it is
readily visible.
5. A physical inventory of the Equipment shall be taken by the Subrecipient and
the results reconciled with the Equipment Ledger at least once every two years
or prior to any site visit by State or Federal auditors /monitors. The Subrecipient
is required to submit a letter certifying as to the accuracy of the Equipment
Ledger to the County of Los Angeles, in the frequency as above.
L. Any planning paid pursuant to this Agreement shall conform to the guidelines as listed
in FY 2009 Homeland Security Grant Program, Guidance and Application Kit or
subsequent grant year programs.
M. Any training paid pursuant to this Agreement shall conform to the guidelines as listed
in FY 2009 Homeland Security Grant Program, Guidance and Application Kit, and
must be first submitted to CEO and then pre- authorized by CalEMA. A catalog of
Federally approved and sponsored training courses is available at
httr):// www. oip.usdoi.gov /odp /training.htm.
N. Any exercise paid pursuant to this Agreement shall conform to the guidelines as listed
in FY 2009 Homeland Security Grant Program, Guidance and Application Kit. Detailed
Homeland Security Exercise and Evaluation Program Guidance is available at
hftp: / /hseep. dhsgov.
O. Subrecipient shall provide to County a spending plan detailing the required steps and
timeframes required to complete the approved projects within the grant timeframe.
Subrecipient shall submit the spending plan to County prior to final execution of the
Agreement.
P. Any organization activities paid pursuant to this Agreement shall conform to the
guidelines as listed in FY 2009 Homeland Security Grant Program, Program Guidance
and Application Kit.
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4120' - 'J
SECTION III
PAYMENT
§301. Payment of Grant Funds and Method of Payment
A. The County of Los Angeles shall reimburse Subrecipient the grant amount of $34,110
as expenditures are incurred and paid by Subrecipient and all documentation is
reviewed and approved by County. All expenditures shall be for the purchase of
equipment, exercises, training, and planning as described in Section If of this
Agreement. The grant amount represents the amount allocated to Subrecipient in the
FY 2009 HSGP Grant Award Letter from CaIEMA.
B. Subrecipient shall submit invoices to the County of Los Angeles Auditor - Controller
Shared Services Division requesting payment as soon as expenses are incurred and
paid, and the required supporting documentation is available. Said timeframe should
be within ten (10) business days of Subrecipient's payment to vendors and /or
prescribed due dates by CEO and /or CalEMA. Each reimbursement request shall be
accompanied by the Reimbursement Request Checklist and Form (attached hereto as
Exhibit G). All appropriate back -up documentation must be attached to the
reimbursement form, including invoices, proof of payment and packing slips.
For training reimbursements, Subrecipient must include a copy of the class roster
verifying training attendees, proof that prior approval was obtained from CaIEMA and a
CalEMA tracking number has been assigned to the course, and timesheets and payroll
registers for all training attendees.
For exercise reimbursements, Subrecipient must enter the After Action Report and
Improvement Plan on the State Office of Domestic Preparedness secure portal within
60 days following completion of the exercise.
For planning reimbursements, Subrecipient must include a description of the final
tangible product as a result of the planning project.
C. County may, at its discretion, and with CalEMA approval, reallocate unexpended grant
funds to another Subrecipient. Said reallocation may occur upon completion of an
approved project, or by notification to County by Subrecipient that a portion of the
grant funds identified in §301 A., above, will not be utilized. Notwithstanding the
provisions of §502, below, any increase or decrease in the grant amount specified in
§301 A., above, shall not require a written amendment to this Agreement.
D. Payment of final invoice shall be withheld by the County of Los Angeles until the
County has determined that Subrecipient has turned in all supporting documentation
and completed the requirements of this Agreement.
E. It is understood that the County of Los Angeles makes no commitment to fund this
Agreement beyond the terms set forth herein.
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111
• a a
F. 1. County's obligation is payable only from funds appropriated for the purpose of this
Agreement. All funds for payments after the end of the current fiscal year are subject
to Federal, State or County's legislative appropriation for this purpose. In the event this
Agreement extends into succeeding fiscal year periods and the Board of Supervisors
or the State or Federal Legislature does not allocate sufficient funds for the next
succeeding fiscal year payments, services shall automatically be terminated as of the
end of the then current fiscal year.
2. County shall make a good -faith effort to notify Subrecipient, in writing, of such
non - appropriation at the earliest time.
SECTION IV
STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and shall
not be deemed to affect the meaning or construction of any of the terms or provisions
hereof. The language of this Agreement shall be construed according to its fair
meaning and not strictly for or against either party.
§402. Applicable Law, Interpretation and Enforcement
Each party's performance hereunder shall comply with all applicable laws of the United
States of America, the State of California, and the County of Los Angeles. This
Agreement shall be enforced and interpreted under the laws of the State of California
and the County of Los Angeles.
If any part, term or provision of this Agreement shall be held void, illegal,
unenforceable, or in conflict with any law of a Federal, State or Local Government
having jurisdiction over this Agreement, the validity of the remainder of the Agreement
shall not be affected thereby.
Applicable Federal or State requirements that are more restrictive shall be followed.
§403. Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the
subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only as provided for herein.
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4
§404. Breach
If any party fails to perform, in whole or in part, any promise, covenant, or agreement
set forth herein, or should any representation made by it be untrue, any aggrieved
party may avail itself of all rights and remedies, at law or equity, in the courts of law.
Said rights and remedies are cumulative of those provided for herein except that in no
event shall any party recover more than once, suffer a penalty or forfeiture, or be
unjustly compensated.
§405. Prohibition Against Assignment or Delegation
Subrecipient may not, unless it has first obtained the written permission of the County
of Los Angeles:
A. Assign or otherwise alienate any of its rights hereunder, including the right to payment;
or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder.
§406. Permits
Subrecipient and its officers, agents and employees shall obtain and maintain all
permits and licenses necessary for Subrecipient's performance hereunder and shall
pay any fees required therefor. Subrecipient further certifies that it will immediately
notify the County of Los Angeles of any suspension, termination, lapses, non renewals
or restrictions of licenses, certificates, or other documents.
§407. Nondiscrimination and Affirmative Action
Subrecipient shall comply with the applicable nondiscrimination and affirmative action
provisions of the laws of the United States of America, the State of California, and the
County of Los Angeles. In performing this Agreement, Subrecipient shall not
discriminate in its employment practices against any employee or applicant for
employment because of such person's race, religion, national origin, ancestry, sex,
sexual orientation, age, physical handicap, mental disability, marital status, domestic
partner status or medical condition. Subrecipient shall comply with Executive Order
11246, entitled "Equal Employment Opportunity," as amended by Executive Order
11375, and as supplemented in Department of Labor regulations (41 CRF Part 60).
If required, Subrecipient shall submit an Equal Employment Opportunity Plan (" EEOP ")
to the DOJ Office of Civil Rights ( "OCR ") in accordance with guidelines listed at
http: / /www.oip.usdoi.Qov /about/ocr /eeop.htm.
Any subcontract entered into by the Subrecipient relating to this Agreement, to the
extent allowed hereunder, shall be subject to the provisions of this §407 of this
Agreement.
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§408. Indemnification
Each of the parties to this Agreement is a public entity. This indemnity provision is
written in contemplation of the provisions of Section 895.2 of the Government Code of
the State of California, which impose certain tort liability jointly upon public entities,
solely by reason of such entities being parties to an agreement, and the parties agree
that this indemnity provision shall apply and shall be enforceable regardless of
whether Section 895 et seq. is deemed to apply to this Agreement. The parties
hereto, as between themselves, consistent with the authorization contained in
Government Code Sections 895.4 and 895.6 agree to each assume the full liability
imposed upon it or upon any of its officers, agents, or employees by law, for injury
caused by a negligent or wrongful act or omission occurring in the performance of this
Agreement, to the same extent that such liability would be imposed in the absence of
Government Code Section 895.2. To achieve the above - stated purpose, each party
agrees to indemnify and hold harmless the other party for any liability arising out of its
own negligent acts or omissions in the performance of this Agreement (i.e., the
Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for
liability arising out of the Subrecipient's negligent or wrongful acts or omissions and the
County of Los Angeles agrees to indemnify and hold harmless the Subrecipient for
liability arising out of the County of Los Angeles' negligent or wrongful acts or
omissions). Each party further agrees to indemnify and hold harmless the other party
for liability that is imposed on the other party solely by virtue of Government Code
Section 895.2. The provisions of Section 2778 of the California Civil Code are made a
part hereof as if fully set forth herein. Subrecipient certifies that it has adequate self
insured retention of funds to meet any obligation arising from this Agreement.
§409. Conflict of Interest
A. The Subrecipient covenants that none of its directors, officers, employees, or agents
shall participate in selecting, or administrating any subcontract supported (in whole or
in part) by Federal funds where such person is a director, officer, employee or agent of
the subcontractor; or where the selection of subcontractors is or has the appearance
of being motivated by a desire for personal gain for themselves or others such as
family business, etc.; or where such person knows or should have known that:
1. A member of such person's immediate family, or domestic partner or
organization has a financial interest in the subcontract;
2. The subcontractor is someone with whom such person has or is negotiating any
prospective employment; or
3. The participation of such person would be prohibited by the California Political
Reform Act, California Government Code §87100 et seg. if such person were a
public officer, because such person would have a "financial or other interest" in
the subcontract.
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41 %0 `.�.
B. Definitions:
1. The term "immediate family" includes but is not limited to domestic partner
and /or those persons related by blood or marriage, such as husband, wife,
father, mother, brother, sister, son, daughter, father in law, mother in law,
brother in law, sister in law, son in law, daughter in law.
2. The term "financial or other interest" includes but is not limited to:
a. Any direct or indirect financial interest in the specific contract, including a
commission or fee, a share of the proceeds, prospect of a promotion or of
future employment, a profit, or any other form of financial reward.
b. Any of the following interests in the subcontractor ownership: partnership
interest or other beneficial interest of five percent or more; ownership of
five percent or more of the stock; employment in a managerial capacity; or
membership on the board of directors or governing body.
C. The Subrecipient further covenants that no officer, director, employee, or agent shall
solicit or accept gratuities, favors, anything of monetary value from any actual or
potential subcontractor, supplier, a party to a sub agreement, (or persons who are
otherwise in a position to benefit from the actions of any officer, employee, or agent).
D. The Subrecipient shall not subcontract with a former director, officer, or employee
within a one year period following the termination of the relationship between said
person and the Subrecipient.
E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the
Subrecipient shall disclose to the County of Los Angeles any relationship, financial or
otherwise, director indirect, of the Subrecipient or any of its officers, directors or
employees or their immediate family with the proposed subcontractor and its officers,
directors or employees.
F. For further clarification of the meaning of any of the terms used herein, the parties
agree that references shall be made to the guidelines, rules, and laws of the County of
Los Angeles, State of California, and Federal regulations regarding conflict of interest.
G. The Subrecipient warrants that it has not paid or given and will not pay or give to any
third person any money or other consideration for obtaining this Agreement.
H. The Subrecipient covenants that no member, officer or employee of Subrecipient shall
have interest, direct or indirect, in any contract or subcontract or the proceeds thereof
for work to be performed in connection with this project during his /her tenure as such
employee, member or officer or for one year thereafter.
I. The Subrecipient shall incorporate the foregoing subsections of this Section into every
agreement that it enters into in connection with this grant and shall substitute the term
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/ a
"subcontractor" for the term "Subrecipient" and "sub subcontractor" for
"Subcontractor ".
§410. Restriction on Disclosures
Any reports, analysis, studies, drawings, information, or data generated as a result of
this Agreement are to be governed by the California Public Records Act (California
Government Code Sec. 6250 et seq.).
§411. Statutes and Regulations Applicable To All Grant Contracts
A. Subrecipient shall comply with all applicable requirements of State, Federal, and
County of Los Angeles laws, executive orders, regulations, program and administrative
requirements, policies and any other requirements governing this Agreement.
Subrecipient shall comply with applicable State and Federal laws and regulations
pertaining to labor, wages, hours, and other conditions of employment. Subrecipient
shall comply with new, amended, or revised laws, regulations, and /or procedures that
apply to the performance of this Agreement. These requirements include, but are not
limited to:
1. Office of Management and Budget (OMB) Circulars
Subrecipient shall comply with OMB Circulars, as applicable: OMB Circular
A -21 (Cost Principles for Educational Institutions); OMB Circular A -87 (Cost
Principles for State, Local, and Indian Tribal Governments); OMB Circular
A -102 (Grants and Cooperative Agreements with State and Local
Governments); Common Rule, Subpart C for public agencies or OMB Circular
A -110 (Uniform Administrative Requirements for Grants and Other Agreements
with Institutions of Higher Education, Hospitals and Other Non - Profit
Organizations); OMB Circular A -122 (Cost Principles for Non - Profit
Organizations); OMB Circular A -133 (Audits of States, Local Governments, and
Non - Profit Organizations.
2. Single Audit Act
Since Federal funds are used in the performance of this Agreement,
Subrecipient shall, as applicable, adhere to the rules and regulations of the
Single Audit Act, 31 USC Sec. 7501 et seq.;); OMB Circular A -133 and any
administrative regulation or field memos implementing the Act.
3. Americans with Disabilities Act
Subrecipient hereby certifies that, as applicable, it will comply with the
Americans with Disabilities Act 42, USC § §12101 et sea., and its implementing
regulations. Subrecipient will provide reasonable accommodations to allow
qualified individuals with disabilities to have access to and to participate in its
programs, services and activities in accordance with the provisions of the
Americans with Disabilities Act. Subrecipient will not discriminate against
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persons with disabilities nor against persons due to their relationship to or
association with a person with a disability. Any subcontract entered into by
Subrecipient, relating to this Contract, to the extent allowed hereunder, shall be
subject to the provisions of this paragraph.
4. Political and Sectarian Activity Prohibited
None of the funds, materials, property or services provided directly or indirectly
under this Agreement shall be used for any partisan political activity, or to
further the election or defeat of any candidate for public office. Neither shall
any funds provided under this Agreement be used for any purpose designed to
support or defeat any pending legislation or administrative regulation. None of
the funds provided pursuant to this Agreement shall be used for any sectarian
purpose or to support or benefit any sectarian activity.
Subrecipient shall file a Disclosure Form at the end of each calendar quarter in
which there occurs any event requiring disclosure or which materially affects the
accuracy of any of the information contained in any Disclosure Form previously
filed by Subrecipient. Subrecipient shall require that the language of this
Certification be included in the award documents for all sub - awards at all tiers
and that all subcontractors shall certify and disclose accordingly.
5. Records Inspection
At any time during normal business hours and as often as either the County of
Los Angeles, the U.S. Comptroller General or the Auditor General of the State
of California may deem necessary, Subrecipient shall make available for
examination all of its records with respect to all matters covered by this
Agreement. The County of Los Angeles, the U.S. Comptroller General and the
Auditor General of the State of California shall have the authority to audit,
examine and make excerpts or transcripts from records, including all
Subrecipient's invoices, materials, payrolls, records of personnel, conditions of
employment and other data relating to all matters covered by this Agreement.
Subrecipient agrees to provide any reports requested by the County regarding
performance of this Agreement.
6. Records Maintenance
Records, in their original form, shall be maintained in accordance with
requirements prescribed by the County of Los Angeles with respect to all
matters specified in this Agreement. Original forms are to be maintained on file
for all documents specified in this Agreement. Such records shall be retained
for a period five (5) years after termination of this Agreement and after final
disposition of all pending matters. "Pending matters" include, but are not limited
to, an audit, litigation or other actions involving records. The County of
Los Angeles may, at its discretion, take possession of, retain and audit said
records. Records, in their original form pertaining to matters covered by this
Grant$/SHSGP 2009 /Subrecipient AgreemenVEI Segundo Agreement 14
41 �j .
Agreement, shall at all times be retained within the County of Los Angeles
unless authorization to remove them is granted in writing by the County of
Los Angeles.
7. Subcontracts and Procurement
Subrecipient shall, as applicable, comply with the Federal, State and County of
Los Angeles standards in the award of any subcontracts. For purposes of this
Agreement, subcontracts shall include but not be limited to purchase
agreements, rental or lease agreements, third party agreements, consultant
service contracts and construction subcontracts.
Subrecipient shall, as applicable, ensure that the terms of this Agreement with
the County of Los Angeles are incorporated into all Subcontractor Agreements.
The Subrecipient shall submit all Subcontractor Agreements to the County of
Los Angeles for review prior to the release of any funds to the subcontractor.
The Subrecipient shall withhold funds to any subcontractor agency that fails to
comply with the terms and conditions of this Agreement and their respective
Subcontractor Agreement.
8. Labor
Subrecipient shall, as applicable, comply with the Intergovernmental Personnel
Act of 1970 (42 U.S.C. § §4728 -4763) relating to prescribed requirements for
merit systems for programs funded under one of the 19 statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System Personnel
Administration (5 C.F.R. 900, Subpart F).
Subrecipient shall comply, as applicable, with the provisions of the Davis -Bacon
Act (40 U.S.C. § §276a to 276a -7); the Copeland Act (40 U.S.C. §276c and 18
U.S.C. §874); the Contract Work Hours and Safety Standards Act (40 U.S.C.
§ §327 -333), regarding labor standards for federally- assisted construction
subagreements; and the Hatch Act (5 USC § §1501 -1508 and 7324 - 7328).
Subrecipient shall, as applicable, comply with the Federal Fair Labor Standards
Act (29 U.S.C. §201) regarding wages and hours of employment.
None of the funds shall be used to promote or deter Union /labor organizing
activities. CA Gov't Code Sec. 16645 et seg.
9. Civil Rights
Subrecipient shall, as applicable, comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to: (a) Title VI of the Civil
Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of
race, color or national origin; (b) Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. § §1681- 1683, and 1685- 1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
15
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
4
1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis
of handicaps; (d) The Age Discrimination act of 1975, as amended (42 U.S.C.
§ §6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug
Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation act of 1970
(P.L. 91 -616) as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism; (g) § §523 and 527 of the Public Health Service Act of
1912 (42 U.S.C. § §290 dd -3 and 290 ee 3), as amended, relating to
confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. § §3601 et seq.), as amended, relating to
non - discrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application
for Federal assistance is being made; (j) the requirements of any other
nondiscrimination statute(s) which may apply to the application; and (k) P.L.
93 -348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
10. Environmental
Subrecipient shall, as applicable, comply, or has already complied, with the
requirements of Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provide for fair
and equitable treatment of persons displaced or whose property is acquired as
a result of Federal or federally- assisted programs. These requirements apply to
all interests in real property acquired for project purposes regardless of Federal
participation in purchases.
Subrecipient shall comply, as applicable, with environmental standards which
may be prescribed pursuant to the following: (a) institution of environmental
quality control measures under the National Environmental Policy Act of 1969
(P. L. 91 -190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to
EO 11990; (d) evaluation of flood hazards in floodplains in accordance with
EO 11988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management Act of
1972 (16 U.S.C. § §1451 et seq.); (f) conformity of Federal actions to State
(Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of
1955, as amended (42 U.S.C. § §7401 et seq.); (g) protection of underground
sources of drinking water under the Safe Drinking Water Act of 1974, as
amended (P.L. 93 -523); (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood
Disaster Protection Act of 1973 §102(a) (P.L. 93 -234).
Subrecipient shall, as applicable, comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. § §1271 et seq.) related to protecting components or potential
components of the national wild and scenic rivers system.
16
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
Subrecipient shall, as applicable, comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. § §4801 et seq.) which prohibits the use of lead -
based paint in construction or rehabilitation of residence structures.
Subrecipient shall, as applicable, comply with the Federal Water Pollution
Control Act (33 U.S.C. §1251 et seq.) which restores and maintains the
chemical, physical and biological integrity of the Nation's waters.
Subrecipient shall, as applicable, ensure that the facilities under its ownership,
lease or supervision which shall be utilized in the accomplishment of this project
are not listed in the Environmental Protection Agency's (EPA) list of Violating
Facilities and that it will notify the Federal Grantor agency of the receipt of any
communication from the Director of the EPA Office of Federal Activities
indicating that a facility to be used in the project is under consideration for listing
by the EPA.
By signing this Agreement, Subrecipient ensures that it is in compliance with
the California Environmental Quality Act (CEQA), Public Resources Code
§21000 et sea.
Subrecipient shall, as applicable, comply with the Energy Policy and
Conservation Act (P.L. 94 -163, 89 Stat. 871).
Subrecipient shall comply, as applicable, with the provision of the Coastal
Barrier Resources Act (P.L. 97 -348) dated October 19, 1982 (16 USC 3501 et.
seq.) which prohibits the expenditure of most new Federal funds within the units
of the Coastal Barrier Resources System.
11. Preservation
Subrecipient shall, as applicable, comply with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. § §469a -1 et seq.).
12. Suspension and Debarment
Subrecipient shall, as applicable, comply with Title 28 C.F.R. Volume 67,
Number 228, regarding Suspension and Debarment, and Subrecipient shall
submit a Certification Regarding Debarment, attached here to as Exhibit B,
required by Executive Order 12549 and any amendment thereto. Said
Certification shall be submitted to the County of Los Angeles concurrent with
the execution of this Agreement and shall certify that neither Subrecipient nor
its principals are presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from participation in this transaction
by any Federal department head or agency. Subrecipient shall require that the
language of this Certification be included in the award documents for all sub -
award at all tiers and that all subcontractors shall certify accordingly.
17
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
4 " _ J, s
13. Drug -Free Workplace
Subrecipient shall, as applicable, comply with the federal Drug -Free Workplace
Act of 1988, 41 USC §701, Title 28 Code of Federal Regulations (CFR) Part 67;
the California Drug -Free Workplace Act of 1990, CA Gov't Code § §8350 -8357,
and Subrecipient shall complete the Certification Regarding Drug -Free
Workplace Requirements, attached hereto as Exhibit C, and incorporated
herein by reference. Subrecipient shall require that the language of this
Certification be included in the award documents for all sub -award at all tiers
and that all subcontractors shall certify accordingly.
14. Lobbying Activities
Subrecipient shall, as applicable, comply with 31 U.S.C. 1352 and complete the
Disclosure of Lobbying Activities, (OMB 0038 - 0046), attached hereto as
Exhibit A, and incorporated herein by reference.
15. Miscellaneous
Subrecipient shall, as applicable, comply with the Laboratory Animal Welfare
Act of 1966, as amended (P.L. 89 -544, 7 USC § §2131 et seq.).
B. Statutes and Regulations Applicable To This Particular Grant
Subrecipient shall comply with all applicable requirements of State and Federal laws,
executive orders, regulations, program and administrative requirements, policies and
any other requirements governing this particular grant program. Subrecipient shall, as
applicable, comply with new, amended, or revised laws, regulations, and /or
procedures that apply to the performance of this Agreement. These requirements
include, but are not limited to:
1. Title 28 CFR Part 66; EO 12372; (Financial Management Guide US Department
of Homeland Security Directorates Preparedness January 2006, Financial
Guide; U.S. Department of Homeland Security, Office of State and Local
Government Coordination and Preparedness, Office for Domestic
Preparedness, ODP WMD Training Course Catalogue; and DOJ Office for Civil
Rights.
Standardized Emergency Management System (SEMS) requirements as stated
in the California Emergency Services Act, Government Code Chapter 7 of
Division 1 of Title 2, §8607.1(e) and CCR Title 19, § §2445 -2448.
Provisions of Title 2, 6, 28,44 CFR applicable to grants and cooperative
agreements, including Part 18, Administrative Review Procedures; Part 20,
Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable
Research and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of Department of Justice
Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in
18
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
4120 -, 0. j
State and Local Government Services; Part 38, Equal Treatment of Faith -based
Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities
Policies and Procedures; Part 61, Procedures for Implementing the National
Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; Part 64, Floodplain Management and Wetland
Protection Procedures; Federal laws or regulations applicable to Federal
Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform
Administrative Requirements for Grants and Cooperative Agreements (including
sub - awards) with Institutions of Higher Learning, Hospitals and other Non - Profit
Organizations; and Part 83, Government -Wide Requirements for a Drug Free
Workplace (grants).
Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets
Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and
Administrative Guide for Grants, M7100.1, and all other applicable Federal
laws, orders, circulars, or regulations.
2. Travel Expenses
Subrecipient, as provided herein, shall be compensated for Subrecipient's
reasonable travel expenses incurred in the performance of this Agreement, to,
include travel and per diem, unless otherwise expressed. Subrecipient's total
travel for in -State and /or out -of -State and per diem costs shall be included in
the contract budget(s). All travel including out -of -State travel not included in the
budget(s) shall not be reimbursed without prior written authorization from the
County of Los Angeles.
Subrecipient's administrative - related travel and per diem reimbursement costs
shall be reimbursed based on the Subrecipient's policies and procedures. For
programmatic - related travel costs, Subrecipient's reimbursement rates shall not
exceed the amounts established by the County of Los Angeles.
3. Noncompliance
Subrecipient understands that failure to comply with any of the above
assurances may result in suspension, termination or reduction of grant funds,
and repayment by the Subrecipient to the County of Los Angeles of any
unauthorized expenditures.
C. Compliance With Grant Requirements
To obtain the grant funds, the State required an authorized representative of the
County of Los Angeles to sign certain promises regarding the way the grant funds
would be spent. These requirements are included in the 2009 Program Guidance
and Application Kit and in the "Grant Assurances ", attached hereto as Exhibit D. By
signing these Grant Assurances and accepting the Program Guidances, the County
19
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
4 1 % n 'S
of Los Angeles became liable to the State for any funds that are used in violation of
the grant requirements. Subrecipient shall be liable to the Grantor for any funds the
State determines that Subrecipient used in violation of these Grant Assurances.
Subrecipient shall indemnify and hold harmless the County of Los Angeles for any
sums the State or Federal government determines Subrecipient used in violation of
the Grant Assurances.
§412. Federal, State and Local Taxes
Federal, State and local taxes shall be the responsibility of the Subrecipient as an
independent party and not of the County of Los Angeles and shall be paid prior to
requesting reimbursement. However, these taxes are an allowable expense under the
grant program.
§413. Inventions, Patents and Copyrights
A. Reporting Procedure for Inventions
If any project produces any invention or discovery (Invention) patentable or otherwise
under Title 35 of the U.S. Code, including, without limitation, processes and business
methods made in the course of work under this Agreement, the Subrecipient shall
report the fact and disclose the Invention promptly and fully to the County of
Los Angeles. The County of Los Angeles shall report the fact and disclose the
Invention to the State. Unless there is a prior agreement between the County of
Los Angeles and the State, the State shall determine whether to seek protection on
the Invention. The State shall determine how the rights in the Invention, including
rights under any patent issued thereon, will be allocated and administered in order to
protect the public interest consistent with the policy ( "Policy ") embodied in the Federal
Acquisition Regulations System, which is based on Ch. 18 of title 35 U.S.C. Sections
200 et seq. (Pub. L. 95 -517, Pub. L. 98 -620, Title 37 CFR Part 401); Presidential
Memorandum on Government Patent Policy to the Heads of the Executive
Departments and Agencies, dated 2/18/1983); and Executive Order 12591, 4/10/87,
52 FR 13414, Title 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order
12618, 12/22/87, 52 FR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient
hereby agrees to be bound by the Policy, and will contractually require its personnel to
be bound by the Policy.
B. Rights to Use Inventions
County of Los Angeles shall have an unencumbered right, and a non - exclusive,
irrevocable, royalty -free license, to use, manufacture, improve upon, and allow others
to do so for all government purposes, any Invention developed under this Agreement.
C. Copyright Policy
1. Unless otherwise provided by the terms of the State or of this Agreement, when
copyrightable material (Material) is developed under this Agreement, the
County of Los Angeles, at the County's discretion, may copyright the Material.
20
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
4 1 4 ; .
If the County of Los Angeles declines to copyright the Material, the County of
Los Angeles shall have an unencumbered right, and a non - exclusive,
irrevocable, royalty -free license, to use, manufacture, improve upon, and allow
others to do so for all government purposes, any Material developed under this
Agreement.
2. The State shall have an unencumbered right, and a non - exclusive, irrevocable,
royalty -free license, to use, manufacture, improve upon, and allow others to do
so for all government purposes, any Material developed under this Agreement
or any Copyright purchased under this Agreement.
3. Subrecipient shall comply with Title 24 CFR 85.34.
D. Rights to Data
The State and the County of Los Angeles shall have unlimited rights or copyright
license to any data first produced or delivered under this Agreement. "Unlimited
rights" means the right to use, disclose, reproduce, prepare derivative works, distribute
copies to the public, and perform and display publicly, or permit others to do so; as
required by Title 48 CFR 27.401. Where the data are not first produced under this
Agreement or are published copyrighted data with the notice of 17 U.S.C. Section 401
or 402, the State acquires the data under a copyright license as set forth in Title 48
CFR 27.404(f)(2) instead of unlimited rights. (Title 48 CFR 27.404(a)).
E. Obligations Binding on Subcontractors
Subrecipient shall require all subcontractors to comply with the obligations of this
section by incorporating the terms of this section into all subcontracts.
§414. Child Support Assignment Orders
Under the terms of this Agreement, Subrecipient shall comply with California Family
Code Section 5230 et seq. as applicable.
§415. Minority, Women, And Other Business Enterprise Outreach Program
It is the policy of the County of Los Angeles to provide Minority Business Enterprises,
Women Business Enterprises and all other business enterprises an equal opportunity
to participate in the performance of all Subrecipient's contracts, including procurement,
construction and personal services. This policy applies to all the Subrecipient's
contractors and sub - contractors.
21
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
SECTION V
DEFAULTS SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
Should either party fail for any reason to comply with the contractual obligations of this
Agreement within the time specified by this Agreement, the non - breaching party
reserves the right to terminate the Agreement, reserving all rights under State and
Federal law.
§502. Amendments
Any change in the terms of this Agreement which are agreed to by the Subrecipient
and County of Los Angeles must be incorporated into this Agreement by a written
amendment properly executed and signed by the person authorized to bind the parties
thereto. Any increase or decrease in the grant amount specified in §301 A., above,
shall not require a written amendment to this Agreement.
SECTION VI
ENTIRE AGREEMENT
§601. Complete Agreement
This Agreement contains the full and complete Agreement between the two parties.
Neither verbal agreement nor conversation with any officer or employee of either party
shall affect or modify any of the terms and conditions of this Agreement.
§602. Number of Pages and Attachments
This Agreement may be executed in two (2) duplicate originals, each of which is
deemed to be an original. This Agreement includes (23) pages and (7) Exhibits which
constitute the entire understanding and agreement of the parties.
22
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
r,
IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused this
Agreement to be executed by their duly authorized representatives.
COUNTY OF LOS ANGELES
By w ",
WILLIAM T F O
Chief Executive Officer
By ��" a, a.", -
S CHI A. HAMAI
Executive Officer, Board of Supervisors
APPROVED AS TO FORM
ANDREA SHERIDAN ORDIN
County Counsel
RM W
Aw � w�• If
APPROVED AS TO FORM
S-11-((
Date
B OvV4 W
VEN15Y L. ANABE
Auditor -Co oller
��/Z///Z
Da
BY IZ4 1
ID-rIyCity Attorney 1 bt,,t44�1 0%. 6,Ak N ."", D
ATTEST
BY
City Cierk Date
23
Grants/SHSGP 2009 /Subrecipient Agreement/El Segundo Agreement
4�: %0.
s �
EXHIBITS
Exhibit A Certification and Disclosures Regarding Lobbying
Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions and
Exhibit C Certification Regarding Drug -Free Workplace
Exhibit D Grant Assurances
Exhibit E Final Grant Award Lefler and Worksheets
Exhibit F Allowable Cost Matrix
Exhibit G Reimbursement Request Checklist and Form
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
Sac rcvarnA fnr n Hir hr urlan crisrinqura_1
.4 Q.
Exhibit A
Approved by OMB
034E -0046
1- Type of Federal Action:
2 Status of Federal Action:
3. Report Type:
a. contract
KI a. bid/offedapplication
a] a. initial filing
b. grant
b. initial award
b. material change
c. cooperative agreement
c. post -award
For Material Change Only:
d. loan
year quarter
e. loan guarantee
date of last report
f. loan insurance
4. Name and Address of Reporting Entity:
5. If Reporting Entity in No. 41s a Subawardee, Enter Name
0 prbne ® Subawardes
and Address of Prune:
Tier if known:
City of E1 Segundo
Ccunty of Los Angeles
350 Main Street
500 W. Temple Street, Room X13
E1 Segundo, CA 90245
Los Angeles, CA 9OC12
Congressional District If known: 4c
Congressional District If known:
6. Federal Department/Agency:
7. Federal Program Name/Description:
�11%+dtl9►►�
�LM[tA,0 SfC,PT`(
Cpl trtn,� ScC1.,tl�'f �t�/rT
CFDANumber, ifapplicable: 97.068
8. Federal Action Number, #known:
9. Award Amount, if known:
$ 34,110
10. a. Name and Address of Lobbying Registrant
b, Individuals Performing Services (Including address if
(if individual, last name, first name, MO:
different from No. 1 Ue )
i
(last name, first name, MI):
11. "'a""aua+,." ted uaaoh 96 fonw Is au0mdad by ub 31 UAM mcim
1362 TTis dWasum d lobWft &UWN b a aswra, ragas -W- of fact
Si nature:
g
upon which raYanoa was ptaa by the Bar ab"%Mn ft Waruuacdon was ands
or WWW him Thin ds IMM b N*ked p UUW 10 31 U.6.4 1362 .TIW
�� Wa
Print Name• y
idamalloo MObevaUWafop0ftlnapw1 AryparaMwhA *ft ldrbfha
regAmd dusowo dwberAjedloa dWpww*jo(ndbe (hsa $10.000ard
IV City Manager
Tlile: ..
Telephone No.: 310.524.2301. Date: 7i
no( mm Ow $100.000 kr aach sA WMn. '
AuUrodzed for txa! Fleprad=0w
Mmldmd Form 11.L MW, 7-07)
4120•,, ;i
EXHIBIT B
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 24 CFR Par t 24 Section 24.510, Participants'
responsibilities.
(READ ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE
COMPLETING)
The prospective recipient of Federal assistance funds certifies that neither it
nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency.
2. Where the prospective recipient of Federal assistance funds is unable to
certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
AGREEMENT NUMBER
City of E1 Segundo
CONTRACTOR/BORROWER/AGENCY
Jack Wayt, City Manager
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
WIN
RE / DAT
4t�U.
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this document, the prospective recipient of Federal assistance
is providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance
was placed when this transaction was entered into. If tit is later determined that he
prospective recipient of Federal assistance funds knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available
remedies, including suspension and /or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written
notice to the person to which this agreement is entered, if at any time the prospective
recipient of Federal assistance funds learns that its certification was erroneous, when
submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier
covered transaction," "participant," "person," " primary covered transaction," `principal,"
"proposal," and "voluntarily excluded," as used in this clause, have the meanings set out
in the Definitions and Coverage sections of rules implementing Executive Order 12549.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal
that, should the proposed covered transaction be entered into, it shall not knowingly
enter into any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation on this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective recipient of Federal assistance funds further agrees by submitting this
proposal that it will include the clause titled "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions,"
without modification, in all lower tier covered transactions and in all solicitations for lower
tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction, unless it knows that the certification is
erroneous. A participant may decide the method and frequency by which it determines
the eligibility of its principals. Each participant may, but is not required to, check the List
of Parties Excluded from Procurement or Non Procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this clause.
The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under Paragraph 5 of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is suspended, debarred, ineligible, or voluntary excluded
form participation in this transaction, in addition to other remedies available to the
Federal Government, the department or agency with which this transaction originated
may pursue available remedies, including suspension and /or debarment.
4120 .
EXHIBIT C
CERTIFICATION REGARDING DRUG -FREE WORKPLACE ACT REQUIREMENTS
The Contractor certifies that it will provide a drug -free workplace, in accordance with State law and State
Employment Development Department (EDD) Directive No. D907 by:
Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the Contractor's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition.
2. Establishing a drug -free awareness program to inform employees about:
a. The dangers of drug abuse in the workplace;
b. The Contractor's policy of maintaining a drug -free workplace;
c. Any available drug counseling, rehabilitation and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
3. Making it a requirement that each employee to be engaged in the performance of this
program be given a copy of the statement required by paragraph 1.above.
4. Notifying the employee in the statement required by paragraph 1. that, as a condition of
employment under this program, the employee will:
a. Abide by the terms of the statement, and
b. Notify the Contractor of any criminal drug statute convictions for a violation occurring in
the workplace no later than five days after such conviction.
5. Notifying the County within ten days after receiving notice under subparagraph 4.b. from an
employee or otherwise receiving actual notice of such conviction.
6. Taking one of the following actions, within 30 days of receiving notice under subparagraph
4.b. with respect to any employee who is so convicted by taking appropriate personnel action
against such an employee, up to and including termination.
7. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of the provision of this certification.
City n f El Segundo
CONTRACTOR /AGENCY
Jack Wayt, City Manager
NAME ANPlTjLFQF AUTHORIZED REPRESENTATIVE
S1URE OF AUT IZ REPRESENTATIVE
��/
DATE
I .
California Emergency Management Agency
FY09 Grant Assurances
(All HSGP Applicants)
Name of Applicant: City of E1 Segundo
Address: 350 Main Street
City: E1 Segundo
Telephone Number:
State: CA
310.524.2235 Fax Number:
E -Mail Address: llecates@elsegundo.org
Zip Code: 90245
4120
EXHIBIT D
As the duly authorized representative of the applicant, I certify that the applicant named above:
Has the legal authority to apply for Federal assistance and has the institutional, managerial and
financial capability to ensure proper planning, management and completion of the grant provided
by the U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency
(FEMA) and sub - granted through the State of California, California Emergency Management
Agency (Cal EMA).
2. Will assure that grant funds are used for allowable, fair, and reasonable costs only and will not
be transferred between programs (State Homeland Security Program, Urban Area Security
Initiative, Citizen Corps Program, and Metropolitan Medical Response System) or fiscal years.
3. Will comply with any cost sharing commitments included in the FY09 Investment Justifications
submitted to DHS/FEMA/Cal EMA, where applicable.
4. Will give the Federal government, the General Accounting Office, the Comptroller General of
the United States, the State of California, through any authorized representative, access to, and
the right to examine, all paper or electronic records, books, or documents related to the award;
and will establish a proper accounting system in accordance with generally accepted accounting
standards and/or awarding agency directives.
5. Agrees that funds utilized to establish or enhance State and Local fusion centers must support the
development of a statewide fusion process that corresponds with the Global Justice/Homeland
Security Advisory Council (HSAC) Fusion Center Guidelines and achievement of a baseline
level of capability as defined by the Fusion Capability Planning Tool.
6. Will provide progress reports, and other such information as may be required by the awarding
agency, including the Initial Strategy Implementation Plan (ISIP) within 45 (forty -five) days of
the award, and update via the Grant Reporting Tool (GRT) twice each year.
7. Will initiate and complete the work within the applicable time frame after receipt of approval
from Cal EMA.
Page 1
41 "0
Z ,
8. Will maintain procedures to minimize the time elapsing between the award of funds and the
disbursement of funds.
9. Will comply with all provisions of DHS/FEMA's codified regulation 44, including Part 13,
Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments, including the payment of interest earned on advances.
10. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes, or presents the appearance of, personal or organizational conflict of interest, or
personal gain for themselves or others, particularly those with whom they have family, business,
or other ties.
11. Agrees that to the extent contractors or subcontractors are utilized, grantees and subgrantees
shall use small, minority, women - owned, or disadvantaged business concerns and contractors or
subcontractors to the extent practicable.
12. Will notify Cal EMA of any developments that have a significant impact on award - supported
activities, including changes to key program staff.
13. Will comply, if applicable, with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§
4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of
residence structures.
14. Understands and agrees that Federal funds will not be used, directly or indirectly, to support the
enactment, repeal, modification or adoption of any law, regulation, or policy, at any level of
goverment, without the express prior written approval from DHS /FEMA/Cal EMA.
15. Will comply with all Federal Statues relating to Civil Rights and Nondiscrimination. These
include, but are not limited to:
a. Title VI of the Civil Rights Act of 1964 (P.L. 88 -352), as amended, which prohibits
discrimination on the basis of race, color or national origin.
b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681 -1683
and 1685- 1686), which prohibits discrimination on the basis of gender.
C. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which
prohibits discrimination on the basis of handicaps.
d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101- 6107), which
prohibits discrimination on the basis of age.
e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to
nondiscrimination on the basis of drug abuse.
f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism.
g. §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd -3 and 290
ee -3), as amended, relating to confidentiality of alcohol and drug abuse patient records.
h. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating
to nondiscrimination in the sale, rental or financing of housing.
i. Title 44 Code of Federal Regulations (CFR) Parts 7, 16, and 19 relating to
nondiscrimination.
,.�/7
Page 2 I
j. The requirements on any other nondiscrimination provisions in the specific statute(s)
under which the application for Federal assistance is being made.
k. Will, in the event that a Federal or State court or Federal or State administrative agency
makes a finding of discrimination after a due process hearing on the grounds or race,
color, religion, national origin, gender, or disability against a recipient of funds, the
recipient will forward a copy of the finding to the Office of Civil Rights, Office of Justice
Programs.
1. Will provide an Equal Employment Opportunity Plan, if applicable, to the Department of
Justice Office of Civil Rights within 60 days of grant award.
m. Will comply, and assure the compliance of all its subgrantees and contractors, with the
nondiscrimination requirements and all other provisions of the current edition of the
Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1.
16. Will comply with the requirements of Titles II and III of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (42 U.S.C. § 4601 et seq. [P.L. 91 -646]) which
provides for fair and equitable treatment of persons displaced or whose property is acquired as a
result of Federal or Federally assisted programs. These requirements apply to all interested in
real property acquired for project purposes regardless of Federal participation in purchases. Will
also comply with Title 44 CFR, Part 25, Uniform Relocation Assistance and Real Property
Acquisition for Federal and Federally- assisted programs.
17. Will comply, if applicable, with the flood insurance purchase requirements of Section 102(a) of
the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is ten thousand dollars ($10,000) or more.
18. Will comply with all applicable Federal, State, and Local environmental and historical
preservation (EHP) requirements. Failure to meet Federal, State, and Local EHP requirements
and obtain applicable permits may jeopardize Federal funding. Will comply with all conditions
placed on any project as the result of the EHP review; any change to the scope of work of a
project will require reevaluation of compliance with these EHP requirements.
19. Agrees not to undertake any project having the potential to impact the EHP resources without the
prior written approval of DHS/FEMA/Cal EMA, including, but not limited to, communications
towers, physical security enhancements, new construction and modifications to buildings that are
fifty (50) years old or more. Any construction related activities initiated prior to full EHP review
will result in a noncompliance finding. If ground - disturbing activities occur during the project
implementation, the recipient must ensure monitoring of the disturbance. If any potential
archeological resources are discovered, the recipient will immediately cease activity in that area
and notify DHS/FEMA/Cal EMA and the appropriate State Historic Preservation Office.
20. Will ensure that the facilities under its ownership, lease or supervision, which shall be utilized in
the accomplishment of this project, are not on the Environmental Protection Agency's (EPAs)
List of Violating Facilities, and will notify Cal EMA and the Federal Grantor agency of the
receipt of any communication from the Director of the EPA Office of Federal Activities
indicating if a facility to be used in the project is under consideration for listing by the EPA.
21. Will provide any information requested by DHS/FEMA/Cal EMA to ensure compliance with
applicable laws, including the following:
a. Institution of environmental quality control measures under the National Environmental
Policy Act, National Historical Preservation Act, Archaeological and Historic
Preservation Act, Endangered Species Act, and Executive Orders on Floodplains
(11988), Wetlands (11990) and Environmental Justice (EO12898) and Environmental
Quality (EO11514).
b. Notification of violating facilities pursuant to EO 11738.
C. Assurance of project consistency with the approved state management program
developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.).
d. Conformity of Federal actions to State (Clean Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.).
e. Protection of underground sources of drinking water under the Safe Drinking Water Act
of 1974, as amended, (P.L. 93 -523).
f. California Environmental Quality Act (CEQA). California Public Resources Code
Sections 21080 - 21098. California Code of Regulations, Title 14, Chapter 3 Section
15000- 15007.
g. Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
h. Applicable provisions of the Coastal Barrier Resources Act (P.L. 97 -348) dated October
19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal
funds within the units of the Coastal Barrier Resources System.
22. Will comply with Standardized Emergency Management System (SEMS) requirements as stated
in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2,
Section 8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447, and 2448.
23. Agrees that all publications created or published with funding under this grant shall prominently
contain the following statement: "This document was prepared under a grant from FEMA's
Grant Programs Directorate, U.S. Department of Homeland Security. Points of view or opinions
expressed in this document are those of the authors and do not necessarily represent the official
position or policies of FEAM's Grant Programs Directorate or the U.S. Department of
Homeland Security. " The recipient also agrees that, when practicable, any equipment purchased
with grant funding shall be prominently marked as follows: "Purchased with funds provided by
the U.S. Department of Homeland Security. "
24. Acknowledges that DHS/FEMA reserves a royalty -free, nonexclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for Federal government
purposes: a) the copyright in any work developed under an award or sub - award; and b) any rights
of copyright to which a recipient or sub - recipient purchases ownership with Federal support.
25. The recipient agrees to consult with DHS /FEMA/Cal EMA regarding the allocation of any patent
rights that arise from, or are purchased with, this funding.
26. Has requested through the State of California, Federal financial assistance to be used to perform
eligible work approved in the submitted application for Federal assistance and after the receipt of
Federal financial assistance, through the State of California, agrees to the following:
a. Promptly return to the State of California all the funds received which exceed the
approved, actual expenditures as accepted by the Federal or State government.
b. In the event the approved amount of the grant is reduced, the reimbursement applicable to
the amount of the reduction will be promptly refunded to the State of California.
C. Separately account for interest earned on grant funds, and will return all interest earned,
in excess of $100 per Federal Fiscal Year.
27. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S C. Sections 4728 -4763)
relating to prescribed standards for merit systems for programs funded under one of the nineteen
statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
28. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501 -1508 and 7324 -7328)
which limit the political activities of employees whose principal employment activities are
funded in whole or in part with Federal funds.
29. Will comply, if applicable, with P.L. 93 -348 regarding the protection of human subjects involved
in research, development, and related activities supported by this award of assistance.
30. Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P. L. 89 -544, as
amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded
animals held for research, teaching, or other activities supported by this award of assistance.
31. Will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor
Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education,
hospitals, and other non - profit organizations.
32. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Section 276a
to 276a -7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the
Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327 -333), regarding labor
standards for Federally assisted construction sub - agreements.
33. Agrees that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement.
b. If any other funds than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or an employee of Congress, or employee of a Member
of Congress in connection with the Federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying
Activities," in accordance with its instructions.
C. The undersigned shall require that the language of this certification be included in the
award documents for all sub awards at all tiers including subgrants, contracts under
grants and cooperative agreements, and subcontract(s) and that all sub recipients shall
certify and disclose accordingly.
d. This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
4 1 2 0 • ;`
prerequisite for making or entering into this transaction imposed by section 1352, Title
31, U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
34. Agrees that equipment acquired or obtained with grant funds:
a. Will be made available pursuant to applicable terms of the California Disaster and Civil
Defense Master Mutual Aid Agreement in consultation with representatives of the
various fire, emergency medical, hazardous materials response services, and law
enforcement agencies within the jurisdiction of the applicant, and deployed with
personnel trained in the use of such equipment in a manner consistent with the California
Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual
Aid Plan.
b. Is consistent with needs as identified in the State Homeland Security Strategy and will be
deployed in conformance with that Strategy.
35. Agrees that funds awarded under this grant will be used to supplement existing funds for
program activities, and will not supplant (replace) non - Federal funds.
36. Will comply with all applicable Federal statutes, regulations, policies, guidelines and
requirements, including OMB Circulars A102 and A -133, E.O. 12372 and the current
Administrative Requirements, Cost Principles, and Audit Requirements.
37. Will comply with Subtitle A, Title H of the Americans with Disabilities Act (ADA) 1990.
38. Agrees to cooperate with any assessments, national evaluation efforts, or information or data
collection requests, including, but not limited to, the provision of any information required for
the assessment or evaluation of any activities within this agreement.
39. Will comply with all provisions of 2 CFR, including: Part 215 Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and
Other Non - Profit Organizations (OMB Circular A -110); Part 225 Cost Principles for State, Local
and Indian Tribal Governments (OMB Circular A -87); Part 220 Cost Principles for Educational
Institutions (OMB Circular A -21); Part 230 Cost Principles for Non -Profit Organizations (OMB
Circular A -122).
40. Will comply with Federal Acquisition Regulations (FAR), part 31.2 Contract Cost Principles and
Procedures, Contracts with Commercial Organizations.
41. Will comply with the financial and administrative requirements set forth in the current edition of
the Office of Justice Programs (OJP) Financial Guide and the current DHS Financial
Management Guide.
42. Agrees that all allocations and use of funds under this grant will be in accordance with the FY
2009 Homeland Security Grant Program Guidance and Application Kit, and the California
Supplement to the FY 2009 Homeland Security Grant Program Guidance and Application Kit.
All allocations and use of funds under this grant will be in accordance with the Allocations, and
use of grant funding must support the goals and objectives included in the State and/or Urban
Area Homeland Security Strategies as well as the investments identified in the Investment
Justifications which were submitted as part of the California FY2009 Homeland Security Grant
Page 6 In jdalcj+
4120•, .
Program application. Further, use of FY09 funds is limited to those investments included in the
California FY09 Investment Justifications submitted to DHS/FEMA/Cal EMA and evaluated
through the peer review process.
43. Will not make any award or permit any award (subgrant or contract) to any party which is
debarred or suspended or is otherwise excluded from or ineligible for participation in Federal
assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension".
44. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR
Part 17, for prospective participants in primary covered transactions,
a. The applicant certifies that it and its principals:
i. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or
voluntarily excluded from covered transactions by any Federal department or
agency.
ii. Have not within a three -year period preceding this application been convicted of
or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (Federal, State, or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
iii. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph (1)(b) of this certification; and have not within
a three -year period preceding this application had one or more public transactions
(Federal, State, or local) terminated for cause or default; and
b. Where the applicant is unable to certify to any of the statements in this certification, he or
she shall attach an explanation to this application.
45. Agrees to comply with the Drug -Free Workplace Act of 1988, and certifies that it will or will
continue to provide a drug -free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition.
b. Establishing an on -going drug -free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
ii. The grantee's policy of maintaining a drug -free workplace;
iii. Any available drug counseling, rehabilitation, and employee assistance programs;
and
iv. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
C. Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a).
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
i. Abide by the terms of the statement; and
Page 7 tiajS
4,20 -."
ii. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar days
after such conviction.
e. Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position
title, to:
Department of Justice, Office of Justice Programs
ATTN: Control Desk
633 Indiana Avenue, N.W.
Washington, D.C. 20531
Notice shall include the identification number(s) of each affected grant.
f. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted.
i. Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation Act
of 1973, as amended; or
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency.
g. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
46. Will comply with all applicable requirements of all other Federal laws, executive orders,
regulations, program and administrative requirements, policies and any other requirements
governing this program.
47. Understands that failure to comply with any of the above assurances may result in suspension,
termination, or reduction of grant funds.
The undersigned represents that he/she is authorized by the above named applicant to enter into this
agreement for and on behalf of the said applicant. -, /
Signature of Authorized Agent:
Printed Name of Authorized Agent: ` Jack Wayt
City Manager
Title: Date: 2 -1 C4 '
ARNOLD SCHWARZENEGGER
GOVERNOR
MATTHEW R. BETTENHAUSEN
SECRETARY
July 16, 2010
AMOM
E-MA
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
GRANTS MANAGEMENT DIVISION
Ms. Carol Kindler
County of Los Angeles
500 W. Temple Drive, Room 754
Los Angeles, CA 90012
Subject: NOTIFICATION OF CONDITIONAL HOLD REMOVAL
FY2009 Homeland Security Grant Program (HSGP)
Grant #2009 -0019, Cal EMA ID# 037 -00000
Dear Ms. Kindler:
4120.,,E
EXHIBIT E.
3650 SCHRIEVER AVENUE
MATHER, CA 95655
PHONE (916) 845 -8510
FAx (9l 6) 324 -5902
The California Emergency Management Agency (Cal EMA) has removed the "Conditional Hold" placed on your
FY2009 Homeland Security Grant Program (HSGP) award and created performance milestones for the following
projects:
Performance Milestones:
Amount
Completion Date
B LARICS PLANNING
$2,500,000
08/31/11
C INTEROP COMM EQUIPMENT
$1,000,000
08/31/11
D INFOSHARiNoEQi.IIPMENT
$1,000,000
08/31/11
D TLO TRAINING
$ 200,000
08/31/11
E CI EQUIPMENT
$ 500,000
08/31/11
E CI TRAINING
$ 300,000
08/31/11
F CBRNE EQUIPMENT
$1,250,000
08/31/11
F CBRNE TRA.INIDIG
$ 300,000
08/31/11
F CBRNE PLANNING
$ 200,000
08/31/11
G M YMS EQUIPMENT
$ 300,000
08/31/11
H RTTAC EQUIPMENT
$ 250,000
08/31/11
Additionally, Aviation/Watercraft requests, Establish/Enhance Emergency Operations Center (EOC) projects,
projects requiring EHP review at FEMA/DHS and sole source procurement requests will require additional
approvals from Cal EMA. For that reason Project(s) A, C, D, E, F, G, and H are not approved at this time, pending
receipt of required supplemental documentation and/or approval from FEMA/DHS. Subgrantees must obtain
written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs
under this grant. Subgrantees are required to obtain a performance bond for any equipment item over $250,000, or
any vehicle, aviation, or watercraft (regardless of the cost) financed with homeland security dollars.
For further assistance, please contact your Cal EMA Interim Program Representative, Leo LaMattina, in the Grants
Management Division at leo.larnattina @calema.ca.gov or 916 - 324 -6347.
Thank you for your work in protecting California. We look forward to your continued collaboration towards our
homeland security strategy and appreciate your cooperation and support.
Sincerely,
Ursula Harelson, Chief
Homeland Security Grants Section
2009 SHSGP PROJECT FUNDING
DISTRIBUTION
Cities /Other/
Departments Grand Total
Culver City 24,803
Downey 81,601
El Monte 295,000
El Segundo 34,110
211 156,000
Am Red Cross (ARC) 58,885
u
Subtotal Cites/Other 7,601,846
bubtotal County
Departments 14,847,038
Grand Total 22,448,884
612 212 01 0
4120.,,
4120 - . EXHIBIT F
PART VIII.
OTHER INFORMATION - HSGP ALLOWABLE
COSTS
FY 2009 Allowable Cost Matrix
Program Allowable
Current as of FY 009 Programs*
See the respective prograrn gUidance for additional details
requirements
HSGP
'As of Publication
cn >
Allowable
Developing scenario plans that incorporate the range of prevention,
protection, response, and recovery activities for a scenario
Developing and implementing homeland security support programs
and adopting ongoing DHS national initiatives
Developing related terrorism prevention activities
Developing and enhancing plans and protocols
Developing or conducting assessments
Hiring of full- or part-time staff or contract/consultants to assist with
planning activities (not for the purpose of hiring public safety personnel
fulfilling traditional public safety duties)
Conferences to facilitate planning activities
Materials required to conduct planning activities
Travel /per diem related to planning activities
Overtime and backfill costs (IAW operational Cost Guidance)
Other project areas with prior approval from FEMA
Reimbursement for select operational expenses associated with
increased security measures at critical infrastructure sites incurred
during periods of DHS - declared alert (up to 50 percent of the
allocation
63
4 1 2 0 - . .
.,
Overtime for information, investigative, and intelligence sharing
activities (up to 50 percent of the allocation)
Hiring of new staff positions /contractors /consultants for participation in
information /intelligence analysis and sharing groups or fusion center
activities (up to 50 percent of the allocation)
Personal Protective Equipment
Explosive Device Mitigation and Remediation Equipment
CBRNE Operational Search and Rescue Equipment
Information Technology
Cyber Security Enhancement Equipment
Interoperable Communications Equipment
Detection
Decontamination
Medical
Power
CBRNE Reference Materials
CBRNE Incident Response Vehicles
Terrorism Incident Prevention Equipment
Physical Security Enhancement Equipment
Inspection and Screening Systems
Agriculture Terrorism Prevention, Response, and Mitigation Equipment
CBRNE Prevention and Response Watercraft
CBRNE Aviation Equipment
CBRNE Logistical Support Equipment
Intervention Equipment
Other Authorized Equipment
Overtime and backfill for emergency preparedness and response
personnel attending FEMA- sponsored and approved training classes
.,
4 +20.
• ..
Allowable ..
Current as of FY „• Programs*
guidance See the respWive prograrn
. Publication
0 M
. . .
Overtime and backfill expenses for part -time and volunteer emergency
response personnel participating Ian training
Training workshops and conferences
Full- orpart -time staff orcontractors /consultants
Travel
Supplies
Tuition for higher education
Other items
Design, Develop, Conduct and Evaluate an Exercise
Exercise planning workshop
Full- or part-time staff or contractors /consultants
Overtime and backfill costs, including expenses for part-time and
volunteer emergency response personnel participating in FEMA
exercises
Implementation of HSEEP
Travel
Supplies
Other items
Hiring of full- or part-time staff or contractors /consultants to assist with
the management of the respective grant program, application
requirements, compliance with reporting and data collection
re uirements
Development of operating plans for information collection and
processing necessary to respond to FEMA data calls
Overtime and backfill costs
Travel
Meeting related expenses
Authorized office equipment
Recurring expenses such as those associated with cell phones and
faxes during the period of performance of the grant program
Leasing or renting of space for newly hired personnel during the period
of performance of the grant program
65
REQUIRED SUPPORTING DOCUMENTS 4 1 2 0 EXHIBIT G
FOR CLAIM REIMBURSEMENT
❑ Grant Reimbursement Form with authorized signature and date
❑ Invoice: Must be stamped or write "PAID', signed with authorized signature for payment, and dated. Circle, or designate on the
invoice /receipt the Items requesting reimbursement. Each item circled must have a project #, a funding SOURCE, and TOTAL. Purchase
orders and price quotes will not be accepted as proof of purchase for reimbursement.
❑ Purchase Method
❑ Competitive bid ❑ Sole Source (Prior State approval attached)
Invoice NO.:
❑ ie a rm n la I: h : /Avww.e I. ov/ I/ e r . o
No. Liles, screen listing is attached.
FOR EQUIPMENT:
Eauloment Inventory Ledger, completed the listing with all requested information, Including: Project # & alpha, Equipment Description,
❑ AEL #, AEL Title, Invoice #, Vendor, Total Cost, Cash Request #, Invoice Date, Acquired Date, Serial #/ ID Tag #, Condition and
Disposition, Deployed Location and Grant Year. www.rkb.us
FOR TRAINING /EXERCISE/PLANNING:
❑ Trainlna /Exercise Summary completed listing Including: employee name, assignment (backfill for name of employee attending
training/exercise), Job Title, Training Request #, Training date, Salary, total Hours, Overtime hours, regular rate, Overtime rate, employee
benefits rate, total claim amount.
• For Training — Training Request# is required
• For Planning — Submit proof of products produced (i.e. mutual aid agreements, assessments, etc.)
• For Exercise — Proof of AAR submission and State approval. Submit AAR into the ODP Portal within 60 days following the completion
of the event.
❑ Roster Fill out a Training or Planning or Exercise Roster, whichever is applicable to this claim.
❑ Timecards: indicating the # of hours charged per day, employee signature & supervisor signature
❑ Payroll register indicating the salary, hourly rate, employee benefits, Overtime rate.
❑ Sign-In Sign—In sheets or attendance sheets or Certificate of Completion (if claiming for Backfill and /or Overtime); if sign -in sheets or certificates
are not available, trainees should provide their your own proof of attendance by completing their own sign -in sheet and have the Trainer sign
the sheet indicating proof of attendance.
Additional Items:
Travel — Receipts are required for itemized costs such as plane ticket/invoice, hotel invoices and training receipts with the dates of invoices
agreeing with the training and exercise period.
Workshop — Invoices for instructor, facilities, contractor and consulting services.
*AUTHORIZED SIGNATURE I DATE 'AUTHORIZED SIGNER NAME/TITLE
Under Penalty of Perjury I certify that:
- I em the duty authorized officer of the claimant herein.
- This claim Is in all respect true, correct, and all expenditures were made,
in accordance with applicable laws, rules, regulations and grant conditions
and assurances.
Checklist
4120.ea,d
Thank you for participating in the Homeland Security Grant Program. In order to complete your claim, please follow the checklist on the first
tab of this workbook and attach the required supporting documents for all items for which you are requesting reimbursement.
Please submit invoices to Shared Services Division as soon as expenses are incurred and the required invoke and other supporting
documentation is available. Do NOT accumulate and submit all claims and invoices on the final due date. Failure to submit your claim in a
timely manner with the required supporting documents could result in unreimburseable expenses and /or reallocated awards.
DATE TAXPAYERIDN
MAKE CHECKS PAYABLE TO:
MAILING ADDRESS
_ I
CITY, ZIP
PHONE E -mail
AUTHORIZED SIGNATURE
Under Penalty o /Perjury I certify that.
I am the duly authorized officer of the claimant herein.
This claim is in all respect true, correct, and all expenditures were made in accordance
with applicable laws, rules, regulations and grant conditions and assurances.
HSGP Homeland Security Grant Program
RTTAC Regional Terrorism Threat Assessment Center
MMRS Metropolitan Medial Response System
AUTHORIZED SIGNER NAME /TITLE
Please fax reimbursement requests
to: SHARED SERVICES DIVISION
Attn: GRANTS UNIT
Fax (213) 947 -5809
Invoice Number
Project II
(e.g., 41 C)
SOLUTION AREA (Equipment,
Training, Planning, Exercise)
TOTAL BY FUNDING SOURCE
TOTAL
CLAIM
HSGP
RTTAC
MMRS
0.00
0.00
—
0.00
0.00
0.00
0.D0
0.00
_
TOTALS
0.00
0.00
0.00
0.D0