CONTRACT 3563 Professional Services Agreement CLOSED3563•..;
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
ALLIANCE RESOURCE CONSULTING LLC
I hi, \(aRl:l:�tl:N1 is entered into this 81" day of I-ebruar\. 2006 b\ and bet\�een the
CI'l 1' OI I:I sl-.(;l'NI)O. a municipal corporation and general la" cite ( "Cfi l" 1 and
ALLlA \('l RI:SOI `RCI' CONSI'I, I'lNG. a California Limited Liahility Corporation
("CONSI I.l AN V),
1. CONSIDERATION.
\. As partial consideration. CONSILTANT agrees to perform the \pork listed in the
S('OPI: OI- SERV'ICES. helo\N:
13. As additional consideration. CONSULTANT and CITY agree to abide b\ the
terms and conditions contained in this Agreement.
C. As additional consideration. CITY agrees to pay CONSULTANT a sum not to
exceed Twenty Thousand dollars ($20000) for CONSULTANT's services. CITY
may modify this amount as set forth below. Unless otherwise specified by written
amendment to this Agreement, CITY will pay this sum as specified in the
attached Exhibit "B," which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A." which is
incorporated by reference.
B. CONSULTANT will. in a professional manner. furnish all of the labor. technical.
administrative. professional and other personnel. all supplies and materials.
equipment. printing. Vehicles. transportation. office space and facilities. and all
tests. testing and analyses. calculation. and all other means whatsoever. except as
herein otherwise expressly specified to be furnished by CITY. necessary or proper
to perform and complete the \4ork and provide the professional services required
of'CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. Vdhile performing this Agreement. CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
3563•..~
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "B ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ( "Manager ") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work ") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over $20000 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
-2-
35 6 3
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from February 8, 2006 to February 8, 2007.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A ";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty -eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below (check all that apply):
A. ® Exhibit A: Scope of Work;
B. ® Exhibit B: Budget; and
C. ® Exhibit C: Proposal for Services.
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
-3-
3563. �-
+ 4
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
-4-
3563.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance. Should
CITY be named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not, arising
out of this Agreement, or its performance, CONSULTANT will
defend CITY (at CITY's request and with counsel satisfactory to
CITY) and will indemnify CITY for any judgment rendered against it
or any sums paid out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
-5-
3563.;;
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below (check all that apply):
Type of Insurance
® Commercial general liability:
® Professional Liability
® Business automobile liability
® Workers compensation
Limits
$1,000,000
$1,000,000
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ES
3563 .
ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 1 a
11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
-7-
If to CONSULTANT:
ALLIANCE RESOURCE CONSULTING LLC
ONE WORLD TRADE CENTER
SUITE 420
LONG BEACH, CA 90831
Attention: Eric J. Middleton, Managing Partner
If to CITY:
CITY CLERK
City of El Segundo
350 Main Street
El Segundo, CA 90245
Attention: City Manager
3563. ,~
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are Three (3) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
3563.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
3563,8..5
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
ATTEST:
Alliance Resource Consulting, LLC
President
Secretary
cgtu� c1ru Taxpayer ID No.
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Att orney
By:
Karl H. Berger, Assistant City Attorney
-10-
3563 , _ti K14((31 T „(A
THE RECRUITMENT PROCESS
Our objective is always to find the best qualified candidates. We believe
that, although notices in professional journals may be helpful, many of
the best candidates must be sought out and their interest encouraged.
Our familiarity with the City of El Segundo, knowledge of the field and
our relationships with professional organizations make us well qualified
to assist you.
Our clients have found that we are able to:
➢ Build consensus among those involved in the hiring process.
➢ Develop the appropriate specifications for a position.
➢ Encourage the interest of top -level people who would otherwise be
reluctant to respond to an advertisement.
➢ Preserve the confidentiality of inquiries.
➢ Save a considerable amount of time for client staff in developing and
responding to candidates.
➢ Independently and objectively assess the qualifications and suitability
of candidates for the particular position for which we are recruiting.
If our proposal is accepted, we will do the following:
Organization and Position Analysis
We will interview the appropriate individuals to determine views of the
position and expectations regarding desirable training, experience and
personal characteristics of candidates. We will also gather /review
relevant updated information about the City and the Department, such as
budgets, organization charts, etc.
3563 .
Once our findings have been summarized, we will submit a Recruitment
Profile with the desired qualifications and characteristics for your
approval. The Recruitment Profile that will be sent to potential
candidates will include information about the City, the Department, the
job and the criteria established by you. Sample Recruitment Profiles are
enclosed.
Recruitment
Once you have approved. the Recruitment Profile, we will actively seek
out individuals with superior qualifications and invite and encourage
their interest. Announcements can be placed on -line and in professional
journals. However, we will rely heavily on our own experience, contacts
and file data.
As a matter of corporate policy, we will not discriminate against any
applicant for employment on the basis of race, religion, creed, age, color,
marital status, sex, sexual preference, disabilities, medical condition,
veteran status or national origin. A substantial percentage of the
placements made by our firm have been minority or female candidates.
Frequent communication with our clients is a hallmark of our firm. While
consultants will provide regular updates on the progress of your search,
you will also be able to access up -to -date 'real time' information
regarding your search from our secure website.
Preliminary Screening
We will review, acknowledge and evaluate all resumes received.
Preliminary screening will be based upon criteria contained in the
Recruitment Profile, information contained in the resumes submitted to
us, and our knowledge of the people and organizations in which they
work. Telephone screening will be conducted with the most promising
candidates to gain a better understanding of their backgrounds.
3563
Progress � Reporting
Upon completion of our preliminary screening, we will assemble and
submit a progress report of the leading candidates to you. This report
will include summary resumes, supplemental information, and the
original resumes of those candidates we believe to be best qualified for
the position. Supplemental information on a candidate typically
includes: the size of the organization for which the person works,
reporting relationships, budget responsibility, the number of people
supervised, related experience and reasons for interest in the position.
Any other specific information will be dictated by the criteria set forth in
the Recruitment Profile.
The purpose of our progress report is two -fold. It allows you an
opportunity to review the candidates prior to the conclusion of the search
and allows us to receive feedback on the caliber of the candidates
recruited. In this way, you will not be surprised by the candidates, as
you will have seen their qualifications prior to the final interviews. Of
course, we are flexible and may consider other individuals as final
candidates who are subsequently identified and were not included in the
progress report.
Candidate Evaluation
We will interview (either in person or via video - conference) those
candidates whose qualifications most closely match the criteria
established by you. We will examine their qualifications and
achievements in view of the selection criteria. Additionally, we will
verify degrees and certifications and gather newspaper articles via the
Internet.
As part of our process in evaluating candidates, we make telephone
reference checks. In conducting these references, it is our practice to
speak directly with individuals who are, or have been, in a position to
evaluate the candidate's performance on the job. These references and
our evaluations provide you with a frank, objective appraisal of the
candidates. We will conduct preliminary references on candidates to be
interviewed, and will finalize these for the top one or two candidates.
3563 .
Final ReportinglChent Interviews
We will assist you in scheduling final candidates for interview with your
organization, and will send the candidates packets of information which
we obtain from you (e.g., information about the organization and the
geographic area, budgets, etc.).
We will prepare a brief written report for those candidates most nearly
meeting your specifications, and will provide you with
interviewing /selection tips, suggested interview questions, and rating
forms for your use. Candidates will not be ranked, for we believe it will
then be a matter of chemistry between you and the candidates. We will
conduct a "briefing session" immediately preceding your interviews to
make sure that the process flows smoothly, and will assist you in a
"debriefing" immediately following the interviews. Once we finalize
references on the top one or two candidates, and conduct
credit /criminal /civil litigation /motor vehicle record checks through an
outside service, we will provide you with a detailed, supplemental
written report.
Special Assistance
Our efforts do not conclude with presentation of the final report. We are
committed to you until a successful placement is made. Services that are
routinely provided include:
➢ Arranging the schedule of interviews and the associated logistics for
final candidates;
➢ Advising on starting salary, fringe benefits, relocation trends and
employment packages;
➢ Acting as a liaison between client and candidate in discussing offers
and counter offers;
➢ Conducting a final round of reference checking with current
employers (if not previously done for reasons of confidentiality); and
➢ Notifying unsuccessful candidates, who were not recommended for
interview, of the decision.
3563 .
TIME FRAME
The following is a typical schedule to conduct a thorough recruitment.
However, we would be pleased to modify this to meet your needs:
1St week Meet with the appropriate individuals to
gather background information.
2nd to 41h week Develop and obtain approval for the
Recruitment Profile.
Develop a list of potential candidates to target.
Prepare and place advertisements, if desired.
51h to 8th week Active recruitment— solicit, receive and
acknowledge resumes.
9th week Evaluate resumes and gather supplemental
information.
10th week Submit progress report and meet with you to
review leading candidates.
111h to 121h week Verify degrees and certifications, conduct
preliminary references and interview the best
qualified candidates.
13th week Submit final report and initiate the interview
process with you.
Following Interviews Finalize references, conduct
credit /criminal /civil litigation /motor vehicle
record checks, and assist with negotiations.
3563. ,.C- XIAI6Ir b.,
PROFESSIONAL FEES AND
EXPENSES
Our budget provides for up to three meetings with the client: one to
develop the Recruitment Profile, one to present our Progress Report, and
one to attend interviews of final candidates. We propose a fixed fee of
$15,000 for the work outlined above. In addition, we are reimbursed for
expenses such as for advertising, travel, interviewing, sourcing, support
services, background checks and other related items, as well as allocated
costs such as telephone, postage and photocopying. These expenses will
not exceed $5,000 without written authorization from you. Please note
that this amount for expenses does not include reimbursement of
candidates who travel to be interviewed by you. Unless you notify us to
the contrary, we will assume that you will handle these reimbursements
directly. We will submit three equal monthly invoices for fees, plus an
amount for expenses, due and payable upon receipt. Our first billing is
due upon your authorization to proceed.
Though we are committed to working with you until a placement is
made, our fees and expenses are not contingent upon our success in
placing a candidate with your organization. However, if the selected
candidate (if recommended by us for hire, and other than an internal
candidate) should be terminated within one year from the date of hire,
we will redo the search for no additional professional fee. Naturally, we
would expect to be reimbursed for any expenses that might be incurred.
Additionally, in the event that more than one executive is hired in
connection with work performed by us (i.e., for another position within
your organization), a negotiated fee will be due for each additional
executive hired.
You may discontinue this assignment at any time by written notification.
In the unlikely event that this occurs, you will be billed for all expenses
incurred to the date of the cancellation, and for professional fees based
upon the time elapsed from the commencement of the assignment to the
3563
date of cancellation. If a cancellation occurs within the first 30 days of the
assignment, following either verbal or written authorization to proceed,
one -third of the professional fee will be due. If a cancellation occurs
thereafter, the fee beyond the first one -third will be prorated based upon
the number of calendar days which have elapsed. If a cancellation occurs
after 90 days, all professional fees will be due in full.
3563 • . . %E)(HIi >i-r'c it
ALLIANCE
RESOURCE CONSULTING LLC
January 25, 2006
VIA HAND DELIVERY
CONFIDENTIAL
Jeff Stewart
City Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr. Stewart:
Alliance Resource Consulting is pleased to submit this proposal to assist the City of El Segundo
in its efforts to recruit and screen candidates for the position of Director of Recreation and Parks.
This proposal outlines our general understanding of your requirements and the steps we will
take to help accomplish this task. If you desire some modification of our work program, we
would be pleased to discuss this with you.
Alliance Resource Consulting is considered the premier public sector executive recruiting firm in
the country. Our corporate motto is The Power of Partnership." We take this seriously and
have built our reputation on providing services of the highest quality. Alliance Resource
Consulting was formed when our executive search consultants acquired the highly regarded
executive search practice of one of the largest public sector consulting /government services
companies in the United States. At Alliance Resource Consulting, we are building on the
excellent reputation and commitment to service that were the cornerstones of the previous
practice. With the innovative use of technology and a commitment to forming enduring
partnerships with our clients, Alliance Resource Consulting is committed to setting a new
standard for the industry.
We look forward with great interest to again working with you.
Sincerel
Eri dleton
Managing Partner
EJM /eg
T H E P O W E R O F P A R T N E R S H I P
ONE WORLD TRADE CENTER, SUITE 420 LONG BEACH, CALIFORNIA 90831 Telephone: (562) 901.0769 Fax: (562) 901 -3082
Website: www .allianceresourceconsulting.com - E -mail: inf o @allianceresourceconsulting.com