CONTRACT 3874 CLOSED3874 .
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
AKM CONSULTING ENGINEERS
This AGREEMENT is entered into this 1St day of December, 2008, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and AKM
Consulting Engineers, a California Corporation ( "CONSULTANT ").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Two Hundred Seventy Six Thousand Four Hundred Eighty Dollars and
Zero Cents ($276,480.00) for CONSULTANT's services. CITY may modify this
amount as set forth below. Unless otherwise specified by written amendment to
this Agreement, CITY will pay this sum as specified in the attached Exhibit "A,"
which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit `B," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ( "Manager ") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work ") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over $276,480.00 for Additional Work must be approved by CITY's
city council. All Additional Work will be subject to all other terms and
provisions of this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from December 2008, to January 2010. Unless
otherwise determined by written amendment between the parties, this Agreement will terminate
in the following instances:
A. Completion of the work specified in Exhibit "A ";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty -eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work;
B. Exhibit B: Budget; and
C. Exhibit C: Proposal for Services.
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
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contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
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17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance. Should
CITY be named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not, arising
out of this Agreement, or its performance, CONSULTANT will
defend CITY (at CITY's request and with counsel satisfactory to
CITY) and will indemnify CITY for any judgment rendered against it
or any sums paid out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
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D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
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ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10
11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
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If to CONSULTANT:
AKM Consulting Engineers
553 Wald
Irvine, CA 92618
949 - 753 -7333
Attention: Zeki Kayiran, President
John Loague, Principal
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If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA 90245
310 -524 -2361
Attention: Maryam Jonas, Principal Civil
Engineer
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are Two (2) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
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33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
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ATTEST:
Cindy Morteden,
City Clerk
APPROVED AS
MARK D. HENJ
By: / —'-
Karl H. Berger, Assistants ity Attorney
AKM Consulting Engineers
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Taxpayer ID No. 33 4 Z2a66
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SECT /ON 4 Scope of Services
The scope of work for the project is divided into five (5) work elements. The first element, TASK A, is the
development of a Preliminary Design Report. The Preliminary Design Report will form the basis for the
subsequent design work and will address all issues relevant to the proposed improvements. The second
element, TASK B, is the actual preparation of construction documents for the improvements identified in the
Preliminary Design Report. The third element, TASK C, is bid assistance. The fourth element, TASK D, is
construction support services, and TASK E is project meetings. AKM is prepared to implement the following
scope of work for Engineering Services to decommission Sewage Pump Station No. 7 and upgrade Sewage
Pump Station No. 1.
TASK A - Preliminary Design Report
This Phase will retrieve and review existing information, develop design parameters, evaluate the feasibility of
decommissioning Pump Station No. 7, size equipment, and identify construction phasing. It will become the
basis for the work to be completed under TASK B — Final Construction Documents. The tasks identified for
the Preliminary Design Report Phase are as follows:
1. Research & Investigation
A. Kick -Off Meeting
The project will commence with a kick -off meeting with the City staff. The purpose of the project and
the desired objectives will be discussed. The project schedule will be reviewed and lines of
communication will be established.
The City staff will be interviewed to develop insight into the existing and desired operation and obtain
the City's preferences on valving, piping, pumps, controls, electrical and other components.
Standardization of equipment and its application to the project at hand will be evaluated.
B. Review Existing Documents
Existing facility plans, specifications, operational data, measurements, topographic maps,
geotechnical studies, easements and legal documents will be obtained. The information will be
completely reviewed and documented as appropriate.
C. Utility Coordination
As -built plans and /or atlas sheets for all the utilities in the vicinity of the proposed improvements will
be obtained.
Meetings will be held with the Telephone Company and SCE service planners to obtain service
conditions, and requirements for re- routing existing telephone and power service drops to the new
pump station control panel.
CITY OF EL SEGUNDO - RFP NO. 08 -08 4 -1
Sanitary Sewer Pump Station No. 1 and
Elimination of Pump Station No. 7 6 �
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AKM Proposal No. 08 -2973 WES
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Scope of Services
D. Field Surveys
A complete survey of the site will be developed. The surrey will be used as a base drawing for
developing a site plan at Pump Station No 1, and to prepare plan and profile drawings for the
proposed forcemain and gravity sewer improvements. It will show easements and property
boundaries, pump station piping, surface features such as electrical panels, hatches, fencing and
other appurtenances. A part of this work will be to confirm all dimensions and develop an accurate
drawing of each pump station's current condition. Existing manhole invert elevations will also be field
surveyed to verify the feasibility of redirecting flows from Drainage Area No. 7 to Pump Station No. 1.
Field surveys will be prepared by Harvest Engineering, under the direction of Mr. Manny Ramos as a
subconsultant to AKM.
2. Preliminary Design Report
The Preliminary Design Report will determine the feasibility of decommissioning Pump Station No. 7, and
document the required improvements to Pump Station No. 1 to handle the additional flows. At a
minimum, the following elements will be evaluated and /or included in the report.
A. Determine Influent Flow to Pump Station
The influent flow to each station will be estimated utilizing land use information and unit flow factors
contained in the City's Master Plan. The analysis will consider ultimate build -out of the area as
allowed by the City's General Plan and 100% building occupancy. If possible, we will also utilize
pump start and stop times and elevations, as well as wet well geometry to estimate the inflow to each
pump station.
Estimated flows will be compared against existing flow information for calibration purposes. Pump
capacities will be recommended based upon this analysis. The flow analysis will also be an important
component in determining the feasibility of the existing sewer system to convey flows from Drainage
Area No. 7 to Pump Station No. 1.
B. Determine the Feasibility of Flow Diversion from Drainage Area 7 to Drainage Area 1
Utilizing the field survey elevations and the flows determined from Task A, we will determine the
diversions needed and the pipe sizes required to convey the peak dry weather and peak wet weather
flows to Pump Station No. 1. Depending upon the flows, it may be necessary to implement inflow
reduction measures, such as plugging some of the vent holes on the maintenance access structure
covers, to reduce the expected peak wet weather flows and make the diversion feasible. The findings
will be reviewed with the City, a recommended project will be developed, and documented in the
Preliminary Design Report.
C. Wet Well Improvements
Recommendations for upsizing the wet well at Pump Station No. 1 will be provided, to address both
operational and emergency storage needs. It is envisioned that a reinforced concrete tank with T-
CITY OF EL SEGUNDO - RFP NO. 08 -08 4 -2
Sanitary Sewer Pump Station No. 1 and
Elimination of Pump Station No. 7
AKM Proposal No. 08 -2973
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Scope of Services
lock lining would be provided, similar to that installed at Pump Station No. 4. Alternatives for siting
the wet well will also be identified, but initially appear to be limited to either in the park or in Acacia
Street. Utility relocations may be needed to create sufficient space to construct the facility. The
design of all required utility relocations is included in our proposal.
D. Forcemain Sizing and Alignment
Pump Station No. 1 forcemain sizing will be based upon the results of the flow analysis and estimated
peak wet weather flows. Initially, it appears that a 12 -inch pipe will be required. Alignment
alternatives for constructing the forcemain will also be evaluated along with potential pipe materials.
E. Equipment Sizing and Selection
Equipment alternatives will be identified and evaluated. Recommendations will be made based upon
economics, maintainability, reliability, and City's desire for standardization.
Pump sizing will be based upon the flow study conducted in Item A, and headloss calculations
through the pump station and forcemain. Generator sizing will be based upon starting and running
each pump in steps and maintaining the single phase power at the station.
F. Control Panel
The City's standardized control panel will be sited above- grade at Pump Station No. 1. Siting of a
new meter pedestal for the facility will also be included.
G. Identify Additional Modifications
Additional modifications required for access, health, and safety will be identified. Criteria for this
evaluation will be OSHA, NFPA 820, the National Electrical Code, Department of Health Services and
our experience with similar projects. Some of the items included in this assessment will be as
follows:
■ Ventilation equipment sized in conformance with NFPA 820
■ Lighting
■ Inspect walls and stairs for signs of corrosion
■ Provide limit switches on exterior hatch doors for intrusion detection
H. Develop Preliminary Design Drawings
Develop preliminary design drawings for the proposed improvements. These will include:
1. Detailed Site Plan including generator siting, control panel and wet well siting
2. Forcemain Alignment Plan
3. Gravity Sewer Modification Plan
4. Gravity Sewer Modification Plan
CITY OF EL SEGUNDO - RFP NO. 08 -08 4 -3
Sanitary Sewer Pump Station No. 7 and
Elimination of Pump Station No. 7
AKM Proposal No. 08 -2973
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Scope of Services
5. Pump Station No. 1 - Mechanical Plan
6. Pump Station No. 1 - Mechanical Section
7. Single Line Diagram
8. Process and Instrumentation Diagram
Plans will be developed on 11" x 17" paper using AutoCAD 2008 drafting software.
I. Construction Phasing / By -Pass Pumping
Identify construction phasing for implementing the proposed improvements while maintaining
operation of the existing pump stations. A plan for by -pass pumping will also be developed.
The results of this effort will be documented in a Preliminary Design Report for each station. They will include
background information on each pump station, a discussion of the pump station's deficiencies, a detailed
evaluation and discussion of the recommended improvements as well as alternative evaluations, costs,
design parameters, and catalog information for recommended materials and equipment. This report will guide
the preparation of the subsequent construction documents.
TASK B - Final Design Services, Construction Plans & Specifications
This Phase will develop construction documents suitable for bidding purposes, based upon the work
completed in the Preliminary Design Report. The plans will provide sufficient detail to clearly define the work
and provide the City with a detailed record of the facility for future reference.
1. Construction Plans
The plans will be developed to 50, 90 and 100 percent stages, each followed by City review. The plans
will be prepared in accordance with the requirements of the City and the "Standard Specifications for
Public Works Construction (SSPWC), Latest Edition" as well as applicable national and local codes. Final
drawings will be furnished on 24" x 36" mylar with standard City title block in AutoCAD 2008 format.
List of drawings anticipated for each pump station is as follows:
1. Title Sheet
2. Index Map
3. General Notes
4. 18 -Inch Sewer Modifications, Plan and Profile
5. 18 -Inch Sewer Modifications, Plan and Profile
6. 12 -inch Forcemain Plan and Profile
7. Sewer and Forcemain Details
8. Pump Station No. 7 Demolition Plan
9. Pump Station No. 7 Demolition Section
10. Pump Station No. 1 Demolition Plan
11. Pump Station No. 1 Demolition Section
CITY OF EL SEGUNDO - RFP NO. 08 -08 4 -4
Sanitary Sewer Pump Station No. 1 and
Elimination of Pump Station No. 7
AKM Proposal No. 08 -2973
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Scope of Services
12. Pump Station No. 1 Site Plan
13. Utility Relocation Plans
14. Wet Well Foundation Plan
15. Wet Well Section
16, Structural Details
17. Structural Details
18. Pump Station No. 1 Upgrades, Plan
19. Pump Station No. 1 Upgrades, Sections
20. Pump Station Details
21. Pump Station Details
22. Pump Station Details
23. Generator Plan and Details
24. Electrical Symbols and Abbreviations
25. Single Line Diagram and Power Diagram
26. Conduit Plan and Schedule
27. Lighting Plan and Detail
28. Control Panel Details
29. Pump Station Control Diagram
30. P &ID Diagram
2. Technical Specifications
Special provisions describing the project related issues and the technical requirements will be prepared.
The Special Provisions will describe special design and coordination features of the project as well as
provide requirements for materials, equipment, installation and workmanship. A bid schedule will also be
prepared which will be broken out into sufficiently detailed tasks to assist in evaluating the bids and
preparing progress payments.
City furnished contract and insurance documents as well as a reduced set of drawings will be included to
complete the specification package. The work will be submitted on CD or DVD in Microsoft Word format.
3. Geotechnical Investigation
A geotechnical study will be conducted to determine soil conditions at the Pump Station No. 1 site, and
along the alignment of the proposed forcemain replacement. Two soil borings will be conducted to obtain
subsurface information for the study. The report will address the following:
• Allowable vertical and lateral capacity of foundations
■ The modulus of subgrade reaction at the mat slab level
■ Total and differential settlements
■ Geotechnical and seismic hazards including fault ground rupture, liquefaction, and seismic induced
settlement
• Lateral earth pressures (active, passive, and at rest) for retaining structures
CITY OF EL SEGUNDO - RFP NO. 08 -08 4 -5
Sanitary Sewer Pump Station No. 1 and
V �s
Elimination of Pump Station No. 7
i mom
i i iii
AKM Proposal No. 08 -2973
38 74
Scope of Services
• Seismic design criteria
• Soil corrosivity and sulfate attack
• Existing and historic high groundwater levels
• Shoring design recommendations
• Dewatering recommendations
• Excavation and compaction requirements
Geotechnical services will be performed by Ninyo and Moore under the direction of Mr. Jalal Vakili, Ph.D,
P.E., as a subconsultant to AKM Consulting Engineers.
4. Plan Check Processing
Throughout the development of the project, work will be coordinated and submitted to the City's Planning
Department and Building and Safety Department for review and comment. AKM will continue to respond
to comments until plan approval is gained from these departments.
5. Cost Estimates
Detailed construction cost estimates will be developed for each plan submittal to the City. The estimates
will incorporate price quotes from equipment vendors, and will reflect the most recent trends in
construction pricing.
TASK C - Bidding Services
AKM will provide engineering services during the bid process as follows:
1. Preconstruction Phase
A. Respond to Questions During Bidding
i
This task will involve responding to contractor questions during the bid. It is understood that the City
will receive all the questions and issue the responses in order to properly control the flow of
information.
B. Attend Pre -Bid Conference
t The Project Manager and the lead engineers will attend this meeting to respond to contractor
questions.
j C. Prepare Addenda
If needed, the plans and specifications will be revised to address the bidding period issues and
addenda will be prepared.
D. Bid Review
AKM will review all bids for irregularities and conformance with the bid documents.
AKM will also check contractor references and make recommendations for contract award.
i CITY OF EL SEGUNDO - RFP NO. 08-08 4 -6
Sanitary Sewer Pump Station No. 7 and
� u
Elimination of Pump Station No. 7
M ��M
f = mmm
AKM Proposal No. 08 -2973
38 7 4
Scope of Services
TASK D - Construction Phase Services
AKM will provide engineering services during construction as follows:
A. Response to Requests for Information and Request for Change Order.
AKM will provide responses to requests for information and change order forwarded by the City.
B. Shop Drawing Review
The shop drawings will be received by the City and transmitted to AKM for review. Two reviews of
each shop drawing have been included in the scope of work.
AKM will maintain a complete log of the shop drawing submittal and review process. Shop drawing
reviews will be completed within one week of receipt. It is currently anticipated that shop drawings
will be required for the pumps, motors, valves, piping, generator, ventilation system, control panel,
electrical materials, concrete mix design, asphalt concrete mix design, bypass pumping plan, and
automatic transfer switch.
C. Start-Up Assistance
It is proposed that AKM prepare a start-up testing protocol and submit it to the City and the Contractor
for review and comments. Following the acceptance of the testing protocol, start-up testing should be
scheduled and conducted to ensure that all systems function as designed. A report will be prepared
and submitted to the City. The report will also provide directions to the contractor for corrective
action.
D. As -Built Drawing Preparation
The Contractor's and Inspector's redlined drawings will be used for the preparation of as -built
drawings. Deliverable will include:
■ 1 Set — As -Built Mylar Drawings
■ 1 Set — Electronic Copy of the As -Built Plans in AutoCAD Format
TASK E - Meetings
AKM will schedule and attend meetings as necessary to properly coordinate the work with the City, utility
agencies and the Project Contractor.
CITY OF EL SEGUNDO - RFP NO. 08 -08 4 -7
Sanitary Sewer Pump Station No. 1 and
Elimination of Pump Station No. 7
AKM Proposal No. 08 -2973
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