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CONTRACT 2808 CLOSEDAGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this 1St day of August, 2000, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and AKM Consulting Engineers hereinafter referred to as "Consultant ". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" and made a part hereof. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on August 7, 2000. Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction. If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service. Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein. 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have NAAGREEMNT\AKM.AGR (7/24/00) -1- control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. N:WGREEMNT\AKM.AGR (7/24/00) - 2 - 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibits B and C hereto and made a part hereof. Payments shall be made within thirty (30) days after receipt of each invoice as to all non - disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Attachment A, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8. FACILITIES AND RECORDS. City agrees to provide: suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any. N:WGREEMNT\AKM.AGR (7/24/00) - 3 - Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. N:\AGREEMNTWKM.AGR (7/24/00) -4- r e f't 5 h 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 12. RELEASE OF INFORMATION /CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et se g. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. N:\AGREEMNIIAKM.AGR (7/24/00) - 5 - U. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. N:\AGREEMNTIAKM.AGR (7/24/00) -6- 13. DEFAULT. In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the N:\AGREEMNTWKM.AGR (7/24/00) -7- 2 Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Consultant of Consultant's services under this agreement or the negligent or willful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement. If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the Indemnitees as above provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at Consultant's expense by counsel acceptable to the City. The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled to indemnity in order to be so indemnified. The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement. The Consultant's indemnification does not extend to Claims occurring as a result of the City's negligent or willful acts or omissions. 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this N:WGREEMNTVWKM.AGR (7/24/00) -8- Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: broad as: (1) Minimum Scope of Insurance. Coverage shall be at least as (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (d) Errors and omissions liability insurance appropriate to the Consultant's profession. N:WGREEMNT\AKM.AGR (7/24/00) - 9 - (2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. occurrence. (d) Errors and Omissions Liability: $1,000,000 per B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies. Each insurance policy required by this paragraph shall be endorsed and state the coverage shall not be suspended, voided, canceled by the N:\AGREEMNTWKM.AGR (7/24/00) insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. (2) General Liability and Automobile Liability Coverages. (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self- insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage N:\AGREEMNTWKM.AGR (7/24/00) -11- provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Employer's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (2) Any deductibles or self- insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. N:\AGREEMNIIAKM.AGR (7/24/00) -12- (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court. 18. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. NAGREEMN- RAKM.AGR (7/24/00) -13- Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. 19. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his /her /their corporation and warrants and represents that he /she /they has /have the authority to bind Consultant to the performance of its obligations hereunder. 21. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: Cam. Attention: Mr. Andres Santamaria Director of Public Works Public Works Department City of El Segundo 350 Main Street El Segundo, California 90245 N:\AGREEMNT\AKM.AGR (7/24/00) C, F (J : Telephone: 310- 524 -2356 Facsimile: 310- 640 -0489 Consultant. Attention: Mr. Zeki Kayiran AKM Consulting Engineers 101 Pacifica, Suite 150 Irvine, CA 92618 Telephone: 949 - 753 -7333 Facsimile: 949 - 753 -7320 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 20. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. IN WITNESS WHERE OF, the parties hereto have caused this Agreement to be executed the day and year first above written. Title: Mike Gordon, Mayor ATTEST: C&Uxu'A-b6yr'z� (�� Cindy Mort sen City Clerk N:WGREEMNT\AKM.AGR (7/24/00) Title: APPROVED AS TO FORM: X Mark D. nsley City Attorney - rN / a n � f EXHIBIT "A" SECTION 4 Scope of Work The scope of work for the project is divided into five (5) work elements. The first element, TASK A, is the development of a Preliminary Design Report. The Preliminary Design Report will form the basis for the subsequent design work and will address all issues relevant to the proposed improvements. The second element, TASK B, is the actual preparation of construction documents for the improvements identified in the Preliminary Design Report. The third element, TASK C, is bid assistance. The fourth element, TASK D, is construction support services, and TASK E is project meetings. AKM is prepared to implement the following scope of work for Engineering Services to rehabilitate the City of El Segundo's Sewage Pumping Station No's 4 and 5. TASK A This Phase will retrieve and review existing information, develop Preliminary design parameters, size equipment, and identify construction Design Report phasing. It will become the basis for the work to be completed under TASK B, final construction documents. It is envisioned that a separate preliminary design report will be developed for each pump station. The tasks identified for the Preliminary Design Report Phase are as follows: 1. Research & A. Kick -Off Meeting Investigation The project will commence with a kick -off meeting with the City staff. The purpose of the project and the desired objectives will be discussed. The project schedule will be reviewed and lines of communication will be established. The City staff will be interviewed to develop insight into the existing operation and obtain the City's preferences on valving, piping, pumps, controls, electrical and other components. Standardization or equipment and its application to the project at hand will be evaluated. CITY OF EL SEGUNDO Rehabilitation of Sanitary Sewer Pump Station No's 4 and 5 AKM Proposal No. 00 -2161 B. Review Existing Documents Existing facility plans, specifications, operational data, measurements, topographic maps, geotechnical studies, easements and legal documents will be obtained. The information will be completely reviewed and documented as appropriate. C. Utility Coordination As -built plans and /or atlas sheets for all the utilities in the vicinity will be obtained. 4 -1 Y Scope of Work Meetings will be held with the telephone company and SCE service planners to obtain service conditions, and requirements for re- routing existing telephone and power service drops to the new control panels. D. Site Surveys Complete survey of the site will be developed. The survey will be used as a base drawing for developing site layouts. It will show easements and property boundaries, pump station piping, surface features such as electrical panels, hatches, fencing and other appurtenances. A part of this work will be to confirm all dimensions and develop an accurate drawing of each pump station's current condition. 2. Preliminary Design The Preliminary Design Report will document the pump station's Report current deficiencies and the approach for correcting those deficiencies. An individual report, specific to each pump station, will be prepared. At a minimum, the following elements will be evaluated and /or included in the report. CITY OF EL SEGUNDO Rehabilitation of Sanitary Sewer Pump Station No's 4 and 5 AKM Proposal No. 00 -2161 A. Determine Influent Flow to Pump Station The influent flow to each station will be estimated utilizing land use information and unit flow factors contained in the City's Master Plan. The analysis will consider ultimate build - out of the area as allowed by the City's General Plan and 100% building occupancy. Estimated flows will be compared against existing flow information for calibration purposes. Pump capacities will be recommended based upon this analysis, but will not be less than the current capacity at each station. B. Evaluate Generator vs. Enlarged Wet Well Alternatives (Pump Station No. 4) The wet well size at Pump Station No. 4 does not allow sufficient response time by the City in the event of a power failure. A study will be conducted comparing increasing the wet well size versus installing a permanent generator at the facility. Constraints, costs, aesthetics, and noise will all be considered and presented. 4 -2 ;c Scope of Work CITY OF EL SEGUNDO Rehabilitation of Sanitary Sewer Pump Station No's 4 and 5 AKM Proposal No. 00 -2161 C. Wet Well Improvements Alternative lining systems for the wetwell will be presented. Adhesive type PVC lining, T -lock lining, polyurethane lining, and coal tar epoxy lining systems will be evaluated. Methods for sealing the wetwell from the drywell will also be presented. D. Equipment Sizing and Selection Equipment alternatives will be identified and evaluated. Recommendations will be made based upon economics, maintainability, reliability, and City's desire for standardization. Pump sizing will be based upon the flow study conducted in Item A, and headloss calculations through the pump station and forcemain. Generator sizing will be based upon starting and running each pump in steps and maintaining the single phase power at the station. E. Control Panel The City's standardized control panel will be sited above - grade at Pump Station No. 5, and in the dry well at Pump Station No. 4. This effort will require close collaboration with Flo- Systems who has built other panels for the City. Siting of a new meter pedestal for the facility will also be included. F. Identify Additional Modifications Additional modifications required for access, health, and safety will be identified. Criteria for this evaluation will be OSHA, NFPA 820, the National Electrical Code, Department of Health Services and our experience with similar projects. Some of the items included in this assessment will be as follows: • Ventilation equipment sized in conformance with NFPA 820 • Lighting • Inspect walls and stairs for signs of corrosion • Provide limit switches on exterior hatch doors for intrusion detection 4 -3 Scope of Work G. Develop Preliminary Design Drawings Develop preliminary design drawings for the proposed improvements. These will include: 1. Detailed site plan (includes generator siting at Pump Station No. 4) 2. Mechanical plan 3. Mechanical section 4. Single line diagram 5. Process and instrumentation diagram Plans will be developed on 11" x 17" paper using Microstation drafting software. H. Construction Phasing Identify construction phasing for implementing the proposed improvements while maintaining operation of the existing pump station. The results of this effort will be documented in a Preliminary Design Report for each station. They will include background information on the lift station, a discussion of the lift station's deficiencies, a detailed evaluation and discussion of the recommended improvements as well as alternative evaluations, costs, design parameters, and catalog information for recommended materials and equipment. This report will guide the preparation of the subsequent construction documents. TASK B This Phase will develop construction documents suitable for Final Design Services, bidding purposes, based upon the work completed in the Construction Plans & Preliminary Design Report. The plans will provide sufficient detail to clearly define the work and provide the City with a Specifications detailed record of the facility for future reference. Individual plan sets will be prepared for each station to facilitate bidding as separate projects. 1. Construction Plans The plans will be developed to 50, 90 and 100 percent stages, each followed by City review. The plans will be prepared in accordance with the requirements of the City and the "Standard Specifications for Public Works Construction (SSPWC), Latest Edition" as well as applicable national and local codes. Final drawings will be furnished on 24" x 36" mylar with standard City title block in Microstation format. CITY OF EL SEGUNDO 4 -4 Rehabilitation of Sanitary Sewer Pump Station No's 4 and 5 AKM Proposal No. 00 -2161 Scope of Work 2P lr- List of drawings anticipated for each pump station is as follows: 1. Title Sheet 2. General Notes, Symbols and Abbreviations 3. Existing Pump Station Demolition Plans 4. Existing Pump Station Demolition Sections 5. Site Plan 6. Mechanical Plan and Details 7. Mechanical Sections 8. Mechanical Details 9. Electrical Symbols and Abbreviations 10. Single Line Diagram and Power Diagram 11. Power Plan and Details 12. Lighting Plan 13. Control Panel Elevation and Details 14. Control Diagram Note that a 14 -sheet drawing set has been proposed for each station. An additional drawing for structural modifications to the Pump Station No. 4 wet well will be provided if chosen as the most appropriate alternative. 2. Technical Specifications Special provisions describing the project related issues and the technical requirements will be prepared for each pump station project. The Special Provisions will describe special design and coordination features of the project as well as provide requirements for materials, equipment, installation and workmanship. A bid schedule will also be prepared which will be broken out into sufficiently detailed tasks to assist in evaluating the bids and preparing progress payments. City furnished contract and insurance documents as well as a reduced set of drawings will be included to complete the specification package. The work will be submitted on diskette in Wordperfect 6.0 format. CITY OF EL SEGUNDO 4 -5 Rehabilitation of Sanitary Sewer Pump Station No's 4 and 5 AKM Proposal No. 00 -2161 Scope of Work 3. Plan Check Processing Throughout the development of the project, work will be coordinated and submitted to the City's Planning Department and Building and Safety Department for review and comment. AKM will continue to respond to comments until plan approval is gained from these departments. 4. Cost Estimates Detailed construction cost estimates will be developed for each plan submittal to the City. The estimates will incorporate price quotes from equipment vendors, and will reflect the most recent trends in construction pricing. TASK C AKM will provide engineering services during the bid process Bidding Services as follows: 1. Preconstruction Phase A. Respond to Questions Durinq Bidding CITY OF EL SEGUNDO Rehabilitation of Sanitary Sewer Pump Station No's 4 and 5 AKM Proposal No. 00 -2161 This task will involve responding to contractor questions during the bid. It is understood that the City will receive all the questions and issue the responses in order to properly control the flow of information. B. Attend Pre -Bid Conference The Project Manager and the lead engineers will attend this meeting to respond to contractor questions. C. Prepare Addenda If needed, the plans and specifications will be revised to address the bidding period issues and addenda will be prepared. D. Bid Review AKM will review all bids for irregularities and conformance with the bid documents. AKM will also check contractor references and make recommendations for contract award. Note: Hours have been included in our proposal under the assumption Pump Station No.'s 4 and 5 will bid separately. 4 -6 L. Scope of Work TASK D AKM will provide engineering services during construction as Construction Phase follows: Services A. Response to Requests for Information and Request for Change Order. AKM will provide responses to requests for information and change order forwarded by the City. B. Shop Drawing Review The shop drawings will be received by the City and transmitted to AKM for review. Two reviews of each shop drawing have been included in the scope of work. AKM will maintain a complete log of the shop drawing submittal and review process. Shop drawing reviews will be completed within one week of receipt. It is currently anticipated that shop drawings will be required for the pumps, motors, valves, piping, generator, ventilation system, control panel, electrical materials, and equipment access hatches. C. Progress Pay Estimates AKM will receive and review progress pay estimates from the contractor. D. Start -Up Assistance It is proposed that AKM prepare a start -up testing protocol and submit it to the City and the Contractor for review and comments. , Following the acceptance of the testing protocol, start -up testing should be scheduled and conducted to ensure that all systems function as designed. A report will be prepared and submitted to the City. The report will also provide directions to the contractor for corrective action. TASK E AKM will schedule and attend meetings as necessary to Meetings properly coordinate the work with the City, utility agencies and the Project Contractor. CITY OF EL SEGUNDO Rehabilitation of Sanitary Sewer Pump Station No's 4 and 5 AKM Proposal No. 00 -2161 4 -7 �a EXHIBIT "B" r F> CITY OF EL SEOUNDO Rehabilitation of SAnit kry Sower Pump Station No. 4 June 23, 2000 PA.ProllminaryDeelcon I MINIM (mum Report aran and Inveati0ation KM0Off Meeting 2 a 7 8 9353 3384 b. R*MfW Doounlenu 4 1 6182 3432 c, Ul11Ny Coordination 4 4 $312 $312 Sne 8u 4 4 4 17 1 000 71,000 2. Pnllmigiry Deal n Rapart A a. In ant Flow Delerminallon 2 2 1 8 SA22 9422 b.SNeAnemNlws 1 2 4 1 0 8031 3W1 L VAmd Improvements 1 1 2 8183 $193 d. RSlpmmnl 3Wng And Valeotlon 1 2 2 5 36 9435 e. Conkml Panel 1 1 A 3163 5768 t. ApaltiO 41 0 0400M 1 2 1 3 9289 298 s. Construatlon Phsoing 1 I 1 1 3 8283 $282 h. Preliminary Daelan DraWnas a B AO as 53,1188 $3,888 3. Meetings 2 4 5 710 1719 sulaoou 4 A 7 33 11 49 10 119 62.268 s0 9.2 IL Final De•Ipn Servlt.aa 1. Construction Drawings 4 40 20 120 154 $13,576 613.075 JR. Wet Wall Struolural0sai n (Expansion) 2 1B 15 91,170 $3,000 $4,170 2. Spe01tlearlons 1 4 4 9 17 81.213 91, 3 3. Pion Check Praceculng 4 4 9 0784 5784 A. Coat Esumatas 2 2 4 sm 1 $392 _ a. Maadn s 4 5 17 81,420 71,420 suovota ! ••it is 9 90 30 139 1 a 242 919,82 93.000 521,623 C. old Support to Questions During OW 1. Respnd 2 7 TA6 9226 Pnond 2. Atte.Eid Conrerenue 2 2 9225 4226 3. Prepare Addends Z 1 4 8 SA82 $482 4. Old Review 1 2 a 93a 9355 a. Meetings 2 2 $226 $228 subtaftl Task C 1 10 0 4 0 1s 81.496 so $1,496 0. Construatlon 6upport 1. Respend to C.Q. and RFI 4 4 2 10 3044 $944 2. Shop Eirrwino Review 2 a I 14 91.010 $1,010 8. Review Pro raoo Pay EoOmoles 2 1 2 3226 9225 4. Sian UD sonnets 2 4 e $710 3710 3. MeaOn 0 2 8 8 8938 Uso 8U01'8H/ TUN D 4 19 is 0 6 45 ta.72• 0 726 TM pours 21 121 90 169 24 414 unit coat 129 115 S78 S69 ao Total Labor Cost 8 92,700 913.978 34 990 611,092 9990 $33,114 $3.000 Expenses 91 000 51000 TOTAL COST 197,114 CITY OF EL SEGUNDO Rehabilitation of Sanitary Sower Pump Station No. 6 June 23, 2000 APrellminary Devign Report P1v .0 11 Reaserch and Investipason a. Kick-off Meeling 2 2 2 8 86sd b, Review Deeumenia 4 4 $462 $452 e UMety Coordlnadon 4 4 6312 5312 0. sin surveys d d 4 12 SI,Doo $1,000 2. ProUtnlna DalQn Report a. In uam Flow Delerminrdon 2 2 1 a 8422 6422 b. SMe AMsmailves 1 2 d 1 0 8551 531 c. WMwall Improwmanu 1 1 2 6103 SIM d, Equipment 0 n and asiatlron 1 2 2 s $436 $435 e. Control pgnsl 1 1 2 5169 $I 1, AddNlonal ModMicalkna 2 1 s miss $255 9. Construetbn Phasing 1 1 1 3 3282 2 h. Prellniftry Deelon Drawings a 0 40 co ",age $3,068 4. Meetings 2 9 a 0096 $036 ogler TWA A 7 7e 48 4e 1 10 418 $0,404 go 494 0. Final Design Services 1, construction Drawings 4 40 20 120 184 $12,079 $13,670 2.Speoftnuone 1 4 4 a 17 $1,213 51.213 3. Plan Check Procassin a A e $764 $7" 4. Cost edlmales 2 2 4 $382 3302 5. Meelinga _ A 0 12 31 51.420 Subtotal T"k B e s5 30 120 9 226 $17.405 to 817 ass e. Bill support 1. Respond to auastions During Bid A 4 $462 3462 2. Attend Pradl10 Con n0e 2 2 8226 $229 9. Pre ere Addenda 2 4 0 $492 8452 4. Bid Review 2 2 U26 $226 5. Merlins 2 2 3225 5229 Suetotel TLsk C 0 12 0 4 D Ii $1—.692 0 $1,992 D. ConstruOUon support 1. Res an to C.O. and RFI a a a 10 $844 $844 2. Shop Drawing Review 2 10 4 22 31,534 $1,534 3. Review Proorees Pay RsUmeles 2 2 4228 $220 4. atom ue eervlcee 4 A 8 $704 87$4 2 0 10 1 $1,152 51,152 strMmal Ask 0 s 20 M 9 m 92 4930 3D ,630 TOW He re 1s 125 72 172 W / +I UjW Coal 6129 Its $ze San $410 Total LOW cot S r 322 sIa 125 35.818 $10.149 060 1 $33,171 1 So Bx ones I IMUOU 1 000 OT,et. COST I 1 1 334.171 EXHIBIT "C" 2866... PROJECTSCHEDULE City of El Segundo Rehabilitation of Sewage Pump Station No's 4 & 5 Mav 26. 2000 Legend: - Task Duration M - Meeting aeea..emm - Reviews m:po0aV999ei2095 y � Design _ Report ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■■ ■OMEN 1. Research and Investigation a. Kick-off Meeting ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ b. Review c. Utility Coordination 7 d. Site Surveys 2. Preliminary Design Report a. Influent Flow Determination b. Site Afternatives C..■■■■■■■■■■■■■■■■■■■■■■■ c. Wetwell Improvements ■_■■■■■■■■■■■■■■■■■■■■■■■■ d. Equipment Sizing and Selection = M_M■■■■■■■■■■■■■■■ ■M■■■ ■N■ Additional Modifications ESE■ ■M ■M■ ■E■ ■M ■EM ■ ■ONENM ■N --f. g. Construction Ph. ■■MC_MM■■■MM■O OEM ■■■■■EE■E h. Preliminary Design Dra MM■__ ■MM■■ ■M■ ■MM ■ON ■EM■MEN L i. Report Preparation ON 3. Meetings MOEN B. Final Design M■EEMMME■■MM■NM■■ ■MM■ ■N ■M■ 1. Construction Drawings NONNOMEN ------- - - - - =- -NONE 2. Specifications 3. Plan Check Processing "ON OME■EMEM ■O��NE ■O__EM ■ mom 4. Cost Estimates NON ■ ■ONNMEO - -- NEC--- - -ONM■ 6. Meetings ■ ■ ■ ■■MNO■ ■NO ©OM ■■M©M M�MNN■ ■M■ ■M ■M ■ME ■M ■M ■MO ONE MMEN N■ Bidding Services ■M■EM■MEMEM ■E OMEN ■ME■EMM■■ 1. ....Questions Durin.:. ■MOM ■MM ■M ■MEN =MMMMNMM ■EN■ __ OMEN ■ ■ ■N■MMM■ EMM■■■MMM■' _ MNO MIME ■M■MMMN =ME■E ONE Mmom ' 4. Bid Review O■O ONE OOM■MMM =M ■M ■M ■MMmom ■MOENEMME■ ■■■ =■■ ■DOOM ■NM■ D. ,. .. ■ ■ ■M ■DOE ■ ■OEMEMEOEM ■EMOONE 1. .... . - EOOMOO ■ ■ ■ ■■MM =M■ ■■■NEMMEN 2. ..... Review M■ ■■M■■■■■■■■ =■■E ■■N ■MMEN 3. Review Progress Pay Estimates M IM Sta ■■■■■■■■■■■E■ =■■EM■M■■■M■ EN ■MM ■ ■EMEENMMME ■M ■■NEE■ Legend: - Task Duration M - Meeting aeea..emm - Reviews m:po0aV999ei2095 y �