CC RESOLUTION 4728RESOLUTION NO. 4728
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the City Clerk's Office, Fire Department,
Library, Police Department, Public Works, and Treasury are proposed to
be destroyed in accord with Government Code § 34090;
B. The City Attorney gave written approval for the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented to it for destruction, it does not
appear to the City Council that these records need be retained and are
occupying valuable storage space.
SECTION 2: Pursuant to Government Code § 34090, the City Council approves the
destruction of the records referred to in attached Exhibit "A," which is incorporated by
reference, and authorizes the City Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a
certificate verifying the destruction of these records and file the certificate with the City's
official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 2nd day of 11.
Eric . usch, Mayor
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By. Y _' � �I
Karl H. Berger
Assistant City Attorney
EXHIBIT A
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Contracts (See Attached )
1994
2001
1
10 Years
Cit Clerk
Unsuccessful Elected
2002
2002
1
5 Years
City Clerk
Official Candidates FPPC
400 Series Filings
Political Action Committee
2002
2002
1
7 Years
City Clerk
400 Series Filings
Unsuccessful Bid:
2003
2003
2
Bid Opening + 2
City Clerk
PW 03 -16 Community
Years
Center Bid Package and
Drawings re -bid
Statements of Economic
1999
2000
3
Interest FPPC Filers (copies)
and Designated Employees
(Originals)
Council Agenda Packets
2000
2000
4,5
5 Years
City Clerk
APPROVED FOR DESTRUCTION:
DepaWment Head
APPROVED FOR DESTRUCTION:
4A,, >. Attorney
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
o� DOI/ in accordance with City policies and procedures:
25 ^as -1(
Cindy Morten, City Clerk Date
R \City Clerk \Destruction_Retention \Cert of Destruction.doc
DOCUMENTS FOR DESTRUCTION
6/2011
BOX 1
Contract #
Completion
Date
2893
VOID
Incorporated into Contract 2097
2803
9 -30 -00
Main Street America Event Production
2783
12/31/00
McDermott, Will & Emery
2781
7/31/00
Pyro Spectaculars
2777
VOID
Now Contract 2830
2769
6/30/00
Franklin Haynes Marionettes
2767
12/31/00
Public Sector Personnel Consultants
2759
9/19/00
Arter & Haddens
2758
VOID
See Contract 2776
2757
12/31/00
Complete Count Committee Census
2745
6/30/00
South Bay Youth Project (CDBG)
2736
6/30/00
The Concept Factory
2730
6/2/00
LA County — Reimb for Deflection Testing
2727
1/18/00
Douglas St Pavement Rehab — All American Asphault
2722
3/30/00
State of Calif — Y2K Haz Mat Assessment
2715
6/30/00
Hayer Consultants, Inc.
2714
4/1/00
Ralphs Grocery Co. Parking Lot Agreement
2713
5/30/00
Perez Electric, Inc.
2710
6/30/00
ABC Grant
2708
3/13/00
Public Sector Personnel Consultants
2707
12/31/00
Classy Characters
2704
4/3/00
LA Co. Animal Control — never executed
2700
12/31/00
EIP Associates
2688
11/1/00
Kerry Consulting
2669
9/30/00
Willdan Associates
2608
6/30/99
The Dial Group
2601
6/30/00
WMM Associates
2535
10/17/00
Azteca Landscape
2527
9/12/00
Hartzog & Crabill, Inc.
2523
9/30/00
Tina Gall — Consultant
2519
6/30/00
South Bay Youth Project CDBG
2518
6/30/00
Daniel Freeman Marina Hospital CDBG
2517
6/30/00
Just Right Help, II, Inc. CDBG
2510
6/30/00
Diana Cho & Assoc. Consultant
2499
6/30/00
LDM Associates
2496
6/30/00
LA County CDBG
2494
3/18/00
JCM Facilities
2493
3/18/00
Jim & Jacks Auto Body
2492
7/31/00
Warner Group
2470
3/31/00
Midway Janitorial
2469
3/31/00
El Segundo Janitorial
2465
8/30/00
Governmental Financial Services
2447
6/30/00
LA Co. CDBG
2431
1/7/00
Hayer Consultants
2411
9/30/00
Burke Williams & Sorensen
2401
2/26/96
Robert Bein, William Frost & Assoc. Consultant
2311
3/15/00
LA County Community Development Com CDBG
2300
8/21/00
Wyle Consultant Services
2282
3/11/00
Inglewood Software License & Maint (from 1992)
2269
6/30/94
CHP Academy Training
2264
9/30/99
Progressive Solutions Inc.
2248
2/29/00
FAA Agreement 1993 RSI Program
2245
4/14/94
Stephen Woolley — Architect
2239
4/27/00
Robert Bein, William Frost, Engr. Consultants
2119
4/19/00
Metropolitan Water District 1991 Critical Needs Purch
1968
4/14/00
Progressive Solutions
1930
6/6/00
Knowles -McNiff
1831
6/22/01
Public Library Video — contract missing
2755
6/20/00
2667
4/7/99
2660
3/11/99
2657
1/26/99
2656
5/5/99
2638
8/16/00
2626
4/7/99
2790
10/18/00
2778
9/6/00
2806
10/2/00
6/2011
BOX 3
Green Giant — Chain Link Fencing PW 99 -78
Sturgen General, Air Cond. Duct Work PW 98 -9
R.G. Simpson Construction — Lease
Howard Ridley Co. Flooring Fire Station No. 1
Coast Roof Co. PW 98 -7 Re -roof Joslyn Center
C.J. Construction, Curb and Gutter Minor Imp.
Hi Tech Pro Const. Sidewalk Replacement PW 97 -26
Best Roofing, Re -roof buildings at Rec Park PW 00 -7
Green Landscape, Court resurface PW 00 -5
All American Asphalt, Grand Av Pavement PW 99 -06
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
6twi�±' �� igL.,
DepUtrnent Head
APPROVED FOR DESTRUCTION:
/v4 av�
i Attorney
6 -.Q 1 —Il
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
Q _ ;2A 11 in accordance with City policies and procedures:
Att�,E�)ww.
Cindy M Aesen, City Clerk
PACity Clerk \Destruction_Retention\2011 Certs \Clerk l.doc
� -'�-S -i (
Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
M
Payroll
Jan 2007
Dec 2008
28
I
Copies n/a FIRE
Billing
Jan 2007
Dec 2007
37
Copies n/a
FIRE
Billing
Jan 2008
Dec 2008
29
Copies n/a
FIRE
Public Request
Jan 1999
Dec 2007
30
n/a
FIRE
Haz. Mitigation Surveys
Jan 2007
Dec 2007
31
n/a
FIRE
Invoice/PO
2003
2004
32
Copies n/a
FIRE
Dispatch Summaries
Jan 2004
June 2004
33
7 Years
FIRE
Dis atch Printouts
Jan 2004
June 2004
33
7 Years
FIRE
EMS Reports
Jan 2004
June 2004
34
7 Years OF
FIRE
Dispatch Summaries
July 2004
Dec 2004
35
7 Years
FIRE
Dis atch Printouts
July 2004
Dec 2004
35
7 Years
FIRE
EMS Reports
July 2004
Dec 2004
36
7 Years
FIRE
Transports
I Jan 2003
Dec 2003
30
17 YEAR
FIRE
APPROVED FOR DESTRUCTION:
�lA
Department Head
APPROVED FOR DESTRUCTION:
144�
lvl
h—fity Attorney
* EMS— t1p;W1 11+1 tv•t M a &t
�I•Ia -1�
Date
!;- -20-1
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
16b;��-Mwt&n , & -
Cindy rtesen, City OR
X1ch3k03\redimct $VwingcriDcslmp\Cert of Destrucdon.doe
Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule
adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution
4471):
Baker & Taylor Invoices
Date
2002
Date
2003
1
1'eriod
3 w4-5
Library
Baker & Taylor Invoices
12007
2004
2004
2
t►
Library
Baker & Taylor Invoices
2005
2006
3
t
Library
Baker & Taylor Invoices
2007
4
It
Library
Friends Misc Records
2001
2007
5
I ►
Library
AT &T Invoices
2002
2007
6
I
Library
Office Depot Invoices
2004
2007
7
Library
Recorded Books Invoices
I t
EBSCO Invoices
Midwest Tapes Invoices
Personnel Action Form
2000
2007
8
Library
Timesheets
t
Meeting Room Application
IFR Report
D Brighton Cal Card Trans Log I
APPROVED FOR DESTRUCTION:
epartment Head
APPROVED FOR DESTRUCTION:
City Attorney
ate
o71� -s11r
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
o9, A& in accordance with City policies and procedures:
/W 7+- 40M t $v g'oZS ( I
Cindy MorlUsen, City Clerk Date
CADocuments and Settings\JLeMay \Local Settings \Temporary Internet Files \OLK58 \Cert of Destruction (2).doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
2006 Impound Vehicle Reports
Start
1)'Ife
01/01/06
End
Date
12/31/06
Box #
1
Retention Period
Traffic Vehicle
Impounds — 2 Years
I)CIA
Police
2005 Impound Vehicle Reports
01101105
12/31/06
1
Traffic Vehicle
Impounds — 2 Years
Police
2001 -2004 Field Interview Cards
01 /01 /01
12/31/04
1
After data entry, no
longer required
Police
2004 Traffic Citations
# 474601 - 476399
03/01 /04
08/31/04
1 of 2
2 Years
GC §34090, PC §802
Police
2004 Traffic Citations
# 476400- 478699
09/01 /04
12/31 /04
2 of 2
2 Years
GC §34090, PC §802
Police
2005 Applicant Records Checks
01/01/05
12/31/05
1
2 Years
No longer required
Police
2008 Applicants Request for
Live Scan Fingerprint
01/01/08
12/31/08
1
2 Years
No longer required
2006 Parking Citations
# 460983- 498415
01/01/06
12/31/06
1
2 Years
GC §34090, PC §802
Police
2008 Correspondence, Letters,
Notes, Draft
01/01/08
12/31/08
1
2 Years
GC §34090
Police
2008 Daily Report Log
01/01/08
12/31/08
1
2 Years
GC §34090
Police
The following are original
Records converted into a
Document Imaging Format
sorted by Daily Report Number:
Original reports
conversion into an
electronic format. No
longer needed.
02- 2397/02 -2527 #17
08/01/02
08/06/02
1 of 9
No longer required
Police
02- 2530/02 -2680 #18
08/07/02
08/13/02
2 of 9
No longer required
Police
02- 2685/02 -2800 #19
08/14/02
08/28/02
3 of 9
No longer required
Police
02- 2803/02 -2940 #20
08/29/02
09/09/02
4 of 9
No longer required
Police
02- 2950/02 -3080 #21
09/10/02
09/18/02
5of 9
No longer required
Police
02- 3090/02 -3311 #22
09/19/02
09/27/02
6 of 9
No longer required
Police
02- 3320/02 -3460 #23
09/28/02
10/05/02
7 of 9
No longer required
Police
02- 3467/02 -3590 #24
10/06/02
10/13/02
8 of 9
No longer required
Police
02- 3596/02 -3660 #25
10/14/02
10/31/02
9 of 9
No longer required
Police
N:,,My Documents\Records documents`destruction of records`,MASTFR CERTIFICATION FORM police 0725201 I.doc
03- 0000/03 -0120 #1
01/01/03
01/09/03
No longer required
Police
03- 0130/03 -0269 #2
01/10/03
01/19/03
No longer required
Police
03- 0270/03 -0425 #3
01/20/03
01/28/03
No longer required
Police
03- 0430/03 -0600 #4
01/29/03
02/11/03
No longer required
Police
03- 0607/03 -0741 #5
02/12/03
02/20/03
No longer required
Police
03- 0750/03 -0922 #6
02/21/03
02/29/03
No longer required
Police
03- 0930/03 -1107 #7
02/30/03
03/07/03
No longer required
Police
03- 1110/03 -1322 #8
03/08/03
03/16/03
No longer required
Police
03- 1330/03 -1461 #9
03/17/03
03/24/03
No longer required
Police
03- 1470/03 -1669 #10
04/25/03
05/02/03
No longer required
Police
03- 1670/03 -1804 #11
05/03/03
05/17/03
No longer required
Police
03- 1806/03 -1979 #12
05/18/03
05/26/03
No longer required
Police
03- 1980/03 -2127 #13
05/27/03
06/13/03
No longer required
Police
03- 2130/03 -2300 #14
06/14/03
0629/03
No longer required
Police
03- 2310/03 -2470 #15
06/30/03
07/15/03
No longer required
Police
03- 2476/03 -2630 #16
07/16/03
07/28/03
No longer required
Police
03- 2631/03 -2778 #17
07/29/03
08/14/03
No longer required
Police
03- 2780/03 -2923 #18
08/15/03
08/29/03
No longer required
Police
03- 2930/03 -3074 #19
08/30/03
09/07/03
No longer required
Police
03- 3080/03 -3228 #20
09/18/03
09/26/03
No longer required
Police
03- 3230/03 -3354 #21
09/27/03
10/08/03
No longer required
Police
03- 3360/03 -3515 #22
10/09/03
10/21/03
No longer required
Police
03- 3520/03 -3634 #23
10/22/03
11101103
No longer required
Police
03- 3640/03 -3745 #24
11/02/03
11/16/03
No longer required
Police
03- 3750/03 -3832 #25
11/17/03
11/23/03
No longer required
Police
03- 3840/03 -3938 #26
11/24/03
12/03/03
No longer required
Police
03- 3940/03 -4040 #27
12/04/03
12/20/03
No longer required
Police
03- 4043/03 -4121 #28
12/21/03
12/31/03
No longer required
Police
04- 0000/04 -0109 # 1
01/01/04
01/13/04
No longer required
Police
04- 0110/04 -0250 #2
01/14/04
01/28/04
No longer required
Police
04- 0260/04/0400 #3
01/29/04
02/11/04
No longer required
Police
04- 0410/04- 0546 #4
02/12/04
02/21/04
No longer required
Police
04- 0550/04 -0690 #5
02/22/04
03/01/04
No longer required
Police
04- 0700 - 04/0822 #6
03/02/04
03/14/04
No longer required
Police
04- 0830/04 -0959 #7
03/15/04
03/26/04
No longer required
Police
04- 0960/04 -1115 #8
03/27/04
04/06/04
No longer required
Police
04- 1330/04 -1461 #9
04/07/04
04/18/04
No longer required
Police
04- 1280/04 -1459 #10
04/19/04
04/29/04
No longer required
Police
04- 1600/04 -1760 #12
05111104
05/25/04
No longer required
Police
04- 1770/04 -1875 #13
05/26/04
06/08/04
No longer required
Police
04- 1880/04 -2026 #14
06/09/04
06/19/04
No longer required
Police
04- 2850/04 -3030 #20
08/26/04
09/11/04
No longer required
Police
N ^.My Documents\ Records documents \destruction of recordsNASTER CFRTIFICA "rION FORM police 0725201 I.doc
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DESTRUCTION:
City Attorney
�_ ZA k
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
02, o2p (I in accordance with City policies and procedures:
_ ,dames
Cindy Vortesen, City Clerk
Date
N:,My Documents \Records documents \destruction of rwords`MASTER CERTIFICATION FORM police 0725201 I.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records lkscription
PW 85 -2 Construction of
Mail
Date
1985
End
Date
2010
Box
1
Retention Period
4 O�en`�9
I)ept
Public
Imperial H Storm Drain
Works
PW 86 -7a Storm Drain
1986
2010
1
t Z gea-rs
Public
Laterals lA & 3G-
Works
Geotechnical Services
PW 92 -8 Lining of sewer
1992
2010
1
Public
lines at high school
t
Works
PW 93-124" Storm Drain
1993
2010
1
Public
Washington St., Oak Ave. to
Works
Maple, Ave.
t,
PW 79 -2a Installation of 3r
1979
2010
1
Public
pump and engine for City of
Works
El Se undo
PW 81 -11 Modification to
1981
2010
1
Public
sanitation pump plant no. 5
Works
PW 81 -6 Shoring Specialties
1981
2010
1
Public
'
Works
PW 82 -24 Sanitary Sewer
1982
2010
1
Public
System Master plan update
r `
Works
PW 95 -11 Resurfacing of
1995
2010
2
Public
game courts @ recreation
Works
ark
t
PW 95 -3 Storm drain in alley
1995
2010
2
Public
north of El Segundo Blvd.
`
Works
PW 95 -1 Repair of sewer
1995
2010
2
Public
lines
`
Works
PW 94 -7 Sports lighting
1994
2010
2
Public
recreation park/middle
Works
school inspection reports
PW 00 -11 1999 -2000 Slurry
2000
2010
3
Public
seal of various streets
,
Works
PW 99 -2 1998 -1999 Slurry
1999
2010
3
,
Public
seal of various streets
Works
C:\DocumentsaiidSettings\mjonas\LocaI Settings \Temporary Internet Files \OLKDA \Records Destruction Form- September 22 2010.doc
PW 97 -28 1997 -1998 Slurry
1997
2010
3
ply OPerkng
Public
seal of various streets
Works
PW 97 -11 1996 -1997 Slurry
1997
2010
3
-z Yrs
Public
seal of various streets
Works
PW 94 -14 1994 -1995 Slurry
1994
2010
3
t
Public
seal of various streets
Works
PW 96 -6 1995 -1996 Slurry
1996
2010
3
Public
seal of various streets
t'
Works
PW 94 -1 1993 -1994 Slurry
1994
2010
3
Public
seal of various streets
"
Works
PW 92 -3 1991 -1992 Slurry
1992
2010
3
Public
seal of various streets
< <
Works
PW 96 -2 Lining of sewer
1996
2010
4
Public
line
t
Works
PW 96 -7 ADA upgrades for
1996
2010
4
Public
City facilities
"
Works
PW 96 -11 Retaining wall
1996
2010
4
Public
recreation park north side
''
Works
PW 97 -13 Trenchless
1997
2010
4
Public
rehabilitation of sewer lines
1 I
Works
PW 97 -20 Racquetball court
1997
2010
4
Public
drainage and roofing
"
Works
PW 98 -11 Roller hockey rink
1998
2010
4
Public
Phase II
Works
PW 0 1 -20 2001 -2002 Slurry
2001
2010
4
t�
Public
seal of various streets
Works
PW 0 1 -04 2000 -2001 Slurry
2001
2010
4
,,
Public
seal of various streets
Works
PW 98 -8 Skid resistant
1998
2010
5
Public
flooring install at Fire Station
i
Works
No. 1
PW 00 -3 Refurbishment of
2000
2010
5
Public
recreation park restrooms
` I
Works
PW 98 -7 Re- Roofing joslyn
1998
2010
5
Public
center community center
t t
Works
PW 99 -5 Douglas St.
1999
2010
5
Public
pavement rehab
t
Works
PW 03 -06 2002 -2003 Slurry
2003
2010
5
Public
seal of various streets
Works
PW 03 -07 2002 -2003 curb,
2003
2010
5
Public
gutter, sidewalk
1'
Works
improvements, ADA curb
ramps
CADocuments and Settings\mjonas \Local Settings \Temporary Internet Files \OLKBA \Records Destruction Form- September 22 2010.doc
APPROVED FOR DESTRUCTION:
ice/ !__ffl
Department Head
APPROVED FOR DESTRUCTION:
City Attorney
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
Gnu c,,x a. a v r, in accordance with City policies and procedures:
Cindy Mort en, City Clerk
S-*,- as-
Date
CADocuments and Settings\mjonas\Local Settings \Temporary Internet Files \OLKBA \Records Destruction Form- September 22 2010.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
The Lake Cancelled cks 11/2000
04/2004 244516223 7 years
Treasu
Paramedic
01/2002
09/2003
244516207
7 years
Treasury
UBOC Deposit Slips
02/2002
09/2002
244516201
7 years
Treasury
Worker Comp Check Register
04/2002
04/2004
244516225
7 years
Treasury
UBOC Sweep Bank Analysis
10/2003
09/2003
244516208
7 years
Treasury
Worker Comp Check Register
10/2002
12/2003
244516253
7 years
Treasury
Credit Card Rec & Park
03/2003
12/2003
244516206
7 years
Treasury
UBOC Deposit Slips
07/2003
03/2004
244516203
7 years
Treasury
Union Bank Statement / Wires
10/2003
0912004
244516199
7 years
Treasury
The Lake — Cancelled check
11/2000
04/2004
244516223
7 years
Treasury
Credit Card Rec & Park
03/2003
1212003
244516206
7 years
Treasury
Paramedic
01/2002
09/2003
244516207
7 years
Treasury
UBOC Sweep — Bank Analysis
10/2002
09/2003
244516208
7 years
Treasury
UBOC Deposit Slips
07/2003
03/2004
244516203
7 years
Treasury
UBOC Deposit Slips
04/2004
09/2004
244516204
7 years
Treasur
Worker Comp Check Register
10/2002
12/2003
244516253
7 years
Treasury
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DESTRUCTION:
Qijity Attorney
7 IIY12-011
Date
Date
1,#EREBY CERTIFY that the items listed above are approved for destruction on
a 2W L k in accordance with City policies and procedures:
n' 7,
f /C11
Cindy N16itesen, City Clerk
NAMISCOutructioMCen of Destruction Jul l l.doc
Date