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CC RESOLUTION 4680RESOLUTION NO. 4680 A RESOLUTION AUTHORIZING THE DESTRUCTION OF PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Certain documents from the City Clerk's Office, Finance Department, Fire Department, Police Department, and Treasury are proposed to be destroyed in accord with Government Code § 34090; B. The City Attorney gave written approval for the destruction of these records pursuant to Government Code § 34090; C. Based upon the documents presented to it for destruction, it does not appear to the City Council that these records need be retained and are occupying valuable storage space. SECTION 2: Pursuant to Government Code § 34090, the City Council approves the destruction of the records referred to in attached Exhibit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner. SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 7`h day PE�te, 2010. Eric K. Busch, -Mayor ATTEST: Cindy Mort sen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney By: CA.,-v Karl H. Be er Assistant City Attorney EXHIBIT A CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Public Records Requests 2006 2006 17 3 Years City Clerk Misc. Correspondence 2006 2007 17, 18 3 Years City Clerk City Clerk Budget 2004 2006 Working drafts City Clerk Worksheets when no longer needed Miscellaneous Election 2002 2002 18 3 Years City Clerk Documents (notices, expenditures, equipment & supplies, etc.) Public Records Requests 2006 2007 19 3 Years City Clerk FPPC Campaign Filings 2002 2002 19 Election + 5 City Clerk Thomas Properties & Kilroy Years Realty Corp. , Independent Expenditures 2002 Election APPROVED FOR DESTRUCTION: C& �6- 17-10 Dep me Head Date APPRO D RUCTION: I I-T MIC City Attorne Date I HEREBYI.CERTIFY that the items listed above are approved for destruction on 9-'7-10 in accordance with City policies and procedures: A, J4 1110M Cindy Mo e en, City Clerk PACity Clerk \Uestruction_Retention\2010 Certs \City Clerk 2.doc 4 -7 -r0 Date CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Proposition 218 Water Rate 11 -3 -09 11 -3 -09 1 & 2 6 months City Clerk Increase — protest ballots Bids (Unsuccessful) - See 1997 2002 1, 8, 9, Closure + 2 Years City Clerk Attached 10, 11, 14 Completed /Expired 1997 1999 3 10 Years City Clerk Contracts - See Attached Request for Proposals - See 2001 2002 4 -7, 12 Audit + 5 Years City Clerk Attached City Council Agenda Packets 1999 1999 15, 16 10 Years City Clerk (Scanned into Document Imaging Database) APPROVED FOR DESTRUCTION: M �-�. _W sd 116-111-to Date i3 0 Date EBY- CERTIFY that the items listed above are approved for destruction on -i - to in accordance with City policies and procedures: a Cindy Mortese City Clerk PACity Clerk \Destruction_Retention\2010 Certs \City Clerk l .doc 9 - -7-to Date DOCUMENTS FOR DESTRUCTION 6/2010 BOX 1 : M PW 98 -03 Annual Curb and Sidewalk Improvements Completed 11/3/99 PW 98 -01 Removal and Replacement of UST & Fueling System Completed 8/23/99 PW 99 -03 City Maintenance Facility Completed 12/31/99 PW 97 -32 Roller Rink in City Recreation Park Completed 12/31/98 PW 97 -30 Playground Upgrades Recreation Park & Acacia Park Completed 1/3/00 PW 97 -24 Sanitary Sewer Manhole Lining Completed 12/31/98 PW 98 -23 Plunge Pool Deck Surfacing Completed 12/31/98 PW 97 -17 Pavement Rehab Completed 12/31/98 PW 98 -16 Reroof City Buildings Completed 12/31/98 PW 97 -14 Storm Drain Washington Street Completed 12/31/98 PW 98 -06 Trenchless Rehab Sewe Main Virginia Street Completed 1/28/99 PW 99 -05 Douglas Street Pavement Rehabilitation Completed 1/31/99 PW 97 -12 Repair and Modernizing Elevator Joslyn Center Completed 12/31/98 PW 98 -04 Storm Drain 500 Block of Washington Street Completed 3/2/99 PW 98 -07 Re -Roof Joslyn Community Center Completed 5/5/99 PW 98 -09 Refurbishment & Cleaning Air Conditioning Duct Work City Library Completed 4/7/99 BOX 2 I: M PW 98 -11 Roller Hockey Rink Phase 11 Completed 1/31/99 PW 98 -10 Water Line Replacement 98 -99 Completed 8/23/99 PW 99 -03 Civic Center Emergency Generator Replacement Completed 6/30/00 PW 99 -04 Trenchless Rehabilitation of Sewer Mains Completed 1/3/00 FN 98 -02 No Bid West Basin Water Rights Completed 2/19/98 PD 98 -02 PD Video Surveillance System Bid Opening 5/26/98 2684 Completion Date UNK PMW Associates — Organizational Audit Planning and Bldg. Safety FD 98 -01 Fire Department Telesquirt Pumper Bid Opening 1/29/98 2675 Delivery date UNK PKF Consulting — Market Demand Downtown Study PW 98 -07 Parking Circulation RFP Completed 6/30/98 PD 99 -01 Removal and Install Lockers Completed 1999 RP 98 -05 Non Linear Editing Video Equipment Completed 1998 RP 98 -06 RFP Park Vista Maint. Completed 1998 FN 98 -08 Lease of Water Pumping Rights West Basin RFP - Contract 2693 Expired 6/30/00 BOX 3 Expired/Completed Contracts 2738 12/31/99 Acts of Creation — Library 2711 9/22/99 Pavement Coatings — 1998 -99 Slurry Seal 2706 7/13/99 Mary Weiss — Farmer's Market Consultant 2705 11/3/99 Wagner Events — Downtown Events Coordinator 2690 8/15/00 Industrial Contracting Engineers, Inc. - Lease Agreement 2689 12/31/99 Don Lewis — Interim Assistant City Manager 2684 12/31/99 PMW Associates — Organizational Audit Planning and Bldg. Safety 2680 12/31/99 Patrick Murray, Inc. — City Hall Space Utilization Study 2675 4/8/99 PKF Consulting — Market Demand Downtown Study 2665 9/22/99 Pafford Associates Surveyors, Architect Design Survey Police Department 2659 11/30/99 Radian International LLC, CEQA Study, Chevron LSFO Furnaces 2622 6/30/99 VOID Tom Strickfaden, Consultant, Community Cable Production Assistant 2621 6/8/99 Gladstein & Associates, Downtown Visioning Project 2619 6/30/99 South Bay Youth Project, thru June 30, 1999 2591 5/18/99 Sandy Forrest, Interim Deputy City Clerk 2572 12/31/99 Eaton Corp Lease Agreement 2563 12/31/98 G.B. Construction, Inc. Extension to contract Sound Insulation 2561 12/31/98 G.B. Construction, Inc. Extension to contract Sound Insulation 2560 12/31/98 G.B. Construction, Inc. Extension to contract Sound Insulation 2552 10/07/97 VOID 2549 12/31/97 Healthcomp, Flex Benefits Plan Administrator 2543 9/3/99 Robinson & Cole, Legal Services 2538 9/30/99 Government Financial Services, Interim Sr. Accountant 2537 10/19/99 State Controller, Annual Street Report 2522 9/30/99 Hannah Brondial Bowen, Planning Consultant Services 2516 12/31/99 Fred Talarico, Planning Consultant Services 2515 8/30/99 Los Angeles Co., Animal Control Services 2509 6/30/97 Hannah Brondial Bowen, Planning Consultant 2498 10/4/99 Loeb & Loeb LLP, Labor Negotiator 2476 10/7/99 Richards, Watson, & Gershon, Fire Association Negotiator 2436 10/19/99 Thomas Bros. Maps, Database License Agreeement 2448 10/19/99 HDL Property Tax Auditing Service 2435 10/15/99 Loeb & Loeb LLP lead counsel LASC Case No. YC 025903 2238 12/30/93 Robert Bein, William Frost & Assoc. Consultant SCADA System Water Plant 2015 6/30/99 MAX commuter bus service 1996 12/31/98 Flexible Spending Account Administrator, Western States Administrators 1941 5/6/99 LA Co. Dept. of Public Works, Industrial Waste Agreement 1605 6/30/99 County Paramedic Grant 1306 6/30/99 City of Inglewood, Fire Training Facility 917 6/30/99 County Emergency Ambulance Service Agreement BOX 4 RFP 01 -01 1/23/01 Request for Proposal — Document Imaging - Completed 12/31/02 BOX 5 PA 0 1 -02 3/6/01 Request for Proposal — Brochure RP — unsuccessful bidders CEDS 01 -03 5/8/01 Request for Proposal — Permit Tracking — unsuccessful bidders RP 01 -04 3/7/01 Request for Proposal — Architect, Community Center — unsuccessful bidders RFP 01 -05 5/4/01 Request for Proposal — Sewer Master Plan — unsuccessful bidders RP 0 1 -06 4/4/01 Request for Proposal — Engr Consultant — Community Fish Pond — unsuccessful RFP 0 1 -23 bidders — Disposal of Green Waste — unsuccessful bidders BOX 6 RFP 01 -07 4/17/01 Request for Proposal — RP Electrical Upgrades — unsuccessful bidders RP 01 -08 VOID RFP 0 1 -09 9/11/01 Request for Proposal —Upgrade Imperial Vista —unsuccessful RFP 01 -10 6/26/01 Request for Proposal — Downtown Specific Plan Improvements — unsuccessful bidders CEDS 01 -11 8/14/01 Request for Proposal -- Plan Check Services — unsuccessful bidders RFQ 01 -12 11/6/01 Request for Quote —Golf Course Management —unsuccessful bidders RFP 01 -24 12/20/01 Request for Proposal — HVAC System — unsuccessful bidders RFP 0 1 -23 12/10/01 Request for Proposal — Disposal of Green Waste — unsuccessful bidders BOX 7 RFP 01 -14 1115101 Request for Proposal — Consultant, Skateboard Park — unsuccessful bidders RFP 01 -15 1115101 Request for Proposal - Consultant Camp Eucalyptus— unsuccessful bidders LIB 01 -16 12/11/01 Request for Proposal — Network Cabling — unsuccessful bidders RFP 01 -19 11/19/01 Request for Proposal — Smoke Testing Storm Drain Lines — unsuccessful PW 00 -18 bidders Lining of Sanitary Sewer Access Structures RFP 0 1 -20 11/19/0) Request for Proposal - Root Control Program — unsuccessful bidders RFP 0 1 -21 11/19/01 Request for Proposal — Remote Water Meter Reading Equip — unsuccessful PW 01 -03 bidders Replacement of Water Valve & Water System Booster RFP 0 1 -22 11/19/01 Request for Proposal — Global Positioning System Program — unsuccessful PW 01 -04 bidders 2000 -2001 Slurry Seal of Various Streets RFP 0 1 -18 12/21 /01 Request for Proposal — Mgmt Services — The Lakes — unsuccessful bidders RFP 01 -13 10/1/01 Request for Proposal —Risk Mgmt Consulting— unsuccessful bidders RFP 01 -17 12/4/01 Request for Proposal — Digital Ortho Project — unsuccessful bidders BOX 8 PW 99 -07 Pump Station 17 - unsuccessful bids — contract completed 12/31/00 PW 99 -06 Grand Ave. Pavement Rehab - unsuccessful bids — contract completed 4/3/00 PW 99 -02 Slurry Seal - unsuccessful bids — contract completed 12/31/00 PW 99 -01 Communications Center Addition - unsuccessful bids — contract completed 9/20/00 Bids - Unsuccessful PW 00 -03 9/12/00 PW 00-IA 7/18/00 PW 00 -01 5/16/00 PW 00 -05 PW 00 -06 PW 00 -07 PW 00 -08 PW 00 -11 PW 00 -12 PW 00 -13 4/04/00 6/06/00 5/02/00 7/14/00 8/08/00 8/15/00 3/19/02 BOX 9 Refurbish of Rec Park Restrooms Rehab of Sanitary Sewer Pump Station # 13 Rehab of Sanitary Sewer Pump Station #13 Replacement of Volleyball & Paddle Tennis Court Surfaces Cleaning & CCTV Inspection of Sewer Lines Re- roofing of Various Buildings in Rec Park Douglas Street Gap Closure /RR Grade Separation Project Slurry Seal (Various Streets) Lining of Sanitary Sewer Access Structures Park Vista Sr Housing Deck Resurfacing & Waterproofing BOX 10 PW 00 -14 12/01/00 Curb & Gutter Sidewalk & Other Minor Improvements PW 00 -15 02/06/01 Banner Poles on Sepulveda PW 00 -16 02/23/01 Holly Ave Curb & Sidewalk PW 00 -17 07/24/01 Sycamore Park Irrigation System PW 00 -18 03/06/01 Lining of Sanitary Sewer Access Structures PW 00 -19 04/03/01 Reconstruct City Hall Parking Lots PW 01 -02 08/28/01 Washington Park Improvements PW 01 -03 06/05/01 Replacement of Water Valve & Water System Booster Pump #2 PW 01 -04 06/12/01 2000 -2001 Slurry Seal of Various Streets PW 01 -05 06/18/02 Recreation Park Electrical Upgrades PW 01 -07 09/11/01 Pump Replacement at Storm Water Pump Station #17 PW 01 -07A 10/09/01 Replace Sump Pump -Storm Water Pump Station #17 BOX 11 PW 01 -08 08/28/01 Refurbishment of Rec Park Racqqetball Courts PW 01 -09 11/13/01 Flashing Lights for Main St & Pine Ave Stop Signs PW 01 -10 09 -04 -01 Eucalyptus Drive Curb & Sidewalks PW 01 -11 12/18/01 Replace & Upgrade Generator at Maintenance Facility PW 01 -12 11/13/01 Rehab of Sanitary Sewer Pump Station 46 PW 01 -15 01/08/02 Rehab of Sanitary Sewer Pump Station 45 PW 01 -16 11/20/01 Two Portable Generators PW 01 -17 09/24/02 City Hall Improvements — Phase I PW 01 -18 09/03/02 Imperial Avenue Vista Upgrade PW 01 -20 07/23/02 2001 -2002 Slurry Seal Project PW 01 -21 04/08/03 Roof Structure for Storage Bins PW 01 -23 02/19/02 Annual Contract for Curb, Gutter, Sidewalk & Other RFP 02 -13 06/04/02 Minor Improvements PW 01 -24 09/26/02 Fumigation of Government Buildings BOX 12 RFP 02 -01 01/18/02 ICRMA Proposals RFP 02 -02 03/01/02 Rehab Sewer Pump Station # 12 RFP 02 -03 02/12/02 Police Towing & Storage Service RFP 02 -04 02/08/02 Organizational Audit Consulting Svc for Rec & Parks RFP 02 -05 02/28/02 New Installation of Heat & Air for City Hall Phase I RFP 02 -06 02/04/02 Specific Plan/IER for Air Force Base Project RFP 02 -07 02/08/02 Freedom Park Memorial RFP 02 -08 03/05/02 Interior & Exterior Painting of the City's Maint. Facility RFP 02 -09 04/16/02 Thermal Imaging Camera(s) RFP 02 -10 06/04/02 Elevator Installation RFP 02 -11 05/14/02 KWIK File System RFP 02 -12A 06/25/02 (2) 3/4 Ton Chev Truck RFP 02 -13 06/04/02 Cable Video Production Equipment RFP 02 -14 07/16/02 Police Towing & Storage BOX 13 Unsuccessful Bids RFP 02 -15 07/30/02 Workers' Compensation Claims Audit Services RFP 02 -16 09/09/02 Freedom Monument RFP 02 -18 09/10/02 Fire Uniforms & Accessories RFP 02 -17 09/03/02 Police Uniforms & Accessories RFP 02 -19 09/24/02 Fiscal Impact Report LAAFB RFP 02 -2- 11/05/02 Phase II -City Hall Design Improvement RFP 02 -21 10/22/02 Info Systems Consulting Support Service RFP 02 -22 12/16/02 Modification of Library PW 02 -13 5/21/04 PW 02 -14 5/7/02 Unsuccessful Bids PW 02 -15 7/2/02 PW 02 -16 1/28/02 PW 02 -17 8/27/02 PW 02 -18 12/10/02 PW 02 -20 1/21/03 Acacia Park Irrigation System Replacement Landscaping of Median Islands/ Sepulveda Blvd. BOX 14 Traffic Signal Sepulveda at Grand Ave. Camp Eucalyptus Building 641 California Heritage Stones Removal Installation of City Hall Elevator Residential Sound Insulation Program CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): APPROVED FOR DESTRUCTION: Department Head APPROVED FOR DESTRUCTION: �f 6ek'— I 1 City Attorney 3 -1 -10 Date Date I HEREBY CERTIFY that the items listed above are approved for destruction on 9--7-10 in accordance with City policies and procedures: Cindy Moresen, City Clerk 9 -7 -10 Date C ADocuments and Settings \Ifair\L.ocal Settings \Temporary Internet Fi1es \(.)1.K137 \Cei1 of I)es1rUCU0I1.d0C CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): APPROVED FOR DESTRUCTION: Department Head APPROVED FOR DESTRUCTION: City Attorney ._ 3- (o Date Date I HEREBY CERTIFY that the items listed above are approved for destruction on 9 -7 — i O in accordance with City policies and procedures: Cindy Mo esen, City Clerk g -1 —rb Date C:\Uocunicnis and Set Iings \IfaiIAI Ise ItIIIp \'Icmporup InIcrncI HI(- N \( )I.KIMCcrt of I)CSUUCIiOlIAIOC CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): APPROVED FOR DESTRUCTION: Departme t Head APPROVED FOR DESTRUCTION: e `Citfy Attorney 3-1-10 Date Date I HEREBY CERTIFY that the items listed above are approved for destruction on —? —(0 in accordance with City policies and procedures: Cindy Mol�sen, City Clerk Q-7 -c-0 Date C: \IAicunrents and scuin,s \I1:111\I.ocal Set ngs \ "1'rngtnrary Inlcinct Fi1es \O1.KB7Wct1 nl Ucsuuctiun.duc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): APPROVED FOR DESTRUCTION: Department ffead APPROVED FOR DESTRUCTION: City Attorney 3 -/ —/o Date Date I HEREBY CERTIFY that the items listed above are approved for destruction on 4 -7 - to in accordance with City policies and procedures: I 'ii-01., -Me"A-,., .0 M- 9-1- (° Date CM)ucum0nts and Sctlings\ILtir \Local SeuifigsCfumporary Iutcmct fi1es \OI.KH7 \CCr1 of Ucstruction.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): APPROVED FOR DESTRUCTION: APPROV ity Attorney I HEREBY UCTION: 3-1-10 Date 1- 1 3 -Zd /y Date FY that the items listed above are approved for destruction on in accordance with City policies and procedures: Nlk Cindy Mort . en, City Clerk q --` -r Date C: \Lh,cumenis and Sctlings\Il;tir\LocaI Sell inp\Iouyunan Inlcmct 1•i1cs \()1.KB7 \Cci1 of )csnuction.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Dispatch Summaries Jan. 2003 June 2003 25 7 years Fire Dispatch Printouts Jan. 2003 June 2003 25 7 Years Fire EMS Reports Jan. 2003 June 2003 25 7 Years Fire Dispatch Summaries July 2003 Dec. 2003 26 7 years Fire Dispatch Printouts July 2003 Dec. 2003 26 1 7 Years Fire EMS Reports July 2003 Dec. 2003 26 7 Years Fire Invoice /PO 2002 2003 27 Copies n/a Fire APPROVED FO DESTRUCTION: part nt ad APPROVED FOR DESTRUCTION: City Attorney —7 _1S'tG Date Dat I HEREBY CERTIFY that the items listed above are approved for destruction on q -:z - (o in accordance with City policies and procedures: &Zub�& Cindy Vtesen, City Clerk 9-2-(" Date CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): TRAFFIC CITATIONS 01/01/2004 03/31/2004 1 of 5 2 YEARS POLICE / RECORDS TRAFFIC CITATIONS 04/01/2004 06/30/2004 2 of 5 2 YEARS POLICE / RECORDS TRAFFIC CITATIONS 07/01/2004 09/30/2004 3 of 5 2 YEARS POLICE / RECORDS TRAFFIC CITATIONS 10/01/2001 12/31/2004 4 of 5 2 YEARS POLICE / RECORDS TRAFFIC CITATIONS (Voided Citations and 01/01/2004 12/31/2004 5 of 5 2 YEARS POLICE / dismissals RECORDS PARKING CITATIONS 01/01/2005 12/31/2005 1 2 YEARS POLICE / RECORDS EXPIRED Per Court RESTRAINING 01/01/2001 12/31/2007 1 of 2 order POLICE / ORDERS expiration RECORDS date EXPIRED Per Court RESTRAINING 01/01/2001 12/31/2007 2 of 2 order POLICE / ORDERS expiration RECORDS date RECORDS CHECKS / BACKGROUND 01/01/2007 06/30/2008 1 2 YEARS POLICE / CHECKS RECORDS MISDEMEANOR/ POLICE / TRAFFIC CITATIONS 01/01/2002 12/31/2002 1 2 YEARS Closed cases RECORDS CRIME REPORTS — LIGHT DUTY REPORTS (MISCELLANEOUS INCIDENTS, TRAFFIC COLLISION NOW 01/01/2002 12/31/2002 1 of 2 2 YEARS POLICE / INJURY PROPERTY RECORDS DAMAGE ONLY, PARKING IMPOUND VEHICLES) CRIME REPORTS — LIGHT DUTY REPORTS (MISCELLANEOUS INCIDENTS, TRAFFIC COLLISION NOW 01/01/2002 12/31/2002 2 of 2 2 YEARS POLICE / INJURY PROPERTY RECORDS DAMAGE ONLY, PARKING IMPOUND VEHICLES After completion of FIELD INTERVIEW 01/01/2007 12/31/2008 1 data entry in POLICE / CARDS the Records RECORDS Management System DAILY CRIME 01/01/2007 12/31/2007 1 2 YEARS POLICE / REPORTS LOGS RECORDS RECORDS REQUESTS 01/01/2007 12/31/2007 1 2 YEARS POLICE / — INCIDENTS ONLY RECORDS SEALED RECORDS 3 YEARS POLICE / APPOINTED FOR 01/01/2005 12/31/2005 1 Per Court RECORDS DESTRUCTION Order APPROVED FOR DESTRUCTION: ad Date d ,7E 7 ION: Attorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on ! - 710 in accordance with City policies and procedures: WIN- pen, City Clerk q-?-( IV Date CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Sweep -Bank Analysis Misc. 1998 2002 244516151 7 years Treasury Worker Comp Check Register 2001 2002 244516153 7 years Treasury Misc. Investment LAIF WA Mutal 1993 2002 244516149 7 years Treasury AP Cancelled & Void checks 1999 2002 244516222 7 years Treasury Rec & Park Credit Card Backup 2002 2003 1 244516205 7 years Treasury UBOC Deposit Slips 2002 2002 244516201 7 years Treasury UBOC Deposit Slips 2002 2003 244516202 7 years -Treasury UBOC Bank Stmt & Wires & Saving Bond 2002 2002 244516243 7 years Treasury APPROVED FOR DESTRUCTION: —Y-PZ . Dep ment Head APPROVED FOR STRUCTION: C' y Attorney Li fic Date Date I HEREBY CERTIFY that the items listed above are approved for destruction on 9-2-10 in accordance with City policies and procedures: 3962-�� , 0'� Cindy ortesen, City erl . NAForms \Cent of Destruction - Jun IO.doc �_ 7 -(° Date