CC RESOLUTION 4572RESOLUTION NO. ---4572
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the Finance Department, City Clerk's Office, Fire
Department, and Police Department are proposed to be destroyed in
accord with Government Code § 34090;
B. The City Attorney has giving written approval for the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented to it for destruction, it does not
appear to the City Council that these records need be retained and are
occupying valuable storage space.
SECTION 2: Pursuant to Government Code § 34090, the City Council approves the
destruction of the records referred to in attached Exhibit "A," which is incorporated by
reference, and authorizes the City Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a
certificate verifying the destruction of these records and file the certificate with the City's
official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 7th c
Kelly McDowell,
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. 4572 was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the 7th day of October 2008, and the same was so
passed and adopted by the following roll call vote:
AYES: McDowell, Busch, Fisher, Jacobson
NOES: None
ABSENT: Brann
ABSTAIN: None
ATTEST:
WE WyNa-,
City C1,
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By: t/t
Karl H. Berger
Assistant City Attorney
EXHIBIT A
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Rccords Description
Unsuccessful Bids and RFPs
S1,11.1 End Box
Datc Date
1998 1999 1 -4
Retelitioll Period
Bid Opening + 2
DCPt
City Clerk
(SEE ATTACHED LIST)
Years
City Council Agenda Packets
1997
1997
5 -7
5 Years
City Clerk
- Documents archived in
document imaging system.
Back -up at off -site storage.
(SEE ATTACHED LIST)
Statements of Economic
1999
1999
8
7 Years
City Clerk
Interest (SEE ATTACHED
LIST)
Miscellaneous
2004
2004
9
2 Years
City Clerk
Correspondence Files
Public Records Requests
2004
2004
9
2 Years
City Clerk
Unsuccessful Request for
2003
1/2004
10 -11
Bid Opening + 2
City Clerk
Proposals (SEE
Years
ATTACHED LIST)
APPROVED FOR DESTRUCTION:
APPRO
CTION:
16 -7 -0V
Date
City Attorney Date
I HEREBY CEFIFY that the items listed above are approved for destruction on
16 -7 -oT in accordance with City policies and procedures:
Cindy M tesen, City Clerk Date
P: \City Clerk \Destruction_Retention\2008 Certs \clerk 3 C ert of Destruction. doc
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX 1
PD -98 -11
12 -15 -98
PD -98 -10
12 -15 -98
RP -98 -09 -RFP
12 -03 -98
FR -98 -04
11 -08 -98
PD -98 -03 -RFP
04 -20 -98
CC- 98 -01A -RFP
03 -05 -98
PBS -99 -11
BIDS AND RFP'S
Cardio Vascular Gym Equip
Strength Training Gym Equip
Master Tree Program
Architectural Services — Fire Stn. 2
Architectural Services Com Ctr.
Codification of Municipal Code
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX 2
BIDS AND RFP'S
FN -99 -09
09 -16 -99
FD -99 -08
PD -99 -07
06 -15 -99
PD -99 -06
06 -01 -99
One RFP Received — Rejected
HR -99 -05
04 -22 -99
FD -99 -04
03 -23 -99
RP -99 -03
04 -13 -99
RFP - Acoustical Engrg Services
Bus. License System RFP
Fire Pumper
RFP ICBO Cert Resident Inspector
RFP ICBO Cert Resident Inspector —
Classification /Comp Study
Fire Hose Replacement
Refurbish HS Auditorium
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX
BIDS AND RFP'S
HR 99 -14 Administrator Workers' Comp
PA 99 -13 12 -14 -99 Library Study Chairs
PD 99 -12 10 -26 -99 RFP Communications Center 911
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX 4
Continued
PD 99 -12 10 -26 -99 RFP Communications Center 911
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX 5
City Council Agenda Packets
12 -16 -97
12 -02 -97
11 -18 -97
11 -04 -97
10 -21 -97
10 -07 -97
09 -13 -97
09 -13 -97
09 -02 -97
08 -19 -97
08 -05 -97
09 -16 -97
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX
City Council Agenda Packets
08 -04 -97
07 -15 -97
07 -02 -97
07 -01 -97
06 -17 -97
06 -10 -97
06 -03 -97
05 -20 -97
05 -06 -97
04 -28 -97
05 -19 -97
04 -15 -97
04 -01 -97
03 -25 -97
03 -22 -97
03 -18 -97
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX 7
City Council Agenda Packets
03 -04 -97
02 -18 -97
02 -04 -97
01 -22 -97
01 -21 -97
01 -10 -97
01 -07 -97
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX 8
1999 Statements of Economic Interest
Misc Correspondence Linda Lidster
Mike Gordon (copy)
Jamie Taylor
Sandra Jacobs (copy)
Loran Hammond
Nancy Wernick (copy) Harvey Holden
John Gaines (copy)
Enrique Huerta
Kelly McDowell (copy)Bret
Plumlee
Mary Strenn (copy)
Gavin Curran
Mark Hensley (copy)
Steve Jones
Bill Bue
Richard Hogate
Gary Wycoff
Jim Walker
James Boulgarides (copy)Lee Robinson
Covington
Brian Crowley (copy) Craig Pedego
Michael Kretzmer (copy) Karl Nessel
Philip Mahler (copy)
David Sharp
Ralph Lanphere (copy)John Gilbert
Cheryl Frick (copy)
Eric Moore
Gregory Rickard
Steve Tsumara
Cindy Mortesen
James Carver
Cathy Domann
Debra Brighton
Mary Kobus
Ericka Condon
Jeffrey Stewart
Caroline Rowan
Jim Hansen
Dina Cramer
Chris Ketz
Tim Grimmond
Seimone Jurjis
Jack Wayt
Sandra Lane
Ron Green
Laurie Jester
Andres Santamaria
Paul Garry
Bellur Devaraj
Ron Darville
Bobby Green
Suresh Tyagi
Gary Morris
Roger Groman Nick Gerenday
Greg Johnson
Margie Randall
Judy Andoe
Bill McCaverty
Richard Williams
Debbie Bundy
Pat Hart
Colleen Glynn -Rich
Nancy Pheifer
Thomas Killinger
Joseph Pinchuk
Peter Freedman
David Reeves
Carol Wingate
Michael Dugan
Edna Freeman
A.J. Paz
Louis McCann
John Van Hook Keith
Mike Rotolo Sandra Gutt
Robin Funk Paula Rotolo
Karen Ackland Donald McIlroy
David Gaulton
William Mason
Carl Jacobson
Willard Krick
Richard Lundquist
Brian Polkinghorne
Gerry Chong
Bill Goodglick
Dan Reeder
Kirk Walske
Leigh Engibous
Bernice Whitcomb
Don Carter
Thomas Coonan
Jane Conley
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX 9
2004 Miscellaneous Correspondence files
2004 Public Records Requests
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX 10
Unsuccessful Request For Proposals
RFP 03 -05 10/20/03
RFP 03 -06 &
07 4/29/03
RFP 03 -08 6/20/03
RFP 03 -09 11/12/03
RFP 03 -11 1/27/04
Douglas Street Construction Management
RSI Consulting and Design & Testing Services
Infrastructure Valuation Consulting Services
Parking Lot Refurbishment
Police Unit Equipment Conversions
DOCUMENTS FOR DESTRUCTION - 6/2008
BOX 11
Unsuccessful Request For Proposals
RFP 03 -01 2/25/03
Street Sweeping Services
RFP 03 -02 4/8/03
City Hall Refurb Chamber and Windows
RFP 03 -03 4/8/03
ADA Automatic Doors
RFP 03 -04 4/22/03
Community Center Construction Management
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
y ku �- !a - 7 —o T!�
jDc76AO�I,en ad Date
APP14S
E UCTION:
G zG is
tit Attorney Date
I HEREBY CERTIj(N that the items listed above are approved for destruction on
/0-7-09 in accordance with City policies and procedures:
101 MIL-1 --d t-A
PACity Clerk \UCStruction_RetenGOn\2008 Certs \clerk 2 Cert of Uestruction.doc
/(- (3 —as,
Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
Duplicate Records - Council
S(arl
1950
End
1960
Box 4
#142
Retelition Period
N/A - Duplicate
Dept
City Clerk
Minutes (Recordack Film
Records
Media) Original documents
kept by the City Clerk.
Electronic copies in Questys
Document Imaging
Database. Backup at off -site
Storage.
Duplicate Records -
Various
Various
N/A - Duplicate
City Clerk
Ordinances, Resolutions,
Records
Deeds (Recordack Film
Media) Original documents
kept by the City Clerk.
Electronic copies in Questys
Document Imaging
Database. Backup at off -site
storage.
APPROVED FOR DESTRUCTION:
APPROV DE UCTION:
//7
r
' City Attorney
D -1 -De
Date
�' � "e k —
Date
I HEREBY � WIFY that the items listed above are approved for destruction on
(0-7 - G in accordance with City policies and procedures:
8 -!3 -0�/
Cin y o en, City Clerk,' Date
P \City Clerk \Destruction_Retention\2008 Certs \clerk 1 Cert of Destruction.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
rDepa(i!ieut
Attorney
7-0Z
Date
Date
dY
ate
I HEREBY CE TIFY that the items listed above are approved for destruction on
/0 - 7 - b in accordance with City policies and procedures:
�> r
Cindy Morte n, City Clerk
PACity Clerk \Destruction_Retention\2008 Certs\ clerk 4 Cert of Destruction.doc
( -�3 -01i
Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
APPRO
ty Attorney
UCTION:
31,64
Date
3 �t /70�
Date
I HEREBY EkTIFY that the items listed above are approved for destruction on
/0--7-06 in accordance with City policies and procedures:
Cindy Mo sen, City Clerk
Y \City Clerk \Destruction_Retention\2008 CertsTinance Cert of Destruction.doc
t( —(3 -01
Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule
adopted by the City Council (Resolution 4291 adopted 12/17/02):
Izecords lkscription
Dispatch Printouts
EMS Reports
Start Date
Jan 2001
1"11(l Date
April
2001
Box
9
11
Retention
Period
Current + 6 yrs
(Minors 18 +1)
Dept
Fire
Dispatch Summaries
Dispatch Printouts
EMS Reports
Jan 2001
May 2001
May 2001
June 2001
July 2001
July 2001
12
Current + 6 yrs
(Minors 18 +1)
Fire
Dispatch Summaries
Dispatch Printouts
EMS Reports
July 2001
Aug 2001
Aug 2001
Dec 2001
Sept 2001
Se t 2001
13
Current + 6 yrs
(Minors 18 +1)
Fire
Dispatch Printouts
EMS Reports
Oct 2001
Oct 2001
Dec 2001
Dec 2001
14
Current + 6 yrs
(Minors 18 +1)
Fire
Invoices and PO copies
2000
2001
15
2 years
Fire
APPROVED FOR DESTRUCTION:
Department Held
AP
UCTION:
�Zb -,0 0
Date
/ 1////// /�/' 3 117 Z1e `6
Cit At rney Date
I HEREBY CER FY that the items listed above are approved for destruction on
/Q -7—D ir in accordance with City policies and procedures:
Cindy Mo en, City Clerk Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
PARKING CITATIONS
2000
2000
1
2
POLICE
TRAFFIC CITATIONS
2003
2003
1
2
POLICE
1996 FILE LABELS
N/A
N/A
6 BOXES
N/A
POLICE
SUBPOENAS
2005
2006
1
2
POLICE
RECORDS CHECKS
2005
2006
1
2
POLICE
EXPIRED RESTRAINING
ORDERS
1998
2000
1
5
POLICE
MISCELLANEOUS
CORRESPONDENCE
1998
2001
1
2
POLICE
DESTRUCTION:
-2 -t S- De
ep n ad Date
R D S CTION:
�- 2S e�'
--ity Attorney hate
I HEREBY CEWrIFY that the items listed above are approved for destruction on
1 — — D g in accordance with City policies and procedures:
&'L'� 0-( 3--o
Cindy Mort en, City Clerk v Date
CADocuments and Settings\emgray\L.ocal SettingsUemporary Internet Fi1es \0LK26C\Cert of Destruction (2).doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROV QR�DESTRUCTION:
Date
APPROVE ,�d RUCTION:
�1ty Attorney Date
I HEREBY CE MFY that the items listed above are approved for destruction on
7 9 in accordance with City policies and procedures:
Cindy esen, City Clerk
N: \My Documents \Ccrt of Destruction.doc
/( -13 -09
Date