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CC RESOLUTION 4517RESOLUTION NO. 4517 A RESOLUTION AUTHORIZING THE DESTRUCTION OF PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Certain documents from the Administrative Services Department, City Clerk's Office, Fire Department, Library, Police Department and Treasurer's Office are proposed to be destroyed in accord with Government Code § 34090; B. The City Attorney has giving written approval for the destruction of these records pursuant to Government Code § 34090; C. Based upon the documents presented to it for destruction, it does not appear to the City Council that these records need be retained and are occupying valuable storage space. SECTION 2: Pursuant to Government Code § 34090, the City Council approves the destruction of the records referred to in attached Exhibit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner. SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 7th day of ytgU'S t,2�Q7. / Kelly McDowell Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. 4517 was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 7th day of August 2007, and the same was so passed and adopted by the following roll call vote: AYES: McDowell, Busch, Boulgarides, Fisher, Jacobson NOES: None ABSENT: None ABSTAIN: None ATTEST: GN Cindy Mo sen, City Clerk APPROVED AS F)KRAk , Mark D. Hensley ity Attorney Y: Kgxl ri. Berger 11 Assistant City Attorney) EXHIBIT A CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): APPROVED FOR DESTRUCTION: Departmept ead APPROVED TR>(SjCTION: ttorney Date 4�-bD 7 ate I HEREBY CERTIFY that the items listed above are approved for destruction on 2- -� =p-7 in accordance with City policies and procedures: 04rd-M&" J"�j ga Cindy MortesVn, City Clerk P: \City Clerk \Destruction_Retention\2007 Certs \city clerk 4.doc x-7-0-7 Date CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): APPROVED FOR DESTRUCTION: Departident Head -7111 /0 Date APPRO RUCTION: Ci Att:VTIFFY Date I HEREBY that the items listed above are approved for destruction on FS —7 —O % in accordance with City policies and procedures: Clerk 1MQJ en, City P: \City Clerk \Destruction_Retention\2007 Certs\ASD.doc a - ? -o -? Date CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): APPROVED FOR DESTRUCTION: APP ty Mu S -( /0 -bI Date 4- 0 ate I HEREBY CIMTIFY that the items listed above are approved for destruction on 1�6- - 7 —p -7 in accordance with City policies and procedures: ,fI1�11 �� 1 • •! PACity Clerk \Destruction_Retcntion\2007 Ccrts \city clerk 4.doc -x`67 Date DOCUMENTS FOR DESTRUCTION — 6/2007 BOX 10 2412 4/3/96 D & J Foodhill Electric Emergency Generator System PW 95 -5 2413 8/1/95 Southwest Roofing PW 93 -15 Re -Roof Police Dept. 2415 2/7/96 DJ Construction Sidwalk Replacement PW 95 -4 2420 10/3/95 DJ Construction Cross gutter PW 95 -8 2422 10/3/95 National Plant Services Manhole Lining PW 95 -6 2395 5/16/95 Pavement Coatings, Slurry Seal PW 94 -14 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Senior Housing Board I).11e 1/24/96 Date 12/11/96 4 5 Years City Clerk Agenda Packets Completed /Expired 1993 1996 5 Completion + 10 City Clerk Contracts — SEE Years ATTACHED El Segundo City Employees 6/1/93 6/1/93 5 6 months City Clerk Association Election Ballots April 9, 2002 General 4/9/02 4/9/02 6 5 Years City Clerk Municipal Election Roster of Voters June 18, 2002 Special 6/18/02 6/18/02 7 5 Years City Clerk Municipal Election Roster of Voters Los Angeles County Election 2000 2001 7 2 Years City Clerk Information State Election Information 2003 2003 7 2 Years City Clerk APPROVED FOR DESTRUCTION: � ,.NV► M jJ G46-01-7 Dep e e'd Date APPROV F RUCTION- Attorney Date I HEREBY CERVF'Y that the items listed above are approved for destruction on �5 -7 —02 in accordance with City policies and procedures: uttc Cindy Mortesen ity Clerk PACity Clerk \Destruction_Retention\2007 Certs \city clerk 2.doc %--b-7 Date DOCUMENTS FOR DESTRUCTION — 6/2007 BOX 5 COMPLETED /EXPIRED CONTRACTS DATE COMPLETED /EXPIRED 2110 A -D 6/1/91 LA County CDBG Reimbursable Contract 6/30/96 2320 2/1/94 Service Agreement with United States Escrow, Inc. 1/31/96 2378 12/6/94 Lease with Eaton Corporation 12/31/95 2384 1/17/95 Aerospace - Technical Services Contract 6/30/96 2388 4/4/94 Meyer, Mohaddes Assoc. Consultant Services 10/2/95 2396 6/4/95 Lance, Soll & Lunghard Consultant Services 8/18/95 2398 1/16/96 State DOT Utility Agreement - lower water main 12/31/96 2400 6/21/95 West Coast Basin - Water Rights Agreement 6/30/96 2404 7/6/95 Hartzog & Crabill, Inc. Consultant Services 6/30/96 2405 7/12/95 On -Site Microfilming Service - Bldg. Dept. 6/30/96 2406 A -B 7/1/95 CDBG Redondo Beach (So. Bay Youth Project) 6/30/96 2407 7/1/95 CDBG Just Right Help Consulting Services 6/30/96 2408 7/1/95 CDBG Tamtec Consulting Services 6/30/96 2423 10/3/95 Professional Services Agmt Finance Consultant Susan Merrill 2/29/96 2424 1/1/96 Eaton Corporation Lease Agreement 12/31/96 2427 3/1/96 CDBG Consulting Services Vickie Myers 6/30/96 2428 3/1/96 CDBG Consulting Services Tomoko Gherardi 6/30/96 2437 & A 12/8/95 Letter Agreement Sharon Hightower Interim Planning Dir. 4/16/96 2467 8/29/96 Eval. Storm Drain Catch Basins SMBRP 12/31/96 2189 Majich Bros — furnish & install 10" water line PW 89 -5 5-4 -93 2190 Majich Bros — replace & install water mains PW 90 -3 6 -1 -93 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Public Records Requests 1/1/99 12/31/99 1 2 Years City Clerk Public Records Requests 1/1/03 12/31 /03 1 2 Years City Clerk Campaign Statements — Term. 1 7 Years City Clerk PACs: Friends of Our 1997 Schools Campaign Statements — Term. 1 7 Years City Clerk PACs: Citizens Action PAC 1998 City Council Agenda Packets 1/2/996 7/7/96 2 5 Years City Clerk (original scanned into document imaging) City Council Agenda Packets 7/11/96 10/15/96 3 5 Years City Clerk (original scanned into document imaging) City Council Agenda Packets 10/17/96 12/17/06 4 5 Years City Clerk (original scanned into document imaging) APPROVED FOR DESTRUCTION: DepadtAnt.Head APPRO D T TION: '3-(6 -01 Date S /o D� Date I HE BY CEjTi(FY that the items listed above are approved for destruction on 1 `? in accordance with City policies and procedures: P: \City Clerk \Destruction_Retention\2007 Certs \city clerk I .doc �'1­0? Date CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Original FPPC 700 Conflict 1998 1999 8 7 Years City Clerk of Interest Forms and Misc. FPPC Correspondence - SEE ATTACHED Copies of FPPC 700 Conflict 1998 1999 8 5 Years City Clerk of Interest Forms and Misc. FPPC Correspondence - SEE ATTACHED Misc. City Clerk 1/1/03 12/31/03 10 3 Years City Clerk Chronological Correspondence Files APPROVED FOR DESTRUCTION: APPROV RU7ION: rty Attorney 5- Ib -0r7 Date 4- 1t/ B Date I HE BY CEiTIFY that the items listed above are approved for destruction on — I -CO in accordance with City policies and procedures: a '4 ok ?�&" � �� Cindy MortAen, City Clerk PACity Clerk \Destruction_Retention\2007 Certs \city clerk 3.doc (�'-7 -0, Date DOCUMENTS FOR DESTRUCTION — 6/2007 BOX 8 Original FPPC 700 Conflict of Interest Forms 1998/1999 and Misc. FPPC Correspondence: Cindy Mortesen Harvey Holden Brian Polkinghorne Cathy Domann Sandra Massa -Levitt Garry Horwitz Mary Kobus Emanuel Ursa Gerry Chong Don Lewis Emanuel Ursa Kirk Walske Jeffery Stewart Ed Schroder Leigh Engibous Craig Pedego Belur Devaraj Bernice Whitcomb Carl Nessel Bobby Green Charles Pulci David Sharp Gary Morris Don Carter John Gilbert John Hilton Thomas Coonan Eric Moore Roger Groman John Vautrain Steve Tsumara Jim Falk Edna Jane Conley Robert Hyland Judy Andoe Margie Randall Debra Brighton Richard Williams William McCaverty Erika Condon Greg Johnson Debbie Bundy Caroline Rowan Michael Dugan Collen Glynn -Rich Bret Bermard A.J. Pax Thomas Killinger Laurie Jester John Van Hook, Jr. Steven Edlefsen Paul Garry Mike Rotolo Peter Freeman Ron Darville Harry Reeves Carol Lynn Wingate Linda Lidster Karen Ackland Edna Freeman Patrick Miner David Gaulton Louise McCann Wm. Hatcher Carl Jacobson Keith A. Covington Jamie Taylor Willard Krick Tim Norland Loran Hammond Richard Lundquist Sandy Gutt Hanna Bowen Copies of FPPC 700 Conflict of Interest Forms 1998/1999 and Misc. FPPC Correspondence: Mayor Mike Gordon Mayor Pro Tem Sandra Jacobs Council Member Nancy Wernick Council Member John Gaines Council Member Kelly McDowell Planning Commissioner Gary Wycoff Planning Commissioner Stacey Palmer Planning Commissioner James Boulgarides Planning Commissioner Brian Crowley Planning Commissioner Michael Kretzmer City Manager Mary Strenn City Attorney Mark Hensley City Treasurer Bill Bue Planning Commissioner Philip Mahler CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): Dispatch Summaries Dispatch Printouts EMS Reports Jan 2000 4 Jun 2000 6 Mar 2000 Mar 2000 Period Current + 6 yrs (Minors 18 +1) Fire Dispatch Printouts EMS Reports Oct 2000 Dec 2000 7 Current + 6 yrs (Minors 18 +1) Fire Dispatch Summaries Dispatch Printouts EMS Reports Ju12000 Dec 2000 Sep 2000 Sep 2000 8 Current + 6 yrs (Minors 18 +1) Fire Dispatch Printouts EMS Reports Apr 2000 Jun 2000 9 Current + 6 yrs Minors 18 +1) Fire Invoices and PO copies 1999 2000 10 2 years Fire APPROVED FOR DESTRUCTION: Department Head ESTRUCTION: rA ty Attorney b -(0 10-? Date (.013o7 Date I HEREBY CERTIFY that the items listed above are approved for destruction on 13— 2 ro in accordance with City policies and procedures: 9 - ) -o, Date CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): Records Descripfion Journal Listing copies Start Date Jan 2005 Fild Date Dec 2005 Box # 1 Retelitioll Period Current + 1 yr. Dept Fire Billing copies Jan 2005 Dec 2005 2 Current + 1 yr. Fire Billing copies Jan 2004 Dec 2004 3 Current + 1 yr, Fire Billing copies Jan 2003 Dec 2003 4 Current + 1 yr. Fire Payroll copies Jan 2004 Jan 2006 5 Current + 1 yr. Fire APPROVED FOR DESTRUCTION: Department kead APPROVED O CTION: _5 -19 -07 Date .51t I o /- City Attorney j Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: =40 8 -7 —0-7 Date \ \ch3k03\rcdirects$ \Ilecates\My Documents \Forms \Certificate of Destruction \Cert of Destruction - FD Request—submit March 2007.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): APPROVED FOR DESTRUCTION: ate :?' N Date I HEREBY CERTIFY that the items listed above are approved for destruction on &S - 7 — 0 % in accordance with City policies and procedures: 6VC"a,,M, Z - 2 —0 -7 Cindy Mo;< sen, City Clerk Date C \Documents and Settings\JLemay \Local Settings \'Femporar� Internet Files \OLK3 \LihraryC'ert of Destruction.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the Citv Council (Resolution 4291 adopted 12/17/02): PARKING CITATIONS YR 2002 YR 2002 1 2 YEARS POLICE/TRAFFIC PARKING CITATIONS YR 2003 YR 2003 1 2 YEARS POLICE /RECORDS ANIMAL CONTROL LICENSES YR 1993 YR 1997 1 2 YEARS POLICE/TRAFFIC CITATIONS INFRACTIONS ONLY YR 2002 YR 2002 2 2 YEARS POLICE /RECORDS DAILY REPORT LOGS YR 2001 YR 2004 1 12 YEARS POLICEIRECORDS RESTRAINING ORDERS (EXPIRED) YR 1995 YR 1999 1 EXPIRATI POLICE RECORDS NO LONGER ACTIVE ON OF ORDER SUBPOENAS DUCES TECUM YR 2001 YR 2004 1 2 YEARS POLICE /RECORDS RECORDS CHECK AND CLEARANCE YR 2003 YR 2004 1 2 YEARS POLICE /RECORDS LETTERS APPLICATIONS STORED /IMPOUND VEHICLE RPTS. YR 1995 YR 1996 2 7 YEARS POLICE /RECORDS TRAFFIC COLLISION/ PROPERTY DAMAGE ONLY REPORTS; MISDEMEANOR ARREST REPORTS; FOUND PROPERTY REPORTS PP DESTRUCTION: epart t Date ?PRO D ON: 7 -li -ate City Attorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on —0-) in accordance with City policies and procedures: &6 0 t,-"4 �x tXL -7-o7? Cindy Mort sen, City Clerk Date PACity Clerk \Destruction_Retention\2007 Certs\PD.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Union Bank Deposit Slips & 1995 2000 Audit + 4 Years Treasury Bank Statements Check Register — Workers 1995 2000 Audit + 4 Years Treasury Comp Cancelled Checks — The 1994 1997 Audit + 5 Years Treasury Lakes Cancelled Checks — Acct 1995 1999 Audit + 5 Years Treasury Payable Cancelled Checks — Payroll 1995 2000 Audit + 5 Years Treasury & Workers Comp Bank Reconciliation — The 1995 1996 Audit + 5 Years Treasury Lakes APPROVED FOR DESTRUCTION: �. & (I1 lZ 447 Department Head Date fA7 "I Date I HE BY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: �S- -7 --a-7 dy en, ity Cle k Date PACity Clerk \Destruction_Retention\2007 Certs \treasury.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): APPROVED FOR DESTRUCTION: a � - 0�111 CTION: City Attorney Date Date I HEREBY CERMFY that the items listed above are approved for destruction on 7 — in accordance with City policies and procedures: �1 PACity Clerk \Destruction_Retention\2007 Certs \treasuryldoc 1�5 - -) -ate Date