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CC RESOLUTION 4471RESOLUTION No. 4471 A RESOLUTION AMENDING CITY CLERK'S DEPARTMENT RECORDS RETENTION SCHEDULE FOR CITY DOCUMENTS. BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 - The City Council finds as follows A Keeping and maintaining public records that are unnecessary or duplicative results in the consumption of significant public resources including money, time, and space, B Government Code §§ 34090, et seq establish methods by which the City may approve the destruction of unneeded documents, C It is in the public interest to reduce the City's cost for storing documents while, at the same time, ensuring that the City preserves those records that are required to conduct City business SECTION 2 As used in this Resolution, "record" has the same definition as set forth in Government Code § 6252 SECTION 3 Pursuant to Government Code § 34090, the City Council approves the records retention schedule as amended for City Council Audio, Video and Web Video Tapes in attached Exhibit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of records according to the time intervals listed in that schedule upon the request of the City Manager, or designee, and the written approval of the City Attorney SECTION 4 Notwithstanding the records retention schedule adopted by this Resolution, the City Clerk may, upon complying with the provisions of Government Code § 34090 5, dispose of documents in any legal manner without the further approval of the City Council or City Attorney SECTION 5 Upon destroying any documents in accord with this Resolution, the City Clerk is directed to complete a certificate verifying the destruction of such records and file the certificate with the City's official records SECTION 6 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 7 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded Page 1 of 2 PASSED AND ADOPTED this 7th, STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No 4471 was duly passed ana adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 7th day of June 2006, and the same was so passed and adopted by the following roll call vote AYES McDowell, Busch, Boulgarides, Jacobson, Fisher NOES None ABSENT None ABSTAIN None ATTEST Cmdy Moi City Clerk APPROVED Mark D Hen Assistant City Page 2 of 2 D n 3 O D O_ C. 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