CC RESOLUTION 4321RESOLUTION NO. 4321
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ELSEGUNDO, CALIFORNIA ADOPTING THE EMERGENCY
MANAGEMENT MUTUAL AID "EMMA" PLAN
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. The City of El Segundo has a substantial risk of natural, technological, and
man -made emergencies.
B. The City of El Segundo like most local governments has limited capacities to
staff long -term emergency management functions.
C. Emergency management functions are unique and require highly specialized
skills and training.
D. In the aftermath of the Northridge earthquake (1994), emergency managers
became overwhelmed and needed professional emergency management
assistance from their colleagues.
E. As a result, the State of California in 1997 developed a coordinated
emergency management concept called the Emergency Managers Mutual
Aid (EMMA) system.
F. The purpose of EMMA is to support disaster operations in affected
jurisdictions by providing professionally trained emergency management
personnel.
G. The EMMA Plan was utilized successfully during the crash of Alaska Airlines
Flight #261 (2000). Ventura County requested assistance from local, state,
and federal emergency management agencies.
H. The City of El Segundo recognizes this mutual aid concept and adopts the
Emergency Management Mutual Aid (EMMA) System as a component of the
City of El Segundo Emergency Operations Plan.
I. The City of El Segundo agrees to participate in the EMMA system and if able,
to provide emergency management assistance to other jurisdictions as
requested, or request assistance from other jurisdictions as needed.
SECTION 2: The City Manager, as part of the duties set forth in El Segundo
Municipal Code ( "ESMC ") § 2 -2 -5, is authorized as the Director of Emergency
Services to provide or request EMMA mutual aid services to support the emergency
services organization or other jurisdictions.
SECTION 3: In requesting or providing such mutual aid services, and procedures,
the city manager should consider the following criteria:
A. The nature of the event — whether its impacts a single jurisdiction, wide
geographic or regional area;
B. The City of El Segundo is not likely to be significantly affected by the
temporary loss of its full -time emergency management staff;
C. Mutual aid assignments for declared emergencies will be for a 7 to 14 day
period, or longer with approval of the city manager.
D. All associated costs incurred by any jurisdiction providing assistance will be
eligible for reimbursement as part of "emergency protective measures"
(Category B) described in the State Natural Disaster Assistance Act when a
state of emergency has been declared and by Public Law (PL) 93 -288 when
there is a Presidential declaration of a major disaster. The providing
jurisdiction must document all costs and invoice the requesting jurisdiction.
E. EMMA personnel assignments will be restricted to local government and
operational area Emergency Operations Centers, Regional Emergency
Operations Centers, and Disaster Service Centers.
F. Requesting jurisdictions are able to provide lodging, food, and other essential
resources to its personnel providing mutual aid assistance;
G. The City of El Segundo is able to provide lodging, food and other essential
resources to the personnel responding to a request for assistance;
H. The personnel providing mutual aid resources or responding to support
the City of El Segundo are adequately trained in accordance with the
Standardized Emergency Management System (SEMS).
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution,;
record this Resolution in the book of the City's original resolutions; and make a
minute of the adoption of the Resolution in the City Council's records and the
minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
2003.
PASSED AND ADOPTED this 5th day of August
Mike dordon,
Mayor
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
SS
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole
number of members of the City Council of the City is five; that the foregoing Resolution No.
4391 was duly passed and adopted by said City Council, approved and signed by the
Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said
Council held on the 5th day of August , 2003, and the same was so passed
and adopted by the following roll call vote:
AYES: Gordon, Jacobs, McDowell, Wernick
NOES: None
ABSENT: Gaines
ABSTAIN: None
ATTEST:
I lV
Cindy or-
APPROVED AS FORM:
Mark D
a
l ttor By
Jr
Karl H. Berger
Assistant City,
State of California
EMERGENCY MANAGEMENT
MUTUAL AID SYSTEM
(EMMA)
November 1997
Emergency Managers Mutual Aid Plan
Table of Contents
Topic Page
INTRODUCTION 1
Purpose 1
Objectives 1
BACKGROUND 1
AUTHORITIES 2
ASSUMPTIONS 2
ORGANIZATION 2
POLICIES AND PROCEDURES 3
General 3
Personnel 4
Liability 5
Training 5
RESPONSIBILITIES 6
Local Government & Operational Areas 6
State Office of Emergency Services 6
CONCEPT OF OPERATIONS 6
Activation 6
Deactivation 7
STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) 7
REFERENCES 8
EMERGENCY MANAGERS MUTUAL AID PLAN
Emergency Managers Mutual Aid Plan
Introduction
Purpose The purpose of Emergency Managers Mutual Aid (EMMA) is to support
disaster operations in affected jurisdictions by providing professional
emergency management personnel.
Objectives The objectives of the EMMA Plan include:
Background
Providing emergency management personnel from unaffected areas to
support local jurisdictions, Operational Areas, and regional
emergency operations during proclaimed emergencies.
Providing a system, including an organization, information, and forms
necessary to coordinate the formal request, reception, assignment, and
training of assigned personnel.
3. Establishing a structure to maintain this document (the Emergency
Managers Mutual Aid Plan) and its procedures.
4. Providing for the coordination of training for emergency managers,
including Standardized Emergency Management System (SEMS)
training, emergency management course work, exercises, and disaster
response procedures.
5. Promoting professionalism in emergency management.
In accordance with the Master Mutual Aid Agreement, local and state
emergency managers have responded in support of each other under a
variety of plans and procedures. Immediately following the 1994
Northridge earthquake, city and county emergency managers in the Office
of Emergency Services (OES) Coastal, Southern, and Inland Regions
developed a coordinated emergency management concept called the
Emergency Managers Mutual Aid (EMMA) system. EMMA provided a
valuable service in the emergency response and recovery efforts at the
Southern Regional Emergency Operations Center (REOC), local
Emergency Operations Centers (EOCs), the Disaster Field Office (DFO),
and community service centers.
November, 1997 Page 1
Authorities
Assumptions
Organization
EMERGENCY MANAGERS MUTUAL AID PLAN
• Master Mutual Aid Agreement
• Sections 2400 -2450 of Title 19, Division 2 of the California Code of
Regulations (Standardized Emergency Management System - SEMS)
• California Emergency Services Act (Gov. Code Section 8550 et seq.)
California Labor Code, Section 3211.92 (Disaster Services Workers)
The Emergency Managers Mutual Aid Plan is based on the following
assumptions:
The main tenet of mutual aid operations is that there is full
commitment of resources by the requesting jurisdiction prior to the
initiation of a mutual aid request. This does not require actual
exhaustion of all resources, but it does anticipate full mobilization and
commitment to the emergency.
2. When needed, the OES Regional Administrator, or designee, will
designate an EMMA Coordinator at the regional level. The EMMA
Coordinator at each SEMS level will facilitate the assignment of
EMMA resources.
Requests for mutual aid will follow normal mutual aid channels,
consistent with the Master Mutual Aid Agreement and SEMS.
4. Local government must use SEMS in order to be eligible for possible
state funding of response- related personnel costs pursuant to activities
identified in the California Code of Regulations.
The EMMA system is composed of emergency management personnel
from local and state government. The process for the allocation of
resources is as follows:
The county, cities, and special districts will forward their requests for
mutual aid through the Operational Area.
November, 1997 Page 2
EMERGENCY MANAGERS MUTUAL AID PLAN
The Operational Area will act as the coordination point between the
county, cities, and special districts and the OES region.
• The OES regional offices (or REOCs) will act as the coordination
point and facilitate mutual aid among Operational Areas.
The State Office of Emergency Services headquarters (or the SOC)
will facilitate the provision of mutual aid among OES regions.
Policies and Procedures
General The general policies and procedures guiding EMMA include the
following:
1. Mutual aid is requested and provided because it is needed to respond
to an emergency, not because it is anticipated that local government
will be reimbursed by state or federal disaster funds.
2. State OES will train its regional personnel on the procedures and
information contained in this plan. At the time of an event, OES may
request a knowledgeable local emergency management official to
assist with EMMA requests as part of the Logistics Section during
REOC and State Operations Center activation.
3. The State Office of Emergency Services coordinates mutual aid (from
requester to responder jurisdiction), primarily drawing from local
government sources. As necessary, OES may provide state agency
employees in response to mutual aid requests.
4. Assignments of EMMA personnel will normally be to local
government and Operational Area Emergency Operations Centers,
Regional Emergency Operations Centers, and community service
centers staffed by federal, state, and local officials.
5. Response Information Management System (RIMS) forms will be
utilized to the fullest extent possible.
6. Under certain circumstances, mutual aid costs may be reimbursable.
Individuals providing mutual aid will be responsible for maintaining
their own logs, time sheets, travel claims, and other documentation
necessary for reimbursement. This documentation will be submitted
to their agency. Associated costs incurred by the jurisdictions
providing assistance may be eligible for reimbursement under the
Natural Disaster Assistance Act (NDAA), when a state of emergency
has been proclaimed; and by the Robert T. Stafford Disaster Relief
and Emergency Assistance Act, P.L. 93 -288 as amended, when there
is a Presidential Declaration.
November, 1997 Page 3
EMERGENCY MANAGERS MUTUAL AID PLAN
7. Mutual aid between local jurisdictions will be for a specific, agreed
upon period of time for each local emergency response. Normally,
days (minimum) to 14 days (maximum) will be the standard
commitment period.
During the first three years of implementing the EMMA Plan, in an
effort to assist with its maintenance and improvement, exit survey and
evaluation forms will be completed by EMMA participants. These
forms will be forwarded to the Regional Administrator of the affected
jurisdictions. Upon review by the Mutual Aid Regional Advisory
Committee (MARAC), recommendations for any changes will be
forwarded to State OES Planning Section.
Personnel The following principles guide the selection and use of EMMA personnel:
1. The primary source of volunteers for EMMA positions will be from
emergency management personnel, defined as: "A state or local
government employee responsible for managing, planning, operating,
or providing logistical or finance /administrative support to emergency
activities or programs."
2. Emergency personnel will have, at a minimum, completed the
"Introduction to SEMS" and "Emergency Operations Center" courses
or equivalent training. Typical assignment positions are: EOC
management staff (PIO and Safety Officer), Administrative Support,
Section Chiefs, Branch Coordinators, and Technical Specialists.
3. The requesting jurisdiction is to make special arrangements with the
responding jurisdiction, in coordination with the REOC, to continue
the duty assignments of an EMMA mutual aid person for more than
14 calendar days.
4. All emergency management personnel will receive a general
information sheet prior to being dispatched to an assignment.
5. The requesting jurisdiction will brief assigned personnel and provide a
procedure manual, all paperwork, tools, and equipment necessary to
perform EMMA assignments.
6. The requesting jurisdiction may provide identification badges, if
needed locally, to EMMA personnel upon their arrival. There is no
requirement for special identification.
7. The position of EMMA Coordinator will be part of the Logistics
Section (Personnel Branch).
8. In order to increase the number of experienced emergency
management personnel available for mutual aid service, a "trainee"
November, 1997 Page 4
EMERGENCY MANAGERS MUTUAL AID PLAN
position to assist the requesting jurisdiction during the emergency
may be established with the consent of all parties.
a) The definition for a trainee is a person with limited actual
disaster response experience who accompanies and works
under the general direction of an experienced EMMA
Mutual Aid responder on a given assignment.
b) The conditions of the trainees' assignment will include a
statement of the general duties to be performed and the
length of assignment.
9. The requesting local jurisdictions will forward release notification
upon completion of the assignment to the receiving Operational Areas
(OAs). The OAs will forward the release notifications to the Region.
The Region will forward notification to the responding OAs, who will
forward the same to the appropriate responding local government.
The SOC will be kept informed via RIMS for tracking purposes.
Liability Emergency management personnel provided under the EMMA plan are
public employees who, during disaster situations, are considered Disaster
Service Workers. Work - related injuries to EMMA personnel will be
handled by the responding jurisdiction under Workers Compensation.
EMMA personnel act as Disaster Service Workers of the providing
jurisdiction, and as such are provided the immunities, protections, and
benefits of Disaster Service Workers, as provided in the California
Emergency Services Act and the Master Mutual Aid Agreement. As
between the jurisdictions receiving and providing assistance, the liability
for the acts or omissions of EMMA personnel, if any, shall be determined
by the particular nature of those acts or omissions accomplished while
providing or receiving mutual aid.
The cost to repair extraordinary damage to a personal or local
jurisdiction's vehicle, when the vehicle is being used in the performance of
a specific assignment, will be provided by the requesting jurisdiction.
Normal wear and tear is excluded.
Training Upon adoption of the EMMA plan by the California Emergency Council,
the State OES will assemble a group to assess training needs, select and
recommend course materials, and include training on the EMMA Plan and
related procedures in emergency response and REOC training.
November, 1997 Page 5
EMERGENCY MANAGERS MUTUAL AID PLAN
Responsibilities
Local Government Local government and Operational Areas are responsible for:
&Operational Areas
1. Reviewing and understanding the policies and procedures of the
EMMA Plan.
2. Identifying staff and procedures to integrate the position of EMMA
Coordinator into their emergency organization.
3. Participating in exercises of the system.
4. Coordinating information between local government and the
Operational Area, and between Operational Areas and OES Regions,
as provided in SEMS to ensure timely resource information.
State Office of The State Office of Emergency Services, through the Administrative
Emergency Services Regions, is responsible for:
Training state and regional Emergency Operations Center personnel
on use of the EMMA system and the functions of an EMMA
Coordinator.
2. Facilitating mutual aid among the regions and Operational Areas.
3. Appointing an EMMA Coordinator to the REOC /SOC Logistics
Section, when needed, for the purpose of coordinating mutual aid
requests.
4. Providing a system to coordinate information between Operational
Areas and the OES Regions; and to coordinate and process
information from the OES Regions to the State Operations Center.
Concept of Operations
Activation Activation involves the following:
1. The system can be activated for small, single jurisdictional
emergencies or for large -scale disasters involving multiple
jurisdictions.
2. Local government requests for mutual aid are made to the
Operational Area. The Operational Area is responsible for
coordinating mutual aid within its area.
3. Mutual aid requests that an Operational Area is unable to fill are
forwarded to the OES Region.
November, 1997 Page 6
EMERGENCY MANAGERS MUTUAL AID PLAN
4. When mutual aid is needed from another region, the request is made
by the affected OES Region, through the SOC, to another OES
Region.
5. During a multi - regional incident, requests for mutual aid are
coordinated with the SOC by the OES Regions.
6. During all levels of activation, local jurisdictions coordinate
information on resource utilization through their respective
Operational Areas.
Deactivation Deactivation involves the following:
1. Each person assigned to provide mutual aid assistance will submit all
reimbursement documentation to their agency's finance manager.
2. The EMMA Coordinator or the personnel branch coordinator at each
affected SEMS level will submit copies of an EMMA exit survey
(completed by EMMA response personnel) and an EMMA evaluation
(completed by the receiving jurisdiction) to the Emergency
Operations Center manager, with recommendations for
improvements.
3. Prior to deactivation, each individual providing mutual aid will
complete the requesting agency's deactivation paper work and submit
it to the requesting jurisdiction.
4. The Operational Area Logistics Section Chief will provide the OES
Regional Administrator with an evaluation for EMMA response
personnel.
5. The OES Regional Administrator will forward copies of the forms to
the State OES Planning Section.
Standardized Emergency Management System (SEMS)
The Standardized Emergency Management System (SEMS) incorporates
the five functions - management, planning /intelligence, operations,
logistics, and finance /administration - consistently, from the field level to
the state level. All phases of the EMMA system are to operate consistent
with SEMS regulations.
November, 1997 Page 7
References
EMERGENCY MANAGERS MUTUAL AID PLAN
Master Mutual Aid Agreement
• Sections 2400 - 2450 of Title 19, Division 2 of the California Code of
Regulations (Standardized Emergency Management Systems -
SEMS)
. California Labor Code, Section 3211.92 (Disaster Service Worker)
• Natural Disaster Assistance Act, Chapter 7.5 of Division 1 of Title 2
of the Government Code
Section 8655 and 8656 of the California Emergency Services Act,
Article 17, Chapter 7 of Division 1 of Title 2 of the Government Code
November, 1997 Page 8