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CC RESOLUTION 4218RESOLUTION NO. 4218 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, there is presented to the City Council for approval and forwarding to the City Council, the attached correspondence; and WHEREAS, the City Council finds that the records herein referred to are of no further value to the City of El Segundo, and that they occupy badly needed storage space; and WHEREAS, the City Attorney has, in accordance with the provisions of Section 34090 of the Government Code of the State of California, consented to the destruction of said records and documents. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. The City Clerk is hereby authorized and granted authority to dispose of the records identified in Exhibit "A ", and shall cause these records to be destroyed in a lawful manner. SECTION 2. Upon destruction of the foregoing records, the City Clerk shall make a certificate of complete destruction of said records and file the original of the same in the Office of the City Clerk and file a copy of said certificate together with a certified copy of this resolution in the City Clerk's Department. SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said city, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 19* day of June, 2001. Mike Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. 49 1 A was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on theW day of June, 2001, and the same was so passed and adopted by the following roll call vote: AYES: Gordon, Jacobs, McDowell, Wernick NOES: None ABSENT: Gaines ABSTAIN: None L Cady Mortese , Pity Cled CVED AS Tj0 ` — � t Mark D. Hensley, Cil Attorney DOCUMENTS FOR DESTRUCTION - 6/2001 BOX City Council Agenda Packets -1993 July 6 July 7 July 12 July 20 August 3 August17 August 31 September 2 September 7 September 13 September 14 September 15 September 20 September 21 September 28 EXHIBIT "A" 1. APPROVED FOR DESTRUCTION: DOCUMENTS FOR DESTRUCTION - 6/2001 BOX City Council Agenda Packets -1993 October 4 October 5 October 7 October 19 November 1 November 2 November 16 November 22 December 7 December 20 December 21 EXHIBIT "A" 2. APPROVED FOR DESTRUCTION: CITY NEY C/ DOCUMENTS FOR DESTRUCTION - 6/2001 BOX Election Rosters - 4/96 General Municipal Election EXHIBIT "A" 3. APPROVED FOR DESTRUCTION: CITY A NEY DOCUMENTS FOR DESTRUCTION - 6/2001 BOX 721 FPPC - 1995/96 (Copies) Sean M. Mahone James W. Morrison Michael D. Robbins Leland C. Dolley Richard D. Switz Susan C. Schofield Carl Jacobson Gary L. Wycoff Sandra Jacobs M. Stacey Palmer Mike Gordon Gordon T. Leon Nancy M. Wernick James W. Boulgarides Jane Friedkin Brian Scott Crowley Robert S. Yeagley Darold P. Verch 730 FPPC - 1995/96 (Copies) Jane Friedkin (ICRMA) Sandy Jacobs (SBRPCA) 730 FPPC - 1992/93 (Originals) Cindy Mortesen Lora Freeman David Hesse Kimberley McIntosh Jaime George O. Wiley Larry Minton Richard Fearn William Manahan Fred L. Heverchz, Jr. Julia O. Abreu Donald L. Harrison W. Wallace Langford Donald E. Bott Laurie Brigham Jester Donald C. Helt Sara Mosleh Naima Greffon Darold P. Verch Paul Garry Gene Bell Walter Wm. Lee Ron Darville Loran Michael Hammond Sandra Carol Jacobs Patrick D. Miner Linda Robinson Karen G. Ackland Jamie Taylor Bill Hatcher John K. Mitchell Kenneth Richard Putnam Bellur K. Devaraj Eric W. Johnson Dushan Skarich John W. Hilton Elizabeth J. Kennedy William H. Cameron Lawrence D. Vivian Margie A. Randall Barbara J. Pearson Debra Brighton Debbie Bundy Roger Kelly Erika M. Condon Bill McCaverty Rollie Wright James K. Fauk Richard A. Croxall Richard Williams John J. Trujillo Louise Eckersley Steven G. Klotzsche Jacquelyn D. Abraham Harry A. Reeves Joan Garcia Steve Jones Louis H. Ervin Carl S. Evans Gwen Eng -Ellis AJ Paz Ronald R. Green David W. Sloan Peter C. Freeman Gary A. Chandler John W. Gilbert Edna M. Freeman Carl M. Nessel Eric R. Moore Wm. S. McCoy John Mapes Donald L. Johnson Terrence L. Ceretto EXHIBIT "A" APPROVED FOR DESTRUCTION: CITY Steve Tsumura Caroline E. Rowan Ray H. Miller John Owen Wayt Tim Grimmond Hyrum Fredje Wayne W. Simmons Susan E. Rose FPPC Correspondence 1010110 • PW 89 -5 8 -25 -92 10" Water Line in Sepulveda (Completed in 1993) PW 90 -3 8 -25 -92 Replace/ Install Water Mains 1990 -91 (Completed in 1993) PW91 -09 11 -17 -92 1990 -91 Heater -Remix & AC Overlay PW91 -10 5 -19 -92 Replace chain link fence at Maple Avenue Sump PW 92 -2 7 -7 -92 NOC93- 214863 Repair Sewer Lines 1991 -92 PW 92 -5 7 -7 -92 NOC # not issued Sound insulation 910 Hillcrest PW 92 -7 12 -1 -92 NOC93- 1493867 Flow monitoring of sewer lines PW 92 -8 10 -27 -92 NOC93- 214864 Lining sewer lines High School PW 92 -11 1 -5 -93 NOC93- 1081863 Demo 1.75 mg reservoir roof PW 92 -13 4 -6 -93 NOE93- 029454 Bid doc for aq ui /install SCADA EXHIBIT "A" APPROVED FOR DESTRUCTION: CITY ATT NEY 5. BID NO. 91 -24 01 -30 -92 93 -01 07 -15 -92 93 -04 09 -15 -92 93 -05 09 -10 -92 93 -06 11 -12 -92 93 -07 11 -12 -92 93 -08 01 -29 -93 93 -09 03 -11 -93 93 -10 04 -01 -93 CM93- 1010 -21 -93 93 -11 04 -01 -93 93 -12 04 -01 -93 93 -13 04 -01 -93 93 -13A 04 -01 -93 93 -14 04 -13 -93 93 -15 05 -25 -93 93 -16 05 -25 -93 93 -17 07 -23 -93 93 -17 05 -20 -93 93 -18 07 -20 -93 93 -19 08 -13 -93 93 -20 08 -13 -93 93 -21 08 -13 -93 93 -22 08 -23 -93 93 -23 09 -17 -93 93 -24 10 -25 -93 PW93 -03 04 -27 -93 EXHIBIT "A" DOCUMENTS FOR DESTRUCTION - 6/2001 BOX Three trucks and vans Waste Service Library OCLC Mag. Tapes Conv. Sm. Bus with wheelchair lift Automated Library System Hydraulic Rescue Tool Various Vehicles Pumping Rights (WB) Firefighters' Uniforms Economic Development Strategic Plan Gym Equipment Modular Furniture for police department Scot 30 min light weight air bottles Scot 30 min light weight air bottles Buick Regal vehicle Scot 30 min light weight air bottles One special step van Six computer systems Fed. Signal light systems Firefighters' uniforms Waste Service Paving Materials Water Pumping Rights Twenty Terminals Fire apparatus 3 Buick Regal Grand Sport 4 -door sedans NOC93- 184309 Remodel PD Records Room A APPROVED FOR DESTRUCTION: CITY ATT NEY DOCUMENTS FOR DESTRUCTION - 6/2001 BOX CONTRACT NO. COMPLETED/EXPIRED 2218 Kenneth J. Emanuels & Assoc - Advocacy Services 2229 BSI Consultants - Metro Green Line Drainage Study 2235 Innovative Interfaces - Library Catalog Interface 2236 Chabin Concepts, Inc. - Econ Development Plan 2249 C -DAD, Inc. - PW 93 -3 Remodel PD Records Rm 2253 J & B Kovac Engineering PW 92 -15 - Sidewalk Replace 2254 C -DAD, Inc., PW 93 -5 - Jail Wire Mesh Installation 2270 Zaich Construction - PW 93 -1 Wshington St Storm Drain 2272 RBF /Sholders & Sanford - Striping of Sepulveda 2029 City of L.A. Coop. Agreement Grand Ave. Widening 2093 County of L.A. Federal -Aid Urban Funds Expired Employee Fidelity Bonds Note to Staff - plenty of room left in box 6 EXHIBIT "A" 7. 12/31/93 4/1/93 9/1/93 7/31/93 9/7/93 12/7/93 10/19/93 10/5/93 9/1/93 12/31/91 12/31/92 APPROVED FOR DESTRUCTION: azG CITY ATTOIINEY DOCUMENTS FOR DESTRUCTION - 6/2001 BOX 1986 -1996 Duplicate Copies Fire Department FLSA Records EXHIBIT "A" A APPROVED FOR DESTRUCTION: CITY ORNEY DOCUMENTS FOR DESTRUCTION - 6/2001 BOX Fire & EMS Reports 1991 Fumigation Permits 1991 Deposit and Transmittal Fees for Copies and Witness Fees 1991 -92 Leave Replacement Report 1990 -91 Paramedic Invoices 1987 -91 EXHIBIT "A" 91 APPROVED FOR DESTRUCTION: CITY ATE NEY DOCUMENTS FOR DESTRUCTION - 6/2001 BOX Duplicate Copies of Miscellaneous Library documents EXHIBIT "A" 10. APPROVED FOR DESTRUCTION: CITY 441 RN DOCUMENTS FOR DESTRUCTION - 6/2001 BOX 10 Duplicate Copies of Miscellaneous Library documents EXHIBIT "A" 11. APPROVED FOR DESTRUCTION: o- CITY A NE DOCUMENTS FOR DESTRUCTION - 6/2001 BOX 11 Duplicate Copies of Imaging Proposal - Duplicate Copies of Vendor RFP's EXHIBIT "A" 12. APPROVED FOR DESTRUCTION: c CITY TORNEY DOCUMENTS FOR DESTRUCTION - 6/2001 LIBRARY Library Fine Transmittal Forms - 7/97 to 6/30/98 Library Request for Reimbursement of Expenses - 7/97 to 6/30/98 Library Copy Machine Receipts - 7/97 to 6/30/98 Library Lost Book (partial paid) Receipts - 7/97 to 6/30/98 Library Lost Book (paid) Receipts - 7/97 to 6/30/98 Library Cash Register Tapes -1/98 to 12/98 Library Invoices - Jan. '97 -1/98 to 12/98 Library Purchase Orders - 1/98 to 12/98 Library Postage Receipts -1/98 to 12/98 EXHIBIT "A" APPROVED FOR DESTRUCTION: CITY ATTORNEY 13. DOCUMENTS FOR DESTRUCTION - 6/2001 POLICE DEPARTMENT 1994 23 background investigation packages of potential police department employees 1995 78 background investigation packages of potential police department employees EXHIBIT "A" 14. APPROVED FOR DESTRUCTION: �C�ITYATTO�RNEY DOCUMENTS FOR DESTRUCTION - 6/2001 FINANCE - ACCOUNTING FY 1994 -1995 Accounts Payable FY 1993 -1994 Bank Reconciliation FY 1994 -1995 Deposits, Receipts FY 1993 -1994 Checks FY 1994 -1995 Warrant Register Prior to 1995 FY 1995 -1996 Prior to 1995 FY 1995 -1996 Prior to 1995 FY 1995 -1996 Prior to 1997 FY 1997 -1998 1996 and Prior DOCUMENTS FOR DESTRUCTION - 6/2001 FINANCE - BUSINESS SERVICES Accounts Receivable Accounts Receivable Bids, RFQ's, RFP's Bids, RFQ's, RFP's Requisitions/ Purchase Orders Requisitions/ Purchase Orders Budget Worksheets Budget Worksheets Business License (Terminated) EXHIBIT "A" APPROVED FOR DESTRUCTION: CITY ATTORNEY 15. City Treasurer Document send for destruction Box 1 Accounts Payable Cancelled Check #203500 - 203699 Mar 99 - Aug 93 Box 2 Accounts Payable Cancelled Check #207000 - 210726 Aug 93 - Mar 94 Box 3 Payroll Cancelled Check #104000 - 108199 Jan 93 - Jun 93 Box 4 Payroll Cancelled Check #108200 - 112044 Jun 93 - Sep 93 Box 5 Payroll Cancelled Check #112045 - 115915 Sep 93 - Feb 94 Box 6 ♦ Savings Bonds Applications 1984 - 1990 ♦ Savings bonds Ledger 1985 -1987 Box 7 Miscellaneous Box 1 Returned Check Jan 1990 - Dec 1990 2 Auditor File (Investment Verification) 1990 3 Employee Bond Purchase 1988 4 Employee Name Change 1992 -1993 5 Manual Receipt Book 1986 6 Financial report ..Security Pacific Bank Jan 1991 - Feb 1992 7 Outstanding Check List 1985-1987 8 Street Improvement File 1972-1982 9 Pass Book.. Security Pacific Bank 1972-1993 EXHIBIT "A" 16. APPROVED FOR DE TRUCTION: CITY T RNEY DOCUMENTS FOR DESTRUCTION — 6/2001 PUBLIC WORKS - ENGINEERING 1. Excavation Permit Bonds: Completed projects prior to 1991. 2. Public Works Projects: (consolidated and updated). Various folders containing information prior to 1993. 3. Los Angeles City/ County; Los Angeles County Transportation Commission (LACTC) files: Miscellaneous items - consolidated and updated. (MTA files such as Congestion Management Program; Prop A - Prop C; Call for Projects; SAVED) 4. Los Angeles County Transportation Commission (LACTC): Miscellaneous information prior to 1992 - consolidated and updated. 5. Various Utility Companies: Information related to projects prior to 1990. Chevron USA; Shell Oil; Department of Water and Power; Scattergood Steam Plant; Railroads; Gas Company; Edison Company. 6. Water Rights Bids: Duplicates in Finance Department. 7. Engineering Division Employees: Miscellaneous information. Duplicates in Human Resources Department and with individual employees. 8. Miscellaneous Caltrans and Sepulveda Boulevard files: Consolidated with Sepulveda Boulevard Widening Project files. ( Caltrans Disadvantaged Business Enterprise (DBE); SAVED). 9. South Bay Cities Council of Governments (SBCCOG): Miscellaneous files - out of date and /or duplicate files. 10. Opticom Information: Delegated to Fire Department and General Services Division, Public Works Department. EXHIBIT "A" 17. APPROVED FOR DESTRUCTION: CITY ATTORl EY DOCUMENTS FOR DESTRUCTION - 6/2001 FINANCE Payroll 1,000 Hours Employee Report 1994 -95 and Prior Leave Liability Report 1994 -95 and Prior Payroll Deduction Register 1994 -95 and Prior Employee Information Reports 1994 -95 and Prior Deduction Register 1994 -95 and Prior Insurance Statements 1994 -95 and Prior Employee Time Sheets 1992 -93 and Prior Inactive Employee Files 1990 -91 and Prior Terminated Employee Files 1990 -91 and Prior Water Water Stubs 1994 -95 and Prior Water Billing Registers 1994 -95 and Prior Journal Entries Journal Entry Proof List 1994 -95 and Prior Cashiering Citations 1994 -95 and Prior Cash Receipt Register 1994 -95 and Prior EXHIBIT "A" APPROVED FOR DESTRUCTION: CITY ATTORNEY 18.