CC RESOLUTION 4166RESOLUTION NO. 4166
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS
WHEREAS, there is presented to the City Council for approval and forwarding to the City Council, the attached
correspondence; and
WHEREAS, the City Council finds that the records herein referred to are of no further value to the City of El Segundo,
and that they occupy badly needed storage space; and
WHEREAS, the City Attorney has, in accordance with the provisions of Section 34090 of the Government
Code of the State of California, consented to the destruction of said records and documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES
RESOLVE AS FOLLOWS:
SECTION 1. The City Clerk is hereby authorized and granted authority to dispose of the records identified in
Exhibit "A ", and shall cause these records to be destroyed in a lawful manner.
SECTION 2. Upon destruction of the foregoing records, the City Clerk shall make a certificate of complete
destruction of said records and file the original of the same in the Office of the City Clerk and file a copy of said
certificate together with a certified copy of this resolution in the City Clerk's Department.
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in
the book of original resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of
the proceedings of the City Council of said city, in the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED and ADOPTED this 20" day f June, 2000.
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members
of the City Council of the City is five; that the foregoing Resolution No. 1,l bf> was duly passed and adopted by said
City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the 20" day of June, 2000, and the same was so passed and adopted by the
following roll call vote:
AYES: Gordon, Jacobs, Gaines, McDowell, Wernick
NOES: None
ABSENT: None
ABSTAIN: None
II-- Morten "ity Cle
APPROVED AS TO FORM:
ark D. Hensl , om
i ey
DOCUMENTS FOR DESTRUCTION - 6/2000
BOX
Agenda Packets -1992
July 2
July 6
July 7
July 14
July 17
July 20
July 21
August 3
August 4
August 5
August 10
August 11
August 18
August 20
August 24
August 25
September 1
September 9
September 15
EXHIBIT "A" APPROVED FOR DESTRUCTION:
CIT TOR
1.
DOCUMENTS FOR DESTRUCTION - 6/2000
BOX
Agenda Packets -1992
September 30
October 6
October 20
November 3
November 10
November 17
December 1
December 12
December 15
December 21
EXHIBIT "A" APPROVED FOR DESTRUCTION:
CITY r TORNEY
2.
DOCUMENTS FOR DESTRUCTION - 6/2000
BOX
Agenda Packets -1993
January 5
January 18
January 19
January 28
February 2
February 3
February 4
February 5
February 15
February 16
February 18
March 2
March 3
March 9
EXHIBIT "A" APPROVED FOR DESTRUCTION:
/ i• • Mi
3.
DOCUMENTS FOR DESTRUCTION - 6/2000
BOX
Agenda Packets -1993
March 13
March 16
March 24
April 6
April 13
April 20
May 4
May 17
May 18
June 9
June 15
June 21
June 22
June 26
EXHIBIT "A" APPROVED FOR DESTRUCTION:
`-
CITY
4.
DOCUMENTS FOR DESTRUCTION - 6/2000
BOX
721 FPPC FY1994/95 (COPIES)
Carl Jacobson
Sean M. Mahon
Liam B. Weston
Gordon Leon
Michael D. Robbins
Robert Yeagley
Jane Friedkin (+ 730 - ICRMA)
James W. Morrison
Richard J. Switz
Susan C. Schofield
Leland C. Dolley
Brian Scott Crowley
M. Stacey Palmer
Loran M. Hammond
730 FPPC FY1991/92 (ORIGINALS)
Sara Z. Rostamian
Naima Greffon
William S. McCoy
Donald E. Bott
Shannon C. Leonard
Sandra Carol Jacobs
Kendra S. Morries
Nancy M. Hutar
Terry Lee Cerretto
Laurie B. Jester
Paul Garry
Hyrum B. Fedje
Ron Darville
Loran M. Hammond
Ray Herbert Miller
Jamie Taylor
David Skillicorn
Louis H. Ervin, Jr.
Patrick D. Miner
Linda L. Robinson
Richard S. Feam
Gene H. Bell
Kenneth R. Putnam
Ronald Lamar Hart
Bellur K. Devaraj
John W. Hilton
Lora E. Freeman
William H. Cameron
William Martin
Cindy Mortesen
Dushan Skarich
Lawrence D. Vivian
Colleen Frances Mulvany
Barbara J. Pearson
Debra F. Brighton
Margie A. Randall
Caroline E. Rowan
Erika Condon
Kimberley McIntosh Jaime
Roger Kelly
Rollie Wright
Richard A. Croxall
James K. Fauk
Richard Williams
Ara Avak
John J. Trujillo
Steven G. Klotzsche
Peter C. Freeman
Jacquelyn D. Abraham
Joan M. Garcia
Louise Eckersley
Steve Jones
Gwen Eng
Kirk Jon Walske
Eunice Kramer
Carl S. Evans
AJ Paz
Timothy J. Grimmond
Frank V. Meehan
C. Blake Mitchell
John O. Wayt
Ronald R Green
Richard D. Garland
David W. Sloan
Donald L. Johnson
Sylvia V. Ruiz
Eric Moore
Steve H. Tsumura
Casey Ure
Gary A. Chandler
John W. Gilbert
Carl M. Nessel
FPPC Correspondence
EXHIBIT "A" APPROVED FOR DESTRUCTION:
CITY ORNEY
5.
DOCUMENTS FOR DESTRUCTION - 6/2000
BOX 5 (Cont'd)
BID NOS:
9201
2 -21 -92
3 Micro Computer Systems
9202
3 -16 -92
Lease Water Pumping Rights - West Basin
9203
3 -16-92
AMT Projection Systems
9204
4 -2 -92
4 sedans
9205
4-8 -92
Emission Analyzer
9206
5 -27 -92
Centrifugal Trash Pump
9207
5 -27 -92
Copiers
9208
6 -1 -92
2 Wheelchair Lift Buses
9209
6 -2 -92
Extended Cargo Area MiniWagon
PW 92 -1
7 -7 -92
NOC92- 2290033 Clean & CCTV Inspect sewer lines
PW 92 -3
5 -26 -92
NOC92- 1759533 1991 -92 Slurry Seal
9123
1 -31 -92
Two 1500 GPM Triple combination Pumpers
9301
7 -15 -92
Service to dump City Debris
9303
7 -15 -92
Asphalt Paving Material & DMIHSSI Oil
9304
9 -15 -92
Library OCLC Magnetic Tapes Conversion
9305
9 -10 -92
Paratransit Bus with Wheelchair Lift
9306
11 -19 -92
Automated Library System
9307
11 -12 -92
Towing & Storage of vehicles
EXHIBIT "A"
APPROVED FOR DESTRUCTION:
v
4�4
CITY Y
6.
DOCUMENTS FOR DESTRUCTION - 6/2000
BOX
8 -89 to 4-90 Planning General Chronology Files - misc. internal and external
correspondence (letters and menos)
City Treasurer
Cancelled checks to be destroy
1. Payroll Cancelled checks July 1990 - Sep. 1992 7 Boxes
2. Payable checks Jan 1990 - Sep 1992 5 Boxes
3. Void checks 1985 -1988 1 Box
4. Warrant Registers August 1990 - November 1992 1 Box
5. Strategic Plan Study (GRIP) by Municipal Resource
Consultants November Appendix I, II, III 3 Boxes
6. Bank Statement and Cancelled Checks 1983 -1992 2 Boxes
7. Annual Report (Financial Institute city has business with)
See detail attached 1 Box
8. - Register of Disbursements June - Dec 197
Balance Report Security Pacific Bank 1990 -1991
Void Check
Payroll special pickup list 1992 -1993
NOTE 1 - 8 SENT DOWN TO CITY CLERK STORAGE ON 2/15/00
9. Bail Deposit slips 1985 -1991 1 Box
10. Bail Check Stubs 1984 -1991 1 Box
11. Payroll Check Register 1989 -1997 (Duplicated Copy)
Boxes
12. - Payroll Cancelled Check 8/1991 and 9/92
- Trust Worker Comp. Cancelled Check 1988 -1989
- Bail Fund Cancelled Check 1/89 -12/92
- Westnet Cancelled Check 1/90 -12/92
EXHIBIT "A" APPROVED FOR DESTRUCTION:
C TTZ31tNEY
7.
0
1 Box
- Security Pacific Bank Check Stub 1975 -1989
- Coast Saving Check Stub 1990 -1991
- Federal Tax Deposit Coupon 1989 -1990
13. Payroll Canceled Check 10/92 -1/93 1 Box
14. Account Payable Cancelled check 9/92 -3/93 1 Box
NOTE 9 -14 SENT DOWN TO CITY CLERK STORAGE ON
3/11/00
EXHIBIT "A" APPROVED FOR DESTRUCTION:
CITY R Y
Ej
PUBLIC WORKS
All Westinghouse Hydro - electric files. The Hydro facility has been
decommissioned and removed.
1993 -1996 Weed Abatement Files. Fire Department has accomplished weed
abatement with no outstanding properties to be abated.
Former Public Works Department employee personnel files.
DUPLICATE ORIGINALS are kept in the Human Resources Department.
1989 -1998 Review comments from Public Works engineering to Planning Division
regarding planned projects for City. DUPLICATE ORIGINALS of this
information are kept in Planning Division.
1985- Present DUPLICATE original legal claims relative to Public Works. Files are
cases that have been settled from 1985 to present. Information relative to
cases has been transmitted to Burke, Williams & Sorensen. Burke,
Williams & Sorensen maintain original files.
I -105 Freeway construction information, including projects surrounding
the I -105 Freeway. Project completed six years ago and Caltrans is now
the lead agency.
EXHIBIT "A" APPROVED FOR DESTRUCTION:
ti
CITY TORN Y
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