CC RESOLUTION 4082RESOLUTION NO. 4082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, APPROVING THE MEMORANDUM
OF UNDERSTANDING BETWEEN THE CITY OF EL
SEGUNDO, CALIFORNIA, AND THE EL SEGUNDO CITY
EMPLOYEES ASSOCIATION
WHEREAS, the City has met and conferred in good faith with representatives of the El
Segundo City Employees Association; and
WHEREAS, discussions which have taken place in the meet and confer process have
resulted in a mutually satisfactory Memorandum of Understanding between the City of El
Segundo and this Association;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That staff is authorized to implement all terms and conditions of the
Memorandum of Understanding (entitled "Agreement') between the City of El Segundo and the El
Segundo City Employees Association.
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution;
shall enter the same in the book of original resolutions of said City; and shall make a minute of
the passage and adoption thereof in the records of the proceedings of the City Council of said
City; in the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this 4th day of August 1998.
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Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing Resolution
No. 4078 was duly passed and adopted by said City Council, approved and signed by the Mayor
of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council
held on the 4th day of August, 1998, and the same was so passed and adopted by the following
roll call vote:
AYES: Gordon, Jacobs, McDowell, Gaines
NOES: None
ABSENT: Wernick
ABSTAIN: None
+9
Cindy Morte n, City Clerk
Reso -288
AGREEMENT BETWEEN THE CITY OF EL SEGUNDO
AND THE EL SEGUNDO CITY EMPLOYEES ASSOCIATION
1. The term of this Memorandum of Understanding (MOU) shall commence on July 1, 1998
and end on September 30, 2001.
2. The City and the Association shall incorporate the terms of this agreement into the existing
comprehensive Memorandum of Understanding such that it shall contain all currently
effective agreements between the City and the Association.
3. The City shall increase salaries by 5% effective July 18, 1998.
4. The City shall implement the results of a classification and compensation study for unit
members on or before July 1, 1999, in accordance with Attachment "A ".
5. The City shall increase salaries by 2% or by the Consumer Price Index Percent change for
the year ending May, 2000, "Los Angeles - Riverside - Orange County Area, All Urban
Consumers ", whichever increase is greater. The salary increase shall be effective July 2,
2000.
6. The Association agrees to reduce the maximum allowable amount of accumulated sick
leave from 1056 hours to 600 hours, effective July 1, 1998, in accordance with Attachment
"B ". Additionally, the City agrees to add all unit members to its currently existing Long Term
Disability Plan.
7.
8.
9.
10.
11.
12.
13.
14.
15.
The City's aggregate contribution toward dental, optical and life insurance coverage shall
be capped at $135 per employee per month, in accordance with Attachment "C ".
The City agrees to interpret "sufficient number" of candidates for a promotional examination
as three eligible and qualified applicants, in accordance with Attachment "D ".
The City shall modify the Computer Loan Program, in accordance with Attachment "E ".
The City shall modify its policy relative to the direct deposit of paychecks, in accordance
with Attachment "F".
The City shall modify Personnel Rule 14.4 in order to provide a pre - disciplinary hearing
process for all suspensions without pay, in accordance with Attachment "G ".
During the third year of this MOU, the City and the Association shall meet with the intent
of discussing the 2% at 55 PIERS Retirement Plan.
The City shall institute a Standby Duty Policy, in accordance with Attachment "H ".
The Association agrees to the method of computing adjustments to salary ranges, in
accordance with Attachment "I ".
The City shall revise Article 2.02(1) of the MOU to delete sick leave as time worked for
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purposes of calculating overtime, in accordance with Attachment "J ".
16. The City agrees to increase the current $10,000 term life insurance coverage for unit
members to $20,000.
17. The City agrees to increase recall pay from a minimum of two hours to a minimum of four
hours.
18. The City agrees to increase the maximum amount of compensatory time off which can be
maintained at any one time from 60 to 80 hours.
19. The City and the Association agree to modify MOU Article 1. 13, "Grievance Procedure," to
reflect the following:
A. The Association may grieve on behalf of an individual, group of employees
or the Association as a whole.
B. Steps within the Grievancp Procedure will be completed within ten working
days.
C. Copies of written materials which may be used for disciplinary purposes
shall be provided to the employee prior to placement in their official
personnel file. The employee shall have the right to rebut any such
document and have the rebuttal attached to the document prior to it
becoming a permanent part of the employee's personnel file.
20. The City and the Association agree to modify MOU Article 1.14(2), "Grievance Procedure -
Notice to Employees," to include the following:
The City shall notify the Association thirty days prior to the implementation of
layoffs, to provide for adequate time to meet and confer regarding the impact.
21. The City and the Association agree to modify MOU Article 2.03, "Family Emergency Sick
Care Utilization," to include the following:
The City shall comply with the Federal and State regulations of the Family and
Medical Leave Act.
22. The City and the Association agree to modify MOU Article 2.04, "Uniform Allowance and
Replacement," to include the following:
A. The allowance for Crime Scene Investigator shall be increased from $198
to $240 per year.
B. Fire Inspector 1 /II shall be provided an allowance of $240 per year.
C. Requests for an additional shoe allowance when such individuals have worn
or damaged safety shoes shall not be unreasonably denied. If denied, the
reason for such denial shall be provided in writing to the employee.
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23. The City and the Association agree to modify MOU Article 2.13(E), "Step Advancement -
Anniversary Date" to add the phrase "subject to meet and confer with the Association," after
the statement, "the City Council reserves the right, at any time, and in its sole discretion,
to change the range number assigned to any officer or employee and to determine the
particular step in any range number which is to be thereafter assigned to any such officer
or employee."
24. The City and the Association agree to modify MOU Article 3.04 "Alternative Work
Schedules," to add the phrase "such as the 9/80 schedule," after "if the employee requests
a change to the schedule..."
25. The City agrees to pay on behalf of the employees covered under this agreement the
member contribution on shift differential, uniform allowance, and uniform replacement when
such benefits are includable as additional compensation for PERS purposes.
26. Deferred compensation as previously defined in regards to Retirement shall reflect
modification for social security coverage. Deferred pay will equal 7% of the sum of Total
earnings less $133.33 per month. Total earnings less deferred pay equals base pay.
Example of Salary and Deferred Pay with OASDI Modification:
Base Pay $1,869.33
Deferred Pay 130.67
Total Pay $2,000.00
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FOR THE:
EL SEGUNDO CITY
EMPLOYEES ASSOCIATION
es rover
President
ianna Carson
Treasurer
j�-
Seane Nemeth
Secretary
aOchwAat=
Sergeant -at -Arms
Date
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FOR THE:
CITY OF EL SEGUNDO
G immond,
Interim City Manager
-i
Bob Hyland,
Director of Human Resources/
Risk Management
Date
EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT A
CLASSIFICATION AND COMPENSATION STUDY
The City and the Association agree that wage increases effective July 1, 1999 shall be determined
in accordance with a classification and compensation study ( "study ") to be conducted by a
recognized third part consultant, at City expense, chosen after consultation with the Association.
The study will commence in October, 1998. The parties agree that all wage increases prescribed
by the study shall be implemented on or before .July 1, 1999 and made payable on the first pay
period thereafter and will be made, if necessary, retroactive to that date. The study shall determine
the appropriate compensation for all covered classifications with reference to the median rates then
currently paid at the following cities: Culver City, Gardena, Hawthorne, Hermosa Beach, Inglewood,
Manhattan Beach, Redondo Beach, Santa Monica, Torrance, Los Angeles, and the County of Los
Angeles. All covered employees may provide input to the consultant during the course of the
study. The results of the study shall be provided to the Association representative when complete
and the City will meet with the Association, at the Associations's request, in order to discuss them.
"Y" rated individuals, as determined by the study, shall be eligible for "step" increases within
classification as prescribed by the MOU, but shall receive no across the board increase on July 1,
2000, or thereafter, unless and until their particular "Y" rating is or has been exceeded by the
increase or increases.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT B
MAXIMUM AMOUNT OF SICK LEAVE ACCUMULATION /LTD PLAN
Effective July 1, 1998, the maximum allowable amount of accumulated sick leave for unit members
will be reduced from 1056 hours to 600 hours. The City will add all members to its currently existing
Long Term Disability plan.
600 hours becomes the cap for all current employees with accumulations less than 600 hours and
for all newly appointed employees.
Current employees with more than 600 hours of accumulated sick leave will be allowed to utilize
that amount as their personal sick leave cap throughout the remainder of their service with the City
of El Segundo.
All other provisions in the current MOU, as regards the accrual, use and distribution of sick leave
shall remain in full force and effect.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT C
INSURANCE CAPPING
The City's aggregate contribution for current dental, optical-and life insurance shall be
capped at $135.00 per employee per month.
Current Maximum City Contributions:
Dental $77.83 /month
Optical $13.70 /month
Life $ 3.40 /month
---------------------------------------
Total $94.93
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EL SEGUNDO CITY EMPLOYEES' ASSOCIATION
ATTACHMENT D
PROMOTIONAL EXAMINATIONS
For the purposes of interpreting Section 2.28.080(B) of the El Segundo Municipal
Code, entitled "Examinations," the City agrees that a "sufficient number" shall be three
eligible, qualified applicants who have indicated an interest in a particular promotion in
writing to the Director of Human Resources /Risk Management.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT E
COMPUTER LOAN PROGRAM
A. Eliminate the current practice of 'refinancing" to the maximum allowable loan
amount.
B. As of July 1, 1998, all participants to the loan program will be eligible for an initial,
interest free loan in the amount of $4,000 (four thousand dollars). An employee
with an outstanding balance on a prior computer loan as of July 1, 1998, will have
that amount currently due from the previous loan subtracted from the amount the
employee can borrow interest free under this program.
C. Subsequent loans or amounts in excess of the above maximum interest free loan,
would be at an interest rate of 3 %. All loans would include a 36 -month repayment
term.
D. Eligible purchases shall be expanded to include ergonomic - related furniture and
equipment.
E. Anti -viral software shall be required as a prerequisite in granting requested loans.
F. City would retain title, as security, to any equipment purchased with funds from the
above described loans, until such time as the loan is fully paid off. City is to be
notified of any exchange or updating of equipment.
G. "After- the -fact' financing is allowed only with prior approval of the Director of
Finance or his /her designee.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT F
DIRECT DEPOSIT
It is agreed between the City and the El Segundo City Employees Association that it is in
the mutual interest of the City and its employees that all covered employees utilize the
currently available direct deposit system. Employees who do not desire to utilize direct
deposit shall make their wishes known in writing to the City's Director of Finance, together
with a statement of their reasons therefore. Exceptions to this direct deposit policy shall
not be denied.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT G
PERSONNEL RULE 14.4
DISCIPLINARY ACTION - Authority to Take
Prior to making a final decision to take disciplinary action involving
suspension, demotion, dismissal, or reduction in pay, the City Manager shall
give written notice of the proposed action to the concerned employee. The
notice shall include a statement of reasons that a disciplinary action is being
proposed and shall include a copy of the charges being considered by the
City Manager. Except when of a confidential nature, the supporting
documentation will be provided with the written notice to the employee. A
written notice delivered to the employee's last known address shall constitute
adequate notice.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT H
STANDBY DUTY
Standby duty is the time that employees, who have been released from duty, are
specifically required by their supervisor to be available for return to duty when required by
the City. During standby, employees are not required to remain at their City work station
or any other specified location. Standby duty employees are free to engage in personal
business and activities. However, standby duty requires that employees:
Be ready to respond immediately.
2. Be reachable by paging device or telephone. The City may, in its' discretion,
provide a paging device, e.g., a beeper, to an assigned standby duty
employee.
3. Be able to report to work within one hour of notification.
4. Refrain from activities which might impair their ability to perform assigned
duties. This includes, but is not limited to, abstaining from the consumption
of any alcoholic beverage and the use of any illegal drug or incapacitating
medication.
5. Respond to any call back during the assigned standby period.
As with any City equipment, any paging device assigned to an employee is the
responsibility of the standby employee during the standby assignment. The employee is
liable for loss or damage to the. paging device which is caused by the employee's
negligence or intentional acts.
Failure of an employee to comply with the provisions of standby duty may subject the
employee to discipline, up to and including termination of employment with the City.
For each assigned period of standby duty employees shall be provided two hours of pay.
Employees recalled to duty shall receive a minimum of four hours of recall pay.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT I
METHOD OF COMPUTING ADJUSTMENTS TO SALARY
RANGES
In order to conform to the requirements of the City's current payroll system, the El Segundo
City Employees Association agrees to modify the present MOU requirement to perform 12
digit calculations to 4 digit calculations in computing adjustments to existing salary ranges
and steps.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT J
OVERTIME CALCULATION
Revise Article 2.02(1) of the MOU to delete sick leave for purposes of calculating overtime.
The revised language is shown below:
Article 2.02 Overtime /Compensatory Time
1. Overtime Calculation - An employee who is required to work more than forty
(40) hours during any given work week shall be compensated at the rate of
one and one -half times his /her regular rate of pay. The City, for purposes of
calculating overtime pay, will include holidays and pre- approved vacation
leave as time worked.
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