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CC RESOLUTION 4078RESOLUTION NO. 4078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, there is presented to the City Council for approval and forwarding to the City Council, the attached correspondence; and WHEREAS, the City Council finds that the records hereinreferred to are of no further value to the City of El Segundo, and that they occupy badly needed storage space; and WHEREAS, the City Attorney has, in accordance with the provisions of Section 34090 of the Government Code of the State of California, consented to the destruction of said records and documents. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. The City Clerk is hereby authorized and granted authority to dispose of the records identified in Exhibit "A ", and shall cause these records to be destroyed in a lawful manner. SECTION 2. Upon destruction of the foregoing records, the City Clerk shall make a certificate of complete destruction of said records and file the original of the same in the Office of the City Clerk and file a copy of said certificate together with a certified copy of this resolution in the City Clerk's Department. SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said city, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 21' day of July, 1998. Mike Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. U was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 215` day fo July, 1998, and the same was so passed and adopted by the following roll call vote: AYES: Gordon, Jacobs, McDowell, Gaines, Wernick NOES: None ABSENT: None ABSTAIN- None E Ciy y Mortese! i Clerk APPROVED AS TO FORM: ark D. XHe4zy, 'City E1 Seaundo Fire Department 1969 -1990 Fire Reports 1969 -1990 Rescue Reports 1969 -1990 Correspondence Records 1969 -1986 Finance, Budget and Purchase Orders 1969 -1994 Department Personnel Folders 1969 Paramedic Billing Library 1994 -1995 Library 1994 -1995 Library 1994 -1995 Library 1994 -1995 Library 1994 -1995 Library 1994 -1995 Library 1995 -1995 Library 1994 -1995 Library 1995 -1995 Library Human Resources Fine Transmittal Forms Request for Reimbursement of Expenses Copy Machine Receipts Lost Book (partial paid) Receipts Lost Book (paid) Receipts Cash Register Tapes Invoices Postage Receipts Purchase Orders 1992, &'� PPrior Recruitment Files 1992 & Prior General Correspondence Files Approved for Destruction: MARK HENSL Y, Y ATTORNEY EXHIBIT "A" RESOLUTION NO. July 6, 1998 CITY MANAGER FILES FOR DESTRUCTION City Manager (Sorsabal) Correspondence - 1986 -88 " (Jacobson) it - 1986 -88 Minutes - 1988 City Council (Bob Anderson) Correspondence - 1986 -90 11 if Resolutions from other cities - 1978 -88 if it Orientation - 1986 -88 if it Agendas - 1988 City Attorney Correspondence - 1987 -88 CATV - Miscellaneous correspondence 1982 -88 Complaints, general - 1988 Chevron Hydrocarbon Investigation Chevron Correspondence, miscellaneous - 1988 South Bay City Managers monthly minutes - 1977 -88 BOX City Manager (Jones) Correspondence chron files - 3/80 through 8/80 it 11 Agendas - 1977 -80 Miscellaneous correspondence, general - 1987 Miscellaneous drawings, precise plans, zoning regulations - 1969 -1988 BOX 2 Planning Commission: Agendas /Minutes /Applications/Members - 1976 -1988 Planning Department: Correspondence - Zone changes, seismic safety, misc. reports, land use, housing., community development block grant, building moratorium - 1974 -1988 Police Department: Accident reports, correspondence on various grants, Explorer Post - 1969 -1988 Public Works - Correspondence - 1979 -1988 Senior Housing - Correspondence, Miscellaneous - 1984 -88 APPROVED FOR DESTRUCTION: EXHIBIT "A" RESOLUTION NO. —(Z4� MARK D. HENSLEY, &ITY ATTORNEY City Manager Files for Destruction Page 2 7 -6 -98 BOX 3 Annual Financial Reports - 1983 -1986 Capital Improvement Program - 1983 -1990 Consulting Services - 1986 Development program for City of Hawthorne, Mattel project, EIP - 1988 -1990 Plan Check program - 1984 BOX 5 Contract Documents - communication and electrical equipment 1976 Budget (year unknown) Correspondence, Interdepartmental - 1988 Del Aire annexation - 1987 ICRMA Liability insurance Public Works contracts - curbs /sidewalks /water lines; traffic study, variance requests - 1980 -1988 BOX 6 Legislation - Newsletters, correspondence - 1986 -1988 Legislative Advocates, Kenneth J. Emanuels & Assoc. - 1987 -1988 Legislative lobbying (Emadnuels) - 1987 -1988 "City of El Segundo 70th Annniversary flyer - 1987 L.A. County Sanitation District - Corrrespondence, minutes, 5/83 - 10/88 L.A. County Flood Control Dist. - Correspondence, 1/81 - 1/85 Intercity Transportation Committee - Correspondence , 1981 -1987 Churches, charities & Service Organizations - 1986 -1988 State of California, Dept. of Industrial Relations - 1978 -1982 Bay Cities Transportation Authority - 1983 Office Equipment - Typewriters, multilith, printing, etc., corres. 1970 -1988 Purchase orders - City Manager /City Council - 1985 -1988 Purchasing - Radio Equipment - 1973 -1984 Purchassing - Library, 1968 - 111985; Planning Dept. - 1982 Maintenance Service - Joslyn Center - 1966 -1987 EXHIBIT "A" RESOLUTION NO. APPROVED FOR DESTRUCTION: City Manager Files for Destruction Page 3 7 -6 -98 BOX 7 Audits - 1986 - 1987 Auctions: Surplus City Property - 1966 - 1986 Alcohol Beverage Control - 1988 Aerospace - 1985 Air Quality - 1988 Automation - Data Processing - 1983 -1988 Beaches - 1988 Bicycles /paths & Safety - 1981 Program Budget - Harvey M. Rose - 1985 Building Dept., Noise Enforcement - 1973 -1985 if It Earthquake, correspondence, pamphlets - 1973 -1987 It it Heliports/helistops - 1973 -1986 Building Mainenance - 1973 -1987 Building Moratorium - 1982 -1987 Permit Processing /Plan Check - 1988 Business Licenses - 1987 -1988 California State Mandated Costs - 1975 -1984 It " Surplus Funds - 1978 -1988 Chamber of Commerce - 1983 -1988 Public Opinion Survey - 1988 Departmentalized Draft Material/layout correspondence - 1977 Royal Omniwriter Operating Training Manual Municipal Code Enforcement by Fire Dept. - 7/13/88 Reso: Defining and Establishing Certain Streeets Royal Business Machindes Manual - 1982 Maintenance Agreement for Word Processing Maintenance Dept. Receipts - 1980 -1988 Animal Control Report - 1989 So. Cal. Association of Govts. - 1988 Northrop Corp., Misc. correspondence - 1981 Word Processing Manuals APPROVED FOR DESTRUCTION: EXHIBIT "A" RESOLUTION NO. HENSLEY, CITY AT T NEY City Manager Files for destruction Page 4 7 -6 -98 Rosecrans Blvd., correspondence - 1984 -1988 Rockwell International, newsclippings - 1986 Revenue Sharing - 1979 - 1987 California League of Cities, bulletins - 1988 CCAN Innovation Group, bulletin on water retaining polymers Residency Requirements - 1987 -1988 Bicentennial Constitution - 1988 Consultants resumes - 1986 - 1987 Police Department MOU - Salaries, 1986 Fire Department - Salaries, 1986 Miscellaneous employees - Salary revisions, 1985 -1986 City Hall Lounge, concession costs - 1985 YMCA, miscellaneous correspondence - 1983 -1987 West Basin Water Association, General correspondence - 1986 Unitedd Way, correspondence - 1988 Mosquito Abatement District - 1988 So. Cal. Public Labor Relations Council newsletters - 1981 -1984 WE TIP - 1982 - 1987 So. Bay Free Clinic - 1980 -1988 So. Bay Cities Association - 1985 -1988 So. Bay Children's Health Center, correspondence - 1967 -1980 Salvation Army, correspondence - 1979 Red Cross, correspondence - 1980 -1986 Optimist Club of El Segundo, minutes - 1971 -1981 Municipal Fine Arts Committee - 1975 -1982 EXHIBIT "A" RESOLUTION NO. APPROVED FOR DESTRUCTION: City Manager Files for Destruction Page 5 7 -6 -98 BOX 10 Yellow Cab Co., correspondence - 1982 Tax - Transient Occupancy - 1983 -1988 Taxes - Property Tax Inequity - 1985 -1988 Property Tax Inequity Committee - 1984 -1988 Taxes - Property Tax for PERS - 1983 -1986 Tax Rates - Assessed Valuations - 1979 -1987 Taxes - No and Low Property Taxes - 1978 -1988 Taxes - Sales Stated Baord of Equalization - 1985 -1988 Room Tax - 1983 -1988 Southern California Gas Co. Southern California Edison Co. - 1985 -1988 SPCA - Society for Prevention of Cruelty to Animals - 1986 -1988 Signs, Street Banners - Use of - 1965 -1988 Sepulveda Properties - 1979 -1988 E.S. School District Child Care Facility - 1965 -1988 E.S. High School Acccreditation - 1981 -1986 School /City Video Project - 1982 -1987 School - Imperial School - Application for CUP - 1986 Student Government Day - 1985 -1987 E.S. Educational Foundation - Community Appreciation Day = 1987 -1988 BOX 11 Automotive Equipment 1981 " Repair Quotations - 1966 -1981 Wyle Laboratories, correspondence - 1969 -1987 Weed Abatement - 1979 -1988 Shelter Media, billing - 1987 Water rates - 1985 -1988 Water conservation/reclamation - 1979 -1988 So. Calif. Water Committee - 1986 Water Enterprise Fund Accounting - 1988 Santa Bay Restoration - 1988 Water Quality Control, Contract w /DWP re street improvements - 1985 -1988 Water Department, correspondence - 1980 -1988 TRW Lease, property at Douglas for parking usage - 1985 -1986 TRW 11 11 it if tt it - 1965 -1988 Transportation, Metro Rail - 1986 Light Rail, E.S. extension - 1987 Trailer permits - 1978 -87 EXHIBIT "A" RESOLUTION NO. APPROVED FOR DESTRUCTION: MARK D. H SL Y, Y ATTOR City Manager Files for Destruction Page 6 7 -6 -98 BOX 11 (continued) Towing and Salvage - 1970 -1987 Taxicab permit - AM/PM Taxi Co. - 1986 -1988 L.A. City Cab Co. - 1977 -1986 Metrochecker Cab Co. - 1988 Futura Transporation/Westside Cab - 1988 El Segundo Cab Co. - 1982 United Cab Co. - 1982 Independent Taxi Owners Assoc. Wilmington Cab Co. - 1983 " Intn'1. Taxi Transport Assoc. - 1983 BOX 12 Hacienda Hotel correspondence re structural defects (corrected) 1989 City Council correspondence /newsletter - 1988 UPS Center, environmental imact report - 1988 Imperial Elementary School lease (copy) - 1980 City of El Segundo, Chevron Corporation Grant Deed (Draft) BOX 14 City Counsel correspondence - 1988 UPS Parcel Center, Environmental Impact Report - 1988 Lease - Imperial Elementary School District (copy) - 1988 Chevron Corporation Grant Deed (draft) APPROVED FOR DESTRUCTION: MA HEN LE , CITY ATTORNEY EXHIBIT "A" RESOLUTION NO.