CC RESOLUTION 3953RESOLUTION NO. 3953
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDOr CALIFORNIAN AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS IN THE FINANCE
DEPARTMENT.
WHEREAS, there is presented to the City Council for approval
and forwarding to the City Council, the attached Inter - Departmental
Correspondence; and
WHEREAS, the City Council finds that the records hereinabove
referred to are of no further value to the City of E1 Segundo, and
that they occupy badly needed storage space; and
WHEREAS, the City Attorney has, in accordance with the
provisions of Section 34090 of the Government Code of the State of
California, consented to the destruction of said records and
documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES RESOLVE AS FOLLOWS:
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SECTION 1. The Finance Director is hereby authorized and
• granted authority to dispose of the hereinabove described and set
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forth records by causing the same to be destroyed in a lawful
manner.
SECTION 2. Upon destruction of the foregoing records, the
Finance Director shall make a certificate of complete destruction of
said records and file the original of the same in the Office of the
City Clerk and file a copy of said certificate together with a
certified copy of this resolution in the Finance Department.
SECTION 3. The City Clerk shall certify to the passage and
adoption of this resolution; shall enter the same in the book of
original resolutions of said city; and shall make a minute of the
passage and adoption thereof in the records of the proceedings of
the City Council of said city, in the minutes of the meeting at
which the same is passed and adopted.
PASSED, APPROVED and ADOPTED this 5th day,of Dec tuber , 1995.
s"
Carl Ja son, Mayor
City of/El Segundo, California
APPROVED AS TO FORM:
City Attorney
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STATE OF CALIFORNIA ]
COUNTY OF LOS ANGELES ] SS
CITY OF EL SEGUNDO ]
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY
CERTIFY that the whole number of members of the City Council of the said City is five;
that the foregoing resolution, being RESOLUTION NO. 3953 was duly passed and
adopted by the said City Council, approved and signed by the Mayor or said City, and
attested by the City Clerk of said City, all at a regular meeting of the said Council held
on the 5th day of December, 1995, and the same was so passed and adopted by the
• following vote:
AYES: Mayor Jacobson, Mayor ProTem Weston, Councilman Switz,
Councilman Robbins, and Councilwoman Friedkin.
NOES: None
ABSENT: None
ABSTENTION: None
NOT PARTICIPATING: None
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 11th day of
December, 1995.
INDY TESE�a�
City Clerk of the
City of El Segundo,
California
(SEAL)
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November 1995
and detail
DESTROY ALL RECORDS
REQUIRED
DESCRIPTION
PRIOR TO LISTED FY DATE
RETENTION
Business License files
FY 90/91
5 yr.
Purchase Requisitions
FY 90/91
5 yr.
Purchase Orders
FY 90/91
5 yr.
Bid files
FY 85/86
10 yr.
Postage Meter
FY 93/94
2 yr.
Cashier Audit Tapes
FY 92/93
3 yr.
Accounts Receivable Invoices
FY 92/93
3 yr.
Reports and Correspondence -
FY 90/91
5 yr.
routine Finance Department
business
Water Cash Stubs
FY 92/93
3 yr.
Water Cash Receipt Posting Sheets
FY 92/93
3 yr.
Water General Ledger
FY 92/93
3 yr.
Water Bills & Register
FY 92/93
3 yr.
City Invoices
FY 92/93
3 yr.
Special Deposits
FY 88/89
7 yr,
Accounts Payable Warrant Detail
FY 90/91
5 yr.
Journal Entries & Proof List
FY 90/91
5 yr.
General Ledger/Trial Balance
FY 90/91
5 yr.
Expenditure appropriation Ledger
FY 90/91
5 yr.
and detail
DESTROY ALL RECORDS REQUIRED
DESCRIPTION PRIOR TO LISTED FY DATE RETENTION
• Revenue Detail Report FY 90/91 5 yr.
Accounts Payable History Update & FY 88/89 7 yr.
Detail Summary Warrant Register
Daily Cash Receipts FY 90/91 5 yr.
Fixed Assets List FY 91/92 4 yr.
IN ACCORDANCE with the provisions of Section 34090 of the Government Code of the State
of California, the City Attorney hereby gives his written consent to the destruction of the
foregoing records.
DATE:
Attorney: Lelanat, Dolley
K]
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