CC RESOLUTION 3916RESOLUTION NO.- 391L
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, ADOPTING A STANDARD
DUPLICATING FEE FOR PUBLIC RECORDS BASED ON THE
40 COST OF EQUIPMENT AND PERSONNEL ONLY.
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Whereas, the City of El Segundo produces and maintains public records;
and
Whereas, the public has a right to obtain copies of public records; and
Whereas, the City of El Segundo has an obligation to recover the cost of
producing these public records for the recipients.
Whereas, the Courts have defined that the cost of reproducing these public
records is limited to the cost of running the equipment plus the cost of personnel
operating this equipment only.
Now, therefore, the City Council of the City of El Segundo, California, does
resolve as follows:
SECTION 1. The duplication fee is to be established per the following
formula:
[(L +S) /C] + T + M = duplication fee
Where: L= The total monthly leasing cost paid by the City for all copier
equipment.
S= The average monthly copying supplies cost.
C= The average monthly copies produced by the City.
T= The average time needed to xerox a copy times average hourly cost.
M= The per copy maintenance fee charge by outside provider.
substituting current values into the formula,
[($ 3358 +$911)/108500] +.1016 +.01095 =.152 Per Copy Fee.
Upon rounding to the nearest cent, the approved fee will be 15 cents per copy.
The first six (6) copies shall be provided free of charge to the requesting party.
With the 7th copy and up, the rate shall be at set at the above calculated rate
starting with the first copy.
SECTION 2. This resolution does not apply for duplication dealing with
election materials, and conflict of interest statements. These rates are established
by State Code.
SECTION 3. The copy fee may be waived for the recipient if said individual is
asking for public reports in which said individual is involved by reason of accident
or due to another party's criminal activity.
SECTION 4. The City Clerk shall certify to the passage and adoption of this
resolution; shall enter the same in the book of original resolutions of said City;
and shall make a minute of passage and adoption thereof in the record of the
proceedings of the City Council of said City, in the minutes of the meeting at
which the same is passed and adopted. I
PASSED, APPROVED and ADOPTED ON
Aprl 7,
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lWayor of the
rtV Clerk (SEAL)
A D S TOO FORM
City Attorney
1995.
Segundo, California
STATE OF CALIFORNIA ]
COUNTY OF LOS ANGELES ] SS
CITY OF EL SEGUNDO ]
41
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY
CERTIFY that the whole number of members of the City Council of the said City is five;
that the foregoing resolution, being RESOLUTION NO. 3916 was duly passed and
adopted by the said City Council, approved and signed by the Mayor or said City, and
attested by the City Clerk of said City, all at a regular meeting of the said Council held
on the 7th day of April 1995, and the same was so passed and adopted by the following
vote:
AYES: Mayor Jacobson, Mayor ProTem Weston, Councilman Switz and
Councilwoman Friedkin.
NOES: Councilman Robbins
ABSENT: None
ABSTENTION: None
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 9th day of April,
1995.
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DY MO S
City Clerk of the
City of El Segundo,
California
(SEAL)