CC RESOLUTION 3858RESOLUTION NO. 3858
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
• SEGUNDO, CALIFORNIA, AUTHORIZING THE DESTRUCTION
OF CERTAIN RECORDS IN THE FINANCE DEPARTMENT.
WHEREAS, there is presented to the City Attorney for approval and forwarding to
is the City Council, the attached list of records from the Finance Department to be
destroyed; and
WHEREAS, the City Council finds that the records hereinabove referred to are of no
further value to the City of El Segundo, and that they occupy much needed storage
space; and,
WHEREAS, the City Attorney has, in accordance with the provisions of Section
34090 of the Government Code of the State of California, consented to the destruction
of said records and documents;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES RESOLVE AS FOLLOWS:
• SECTION 1, The Director of Finance is hereby authorized and granted authority to
dispose of the hereinabove described and set forth records by causing the same to be
destroyed in a lawful manner,
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SECTION 2. Upon destruction of the foregoing records, the Director of Finance
shall make a certificate of the complete destruction of said records, file the original
thereof in the office of the City Clerk and file a copy of said certificate together with a
certified copy of this resolution in the Finance Department,
SECTION 3. The City Clerk shall certify to the passage and adoption of this
resolution; shall enter the same in the book of original resolutions of said city; and shall
make a minute of the passage and adoption thereof in the records of the proceedings of
the City Council of said city, in the minutes of the meeting at uvhich the same is passed
and adopted.
PASSED, APPROVED and ADOPTED this 15th da`y)of Wrch, 1994.
ATTEST:
' 1
C Clerk ISIEAL)
f
APPROVED AS TO FORM:
Leland C. D`olley,
City Attorney
rl Jacobsg�; Mayor
STATE OF CALIFORNIA ]
COUNTY OF LOS ANGELES ] SS
CITY OF EL SEGUNDO ]
• I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY
CERTIFY that the whole number of members of the City Council of the said City'is five;
that the foregoing resolution, being RESOLUTION NO. 3858 was duly passed and
adopted by the said City Council, approved and signed by the Mayor or said City, and
attested by the City Clerk of said City, all at a regular meeting of the said Council held
on the 15th day of March 1994, and the same was so passed and adopted by the
following vote:
AYES: Mayor Jacobson, Mayor ProTem Wise, Councilman West, Councilman
Switz and Councilman Robbins.
NOES: None
• ABSENT: None
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 22nd day of
March, 1994.
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CJ
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City of El Segundo,
California
(SEAL)
Attachment A
CITY OF EL SEGUNDO
FINANCE DEPARTMENT
LISTING OF RECORDS TO BE DESTROYED
Accounts Receivable ledgers FY 1985/86
Water -cash register receipts FY 1985/86
Water -cash receipts posting sheets FY 1985/86
Water - general ledgers FY 1989/90
Water -trust fund reports FY 1985/86
Water- Deposit trust fund receipts & ledgers FY 1985/86
Water - billing register FY 1985/86
Water- turn -on & shut -off forms FY 1985%86
Special deposits receipts FY 1985/86
Accounts Payable warrants (check copy with back -up) FY 1985/86
Accounts Payable bi- weekly posting registers FY 1985/86
Journal entries & proof lists FY 1985/86
Postage meter usage reports FY 1989/90
Expenditure detail quarterly reports FY 1985/86
Revenue detail reports -by fund FY 1985/86
Reports & correspondence (routine business) FY 1989/90
Budgets (extra copies) FY 1984/85
IN ACCORDANCE with the provisions of Section 34090 of the Government Code
of the State of California, the City Attorney hereby gives his written consent to the
destruction of the foregoing records.
eland C. Dolley Dat
DESCRIPTION
THROUGH
END OF.
•
Business License renewal forms
FY
1985/86
Purchase requisitions
FY
1989/90
•
Purchase orders
FY
1985/86
Multilith requisitions
FY
1989/90
Departmental deposit transmittals
FY
1989/90
Cash receipts registers
FY
1985/86
Cash register tapes /audit tapes
FY
1985/86
Daily cash posting registers
FY
1989/90
Accounts Receivable paid invoices (with back -up)
FY
1985/86
Accounts Receivable ledgers FY 1985/86
Water -cash register receipts FY 1985/86
Water -cash receipts posting sheets FY 1985/86
Water - general ledgers FY 1989/90
Water -trust fund reports FY 1985/86
Water- Deposit trust fund receipts & ledgers FY 1985/86
Water - billing register FY 1985/86
Water- turn -on & shut -off forms FY 1985%86
Special deposits receipts FY 1985/86
Accounts Payable warrants (check copy with back -up) FY 1985/86
Accounts Payable bi- weekly posting registers FY 1985/86
Journal entries & proof lists FY 1985/86
Postage meter usage reports FY 1989/90
Expenditure detail quarterly reports FY 1985/86
Revenue detail reports -by fund FY 1985/86
Reports & correspondence (routine business) FY 1989/90
Budgets (extra copies) FY 1984/85
IN ACCORDANCE with the provisions of Section 34090 of the Government Code
of the State of California, the City Attorney hereby gives his written consent to the
destruction of the foregoing records.
eland C. Dolley Dat