CC RESOLUTION 3521RESOLUTION NO. 3521
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THEM
DESTRUCTION OF CERTAIN RECORDS IN THE PUBLIC
• LIBRARY.
WHEREAS, there is presented to the City Attorney for approval
and forwarding to the City Council, the attached Intsr-
Departmental Correspondence; and
WHEREAS, the City Council finds that the records hereinabove
referred to are of no further value to the City of Eli Segundo, and
that they occupy badly needed storage space; and,
WHEREAS, the City Attorney has, in accordance with the
provisions of Section 34090 of the Government Code of the State of
California, consented to the destruction of said records and
documents;
• NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES RESOLVE AS FOLLOWS:
SECTION 1. The Library Director is hereby auth rized and
granted authority to dispose of the hereinabove desc ibed and set
forth records by causing the same to be destroyed inla lawful
manner.
SECTION 2. Upon destruction of the foregoing records, the
Library Director shall make a certificate of complete destruction
of said records and file the original of the same in the office of
the City Clerk and file a copy of said certificate together with a
• certified copy of this resolution in his /her office.
SECTION 3. The City Clerk shall certify to the passage and
adoption of this resolution; shall enter the same in the book of
original resolutions of said city; and shall make a inute of the
passage and adoption thereof in the records of the proceedings of
the City Council of said city, in the minutes of the ',meeting at
which the same is passed and adopted.
PASSED, APPROVED and ADOPTED this 1st day of March, 1988.
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JOA:R- 30188.L
Tem
CITY OF EL. SEIGUNDO
INTER - DEPARTMENTAL C5)RRESPQNDEN5E
Daft February 17, 1988
To: Lee Dolley, City Attorney
From: Barbara L. Kirby, Library Director��"
Subject: Destruction of Records
The following records have been pulled for destruction folio i
our previous purging by Resolution 3362 dated January 20, 1986:
1. Fine transmittal forms 7/83 - 7/85
Sale of discards receipts 7/83 - 7/85
3. Copy machine receipts 7/83 - 7/85
4. Non - resident fee receipts 7/83 - 7/85
5. Lost book (partial paid) receipts 7/81 - 7/85
6. Lost book (paid) receipts 7/81 - 7/85
7. Cash register tapes prior to 1/86
8. Expired registration cards prior to 1/83
9. Invoices prior to 1/86
10. Team management minutes prior to 1/87
11. Purchase orders prior to 1/85
12. Duplicate personnel records of former employees (originals
are retained permanently by the Personnel Office)
13. Postage receipts prior to 1/87
Respectfully SUbMitted,
ABarbara L. Kirb
Library Director
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IN ACCORDANCE with the provisions of Section 34090 of the
Government Code of the State of California, the City Attorney
hereby gives his written consent to the destruction of the fore-
going records.
Assistant Acting City Attorney
For; Leland C. Dolley, City. Attorney
Date ; Fob i 3 f 9
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Ronald L. Hart City Clerk of the City of', E1 Segundo,
California, DO HEREBY CERTIFY that the whole number of members of
the City Council of the said City is five; that the foregoing
resolution, being Resolution No. 3521 was duly passed and adopted
by the said City Council, approved and signed by 'the Mayor of
said City, and attested by the City Clerk of said City, all at a
regular meeting of the said Council held on the 1st Iday of
March, 1988 and that the same was so passed and adopted by the
following vote:
I
AYES: Councilmembers Anderson, Jacobson, Schuldt,
and West
NOES: Councilmembers None
ABSENT: Mayor Siadek
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 11th day
of March, 1988
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RONALD L. HART
City Clerk of the
City of E1 Segundo, California
(SEAL)