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CC RESOLUTION 3446RESOLUTION NO. 3446 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DELETING SECTIONS 1A2.106, 1A2.107, 1A2.108, 1A2.135, 1A2.136, 1A2.137 AND 1A2.137.1 OF CHAPTER 1A2.(MAN- AGEMENT- CONFIDENTIAL SERIES) AND 1A6.141 AND 1A6.150 OF CHAPTER 1A6 (GENERAL RULES), AMENDING SECTIONS 1A2.010, 1A2.040, 1A2.060, 1A2.070, 1A2.100, 1A2.105, 1A2.115, 1A2.130, AND 1A2.134 OF CHAPTER 1A2 (MANAGEMENT - CONFIDENTIAL SERIES) AND 1A6.090 OF CHAPTER 1A6 (GENERAL RULES), AND ADDING SECTIONS 1A2.087, 1A2.106, 1A2.108, 1A2.109, 1A2.135, 1A2.136, 1A2.137, 1A2.138, 1A2.139 AND 1A2.139.1 OF CHAPTER 1A2 (MANAGEMENT - CONFIDENTIAL SERIES) OF TITLE lA OF THE EL SEGUNDO ADMINISTRATIVE CODE. THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: to SECTION 1. Sections 1A2.106, 1A2.107, 1A2.108, 1A2.135, 1A2.136, 1A2.137 and 1A2.137.1 of CHAPTER 1A2 (MANAGEMENT- CONFIDENTIAL SERIES) and 1A6.141 and 1A6.150 of CHAPTER 1A6 (GENERAL RULES) of TITLE lA of the El Segundo Administrative Code are herewith deleted in their entirety to read as per Exhibit "A" attached hereto and incorporated 'herein by reference as though set forth in full and at length. SECTION 2. Sections 1A2.010, 1A2.0401 1A2.060, 1A2.070, 1A2.100, 1A2.105, 1A2.115, 1A2.130, and 1A2.134 of CHAPTER 1A2 (MANAGEMENT- CONFIDENTIAL SERIES) and 1A6.090 of CHAPTER 1A6 (GENERAL RULES) of TITLE IA of the E1 Segundo Administrative Code are herewith amended in their entirety to read as per Exhibit "A" attached hereto and incorporated herein by reference as though set forth in full and at length. SECTION 3. Sections 1A2.087, 1A2.106, 1A2.108, 1A2.109, 1A2.135, 1A2.136, 1A2.137, 1A2.138, 1A2.139 and 1A2.139.1 of CHAPTER 1A2 (MANAGEMENT- CONFIDENTIAL SERIES) are hereby added to read as per Exhibit "A" attached hereto and incorporated herein by reference as though set forth in full and at length. SECTION 4. All resolutions and orders of the City Council heretofore passed and adopted with reference to the same, or any of the matters and subjects hereinabove set forth or referred to, are hereby rescinded insofar as the same conflict with the provisions hereof. SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of the proceed- ings of the City Council of said city, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this 18th day of November 1986. (SEAL) • THE CITW OF EL SEGUNDO, CALIFORNIA Exhibit A CHAPTER 1A2 MANAGEMENT- CONFIDENTIAL SERIES SECTIONS: 1A2.010 - Basic Salary Schedule 1A2.020 - Salaries Fixed by City Manager 1A2.030 - Explanation of Salary Schedule Quartile System 1A2.040 - Schedule of Classes by Series 1A2.060 - Evaluation by City Manager -- Department Heads 1A2.070 - Salary Increases Based on Performance 1A2.080 - Overtime Pay -- Exception - -Fire Battalion Chiefs 1A2.085 - Overtime Pay -- Exception -- Police Lieutenants 1A2.087 - Promotions 1A2.090 - Residence Requirements 1A2.100 - Executive Leave 1A2.105 - Flexible Benefit Plan 1A2.106 - Insurance Benefits -- Employee Dental /Optical /Long Term Disability (Non -Job Related) 1A2.108 - Insurance Benefits -- Service Retiree Medical- -City Contribution 1A2.109 - Insurance Benefits -- Disability Retiree Participation in City's Group Medical Insurance After Ten Years City Service 1A2.110 - Additional Employment 1A2.115 - Education Reimbursement 1A2.120 - Deferred Compensation (ICMA) 1A2.130 - Uniform Allowances 1A2.131 - Sick Leave -- Accumulation for Physical Examination 1A2.132 - Sick Leave After Eight Years -- Payment of One -Half on • Termination 1A2.133 - Sick Leave Accrued -- Payment on Termination Prior to December 1 lA2 -a 11/86 • . N. lA2 -b 11/86 1A2.134 - Sick Leave -- Payment Upon Death or Service Retirement 1A2.135 - Sick Leave -- Payment Upon Disability Retirement 1A2.136 - Sick Leave - -Leave With Pay Due to Illness-- Accumu- lation of Same 1A2.137 - Sick Leave -- Partial Conversion to Salary 1 -Year Before Retirement 1A2.138 - Physical Examinations 1A2.139 - Holidays and Holiday Pay 1A2.139.1 - Personal Leave -- Floating Holiday 1A2.140 — Holidays and Holiday Pay -- Batallion Chiefs 1A2.143 - Holidays and Holiday Pay -- Police Lieutenants"` 1A2.144 - Vacations 1A2.145 - Vacation Time Use 1A2.146 - Vacation Time Accrual -- Payment in Lieu of 1A2.147 - Vacation Time Accrual- -For Temporary Industrial Disability 1A2.148 - Bereavement Leave -- Personal Emergencies -- Immediate Family Defined 1A2.150 - Salaries and Benefits Applicable . N. lA2 -b 11/86 • CHAPTER 1A2 MANAGEMENT - CONFIDENTIAL SERIES SECTION 1A2.010 BASIC SALARY SCHEDULE. On and after Septem- ber 27, 1986, the following respective ranges and minimum and maximum salaries are hereby allocated and assigned to the respective Management- Confidential classifications hereinafter set forth opposite each range and classification: SALARY SCHEDULE MANAGEMENT - CONFIDENTIAL SERIES 1986 1st 2nd 3rd 4th Quartile Quartile Quartile Quartile Ranges From To From To From To From To A Regular Pay 1927 2131 2132 2337 2338 2534 2535 2733 Deferred Pay 145 160 160 175 175 190 190 205 Total 2072 2291 2292 2513 2724 2725 2938 Control Point 2512 A -1 Regular Pay 2036 2250 2251 2468 2469 2677 2678 2887 Deferred Pay 153 169 169 185 185 201 201 217 Total 2189 2419 2420 2654 2878 2879 3104 Control Point 2653 A-2 Regular Pay 2082 2301 2302 2524 2525 2737 2737 2952 Deferred Pay 156 173 173 189 189 205 206 222 Total 2238 2474 2475 2714 2942 2943 3174 Control Point 2713 B Regular Pay 2167 2396 2397 2626 2627 2849 2850 3073 Deferred Pay 163 180 180 197 197 214 214 231 Total 2330 2576 2577 2824 3063 3064 3304 Control Point 2823 1A2 -1 11/86 00 9 Control Point 2977 D` Regular Pay 2351 2600 2601 2850 2851 3091 3092 3335 Deferred Pay 177 195 195 214 214 232 232 250 Total= 2528 2795 2796 3065 3323 3324 3585 Control Point 3064 E Regular Pay 2397 2650 2651 2905 2906 3150 3151 3399 Deferred Pay 180 199 199 218 218 237 237 255 Total 2577 2849 2850 3124 3387 3388 3654 Control Point 3123 F Regular SALARY SCHEDULE 2479 2740 2741 3004 3005 MANAGEMENT- CONFIDENTIAL SERIES 3516 Deferred Pay 186 (Continued) 206 226 226 245 245 264 1986 Total 2665 2946 2947 1st 2nd 3rd 3505 4th _ Quartile Quartile Quartile Quartile • F-1 Ranges From To From To From To From To C Regular Pay 2541 2809 Regular Pay 2285 2525 2526 2769 2770 3003 3003 3240 Deferred Pay 171 190 190 208 208 225 226 243 Total 2456 2715 T7_ 1-6 2978 3228 3229 3483 Control Point 2977 D` Regular Pay 2351 2600 2601 2850 2851 3091 3092 3335 Deferred Pay 177 195 195 214 214 232 232 250 Total= 2528 2795 2796 3065 3323 3324 3585 Control Point 3064 E Regular Pay 2397 2650 2651 2905 2906 3150 3151 3399 Deferred Pay 180 199 199 218 218 237 237 255 Total 2577 2849 2850 3124 3387 3388 3654 Control Point 3123 F 1A2 -2 11/86 Regular Pay 2479 2740 2741 3004 3005 3259 3260 3516 Deferred Pay 186 206 206 226 226 245 245 264 Total 2665 2946 2947 3231 3504 3505 3780 Control Point 3230 F-1 Regular Pay 2541 2809 2810 3080 3081 3340 3341 3602 Deferred Pay 191 211 211 231 231 251 251 271 Total 2732 3020 3021 3312 3591 3592 3873 Control Point 3311 F-2 Regular Pay 2640 2918 2919 3200 3201 3470 3471 3744 Deferred Pay 198 219 219 240 240 261 261 281 Total 2838 3137 3138 3441 3731 3732 4025 Control Point 3440 1A2 -2 11/86 00 Control Point 3511 H Regular Pay 2747 3036 3038 3328 3329 3611 3612 3893 Deferred Pay 206 228 228 250 250 271 271 293 Total= 2953 3264 3266 3579 T8- 8-2 3883 4186 Control Point 3578 I Regular Pay 2869 3171 3172 3478 3479 3772 3773 4067 Deferred Pay 215 238 238 261 261 283 283 306 Total 3084 3409 3410 3740 4055 4056 4373 Control Point 3739 I -1 Regular Pay 2954 3266 3267 3581 3582 3884 3885 4190 Deferred Pay 222 245 245 269 269 292 292 315 Total 3176 3511 3512 3851 4176 4177 4505 Control Point 3850 Regular Pay 2989 3304 3305 3621 3622 3929 3930 4238 Deferred Pay 224 248 248 272 272 295 295 318 Total 3213 3552 3553 3894 4224 4225 4556 Control Point 3893 K Regular Pay_ 3136 3468 3468 3801 3802 4122 4123 4447 Deferred Pay 235 260 261 286 286 310 310 334 Total 3371 3728 3729 4088 4432 4433 4781 Control Point 4087 1A2 -3 11/86 SALARY SCHEDULE MANAGEMENT - CONFIDENTIAL SERIES (Continued) 1986 1st _ 2nd 3rd 4th Quartile Quartile Quartile Quartile Ranges From To From To From To From To G Regular Pay 2694 2979 2980 3266 3267 3542 3543 3821 Deferred Pay 202 224 224 .245 245 266 266 287 Total 2896 3203 3204 3512 3808 3809 4108 Control Point 3511 H Regular Pay 2747 3036 3038 3328 3329 3611 3612 3893 Deferred Pay 206 228 228 250 250 271 271 293 Total= 2953 3264 3266 3579 T8- 8-2 3883 4186 Control Point 3578 I Regular Pay 2869 3171 3172 3478 3479 3772 3773 4067 Deferred Pay 215 238 238 261 261 283 283 306 Total 3084 3409 3410 3740 4055 4056 4373 Control Point 3739 I -1 Regular Pay 2954 3266 3267 3581 3582 3884 3885 4190 Deferred Pay 222 245 245 269 269 292 292 315 Total 3176 3511 3512 3851 4176 4177 4505 Control Point 3850 Regular Pay 2989 3304 3305 3621 3622 3929 3930 4238 Deferred Pay 224 248 248 272 272 295 295 318 Total 3213 3552 3553 3894 4224 4225 4556 Control Point 3893 K Regular Pay_ 3136 3468 3468 3801 3802 4122 4123 4447 Deferred Pay 235 260 261 286 286 310 310 334 Total 3371 3728 3729 4088 4432 4433 4781 Control Point 4087 1A2 -3 11/86 0 '0 Control Point 4166 L Regular Pay 3299 3648 3649 3999 4000 4337 4338 4679 Deferred Pay 248 274 274 301 301 326 326 352 Total=- 3547 3922 3923 4301 4663 4664 5031 Control Point 4300 M Regular Pay 3358 3712 3713 4069 4070 4415 4416 4762 Deferred Pay 252 279 279 306 306 332 332 358 Total 3610 3991 3992 4376 4747 4748 5120 Control Point 4375 vi Regular Pay 3478 3845 3846 4215 4216 4572 4573 4930 Deferred Pay 261 289 289 317 317 344 344 371 Total 3739 4134 4135 4533 4916 4917 5301 Control Point 4532 N 1 Regular Pay 3573 3950 3951 4331 4332 4697 4698 5065 Deferred Pay 268 297 297 325 325 353 353 381 Total 3841 4247 4248 4657 5050 5051 5446 Control Point 4656 N-2 Regular Pay Deferred Pay' Total 3606 3987 3988 4371 4372 4742 4743 5114 SALARY SCHEDULE 300 329 329 356 356 384 3877 4287 4288 4701 5098 5099 5498 Control Point 4700 MANAGEMENT- CONFIDENTIAL SERIES (Continued) 1986 1st 2nd 3rd 4th Quartile Quartile Quartile Quartile • Ranges From To From To From To From To K -1 Regular Pay 3198 3535 3536 3875 3876 4203 4204 4534 Deferred Pay 240 266 266 291 291 316 316 341 Total 3438 3801 3802 4167 4519 4520 4875 Control Point 4166 L Regular Pay 3299 3648 3649 3999 4000 4337 4338 4679 Deferred Pay 248 274 274 301 301 326 326 352 Total=- 3547 3922 3923 4301 4663 4664 5031 Control Point 4300 M Regular Pay 3358 3712 3713 4069 4070 4415 4416 4762 Deferred Pay 252 279 279 306 306 332 332 358 Total 3610 3991 3992 4376 4747 4748 5120 Control Point 4375 vi Regular Pay 3478 3845 3846 4215 4216 4572 4573 4930 Deferred Pay 261 289 289 317 317 344 344 371 Total 3739 4134 4135 4533 4916 4917 5301 Control Point 4532 N 1 Regular Pay 3573 3950 3951 4331 4332 4697 4698 5065 Deferred Pay 268 297 297 325 325 353 353 381 Total 3841 4247 4248 4657 5050 5051 5446 Control Point 4656 N-2 Regular Pay Deferred Pay' Total 3606 3987 3988 4371 4372 4742 4743 5114 271 300 300 329 329 356 356 384 3877 4287 4288 4701 5098 5099 5498 Control Point 4700 1A2 -4 11/86 A P Regular Pay Deferred_ Pay Total- Q Regular Pay Deferred Pay Total R Regular Pay Deferred Pay Total • S Regular Pay Deferred Pay Total r 3792 285 4077 488 22 4610 4�28 25 4:6 Control Point 4717 4194 4195 4596 SALARY SCHEDULE 315 345 4509 T5_ 1-0 Control Point 4941 MANAGEMENT- CONFIDENTIAL SERIES Control Point 5691 398 432 432 (Continued) 6172 6173 1986 1st - 2nd 3rd 4th Quartile Quartile Quartile Quartile _.,Ranges From To From To From To From To O Regular Pay 3619 4002 4003 4387 4388 4759 4760 5133 Deferred Pay 272 301 301 330 330 358 358 386 Total 3891 4303 4304 4718 5117 5118 5519 P Regular Pay Deferred_ Pay Total- Q Regular Pay Deferred Pay Total R Regular Pay Deferred Pay Total • S Regular Pay Deferred Pay Total r 3792 285 4077 488 22 4610 4�28 25 4:6 Control Point 4717 4194 4195 4596 315 315 345 4509 T5_ 1-0 Control Point 4941 4743 4744 5198 356 356 391 5099 5100 Control Point 5589 4784 4785 5246 360 360 394 5144 5145 Control Point 5640 41,367 4828 4829 5293 11328 363 363 398 4695 5191 5192 5294 Control Point 5691 4597 345 4942 5199 391 5590 4986 375 5361 5638 424 6062 4987 375 5362 5639 424 6063 5247 5690 5691 394 428 428 5641 6118 6119 5294 5740 5741 398 432 432 5692 6172 6173 5378 404 5782 6082 457 6539 6137 461 6598 6192 466 6658 (Reso. ) 11/86 SECTION 1A2.''020 SALARIES FIXED BY CITY MANAGER. The City Manager shall -fix salari s of the persons enumerated in Section 1A2.040 of • this Chapter. (Reso. 2620) 4/75 1A2 -5 11/86 ti M SECTION 1A2.030 EXPLANATION OF SALARY SCHEDULE QUARTILE SYSTEM. Each salary range enumerated in Section 1A2.010 consists of a minimum and maximum salary that is divided into quartiles which the City Manager may use as practical guides for administrative purposes as follows: First Quartile. Newly hired or promoted employees shall be paid the minimum salary unless they clearly possess unusual qualifications and experience. Second Quartile. Employees meeting the average job requirements shall be paid within the second quartile. Third Quartile. Employees demonstrating above average job per- formance shall be paid within the third quartile. Fourth Quartile. Employees making an outstanding contribution to the City in their jobs shall be paid within the fourth quartile. The foregoing practical guides shall not be construed as restric- tions upon the discretion of the City Council or the City Manager, who in cases they consider appropriate may disregard such practical guides. The control point shall be used to compare salaries in the job . market. A salary increase above the control point is recognition of above average service. (Reso. 2620) SECTION 1A2.040 SCHEDULE OF CLASSES BY SERIES. The following respective ranges are hereby allocated and assigned to the following respective offices, positions or employments in the service of said City: 4/75 1A2 -6 11/86 ti GENERAL- ADMINISTRATIVE Ranges Assistant City Manager /Personnel Director N Administrative Analyst I /II A/C Administrative Assistant B Administrative- Secretary B LEGAL Legal Assistant B BUILDING /SAFETY Director of Building Safety N Plan Check Engineer I -1 FINANCE Director of Finance P Administrative Accountant G Purchasing /License Supervisor F -1 = Accountant D Revenue Inspector A -1 FIRE- - Fire Chief 9 Fire Battalion Chief N -1 Fire Marshal I -1 Fire Protection Specialist F Fire Service Training Officer I -1 LIBRARY Library Director L Librarian B PLANNING Director of Planning N Associate Planner E Assistant Planner A -2 POLICE Chief of Police R Police Captain N -2 Police Lieutenant K -1 Police Records Supervisor A -2 • 1A2 -7 11/86 N GENERAL - ADMINISTRATIVE PUBLIC WORKS Director of Public Works Assistant City Engineer Ranges S M . STREETS Street Maintenance Superintendent H Street Maintenance Supervisor A -1 WATER /SANITATION Water /Sanitation Superintendent K* Water Supervisor D Sanitation Supervisor D *Effective upon the ocurrence of a vacancy on or after September 29, 1984, the class below shall be assigned to a new range, as follows: Water /Sanitation Superintendent - from Range K to Range J EQUIPMENT MAINTENANCE Equipment Maintenance Superintendent F -2 RECREATION /PARKS isDirector of Recreation and Parks O Community Cable Program Supervisor B Youth Counselor C RECREATION Recreation Superintendent I Recreation Supervisor B • PARKS Park Maintenance Superintendent G Park Maintenance Supervisor A -1 (Reso. 3336) 11/85 SECTION 1A2.060 EVALUATION BY CITY MANAGER -- DEPARTMENT HEADS. The City Manager shall evaluate those employees who report directly to him. The remaining Management- Confidential employees shall be '. evaluated by their department heads. 1A2 -8 11/86 k7h_ The City Manager shall approve all performance salary adjustments. Criteria for granting salary adjustments shall include but not be limited to: 1. Present salary. 2. Length of service. 3. Quality and quantity of work performed. 4. Increased competence in handling job responsibilities. 5. Attitude and loyalty to City duties. 6. Efforts toward self - improvement. 7. Exceptional performance. (Reso. 2620) 4/75 SECTION 1A2.070 SALARY INCREASES BASED ON PERFORMANCE. Salary Ic increases shall be based on evaluation of an individual's performance and shall acknowledge and reflect the level of job proficiency indi- cated by the employee's performance evaluation; there shall be no automatic step progression and no longevity step increases. Salary increases shall normally be made once each year on or near October 1. Increases may be made at other times on the basis of superior job performance or unusual circumstances. If the employee's anniversary date or other salary increase effective date falls in the first week of the pay period, the effective date of the increase will be the first day of that pay period; if the date falls in the second week of the pay period, the effective date of the increase will be the first day of the following pay period. Annual salary adjustments shall be granted predicated on merit and the criteria in Section 1A2.060 as follows: employees rated Satis- factory are eligible to an increase up to the annual across - the -board percent change to the salary ranges; employees rated Above Average and oilOutstanding are - eligible to receive an additional 1 -5o merit increase; 1A2 -9 11/86 �J and employees rated Below Average or Unsatisfactory are not eligible to receive a pay increase; however, no salary shall fall below the minimum of the salary range assigned to the affected employee's corresponding classification or position. The maximum increase that may be approved by the City Manager for employees whose salaries are above the control point is ten percent in any fiscal year. Increases in excess of ten percent for employees whose salaries are above the control point shall be submitted to the City Council for approval. (Reso. ) 11/86 SECTION 1A2.080 OVERTIME PAY -- EXCEPTION. Management- Confidential employees shall not be paid overtime pay. Fire Battalion Chiefs assigned to Fire Suppression shall be paid straight time rates for time worked on platoon duty or scheduled or non - scheduled re -hires in excess of fifty -six hours per week. (Reso. 2705) 7/76 SECTION 1A2.085 OVERTIME PAY -- EXCEPTION. Notwithstanding Section 1A2.080 of the E1 Segundo Administrative Code, Police Lieutenants shall be paid time and one -half rates for time worked on shift basis in excess of eight hours, or ten hours when assigned to a four -day, ten -hour working schedule, in any one day or more than forty hours per week, excluding hours worked involving hold -over for non -shift work, or work due to staff meetings or training. (Reso. 3216) 7/83 SECTION.lA2.087 PROMOTIONS. In all cases where an employee is promoted to a classification regulated by this Chapter for which a 1A2 -10 11/86 a ti 0 higher rate of compensation is provided, then such employee so pro- moted shall enter into such higher classification at the lowest rate of compensation provided for such higher classification which exceeds by not less than five percent the base rate of compensation, excluding special assignment pay, received by said employee in such given classification at the time of such promotion, unless otherwise ordered by the City Council. All supervisors shall be paid a higher base salary than any of their regularly assigned subordinates (exclusive of longevity pay, educational incentive pay, special assignment, or any other form of compensation). In the event that a supervisor is paid a base salary equal to or lower than one of their regularly assigned subordinate's base salary, the supervisor shall be granted a higher base salary (exclusive of longevity pay, educational incentive pay, special assignment or any other form of compensation) even if the supervisor's new base salary is not the same as an existing pay step in the Salary Schedule. Notwithstanding the above, the supervisor's salary shall not exceed the salary range for which he /she is eligible by length of service and performance. (Reso. ) 11/86 SECTION 1A2.090 RESIDENCE REQUIREMENTS. Within eighteen months following employment or promotion, the City Manager, Chiefs of Police and Fire Departments, City Librarian, Directors of the Finance Department, Building Safety Department, Planning Department, Public Works Department, and Recreation and Parks Department shall live 1A2 -11 11/86 0 0 is Olt within the E1 Segundo city limits, except that the City Council may consent to an extended period of residence outside the E1 Segundo city limits. (Reso. 2620) 4/75 SECTION 1A2.100 EXECUTIVE LEAVE. Management - Confidential em- ployees shall be granted not less than three and not more than five days executive leave with pay per calendar year which may be used for personal business, attendance at educational courses, or for addi- tional vacation. All Management - Confidential employees receive a minimum of three days per year. In addition, those employees in positions which require more than 40 hours' service (56 hours for Fire Suppression shifts) annually at times other than their normal duty hours shall be granted up to two additional executive leave days with pay if not otherwise directly compensated. Department heads shall determine the number of authorized executive leave days (3, 4 or 5) eligible employees are entitled to receive in their departments and allow said employees to use executive leave only in proportion to number of overtime hours he or she actually works. Partial year's service in a Management- Confidential position shall cause executive leave to be prorated as follows: Complete Months' Service in Calendar Year Executive Leave Days Eligible For 3 per year 4 per year 5 per year 1 0 0 0 2 0 0 1 3 1 1 1 4 1 1 2 5 2 2 2 6 2 2 3 7 2 3 3 8 3 3 4 9 3 3 4 10 3 4 5 11 3 4 5 12 3 4 5 1A2 -12 11/86 N r� 0 ,s Notwithstanding the above, department heads shall receive eight days of executive leave with pay per calendar year. Management and confidential personnel may not accrue executive leave beyond each calendar year in which it is earned. (Reso. ) 11/86 SECTION 1A2.105 FLEXIBLE BENEFIT PLAN. Effective with the payroll deduction made for coverage for the month of December, 1986, upon approval of the City Manager, Management - Confidential employees shall be eligible to participate in a Flexible Benefit Plan. A monthly contribution by the City of $315 plus an amount equal to three percent (30) of each Management - Confidential employee's total pay may be used for City selected programs as follows: 1. Payment of City group health /medical insurance premium; 2. Payment of City group life insurance premium; 3. Payment of individual life insurance premium; 4. Payment of City group dental insurance premium; 5. Payment of City group psychological insurance premium; 6. Payment of fitness center memberships, subject to federal and state tax laws; and 7. Taken as salary or other benefits which the employee may elect and which the City Manager approves. This section shall be limited to the requirements of the City's insurance agreements and to once a year unless the City Manager determines that circumstances necessitate otherwise. (Reso. ) 11/86 1A2 -13 11/86 ti M 0 SECTION 1A2.106 INSURANCE BENEFITS -- EMPLOYEE DENTAL /OPTICAL /LONG TERM DISABILITY (NON —JOB RELATED). (A) Dental. The City shall-pay the cost of the employee only premium under the City's group dental program for those personnel regulated by this Chapter. (B) Optical. Effective December 1, 1986, the City shall provide all personnel regulated by this Chapter a contribution toward employees' and dependents' premiums under the City's group optical program up to $7.42 per month for the employee and two or more dependents; provided, however, that employees who have single coverage or employees who have employee and one dependent coverage shall be provided with payment of optical premiums in full or a maximum of $7.42 per month, whichever is less. (C)= Long Term Disability (Non —Job Related) Civilian non —sworn Management— Confidential employees, who do. not receive the single highest year retirement calculation formula under the California State Public Employees' Retire- ment System, shall be covered by the City under a long term disability insurance plan. (Reso. ) 11/86 SECTION 1A2.108 INSURANCE BENEFITS -- SERVICE RETIREE MEDICAL - -CITY CONTRIBUTION. In the event an employee regulated by this Chapter, while in the City's employ, and who has been employed continuously by the City for five or more years in a management or confidential 0 classification, service retirees under the California Public Employees' Retirement System after December 1, 1985, he /she shall be eligible to receive a contribution from the City in the sum up to $100 per month toward the retiree's and up to 1 dependent's medical insurance premiums regardless of whether the medical coverage is a plan offered by the City. In the event that the actual medical insurance premium is less than $100 per month, the City shall pay the 1A2 -14 11/86 r7 actual premium cost. For retirees who continue their City medical coverage, the retiree will remit to the City the difference between the premium cost of their coverage less the $100 per month. For retirees with medical coverage not offered through the City, the retiree shall furnish the City with proof of their medical insurance coverage anytime during the year and be remitted a City check up to $1,200 for a 12 consecutive month period; coverage for less than a full year shall be compensated on a prorated basis. (Reso. ) 11/86 SECTION 1A2.109 INSURANCE BENEFITS -- DISABILITY RETIREE PARTICI- PATION IN CITY'S GROUP MEDICAL INSURANCE PLAN AFTER TEN YEARS' CITY SERVICE: Management - Confidential employees who have been employed continuously by the City for ten years or more may, upon retirement for disability from City employment, participate in the City's group health insurance plan. Each such employee, if he or she elects to participate in the City's group health insurance plan, shall be responsible for and shall pay any premium required to maintain such insurance. Participation in the City's group health insurance program by employees who retire for disability shall be contingent upon acceptance of such employee in the group plan by the insurance carrier. This section shall not apply to any employee who retired prior to December 20, 1983. (Reso. ) 11/86 SECTION 1A2.110 ADDITIONAL EMPLOYMENT. A Department Head who is employed full time by the City shall not accept other work or actively participate in the management of a private profit- producing activity lie outside of his or her employment with the City of E1 Segundo, without 1A2 -15 11/86 ti • first obtaining approval of the City Council, and upon showing that such activity will not conflict with his or her discharge of duties of employment with the City. (Reso. 2620) 4/75 SECTION 1A2.115 EDUCATION EXPENSES -- REIMBURSEMENT. Management - Confidential employees shall, upon an approved application and agree- ment to the provisions of this section, be reimbursed eighty percent of the cost of tuition and books to a maximum of $1,250 per calendar year for work- related college courses; provided, however, such courses have been approved by the City Manager. Employees voluntarily ter- minating employment with the City within two months from completion of coursework shall have deducted from their final pay 100 percent of the amount reimbursed; thereafter, ten percent less than 100 percent shall be deducted from their final pay for each full month worked up to twelve months from the date of the completion of the course. (Reso. ) 11/86 SECTION 1A2.120 DEFERRED COMPENSATION PLAN. A deferred compensa- tion plan has been established as a benefit to Management- Confidential employees. Each Management - Confidential employee is eligible to participate in the plan. I� (Reso. 2620) 4/75 SECTION 1A2.130 UNIFORM ALLOWANCES. Management- Confidential employees in the Police and Fire Departments who are required to purchase and continuously maintain prescribed items of uniform clothing and personal equipment shall be compensated for a portion of the initial and maintenance costs thereof according to the following: 1A2 -16 11/86 ti 9 0 Classification /Position Fire Chief Fire Battalion Chief, Police Chief and Captains, Non- Patrol Lieutenants Patrol Lieutenants Per Mo. of Active Duty $25.00 $30.00 $40.00 (Reso. ) 11/86 SECTION 1A2.131 SICK LEAVE ACCUMULATED FOR PHYSICAL EXAMINATION. The City will allow up to two days of accumulated sick leave each year to be used for purposes of physical examinations, subject to submis- sion of a doctor's verification. (Reso. 3173) 10/82 SECTION 1A2.132 SICK LEAVE AFTER EIGHT YEARS -- PAYMENT OF ONE -HALF ON TERMINATION. In the event an employee to whom this section applies has completed eight or more years of service with the City and resigns or is terminated for any reason other than those enumerated in isSections 1A2.133, 1A2.134 and 1A2.135 of this title, and has unused sick leave to his or her credit at the time of termination of his or ,s her services, such employee shall be compensated in an amount equal to one -half the value of his or her sick leave based upon his or her current salary at the time of such termination without the inclusion of overtime pay or additional compensation. Employees employed on and after July 6, 1975 shall not be eligible to receive compensation in an amount equal to the value of one -half of their sick leave. (Reso. ) 11/86 1A2 -17 11/86 ti 0 N SECTION 1A2.133 SICK LEAVE ACCRUED -- PAYMENT ON TERMINATION PRIOR TO DECEMBER 1. Employees who terminate prior to the first day of December while maintaining a balance of more than 1056 hours of sick leave shall also be paid for one -half of their unused accrued sick leave accumulated since the preceding December 1. (Reso. 3173) 10/82 SECTION 1A2.134 SICK LEAVE -- PAYMENT UPON DEATH OR SERVICE RETIRE- MENT. In the event a Management - Confidential employee, while in the City's employ, and who has been employed by the City for 5 years or' more in a full -time position, dies or service retires under the Public (" Employees' Retirement System with unused Sick Leave to his or her credit, he or she shall be compensated in an amount equal to eighty percent (80%) of the value of such Sick Leave based upon his or her salary at the time of death or retirement, without the inclusion of isovertime pay or additional compensation. The provisions of Sections 1A6.140 and 1A6.150 of the E1 Segundo Administrative Code, as they apply to death or service retirement shall not be applicable to Management - Confidential employees. The provisions of Section 1A6.141 related to disability retirement shall apply to Management- '0 Confidential employees. SECTION 1A2.135 SICK RETIREMENT. In the event in the City's employ, and more years in a full -time California Public Employe (Reso. 3336) 11/85 LEAVE ACCRUED -- PAYMENT OF ON DISABILITY an employee regulated by this Chapter while who has been employed by the City for 5 or position, disability retires under the as' Retirement System with unused Sick Leave 1A2 -18 11/36 to his or her credit he or she shall be compensated in an amount equal to one -half the value of such Sick Leave based upon his or her current salary at the time of retirement without the inclusion of overtime pay or additional compensation. - (Reso. ) 11/86 SECTION 1A2.136 SICK LEAVE - -LEAVE WITH PAY DUE TO ILLNESS- -ACCU- MULATION OF SAME. Sick Leave with pay may be granted for an absence from duty because of personal illness, injury, or legal quarantine not compensable under the provisions of the Workers' Compensation Laws of the State of California. Permanent employees shall accumulate Sick' Leave at the rate of one eight -hour day accumulation for each month's service not to exceed a maximum of 1056 hours (for Fire Shift person- nel- -1534 hours). Hours worked in addition to a regular work week shall not entitle an employee to additional Sick Leave accumulation. Sick Leave taken by an employee shall be deducted from his or her accumulated credit. (Reso. 3173) 10/82 SECTION 12A.137 SICK LEAVE -- CONVERSION TO SALARY 1 -YEAR BEFORE RETIREMENT. Personnel regulated by this Chapter who have been employed by the City for five or more years in a management or con - '• fidential position may establish an irrevocable date for retirement by giving written notice to their department head who, in turn, shall notify the Personnel Director at least one year in advance of said date. The employee may then elect to reduce their accumulated sick leave by 10% and have the monetary value of that accumulated sick leave, redistributed uniformly throughout the twelve month period prior to said retirement date as wages subject to retirement contri- butions. The distribution of such additional compensation shall 1A2 -19 11/86 ti N only pertain to increasing the employee's final year of compensation for retirement purposes only and shall not apply as base salary for any other purposes which are calculated upon, the base hourly rate of pay including, but not limited to overtime, vacation cash -in pay, . vacation and /or sick leave pay upon termination, annual sick leave pay for excess accrual, or any other benefit or form of compensation predicated on the employee's salary. Employees who declare their intent to retire by January 1, 1987 and set a retirement date on or before June 30, 1987, may catch -up by having the 10% of their sick leave balance equally distributed over the remaining months of their employment prior to June 30, 1987. (Reso. ) 11/86 SECTION 1A2.138 PHYSICAL EXAMINATIONS. Notwithstanding Section 1A6.270 of the E1 Segundo Administrative Code, Management - Confidential employees shall receive at City expense comprehensive medical exami- nations and recommended further testing, including individual fitness consultation, periodic follow -up monitoring, and "wellness" lectures. Following the implementation year in which all Management- Confidential employees shall receive examinations, the frequency of testing shall • be determined by the City doctor and approved by the City Manager. Employees who supply test results from similar timely medical examinations may be waived from the examination provided for herein. (Reso. 3286) 11/84 SECTION 1A2.139 HOLIDAYS AND HOLIDAY PAY. Except as otherwise herein specifically provided, employees shall be entitled to the following holidays: 1A2 -20 11/86 I N �1 Uj January lst Thanksgiving Day and the The third Monday in February Friday thereafter The last Monday in May December 24th July 4th December 25th The first Monday in September December 31st November 11th provided, however, (a) that in the event any of the hereinbefore mentioned holidays falls on the last day an employee is off on his or her regular days off period, the following day shall be observed as a holiday for the purpose of this section; provided, further, however, (b) that in the event any of the hereinbefore mentioned holidays falls on the first day of an employee's regular days off period, the previous day shall be considered as a holiday for the purpose of this section,- (Reso. 3173) 10/82 SECTION 1A2.139.1 PERSONAL LEAVE /FLOATING HOLIDAY. In addition to the holidays enumerated in Section 1A3.100, each employee who has completed six (6) months of service shall be entitled to select one (1) day per calendar year as a Personal Leave /Floating Holiday with the approval of the employee's supervisor after a minimum of seven (7) days prior notice. (Reso. 3290) 12/84 SECTION 1A2.140 HOLIDAYS AND HOLIDAY PAY -- BATTALION CHIEFS. Battalion Chiefs assigned to fire suppression duty shall be paid for 144 hours in lieu of holidays once a year on or about the 10th day of December. Such Battalion Chiefs who serve in that capacity less than a full year shall be paid holiday pay on a pro rata basis. (Reso. 3178) 12/82 1A2 -21 11/86 ti N SECTION 1A2.143 HOLIDAYS AND HOLIDAY PAY -- POLICE LIEUTENANTS. Police Lieutenants shall be paid for 96 hours in lieu of holidays once a year on or about the 10th day of December. Employees serving as Lieutenants less than a year shall be paid holiday pay on a pro rata basis. Upon the employee's request and department head approval, time off may be taken in lieu of holiday pay. (Reso. 3216) 7/83 SECTION 1A2.144 VACATIONS. Employees regularly employed shall accumulate vacation time in accordance with the following schedule: 1. Twelve working days per year with full salary for the first seven years of continuous service with the City. 2. Seventeen working days per year with full salary after seven years and until the completion of fourteen years of continuous service. 3. Twenty -two working days per year with full salary after four- teen years of continuous service. 0 (Reso. 3173) 10/82 SECTION 1A2.145 VACATION TIME USE. Management - Confidential employees regularly employed shall accrue vacation time on a monthly basis. Vacation Leaves may be taken only after the employee has completed six months of continuous service with the City. (Reso. 3336) 11/85 SECTION 1A2.146 VACATION TIME ACCRUAL -- PAYMENT IN LIEU OF. Man- agement - Confidential employees who have completed one year of service may receive cash payment in lieu of accrued vacation time up to a maximum of one -half the annual accrual to which they are entitled by length of service. (Reso. 3336) 11/85 1A2 -22 11/86 C A SECTION 1A2.147 VACATION TIME ACCRUAL- -FOR TEMPORARY INDUSTRIAL DISABILITY. Notwithstanding the provisions of Section 1A6.220, employees on temporary industrial disability may accrue vacation time for longer than two yeas. (Reso. 3336) 11/85 SECTION 1A2.148 BEREAVEMENT LEAVE -- PERSONAL EMERGENCIES- -IMME- DIATE FAMILY DEFINED. A. Bereavement Leave. Commencing June 28, 1980, in the case of death in the "immediate family" of the employee or the employee's spouse, a maximum of three days Bereavement Leave with pay may be granted per incident. Proof of death may be required before charging an absence to Bereavement Leave. Bereavement Leave shall be distinct from all other leave benefits and may not be accumulated. B. Personal Emergencies - -Use of Eligible Leaves. For other types of personal emergencies, that is, a serious illness of an "immediate family" member of the employee or the employee's spouse and for cases of extreme and unusual hardship of an emergency nature, employees, upon request, shall be entitled to utilize accumulated vacation leave, compensatory time -off, or Personal Leave Day /Floating Holiday, for which prior notification is required; however, in certain instances 10 notification requirements may be waived. C. Immediate Family Defined. For the purpose of this section, "immediate family" shall mean spouse, child, mother, father, or t I sibling. (Reso. 3173) 10/82 1A2 -23 11/86 r� n u 0 0 '010 SECTION 1A2.150 SALARIES AND BENEFITS APPLICABLE. The provisions of this chapter are applicable to Management- Confidential employees enumerated in Section 1A2.040 of this chapter. (Reso. 3173) 10/82 1A2 -24 11/86 Ili ti SECTIONS: 14 910 CHAPTER 1A6 GENERAL RULES 1A6.001 - Definition: "Officers of the City" 1A6.010 - Compensation Bi- Weekly Payment 1A6.020 - Working Schedules and Rules and Regulations Relating to Hours and Periods of Service 1A6.030 - Temporary Employees Unclassified 1A6.040 - Temporary Employees -- Fringe Benefits 1A6.050 - Temporary Employees -- CETA -- Fringe Benefits 1A6.055 - Temporary Employees -- CETA -- Fringe Benefits - -PERS Membership Excluded 1A6.060 - Emergency Appointments 1A6.070 - Preparation and Content of Class Specifications 1A6.080 - Temporary Service in Higher Classification 1A6.090 - Promotions 1A6.100 - Termination Pay 1A6.120 - Sick Leave Certification 1A6.130 - Sick Leave -- Payment of One -Half of Accrual 1A6.170 - Workers' Compensation Provisions 1A6.180 - Workers' Compensation Payments Received 1A6.190 - Physical Examinations 1A6.200 - Physical Examination -- Written Report 1A6.210 - Vacation Time Accrual -- Vacation Leave After One Year's Service lA6 -a 11/86 4 SECTION 1A6.080 TEMPORARY SERVICE IN HIGHER CLASSIFICATION. In any case where an employee is qualified for and is required for an appreciable period of time to serve temporarily in and have the responsibiliy for work in a higher class or position, when approved by the City Manager, such employee, while so assigned, shall receive the entrance salary rate of that class or whatever step thereof that is not less than five percent above his or her present rate, whichever is higher. For the purpose of this section, "appreciable period of time" is defined as thirty consecutive working days (twenty -four working days if on Four /Ten Plan) or longer for department and division heads and ten consecutive working days (eight working days if on Four /Ten Plan) or longer for all other classifications. (Reso. 3272) 8/84 SECTION 1A6.090 PROMOTIONS. In all cases where an employee regulated by Chapters lA3 and 1A4 is promoted to a classification in Chapters 1A3 or 1A4 for which a higher rate of compensation is pro- vided, then such employee so promoted shall enter into such higher classification at the lowest rate of compensation provided for such higher classification which exceeds by not less than five percent the j� base rate of compensation, excluding special assignment pay, received by said employee in such given classification at the time of such promotion, unless otherwise ordered by the City Council. All super- visors shall be paid a base rate not less than the next higher base rate than any of their subordinates. In the event that a supervisor is paid a base rate of pay equal to or lower than one of his regularly assigned subordinate's base rate, the supervisor's base rate shall be 1A6 -5 11186 ic advanced to a step in his /her salary range which is next higher than any subordinate's base pay exclusive of longevity pay, educa- tional incentive pay, and special assignment pay. (Reso. ) 11/86 SECTION 1A6.100 TERMINATION PAY. Upon termination of employment during a pay period, pay shall be prorated and paid for each day worked in said pay period and the terminal salary warrant shall include accrued vacation pay to the time of termination. (Reso. 2620) 4/75 SECTION 1A6.120 SICK LEAVE CERTIFICATION. Any employee taking sick leave shall, upon his or her return to work, sign a statement certifying the reasons for such sick leave. Employees absent five or more consecutive working days, or four consecutive working days for employees assigned to a four -day ten -hour working schedule must submit a statement from a doctor that the employee was under his care and is able to return to work. The City Manager may, before allowing such leave or before permitting an employee to return to work, require submission of a doctor's certificate for any absence. Any employee who makes a false claim to sick leave or who refuses to cooperate in tan investigation by the City of his or her claim shall be subject to disciplinary action. (Reso. 3406) 7/86 SECTION 1A6.130 SICK LEAVE -- PAYMENT OF ONE -HALF ON ACCRUAL. On the first day of December of each year, employees who maintain a balance of 1056 hours (Fire Fighters assigned to fire suppression, • 1584 hours) of Sick Leave accrual shall be paid for one -half the Sick 1A6 -6 11/86 N ti 0 f STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) CITY OF EL SEGUNDO ) SS I. Ronald L. Hart, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing �- resolution, being Resolution No. 3446 was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 18th day of November, 1986, and that the same was so passed and adopted by the following vote: AYES: Councilmembers Anderson, Jacobson, Schuldt, West, and Mayor Siadek NOES: None ABSENT: None 0 WITNESS MY HAND AND THE OFFICIAL SEAL OF SAID CITY this 2nd day of December, 1986. U ONALD L. HART, City Clerk of the City of El Segundo, California (SEAL)