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CC RESOLUTION 2889• • � w "! n 2': r8 RESOLUTION N0. 2889 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE OFFICE OF THE DIRECTOR OF FINANCE. WHEREAS, there is presented to this Council the following letter: Honorable City of El California Gentlemen: December 19, 1978 Mayor and City Council Segundo In accordance with the provisions of Section 34090 of the Government Code of the State of California, I intend to destroy the following records: General ledger 1958 -1959 Customer cards - water 1966 -1969 Bid documents 63, 68 -69 & 69 -70 Bid documents 69 -70 & 71 -72 Customer cards - water 70 -72 Expense ledger 1961 General ledger 1960 Appropriation /Revenue Statements 71 -72 F.Y. (expenditures) General ledger 57 -58 General ledger 59 -60 General ledger 56 -57 Purchase Orders December 13, 1967 - July 11, 1968 Purchase Orders March, 1970 - October, 1970 Purchase Orders July 1, 1966 - January, 1970 Purchase Orders November 4, 1966 - April 28, 1967 Purchase Orders February, 1969 - September 1969 Purchase Orders July 1968 - January 1969 Purchase Orders May 1, 1967 - December 13, 1967 Purchase Orders September, 1969 - March, 1970 Business License 1973 Revenue ledger 1962 - 1963 Appropriation /Revenue Statements 1966 - 1967 (expenditures) Appropriation /Revenue ledger June, 1964 (expense) Appropriation /Revenue Statements 1970 -1971 (expense) Expenditures - 1967 -1968 Expenditures - 1967 -1968 Expenditures - 1966 -1967 Expenditures - 1966 -1967 Expenditures - 1965 -1966 Expenditures - 1965 -1966 Expenditures - 1964 -1965 Expenditures - 1964 -1965 Revenues - 1971 -1972 Revenues - 1970 -1971 Expenditures - 1971 -1972 Expenditures - 1971 -1972 ,1 "1""1 9 Expenditures - 1969 -1970 Expenditures - 1970 -1971 Expenditures - 1970 -1971 Expenditures - 1969 -1970 Expenditures - 1968 -1969 Expenditures - 1968 -1969 General ledger 1972 -1973 General ledger - July 1, 1970 - June 30, 1973 General ledger - July 1, 1968 - June 30, 1970 General ledger - 1966/67 - 1967/68 Monthly Budget Reports - 1962 -1963 • Monthly Budget Reports - 1963 -1964 Revenue Ledger - 1963 -1964 Demand & Warrant Register - 1952 -1955 Demand & Warrant Register - 1955 -1956 Demand Register - 1972 -1973 Demand Register - 1970 -1971 Demand Register - 1971 -1972 Demand Register - 1969 -1970 Check Register - November 9, 1973- December 28, 1973 Check Register - July 6, 1973 - October 26, 1973 Demand Register - October 29, 1962 -June 24, 1963 Demand Register - July 1, 1966 -June 30, 1967 Demand Register - July 1, 1965 -June 30, 1966 Demand Register - 1968 -1969 Demand Register - 1967 -1968 Demand Register - July, 1964 -June 30, 1965 Demand Register - 1963 -1964 Water accounts receivable, Books 5 & 15 - November 1.0, 1972 -Novem Demand Register Demand Register Demand Register Demand Register Demand Register Demand Register Demand Register, Demand Register, D d ber 10, 1973 - January 9, 1962- December 10, 1962 - 1960 -1961 - 1959 -1960 - 1958 -1959 - 1957 -1958 - August 13, 1956 -June 20, 1957 Water Department - 1956 -1960 Water Department - 1960 -1961 =man Register, Library - August, 1956 -June, 1959 Demand Register, Library - 1959 -1960 Demand Register, Library - 1961 -1962 Demand Register, Library - 1960 -1961 Demand Register, Library - July 9, 1962- October 4, 1962 Appropriation /Revenue Statements - 1968 -1969- Auditor's copy Appropriation /Revenue Statements - 1967 -1968 Appropriation /Revenue Statements - 1962 -1963 Job cost cards - Fund 6 & 8, 1961 thru 1966 Job cost cards - Fund 1, 1961 -1962 - 1965 -1966 Job cost cards - Fund 2 & 3, 1961 -1962 - 1965 -1966 Appropriation Ledger cards - January, 1961 -July 1961 General ledger - 1961 -1962 General ledger - 1962 -1963 Monthly statements - Appropriation /Revenue - 1969 - 1970 Fund Ledger - 1956 -1961 Water Receivable ledger, Books 21 & 22, July 1, 1973 - June 30, 1974 Cash Receipts - October 1, 1973 -June 30, 1974 Cash Receipts - March 1, 1973 - September 30, 1973 Revenue & Expense cards - 1961 -1962 - 2 - r�) »+ r Appropriation Ledger - 1962 -1963 Books 8 & 18 - September 28, 1972- November 28, 1973 Books 1 & 11 - October 17, 1972- December 17, 1973 Books 22 & 21 - October, 1972 -June 30, 1973 Books 7 & 17 - November 22, 1972 -July 23, 1973 Books 4 & 14 - November 4, 1972- November 4, 1973 Cash Receipts - October 2, 1972 - February 28, 1973 Books 3 & 13 - October 28, 1972 - December 28, 1973 Job cards - 1966 -mid 1970 Revenue, All Funds - 1969 -1970 Books 2 & 12 - October 22, 1972- December 21, 1973 General Journal - 1960 -1966 • Appropriation Ledger - July, 1962 - February, 1963 Books 6 & 16 - November 16, 1972- November 16, 1973 Monthly Statements - Appropriation /Revenue - 1964 1965 Monthly Statements - Appropriation /Revenue - 1965- 1966 Books 10 & 20 - October, 1972- December, 1973 Books 9 & 19 - October 5, 1972- August 5, 1973 Revenue - 1968 -1969 Job Cost - July 1, 1966 -June 30, 1970 Account Distribution Register - August, 1973- February, 1.974 Trial Balance — 1973 -1974 Fiscal year Business License - 1964 Business License - 1964 Revenue - 1965 -1966 Revenue - 1964 -1965 Revenue - 1967 -1968 Revenue - 1966 -1967 The foregoing records are no longer required for the operation of the Finance Department, are not records affecting the title of real property or liens thereon, are not court records, are not required to be kept by statute, are not less than two years old, nor is any entry thereon less than two years old, are not minutes, ordinances or resolutions of the legislative body or of a city board or commission. espectfully submitted, Ja es F. Weber Director of Finance In accordance with the provisions of Section 34090 of the Government Code of the State of California, the City Attorney hereby gives his written consent to the destruction of the foregoing records. Mark C. Allen, Jr. City Attorney WHEREAS, the City Council finds that the records herein - above referred to are of no further value to the City of El Segundo, and that they occupy badly needed storage space; and - 3 - _l ? "(7 1 • WHEREAS, the City Attorney has, in accordance with the provisions of Section 34090 of the Government Code of the State of California, consented to the destruction of said records and docu- ments; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. That the Director of Finance is hereby autho- rized and granted authority to dispose of the hereinabove described and set forth records by causing the same to be destroyed in a lawful manner. SECTION 2. Upon destruction of the foregoing records, the Director of Finance shall make a certificate of complete destruction of said records and file the original of the same in the office of the City Clerk and file a copy of said certificate to- gether with a certified copy of this resolution in his /her office. SECTION 3. The City Clerk shall certify to the adoption of this resolution and thenceforth and thereafter, the same shall be in full force and effect. PASSED, APPROVED and ADOPTED this 6th day of ATTEST: City Clerk 0 ( SEAL) , 1979. Mayor of the City of El Segundo, California. - 4 - I• CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS The undersigned James F. Weber of the City of El Segundo, California, pursuant to the terms and provisions of Section 34090 of the Government Code of the State of California, certifies to the destruction of the records set forth and described in his letter of December 19, 1978 which is incorporated in Resolution No. 2889 of the City V Council of the City of E1 Segundo. e Dated this �'� day of � (A ` 19 6�) _. i STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) VALERIE A. BURROWES, I' City Clerk of the City of Ell Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing Resolution, being Resolution No. 2889 was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City„ and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 6th day of February 1979 and that the same was so passed and adopted by the following vote: AYES: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer NOES: Councilmen None ABSENT: Councilmen None WITNESS MY HAND AND THE OFFICIAL SEAL OF SAID CITY this 112th day of February , 1979 �- j 611 -mss City Clerk of the City of El Segundo, California (SEAL) 12 �" 2 � s-.