CC RESOLUTION 272312168
RESOLUTION( NO. 2723
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL SEGUNDO, CALIFORNIA, AUTHORI-
ZING THE DESTRUCTION OF CERTAIN RECORDS
IN THE OFFICE OF THE CITY MANAGER.
WHEREAS, there is presented to this Council the following
letter:
is October 22, 1976
Honorable Mayor and City Council
City of El Segundo
California
Gentlemen:
In accordance with the provisions of Section 34090 of the
Government Code of the State of California, I intend to
destroy the following records:
1962 - 1968 Sister City Files:
1. New Amsterdam /British Guiana - correspondence & misc.
rpts. 1960 -62
2. Sister City Convention Reports - 1962 -64
3. Sister City Kiwanis Club - Misc. correspondence, 1963 -64
4. Sister City Committee Minutes - 1963
5. if - 1964
6. " " °' if - 1965
7. '° " If - 1966
8. °' °° - 1967
9. - 1968
10. Guaymas /John Kennedy Memorial - Misc. correspondence 1965
11. Sister City Committee - 1963, Misc. correspondence
12. if It - 19651, If it
13. '° if to - 1966, ►r it
14. " If if - 19670, " it
15. n If n - 1968, n If
16. Sister City Queen Selection - 1967
1965 - 1972 Salary Survev and Misc. Salary Files:
1.
Salary Survey & Supplemental Benefits -
1965 -66
2.
It it it if -
1966 -67
3•
If if If " -
1967 -68
4.
If if if '° -
1968 -69
5.
if of -
1969-70
6 •
if If " " -
1970 -71
7.
Joint South Bay Salary Survey - 1967 -68
8.
Salary Survey - Position of Dispatcher
Clerk, 1970
i10.
9.
Salary Survey - Performed by various departments,
CPS Survey, 1966
1966
11.
Civil Service /Misc. Correspondence -- copies
of reports
and ordinances relating to establishment
and modification
of the merit system, 1964 -68
12.
Classification & Salary Survey, 1971 -
Consultant
proposals, misc. correspondence, time
schedules, inter-
departmental memoranda, City Manager recommendation
13.
Salary Negotiations /General Employees,
1970 - Misc.
Correspondence & reports, same for fire
and police, 1970
14.
Salary Negotiations /General Employees,
1971 -72 - Misc.
correspondence & reports, same for fire
and police
1965 - 1973 Miscellaneous Files:
1. P.O.W. Folder - prisoner of war literature, 1972-73
2. Pedestrian Bridge - misc. correspondence, 1961-68,
application to P.U.C.
3. Police Monthly Reports/Misc. correspondence, 1970
4. Police Dept., 1971, monthly reports 'and surveys
5. Police Helicopter Program - grant application,
misc. correspondence, 1971
6. Pool room and billiards - misc. correspondence, 1971
7. LA County Regional Planning Commission - Misc. reports
& newsletters, 1962-70, population estimates
8* P.U.C. hearing notices - correspondence and resolutions
regarding beautification of railroad right of way,
utility rate increases; notice of applications and
hearing changes in bus service,:--1970473
9. Assessment District 71, Concord Place - copies of
council resolutions and interdepartmental correspondence
from the City Engineer and Public Works Director, 1971
10. Public Works/Curbs and Sidewalks deficiencies - misc.
correspondence and interdepartmental memoranda, 1964-72;
report on sidewalk constructed 1965, copies of council
minutes, sidewalk improvement project 1965. Reports
on 1967 curb and sidewalk improvement project. 1972
report on sidewalk deficiencies.
11. Public Works - monthly reports on status of capital
construction projects 1972-74
12. Departmental copies of City Manager office purchase
requisitions and purchase orders, 1968-70
13. S.C.R.T.D. - newsletters, misc. correspondence, city
selection committee meeting notices and copies of
minutes, news releases, 1970-72
14. New committee file - congressional district reapportion-
ment, misc. correspondence - 1967
15. Recreation Dept. - misc. interdepartmental correspondence,,
meeting notices, misc. reports, misc. correspondence
1971-72
16. Roads County & State - correspondence and copies of
council resolution about aid to cities funding, misc.
correspondence, highway classification studies,, meeting
notice, interdepartmental correspondence 1971-72
17. Rubbish Disposal-1965-69 - misc. correspondence, speci.-
fications for bidding, tabulation of bids, awarding
of contract to Holthe Disposal, misc. service complaints
1965-69
18. Rumor Control - reports on establishing a rumor control
center 1969
19. Safety Program - minutes of safety committee,, misc.
correspondence & reports 1967-71
20. Sepulveda/Palm Office Building - copies of resolution
regarding precise plan, planning commission minutes
and misc. correspondence, 1968-71
21. South Bay Riding Stables - misc. correspondence 1967
22. Stardust Apartments misc. correspondence,, copies
of Council minutes 1962
The foregoing records are no longer required for the operation
of the City Manager's office, are not records affecting the
title! of real property or liens thereon, are not court records,
are not required to be kept by statute, are not less than two
years old, nor is any entry thereon less than two years old,
are not minutes, ordinances or resolutions of the legislative
body or of a city board or commission.
Respectfully submitted,
Arthur E. Jon is
City Manager
121701
In accordance with the provisions of Section 34090 of the
Government Code of the State of California? the City
Attorney hereby gives his written consent-to the destruction
of the foregoing records.
Mark C. Allen, Jr.
City Attorney
WHEREAS, the City Council finds that the records here-
inabove referred to are of no further value to the City of El
Segundo, and that they occupy badly needed storage space; and
WHEREAS, the City Attorney has, in accordance with
the provisions of Section 34090 of the Government Code of the
State of California, consented to the destruction of said records
and documents;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Manager is hereby authorized
and granted authority to dispose of the herein above-described
and set forth records by causing the same to be destroyed in
a lawful manner.
SECTION 2. Upon destruction of the foregoing records,
the City Manager shall make a certificate of complete destruction
of said records and file the original of the same in the office
of the City Clerk and file a copy of said certificate together
with a certified copy of this resolution in W. office.
SECTION 3. The City Clerk shall certify to the adoption
of this resolution and thenceforth and thereafter, the same shall
be in full force and effect.
]PASSED, APPROVED and ADOPTED this 2nd day of
November r 1976.
ATTE�Z:
City Clerk
• (SEAL)
Mayor of the City of El Segundo,
California.
- 3 -
CERTIFICATION
STATE OF CALIFORNIA SS
COUNTY OF LOS ANGELES
�J
The undersigned Arthur E. Jones of the
City of E1 Segundo, California, pursuant to the terms and
provisions of Section 34090 of the Government Code of the
State of California, certifies to the destruction of the records
set forth and described in his letter of
which is incorporated in Resolution No.
City Council of the of El Segundo.
October 22, 1976
2 72 3 of the
I certify under penalty of perjury that the foregoing
is true and correct.
i
Dated this day of 197,6'.
•
is
• STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
SS
Valerie Burrowes City Clerk of the
City of El Segundo,, California,, DO HEREBY CERTIFY that the
whole number of members of the City Council of the said City
is five-, that the foregoing Resolution, being Resolution No. 2723
was duly passed and adopted by the said City Council, approved
and signed by the Mayor of said City, and attested by the City
Clerk of said City, all at a regular meeting of the said Council
held on the 2nd day of
November
. 1976
and that the same was so passed and adopted by the following vote:
AYES: Councilmen Nagel, Van Vranken
and Mayor Balmer
NOES: Councilmen None
ABSENT: Councilmen Bue and Rockhold
WITNESS MY HAND AND THE OFFICIAL SEAL OF SAID
CITY this 2nd day of November 1976
City Clerk
of the City of El Segundo, California
R-v
(SEAL)
Deputy