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CC RESOLUTION 23651970 -71 RESOLUTION NO. 2365 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, FIXING THE COMPENSATION OF THE VARIOUS OFFICERS AND HEADS OF DEPARTMENTS OF SAID CITY, AND OF THE VARIOUS EMPLOYEES THEREOF AND REPEAL- ING RESOLUTION NO. 2276 OF SAID COUNCIL AND ALL RESOLUTIONS AMENDING SAID RESOLUTION NO. 2276. WHEREAS, the salaries or compensation of the members of the City Council of the City of E1 Segundo, California, are fixed by law at the sum of One Hundred Fifty Dollars ($150. 00) per month, each; and WHEREAS, the salary of the City Clerk, as such, is fixed at the sum of Two Hundred Fifty Dollars ($250. 00) per month and the salary of the City Treasurer, as such, is fixed at the sum of Two Hundred Fifty Dollars ($250. 00) per month, both of which salaries have been established by ordinance and may not be changed during their respective incumbencies except by ordinance adopted by the City Council and as provided by law; and WHEREAS, the City Council of the City of E1 Segundo, California, now desires to fix and determine the salaries or compensations of the vari- ous other officers, heads of departments, and of the various employees of said City, all as hereinafter set forth; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1.00 RATES - FIXED SERIES: That subject to the other provisions of this resolution, each of the incumbents of the following offices or positions in the service of the City of El Segundo shall be entitled to receive for his or her services, in his or her office or position, the rate or rates of compensation hereinafter set forth: (A) CITY ATTORNEY---------------------- - - -$1, 141. 00 per month and, in addition thereto, he shall receive such reasonable additional fees or compensation as the City Council may allow for suits, appear- ances or proceedings before any Court, Board, Officer or Commission in, or before which he has been directed to act or appear, and also when allowed by the Council, extra compensa- tion for bond issues of all kinds and for any ser- vice which the Council may deem extraordinary. 1 t 0 €1;1 (B) CITY MANAGER------------ ----------- - - - - -- $2, 050. 00 per month Longevity Step X Step Y Step Z (C) SUPERVISOR OF PROPERTY OWNER- SHIP RECORDS - -$699. 00 per month $734.00 $770. 00 $809.00 (D) ASSISTANT TO THE DIRECTOR OF FINANCE - - - - -- -$699. 00 per month 734.00 770.00 809.00 SECTION 2. 00 BASIC EIGHT -STEP SALARY SCHEDULE: That except as hereinafter specifically provided and subject to the other provisions of this resolution, each employee in the service of said City (other than those hereinabove provided for in Section 1. 00 and Police Department personnel parti- cipating in the Educational Incentive Pay Program) shall be entitled to receive for his or her services in his or her position the applicable rate of compensa- tion shown in the following basic eight -step salary schedule prescribed for the class in which his or her position is allocated, to wit: BASIC SALARY SCHEDULE -2- Longevity Range Step Step Step Step Step Step Step Step Number A B C D E X Y Z 1 462 485 510 535 561 589 618 649 2 474 497 522 548 575 604 634 666 3 485 510 535 561 589 618 649 681 4 497 522 548 575 604 634 666 699 5 510 535 561 589 618 649 681 715 6 522 548 575 604 634 666 699 734 7 535 561 589 618 649 681 715 751 8 548 575 604 634 666 699 734 770 9 561 589 618 649 681 715 751 788 10 575 604 634 666 699 734 770 809 11 589 618 649 681 715 751 788 827 12 604 634 666 699 734 770 809 848 13 618 649 681 715 751 788 827 868 14 634 666 699 734 770 809 848 890 15 649 681 715 751 788 827 868 913 16 666 699 734 770 809 848 890 935 -2- Range Step Number A 17 681 18 699 19 715 20 734 21 751 22 770 22F 775 23 788 24 809 24P 814 25 827 26 848 26P 854 27 868 27F 873 28 890 28P 896 29 913 30 935 31 958 32 982 32F 983 33 1006 33P 1011 34 1031 35 1056 36 1083 36F 1085 37 1109 38 1137 38P 1139 Step Step B C 715 751 734 770 751 788 770 809 788 827 809 848 813 854 827 868 848 890 854 896 868 913 890 935 896 942 913 958 917 963 935 982 942 989 958 1006 982 1031 1006 1056 1031 1083 1033 1085 1056 1109 1062 1115 1083 1137 1109 1164 1137 1193 1139 1195 1164 1223 1193 1253 1196 1256 Step Step Step D E Y 788 827 868 809 848 890 827 868 913 848 890 935 868 913 958 890 935 982 897 942 989 913 958 1006 935 982 1031 942 989 1039 958 1006 1056 982 1031 1083 989 1039 1090 1006 1056 1109 1011 1061 1114 1031 1083 1137 1039 1090 1145 1056 1109 1164 1083 1137 1193 1109 1164 1223 1137 1193 1253 1139 1195 1255 1164 1223 1283 1171 1229 1290 1193 1253 1315 1223 1283 1348 1253 1315 1380 1255 1317 1383 1283 1348 1415 1315 1380 1449 1319 1384 1454 -3- Longevity Step Step Y Z 913 958 935 982 958 1006 982 1031 1006 1031 1039 1056 1083 1090 1109 1137 1145 1164 1170 1193 1202 1223 1253 1283 1315 1317 1348 1354 1380 1415 1449 1452 1486 1522 1526 1056 1083 1090 1109 1137 1145 1164 1193 1202 1223 1228 1253 1262 1283 1315 1348 1380 1383 1415 1423 1449 1486 1522 1525 1561 1597 1603 I t () ,) 1 -4- Longevity Range Step Step Step Step Step Step Step Step Number A B C D E X Y Z 39 1164 1223 1283 1348 1415 1486 1561 1638 40 1193 1253 1315 1380 1449 1522 1597 1678 41 1223 1283 1348 1415 1486 1561 1638 1720 42 1253 1315 1380 1449 1522 1597 1678 1761 43 1283 1348 1415 1486 1561 1638 1720 1807 44 1315 1380 1449 1522 1597 1678 1761 1850 45 1348 1415 1486 1561 1638 1720 1807 1896 46 1380 1449 1522 1597 1678 1761 1850 1943 47 1415 1486 1561 1638 1720 1807 1896 1992 48 1449 1522 1597 1678 1761 1850 1943 2040 49 1486 1561 1638 1720 1807 1896 1992 2091 50 1522 1597 1678 1761 1850 1943 2040 2142 51 1561 1638 1720 1807 1896 1992 2091 2196 52 1597 1678 1761 1850 1943 2040 2142 2250 53 1638 1720 1807 1896 1992 2091 2196 2306 54 1678 1761 1850 1943 2040 2142 2250 2362 55 1720 1807 1896 1992 2091 2196 2306 2421 SECTION 2.10. POLICE OFFICERS' EDUCATIONAL INCEN- TIVE PAY PROGRAM SALARY SCHEDULES. (A) All sworn personnel of the Police Department to whom the Educational Incentive Pay Program is applicable and who have obtained a P.O. S. T. Intermediate Certificate shall receive for his or her services compensation, at the grade and step to which they are entitled by classification and length of service, in accordance with the following salary schedule: P.O. S. T. INTERMEDIATE CERTIFICATE (5%) SALARY SCHEDULE Longevity R ange Step Step Step Step Step Step Step Step Number A -1 B -1 C -1 D -1 E -1 X -1 Y -1 Z -1 24P 854 896 942 989 1039 1065 1092 1119 26P 896 942 989 1039 1090 1117 1145 1174 28P 942 989 1039 1090 1145 1174 1203 1233 33P 1062 1115 1171 1229 1290 1322 1355 1389 38P 1196 1256 1319 1384 1454 1490 1527 1565 -4- (B) All sworn personnel of the Police Department to whom the Educational Incentive Pay Program is applicable and who have obtained a P. O. S. T. Advanced Certificate shall receive for his or her services compen- sation, at the grade and step to which they are entitled by classification and length of service, in accordance with the following salary schedule: P.O. S. T. ADVANCED CERTIFICATE (10 %n) SALARY SCHEDULE Longevity Range Step Step Step Step Step Step Step Step Number A -2 B -2 C -2 D -2 E -2 X -2 Y -2 Z -2 24P 895 942 989 1039 1090 1117 1145 1174 26P 939 989 1039 1090 1145 1174 1203 1233 28P 986 1039 1090 1145 1202 1232 1263 1295 33P 1112 1171 1229 1290 1354 1388 1423 1459 38P 1253 1319 1384 1454 1526 1564 1603 1643 SECTION 2.20• RECREATION DEPARTMENT PART -TIME PERSONNEL: Part -time personnel of the Recreation Department shall re- ceive for his or her services compensation at an hourly rate as hereinafter set forth: Classification 1. RECREATION LEADER Playground, Checkout, Building, Pool Guard, Training Pool Guard. 2. LOCKER ROOM ATTENDANT Pool SALARY RANGE 300 hrs. or 600 hrs. or Start 6 months 1 year $ 2.05 $ 2.40 $ 2.85 1. 85 2.05 2. 05 3. RECREATION SPECIALIST I 2.60 2. 85 3.15 Swim Instruction - Requires Water Safety Certificate 4. RECREATION SPECIALIST II 2. 95 3.15 3. 50 Responsible for conduct of program and /or facility of specialized nature 5. AQUATICS SPECIALIST 3. 75 4.00 4. 30 SECTION 2.30. RECREATION COMMISSION MEMBERS: Recrea- tion Commissioners shall be compensated for his or her services at the rate of $10. 00 for each meeting attended, not to exceed three meetings per calendar month. -5- I I f)fj- SECTION 2.40. PLANNING COMMISSION MEMBERS: Plan- ning Commissioners shall be compensated for his or her services at the rate of $10.00 for each meeting attended, not to exceed three meetings per calendar month. SECTION 3.00. SCHEDULE OF CLASSES BY SERIES: That the following respective range numbers or hourly rates are hereby allocated and assigned to the following respective offices, positions, or employments in the service of said City, hereinafter set forth opposite each subdivision number and classification: Subdivision R ange Number Classification No. (A) OFFICE SERIES: 1. Director of Finance 46 2. Assistant Director of Finance 35 3. Account Clerk I 3 4. Account Clerk II 7 5. Account Clerk III 11 6. Administrative Intern $3. 00 per hour 7. Administrative Secretary/ Assistant Personnel Officer 24 8. Dispatcher Clerk 7 9. Legal Secretary 19 10. PBX Operator- Receptionist 6 11. Stenographer Clerk I 5 12. Stenographer Clerk II 8 13. Secretary I 10 14. Secretary 12 15. Supervising Records Clerk 10 16. Typist Clerk 1 (B) OPERATION SERIES: 1. Assistant Director of Public Works 40 2. Automotive Mechanic 18 3. Automotive Mechanic Helper 13 Subdivision Range Number Classification No. (B) OPERATION SERIES: (Cont'd. ) 4. Building Inspector 27 5. Civil Engineer I 28 6. Cleaning Matron 2 7. Custodian 6 8. Supervising Custodian 10 9. Director of Building Safety 40 10. Director of Planning 40 11. Director of Public Works 49 12. Director of Recreation and Parks 41 13. Electrical Inspector 27 14. Engineering Aide I 21 15. Engineering Aide II 25 16. Garage Superivsor 25 17. Laborer 8 18. Maintenance Painter 14 19. Motor Sweeper Operator 16 20. Multilith Operator $3. 90 per hour 21. Park Maintenance Man 12 22. Park Maintenance Leadman 17 23. Park Supervisor 26 24. Plan Check Assistant 31 25. Planning Assistant 26 26. Plumbing Inspector 27 27. Public Works Maintenance Man 12 28. Recreation Leader, Senior 16 29. Recreation Supervisor 26 30. Street Maintenance Leadman 16 31. Street Foreman 22 32. Street Inspector 22 33. Street Maintenance Superintendent 31 -7- Subdivision Range Number Classification No. (B) OPERATION SERIES: (Cont'd. ) 34. Traffic Painter Leadman 15 35. Tree Trimmer - Climber 13 36. Water Meter Reader/ Repairman 13 37. Water and Sanitation System Leadman I 13 38. Water and Sanitation System Leadman I1 16 39. Water and Sanitation Foreman 22 40. Water and Sanitation Inspector 22 41. Water and Sanitation Superintendent 39 (C) SAFETY SERIES: 1. Fire Chief 46 2. Battalion Chief 36F A Battalion Chief while serving in the Fire Preven- tion Bureau will be compensated at the rate of six per cent above the grade of Battalion Chief. 3. Fire Captain 32F 4. Fire Engineer 27F 5. Fireman 22F A Fireman while serving in the Fire Prevention Bureau will be compensated at the rate of Fire Engi- neer. 6. Police Chief 47 7. Deputy Police Chief 39 8. Police Captain 38P 9. Police Detective and Photographer 26P 10. Police Lieutenant 33P 11. Police Sergeant 28P 12. Policeman 24P 13. Police Cadet $2.45 per hour - Start $3. 00 per hour - 6 Months $3. 50 per hour - 18 Months SECTION 4. 00. FIRE AND POLICE DEPARTMENTS - UNI- FORM ALLOWANCES. Following the effective date of this resolution, fire am 1 .tr)Iil fighting and police department employees who are required to purchase and continuously maintain prescribed items of uniform clothing and personal equipment shall be compensated for a portion of the initial and maintenance costs thereof according to the following: 1. a. Police officers assigned to motorcycle duty - $16.00 per month of active duty. b. All other police officers - $10. 00 per month of active duty. c. Fire fighting personnel required to regularly wear dress uniform while on duty - $10. 00 per month of active duty. d. Dispatcher clerks and police cadets - $6. 00 per month of active duty. e. All other fire fighting personnel - $5. 00 per month of active duty. 2. Newly appointed police officers and fire department person- nel shall be provided with uniform allowances at the time of appointment and thereafter as follows: a. At the time of appointment - 15010 of annual allowance. b. At first anniversary of appointment - 50% of annual allowance. c. After first anniversary - 10076 of monthly allowance. 3. Newly appointed dispatcher clerks at the time of appoint- ment - $110.00. SECTION 5.00. POLICE OFFICERS -- MARKSMANSHIP: The Chief of Police is authorized to conduct in his department, drills, prac- tices or tests in the use and firing of sidearms and small arms by the mem- bers of his department in order to increase the efficiency of the members of his department in the use of such firearms. Such practices, tests or drills shall be held at such times and at such places as said Chief shall designate and shall be participated in by such members of the department as the Chief may from time to time authorize so to do. Such tests, practices and drills shall be held under such conditions and at such times and subject to such rules as to enable said Chief to properly make the certifications hereinafter referred to, to the Personnel Officer. In addition to any compensation otherwise provided for any officer or member of said Police Department authorized to participate in any such drill, test or practice, there shall be paid a compensation in accor.- mom ' ! ()1 1 dance with the following schedule to each such member of the department for his proficiency in the use and firing of such sidearms or small arms, and in the accuracy of such fire as indicated in the following schedule, to wit : In addition to the above, each officer selected to serve on the pistol team, not to exceed eight members of the department with the highest proficiency in fire- arms, under rules approved by the Chief of Police, shall receive an additional $5. 00 per month during the time he serves on the team. Said additional com- pensation shall be payable only upon certification by the Chief of Police that the particular officer or member has qualified during the quarter preceding the certification in one of the classes (indicating same) of the foregoing schedule, and that such person is entitled to the additional compensation for such class as set forth in such schedule. SECTION 6.00. POLICE OFFICERS -- MOTORCYCLE HAZARD PAY. All Police Department patrolmen assigned to motorcycle duty will be compensated by an additional payment of $50. 00 per month while serving in such capacity. SECTION 7.00. POLICE OFFICERS -- RESERVE: Notwithstand- ing any provisions herein contained to the contrary, and for the sole and ex- clusive purpose of establishing a duty status of the reserve police officers pursuant to which they are peace officers within the full meaning of Section 830. 6 of the Penal Code of the State of California, compensation of said offi- cers is fixed and determined in the amount of $1. 00 per year; this employ- ment status shall augment and be in addition to their Civil Defense status and shall include Workmen's Compensation benefits. SECTION 8.00. POLICE OFFICERS' EDUCATIONAL INCEN- TIVE PAY PROGRAM; OFFICERS ELIGIBLE. There is established an Educa- tional Incentive Pay Program which shall apply to all sworn personnel of the -10- Compensation for Class Score Out of Possible 480 Proficiency per month Marksman 350 - 400 $ 2.00 Sharpshooter 401 - 440 4.00 Expert 441 - 473 8.00 Distinguished Expert 474 - 480 16.00 In addition to the above, each officer selected to serve on the pistol team, not to exceed eight members of the department with the highest proficiency in fire- arms, under rules approved by the Chief of Police, shall receive an additional $5. 00 per month during the time he serves on the team. Said additional com- pensation shall be payable only upon certification by the Chief of Police that the particular officer or member has qualified during the quarter preceding the certification in one of the classes (indicating same) of the foregoing schedule, and that such person is entitled to the additional compensation for such class as set forth in such schedule. SECTION 6.00. POLICE OFFICERS -- MOTORCYCLE HAZARD PAY. All Police Department patrolmen assigned to motorcycle duty will be compensated by an additional payment of $50. 00 per month while serving in such capacity. SECTION 7.00. POLICE OFFICERS -- RESERVE: Notwithstand- ing any provisions herein contained to the contrary, and for the sole and ex- clusive purpose of establishing a duty status of the reserve police officers pursuant to which they are peace officers within the full meaning of Section 830. 6 of the Penal Code of the State of California, compensation of said offi- cers is fixed and determined in the amount of $1. 00 per year; this employ- ment status shall augment and be in addition to their Civil Defense status and shall include Workmen's Compensation benefits. SECTION 8.00. POLICE OFFICERS' EDUCATIONAL INCEN- TIVE PAY PROGRAM; OFFICERS ELIGIBLE. There is established an Educa- tional Incentive Pay Program which shall apply to all sworn personnel of the -10- 10��� Police Department, with the exception of the Chief of Police and Deputy Chief of Police, as follows: 1. All sworn personnel first employed on or after September 1, 1970 who have qualified as hereinafter set forth and have satis- factorily completed the first year of service following employ- ment in the El Segundo Police Department; 2. All sworn personnel of the Police Department employed prior to September 1, 1970 who have elected to participate in the program and have filed a written election to do so with the Per- sonnel Officer. Such written election shall be irrevocable. SECTION 8. 10. ADMINISTRATION. The program shall be administered in accordance with the revised "Educational Incentive Pay Program Rules, Regulations and Procedures" dated September 25, 1970, a copy of which is on file in the office of the City Clerk. SECTION 8.20. QUALIFICATIONS. Except for the year com- mencing September 1, 1970 and for the year of initial qualification, an em- ployee in the Educational Incentive Pay Program shall not be entitled to educa- tional incentive pay for any year unless during the preceding year he has: 1. Earned three semester units of college credit with a passing grade; or 2. Satisfactorily completed informal educational courses equiva- lent to three semester units of college credit; or 3. Engaged in community service approved by the Chief of Police outside of duty hours for the period of time equivalent to the time required to satisfactorily complete three semester units of college work. Units of credit and /or civic activity in excess of the yearly re- quirements shall be encouraged, however, they will not be accumulative and will not be applied toward eligibility for ensuing years. SECTION 8. 30. LONGEVITY EXCEPTIONS. The provisions of Steps X, Y and Z of the Basic Salary Schedule shall not apply to any sworn member of the Police Department except: (1) The Chief of Police; (2) The Deputy Chief of Police; and (3) Other sworn personnel of the Police Department employed before September 1, 1970 who have not elected to participate in the Educational Incentive Pay Program. Police Officers hired prior to September 1, 1970, who sub- scribe to the Educational Incentive Pay Program and later fail to meet the -11- ' IQt11 necessary requirements for eligibility in the program, will receive longevity pay in accordance with the longevity provisions set forth in Section 2. 10 of this resolution, if otherwise qualified. SECTION 8.40. STEP ADVANCEMENT -- EDUCATIONAL INCENTIVE PAY SALARY SCHEDULES: All sworn personnel, upon comple- tion of the first year of service following employment in the El Segundo Police Department, and all sworn police officers of such department employed prior to September 1, 1970 who have subscribed to and are entitled to the Educa- tional Incentive Pay shall advance to Step B -1 or 2; C -1 or 2; D -1 or 2; or E -1 or 2 (to whichever they are entitled by classification and length of ser- vice), in accordance with the Educational Incentive Pay Program Salary Schedules for Intermediate or Advanced Certificates set forth in Section 2. 10 of this resolution. Educational incentive pay shall not be automatic. Each officer must continue to be proficient and is subject to annual examination and evaluation. Should a police officer receive an unsatisfactory rating, the educational incentive pay shall be terminated until such time as the employee receives a satisfactory rating. SECTION 9.00. STEP ADVANCEMENT - -BASIC SALARY SCHEDULE: The advancement of a new employee from Step A shall be on the new employee's anniversary date which is established as the day immedi- ately following satisfactory completion of his first six months' service; Steps B. C and D contemplate one year's service in each of such classifications and the advancements therefrom shall be on the anniversary date of the employee; Step E contemplates continued service in such classification until further ad- vancement is indicated by reason of longevity. SECTION 10.00. LONGEVITY ACHIEVEMENT: Steps X, Y and Z of the Basic Salary Schedule (or in the case of sworn personnel of the Police Department entitled to the Educational Incentive Pay,Steps X -1, Y -1 and Z -1, and Steps X -2, Y -2 and Z -2 of the Educational Incentive Pay Program Salary Schedules) are longevity provisions and are to be used in applying the follow- ing policy: Upon attaining seven years of continuous service with the City, an employee shall be compensated at Step X (or X -1 or X-2); upon attaining fourteen -12- years of continuous service with the City, an employee shall be compensated at Step Y (or Y -1 or Y -2); and upon attaining twenty-one years of continuous service with the City, an employee shall be compensated at Step Z (or Z -1 or Z -2); provided, however, that employees may be paid at a higher level than the foregoing schedule when necessary to comply with the requirements of Section 21. 00. SECTION 11.00. STEP ADVANCEMENT -- ANNIVERSARY DATE: An employee advanced in step by direction of the City Council or advanced from Step E of the Basic Salary Schedule (or in the case of sworn personnel of the Police Department entitled to the Educational Incentive Pay, Steps E -1 and E -2 of the Educational Incentive Pay Program Salary Schedules) of any range to a step in another range receives a new anniversary date which is the date of the change. Other changes in salary, unless specifically directed by the Council or as provided in Section 12. 00 herein, shall not change the anniversary date. The City Council reserves the right at any time, and in its sole discretion, to change the range number assigned to any officer or em- ployee and to determine the particular step in any range number which is to be thereafter assigned to any such officer or employee. SECTION 12.00. STEP INCREASES ON MERIT - -BASIC SALARY SCHEDULE. An employee will be eligible for advancement to a higher step on the basis of service time as described in Section 9.00 and satisfactory performance of duties. An employee will be presumed to merit an increase unless his Department Head notifies the Personnel Officer in writing at least ten days in advance of the scheduled increase that the in- crease should be withheld, stating reasons. The reasons shall be provided to the employee in writing. If the employee's performance subsequently im- proves to a satisfactory level, the step increase will be granted and the date of increase will become the employee's anniversary date. SECTION 13. 00 COMPENSATION PAYMENT: The monthly compensation basis, hereinabove provided for, shall be payable biweekly. (A) Compensation of employees for services rendered during each pay- roll period shall be for the two week period ending the week preceding the date of payment. -13- ' 1101, (B) Compensation of Councilmen and Commission members shall be paid not less frequently than monthly. SECTION 14. 00. WORKING SCHEDULES AND RULES AND REGULATIONS RELATING TO HOURS AND PERIODS OF SERVICE: That salaries, fees, or pay, as same are hereinabove stated, and as same may hereafter be amended, contemplate service to be rendered by the various em- ployees of said City substantially in accordance with the following rules and regulations relating to hours and periods of service which are hereby estab- lished, to wit: 1. Eight hours shall be deemed to constitute a day's work, except in the Police and Fire Departments in which the members shall be subject to call at all times. 2. A week shall be deemed to mean any period of seven consecutive days. 3. Unless the context otherwise indicates, Sundays and legal holidays shall be construed as such. 4. The year shall be taken as having 365 days and the month as having 30 days. 5. The length of service shall be determined as follows: a. For employees not on the payroll on January 1, 1968: (1) Permanent Full -Time Employees Length of service shall be counted from the—Ua—t—e-oTlast continuous permanent em- ployment. (2) Permanent Part -Time Employees. Length of service shall be counted from dat—e-o-T-Tast continuous permanent employ- ment, regardless of hours worked, provided the positions occupied are specified as permanent part -time positions in the budget or by personnel authorization. (3) Other Part -Time or Temporary Employees. Service shall not be counted toward longevity or step increases. b. For employees on the payroll as of January 1, 1968, length of service shall be computed on the length of time an employee has been continuously in the service of the City in any capacity. An absence for a period of ninety or more consecutive days shall constitute a break in service for the purpose of determin- ing continuous service. 6. That all employees of said City (excepting those to whom these rules do not apply, as hereinabove or hereinafter set forth), shall render their respective services on a working schedule of eight hours per day or forty hours per week, and the City Manager shall designate the particular days and hours such respective employees are to render service to the said City. -14- 7. The City Manager may require any employee or employees to render service for more than eight hours per day or forty hours per week in any and all cases where the City Manager feels that such additional service is essential for the best interests of the City at the time. SECTION 15. 00. OVERTIME PAY: Except as otherwise herein specifically provided, any employee subject to the rule of eight hours per day and forty hours per week, required to put in more time on his classification for routine or administrative reasons, shall be compensated at the rate of one and one -half times his regular rate of pay. SECTION 15. 10. OVERTIME PAY - EXCEPTIONS: Only regular salary rates shall be paid in emergencies pertaining to war, civil defense, strike patrol duty, after the first forty -eight hours thereof, flood, earthquake, fire or other similar conditions of urgency. SECTION 15.20. OVERTIME PAY -- COMPENSATORY TIME: Compensatory time may be substituted for overtime payment if approved by the City Manager, provided that the accumulation may not exceed twenty -four hours or three working days at any one time and no more than ten days total may be accumulated or used in any one year. Compensatory time may be used in con- junction with normal vacation with prior approval of the City Manager. No more than three consecutive days of compensatory time may be used. SECTION 15.30. OVERTIME PAY - -FIRE DEPARTMENT: Except as otherwise herein provided, the members of the Fire Department of said City shall work on a fifty -six hour per week schedule in shifts to be pro- mulgated and established from time to time by the City Manager, and all of the members of said Department shall be subject to call for service at any and all times. It is provided, however, that where members of the Department (with the exception of the Chief) are required to work overtime, such members shall be entitled to additional compensation at straight time rates, based on forty hours per week for special details and assignments other than fire and rescue calls, and when required to work overtime on a regular fire fighting company assignment, shall be paid straight time based on the regular fifty - six hour week. Members of the Department (with the exception of the Chief), recalled from off -duty to respond to fires and rescue calls, shall receive a minimum compensation of $5.00 per call. -15- SECTION 15.40. OVERTIME PAY -- POLICE DEPART- MENT: Except as otherwise hereinafter provided, the members of the Police Department of said City shall work regularly scheduled shifts to be promul- gated and established from time to time by the City Manager, and all of the members of said Department shall be subject to call for service at any and all times. It is provided, however, that where a member of the Police Depart- ment is required to render more than eight hours service in any one day or more than forty hours per week, such member shall be entitled to receive, and there shall be paid to him, additional compensation for such overtime at one and one -half times his or her regular rate of pay, unless such mem- ber is the Chief of Police or the Deputy Chief of Police of said City. Straight time only will be paid all police personnel entitled to overtime for the following duty assignments: 1. Approved departmental in- service training and specialized train- ing schools, except that: a. Officers promoted in rank and who are required to attend in- service classes to gain the knowledge necessary to per- form their new duties and responsibilities of said position, shall not be compensated in overtime pay for the hours spent in training over and above a normal eight hour day; and b. Overtime pay shall not be paid to police personnel who spend more than the eight hour day in a basic recruit school learn- ing the duties and responsibilities of their new career in law enforcement. 2. Staff meetings. 3. Court appearances. 4. Public relations appearances (speeches, etc. ). 5. Photograph work. 6. Such other similar duty that may develop in the future. Police officers required to appear in court during scheduled off -duty hours will be paid for a minimum of three hours duty at their straight time salary rate. SECTION 16.00. TEMPORARY EMPLOYEES UNCLASSIFIED. Temporary employees for whom no classification or range number is provided or whose compensation is not otherwise fixed by this resolution shall receive such compensation as the City Council shall designate in the resolution or order -16- r of appointment for such respective temporary employees. SECTION 16.10. TEMPORARY EMPLOYEES -- FRINGE BENEFITS: Temporary employees and permanent part -time employees who by reason of their limited employment schedule do not qualify for coverage under the Public Employees' Retirement Law, shall not receive paid sick leaves, paid vacations and paid holidays; permanent part -time employees who qualify for coverage under the Public Employees' Retirement Law shall receive the fringe benefits accorded all regular full time employees including vacation and sick leave on a pro rata basis. SECTION 17. 00. EMERGENCY APPOINTMENTS: That not- withstanding any other provision contained in this resolution, it is hereby pro- vided that in case of any emergency or unusual circumstances or conditions, which may exist or arise within the city, or in any office or department there- of, the City Manager shall have the right and he is hereby authorized, either directly or through the head of the office or department affected or involved, to employ such number of additional employees as in the opinion of such City Manager may be necessary in order to meet or properly dispose of any and all conditions and problems which may arise out of or be due to any such emergency; together with full power in any and all such cases to fix the res- pective reasonable compensations to be paid such additional employees, res- pectively, for such emergency service. Such emergency service shall not continue, however, for a longer period than twenty -one successive days un- less by further authority of the City Council expressed by resolution. SECTION 17. 10. PREPARATION AND CONTENT OF CLASS SPECIFICATIONS: Class specifications shall be prepared and maintained under the direction of the City Manager for all positions. The specifications shall define the duties of the positions in each class and the desirable qualifications for successful performance of such duties. SECTION 18.00. RESIDENCE REQUIREMENTS. Within six months following completion of their probationary period the City Manager, Chiefs of Police and Fire Departments, Directors of Finance Department, Building Safety Department, Planning Department, Public Works Department, -17- I i"111 and Recreation and Parks Department must live within the E1 Segundo city limits, except that the City Council may consent to an extended period of residence outside the city limits of the city. SECTION 19.00. HOLIDAYS AND HOLIDAY PAY: Except as otherwise herein specifically provided, any employee who is required to work on any of the following days that occur on his regular day of employment, to wit: January 1st; Thanksgiving Day and Friday thereafter; The third Monday in February; December 24th; The last Monday in May; December 25th; July 4th; December 31st; and The first Monday in September, Every day on which an election is held The fourth Monday in October; throughout the State, shall be compensated therefor, for any time falling within the period of his regu- lar working shift at the holiday rate of two times the rate of his regular pay; provided, however, (a) that in the event any of the hereinbefore mentioned holi- days falls on the last day an employee is off on his regular days off period, the following day shall be observed as a holiday for the purpose of this section, pro - vied further, however, (b) that in the event any of the hereinabove mentioned holidays falls on the first day of an employee's regular days off period, the previous day shall be considered as a holiday for the purpose of this section. EXCEPTION: An employee who is required to work on holidays under emergency conditions at a time other than his regular shift, such as storm drain personnel or water and sanitation personnel, shall be compensa- ted, in addition to his salary for the regular time credited to him by reason of the holiday, at the rate of one and one -half times his regular rate of pay. Police and Fire Department personnel, pursuant to this section and notwithstanding any provision herein to the contrary, shall be paid for ten holidays once a year on or about the 10th day of December. SECTION 20.00. TEMPORARY SERVICE IN HIGHER CLASSI- FICATION: In any case, approved by the City Manager, where an employee is qualified for and is required for an appreciable period of time to temporarily serve in and have the responsibility for work in a higher class of position, such employee while so assigned, shall receive the entrance salary rate of that class or whatever step thereof that is not less than five percent above his present rate, whichever is higher. For the purpose of this section "appreciable period of time" is defined as thirty consecutive working days or longer for department and division heads and ten consecutive working days or longer for all other classifications. SECTION 21. 00. PROMOTIONS: In all cases where an employee in any given classification is promoted to a classification for which a higher rate of compensation is provided, then such employee so promoted shall enter such higher classification at the lowest rate of compensation pro- vided for such higher classification which exceeds by not less than five per- cent the rate of compensation received by said employee in such given classi- fication at the time of such promotion, unless otherwise ordered by the City Council. All supervisors shall be paid at a higher rate than any of their subordinates, exclusive of special and longevity pay. In the event that a supervisor is paid a rate of pay equal to or lower than one of his regularly assigned subordinates, the supervisor's rate shall be advanced to a step in his salary range which is one step higher than any subordinate's pay exclu- sive of longevity pay and special pay. SECTION 22. 00. TERMINATION: Upon termination of employment during a pay period, pay shall be prorated and paid for each day worked in said pay period and the terminal salary warrant shall include accrued vacation pay to the time of termination. SECTION 23.00 HOURS OF SERVICE -- EXCEPTIONS: So far as the foregoing rules and regulations relative to hours of service in any day or hours of service in any week, the same shall not apply to: 1. Elective officers of said City. 2. City Manager. 3. City Attorney. 4. Chiefs of Police and Fire Departments. 5. Deputy Chief of Police. -19- I I0,�I 6. Directors of Building Safety Department, Finance Department, Planning Department, Public Works Department, Recreation and Parks Department, and Water and Sanitation Superintendent. 7. Administrative Secretary/ Assistant Personnel Officer. 8. Assistant Director of Finance. 9. Assistant Director of Public Works. 10. Street Maintenance Superintendent. 11. Supervisors of Parks, Recreation, and Garage. SECTION 24.00. SICK LEAVE; LEAVE WITH PAY DLE TO ILLNESS; ACCUMULATION OF SAME: Sick leave with pay may be granted for absence from duty because of personal illness, injury, or legal quarantine not compensable under the provisions of the Workmen's Compensation Laws of the State of California. Regular employees shall accumulate sick leave at the rate of one day accumulation for each month's service, not to exceed a maxi- mum of one hundred thirty -two days. Hours worked in addition to a regular work week shall not entitle an employee to additional sick leave accumulation. Sick leave taken by an employee shall be deducted from his accumulated credit. SECTION 24. 10. SICK LEAVE CERTIFICATION. Any em- ployee taking sick leave shall, upon his return to work, sign a statement certi- fying the reasons for such sick leave. Employees absent five or more consecu- tive days must submit a statement from a doctor that the employee was under his care and is able to return to work. The City Manager may, before allow- ing such leave or before permitting an employee to return to work, require submission of a doctor's certificate for absences less than five days in dura- tion. Any employee who makes a false claim to sick or emergency leave or who refuses to cooperate in an investigation by the City of his claim, shall be subject to disciplinary action. SECTION 24.20. SICK LEAVE -- PAYMENT OF ONE -HALF OF 132 DAYS ACCRUED: On the first day of December of each year, em- ployees who maintain a balance of one hundred thirty -two sick leave accrual shall be paid for one -half the sick leave accumulated and not used during the preceding twelve month period. Payment shall be made on or before Decem- ber 10. -20- SECTION 24.30. SICK LEAVE -- PAYMENT OF ACCRUED -ON RETIREMENT: In the event an employee, while in the City's employ, retires under the Public Employees' Retirement System with unused sick leave to his credit, he shall be compensated in an amount equal to one -half the value of such sick leave based upon his current salary at the time of retirement with- out the inclusion of overtime pay or additional compensation. SECTION 24.40. SICK LEAVE -- PAYMENT OF ACCRUED -- ON DEATH: In the event an employee, while in the City's employ, dies with unused sick leave to his credit, his estate shall be compensated in an amount equal to one -half the value of such sick leave based upon his current salary at the time of his death without the inclusion of overtime pay or additional com- pensation. SECTION 24.50. EMERGENCY LEAVE-­FAMILY ILLNESS: Accumulated sick leave may be used as emergency leave for short periods in case of serious illness in the immediate family of the employee or employee's spouse. A maximum of three days emergency leave may be granted in case of death in the immediate family of the employee or employee's spouse. A doctor's certificate stating the nature of the illness of the immediate family of the employee or employee's spouse, or proof of death, may be required before absence for these reasons shall be charged to emergency leave. Emergency leave of a maximum of three days may also be granted in cases of extreme and unusual hardships of an emergency nature. SECTION 25.00. WORKMEN'S COMPENSATION PROVISION: Permanent employees who are members of the Public Employees' Retirement System and who receive injuries that are compensable under the California Work- men's Compensation Laws (other than those to whom the provisions of Section 4850 of the Labor Code apply) shall be entitled to receive: 1. The employee's regular salary for any so- called waiting period provided for in the Workmen's Compensation Laws; 2. Thereafter, the period of up to one year or until retired on disability pension, the difference between the employee's regular monthly salary and the amount of any temporary disability payments. Such payments shall cease when the employee receives a permanent dis- ability award or is physically able to return to work. -21- SECTION 25. 10 WORKMEN'S COMPENSATION PAY- MENTS RECEIVED: The City Manager in preparing demands for compensation under the provisions of the Workmen's Compensation laws of the State of California may require the employee concerned to submit to said City Manager, evidence satisfactory to such City Manager showing the amount of Workmen's Compensation payments received by such employee (exclusive of medical, surgical, hospitalization, appliances, or similar items of costs). In many instances it may be impossible prior to the time pay- rolls are regularly approved to determine various amounts which may here- after become payable under the provisions of the Workmen's Compensation laws of the State of California to various employees due to a variety of rea- sons and causes, such for example, as delays which may occur in the fixing of compensation amounts in Industrial Accident cases; the failure of the em- ployee to monthly or promptly receive his Workmen's Compensation allow- ances, etc. In all such cases, the City shall be under no obligation to make to the employee the payments provided for in said Workmen's Compensation laws until such time as such matters can be properly determined. The City Manager may present to the City Council any and all problems which may arise in the Administration of the provisions hereof, and the City Council reserves the right to consider such problems and to determine the same and make such adjustments and orders as may be necessary and proper in the premises. SECTION 25.20. PHYSICAL EXAMINATION: The City Council reserves the right, to be exercised in its discretion, to at any time and from time to time, at the expense of said City, require any employee to appear before any duly licensed physician or surgeon selected by the City Manager and submit to a medical and physical examination with respect to his illness, injury or disability. The failure or refusal of any such employee to submit himself to any such examination, may, in the discretion of the said Council, forfeit any further rights to receive sick leave disability benefits or compensation under the provisions of this resolution. SECTION 25.30. PHYSICAL EXAMINATION -- WRITTEN REPORT. The written report of any such physician or surgeon to said Council -22- may be examined by said Council, the City Manager, and City Attorney of said City, but shall otherwise be confidential; provided, however, that the same may be introduced in evidence in any action or proceeding relative to the subject of illness, injury or disability of the patient or person referred to therein, and such physician or surgeon may give testimony respecting the subject of such examination and the physical condition of the employee therein referred to, and each employee of said City accepting employment, by accept- ing such employment and rendering service thereunder, does thereby auto- matically and accordingly so agree. SECTION 26.00. VACATIONS: Excepting members of the Police and Fire Departments who shall receive annual vacations as provided by law, each officer and employee regularly employed and with less than ten years of service with said City, subject to the limitations hereinafter set forth, shall be entitled to and shall receive an annual vacation of twelve work- ing days with full salary. Vacation leaves may not be taken until an employee has completed one year's continuous service. Vacation time shall accrue on a monthly basis. Employees who have completed ten years but less than twenty years of service, shall receive an annual vacation or leave of absence with pay of fifteen working days. Employees who have completed twenty or more years of service shall receive an annual vacation or leave of absence with pay of twenty working days. SECTION 26.10. VACATIONS -- POLICE DEPARTMENT: The sworn personnel of the Police Department shall receive annual vacations in the same manner provided in Section 26. 00 for other employees, provided, however, that such annual vacation or leave of absence with pay shall be not less than as required by Section 38634 of the Government Code. SECTION 26.20. VACATIONS - -FIRE DEPARTMENT- -FORTY HOUR WEEK: Members of the fire service working forty hours a week shall receive vacations the same as provided in Section 26. 00 , provided, however, that such annual vacation or leave of absence shall be not less than as required by Section 53250 of the Government Code. -23- SECTION 26.30. VACATIONS - -FIRE DEPARTMENT SHIFT WORK: Members of the fire service that work shifts with less than ten years service shall receive vacation time of six shifts; more than ten years and less than twenty years of service, eight shifts; and more than twenty years of service ten shifts, provided, however, that it shall be not less than as required by Section 53250 of the Government Code. SECTION 26. 40. VACATION TIME ACCUMULATED: Vacation time shall be accumulated from date of last continuous permanent employment. All vacations shall be taken at such times as are agreeable to the head of the department and approved by the City Manager. Earned vacations shall not be accumulated for a longer period than for two years' service. SECTION 27.00. JURY SERVICE. Employees absent for jury service with the approval of their Department Heads, shall be entitled to, and receive, full salary upon showing absence occurring by reason thereof, and paying to the City the amount of jury fees received by them for such absence. SECTION 28.00. ACCEPTANCE OF GRATUITIES: Officers and employees of the City are enjoined against accepting any form of gratuity from any person with whom they are transacting or have transacted city busi- ness on behalf of the City of E1 Segundo. By this, all personnel are admon- ished not to accept anything of value, where such transfer of value can be con- strued as a favor or as an inducement in any manner affecting their decisions in the discharging of city business. SECTION 29.00. ANNUAL SALARY SCALE REPORT. The City Council in its desire to maintain a salary experience comparable to that paid by other cities has determined that as a matter of policy it will give care- ful consideration to the wages paid in the following cities: Culver City Los Angeles Gardena Manhattan Beach Hawthorne Redondo Beach Hermosa Beach ` Santa Monica Inglewood Torrance and Los Angeles County. -24- A comprehensive report setting forth the scale of wages paid by the above -named cities together with a detailed report of all fringe benefits shall be prepared and submitted to the Council members prior to August 1 of each year. The City Council will review the wage scale of this City at the first meeting next following its receipt by its members of such report. SECTION 30. 00. MILEAGE REIMBURSEMENT: Officers and employees of the City shall be entitled to reimbursement for city autho- rized use of their privately owned vehicles in the conduct of city business at the rate of ten cents per mile. SECTION 31. 00. EMPLOYMENT OF RELATIVES: It is declared and established as a matter of policy that employment by the City shall be limited so that employees in any one department shall not be within the third degree of relationship to each other. SECTION 32.00. ADDITIONAL EMPLOYMENT: A Depart- ment Head who is employed full -time by the City shall not accept other work or actively participate in the management of a private profit - producing activity outside of his employment with the City of El Segundo, without first obtaining approval of the City Council, and upon showing that such activity will not con- flict with his discharge of duties of employment with the City. SECTION 33.00. PHYSICAL EXAMINATION REQUIRE- MENTS: Policemen, Firemen, Sanitation Department employees, and Depart- ment Heads shall be annually examined by a local medical doctor selected by the City, except Policemen and Firemen under thirty -five years of age, who shall be examined every two years. Additional examinations of these employees as well as of all other employees of the City may be ordered by the City Manager and the medical reports thereof shall become part of the employees' personnel records. SECTION 34.00. REPEALS: Resolution No. 2276 passed and adopted on the 23rd day of June, 1969, and resolutions Nos. 2331, 2332, 2335, 2336 and 2340 amending said Resolution No. 2276 and all resolutions 4 and orders of the City Council heretofore passed and adopted with reference to the same, or any of the matters and subjects hereinabove set forth or -25- referred to, are hereby repealed insofar as the same conflict with the pro- visions hereof. SECTION 35.00. In all cases where any employee renders service in more than one department, and the City Council has not designated the amount or percentage of the compensation of such employee to be charged against any particular department or departments, the Director of Finance may, for accounting purposes, determine and charge accordingly the amount of percentage of the compensation or salary of any such employee which is to be charged to each of the respective departments in which such service was rendered. So far as reasonably practicable, such charges when made against the various departments shall be substantially in proportion to the service rendered such respective departments. SECTION 36.00. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted. PASSED, APPR , 1971. ATTEST: 0 • /'0C City Clerk (SEAL) -26- STATE OF CALIFORNIA, ) 1 COUNTY OF LOS ANGELES, ) SS CITY OF EL SEGUNDO. ) I, JANE D. HOUGH, , City Clerk of the City of E1 Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing Resolution, being Resolution No. 2365 was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 2 5th day of January , 1 971 and that the same was so passed and adopted by the following vote: AYES: Councilmen Balmer, Frederick, McGill, Nagel, and Mayor Stephens; NOES: Councilmen None; ABSENT: -Councilmpn Non, WITNESS my hand and the official seal of said City this day of (SEAL) , 197 �� ,c-L, '4. ity er o e City or El Segun—U-6— California