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CC RESOLUTION 22761969 -70 1()S3 -1 RESOLUTION NO. 2276 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, FIXING THE COMPEN- SATION OF THE VARIOUS OFFICERS AND HEADS OF DEPARTMENTS OF SAID CITY, AND OF THE VARIOUS EMPLOYEES THEREOF; AND REPEALING RESOLUTION NO. 2229 OF SAID COUNCIL AND ALL RESOLUTIONS AMENDATORY OF SAID RESOLUTION NO. 2229. WHEREAS, the salaries or compensation of the members of the City Council of the City of El Segundo, California, are fixed by law at the sum of One Hundred Fifty Dollars ($150. 00) per month, each; and WHEREAS, the salary of the City Clerk, as such, is fixed at the sum of Two Hundred Fifty Dollars ($250. 00) per month and the salary of the City Treasurer, as such, is fixed at the sum of Two Hundred Fifty Dollars ($250. 00) per month, both of which salaries have been established by ordinance and may not be changed during their respective incumbencies except by ordinance adopted by the City Council and as provided by law; and WHEREAS, the City Council of the City of El Segundo, California, now desires to fix and determine the salaries or compensations of the vari- ous other officers, heads of departments, and of the various employees of said City, all as hereinafter set forth; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: PART I RATES AND SCHEDULE SECTION 1. FIXED SERIES: That subject to the other provi- sions of this resolution, each of the incumbents of the following offices or positions in the service of the City of E1 Segundo shall be entitled to receive for his or her services, in his or her office or position, the rate or rates of compensation hereinafter set forth: (A) CITY ATTORNEY ------------------------------ $1033.00per month and, in addition thereto, he shall receive such rea- sonable additional fees or compensation as the City Council may allow for suits, appearances or pro- ceedings before any Court, Board, Officer or Com- mission in, or before which he has been directed to act or appear, and also when allowed by the Council, 1() fI pop extra compensation for bond issues of all kinds and for any service which the Council may deem extraordinary. (B) CITY MANAGER ------------------------------- $1855. 00 per month Longevity (C) SUPERVISOR OF PROPERTY OWNER- Step X Step Y Step Z SHIP RECORDS - -$616. 00 per month $647. 00 $679.00 $713.00 (D) ASSISTANT DIRECTOR OF FINANCE ----------- - - - - -- $616. 00 per month $647. 00 $679.00 $713.00 SECTION 2. BASIC EIGHT -STEP SALARY SCHEDULE: That except as hereinafter specifically provided and subject to the other provisions of this reso- lution, each employee in the service of said City (other than those hereinabove pro- vided for in Section 1) shall be entitled to receive for his or her services in his or her position the applicable rate of compensation shown in the following basic eight step salary schedule prescribed for the class in which his or her position is alloca- ted, to wit: SALARY SCHEDULE Wz Longevity Range Step Step Step Step Step Step Step Step Number A B C D E X Y Z ,1 428 449 472 495 519 545 572 601 2 439 460 483 507 532 559 587 616 3 449 472 495 519 545 572 601 631 4 460 483 507 532 559 587 616 647 5 472 495 519 545 572 601 631 662 6 483 507 532 559 587 616 647 679 7 495 519 545 572 601 631 662 695 8 507 532 559 587 616 647 679 713 9 519 545 572 601 631 662 695 730 10 532 559 587 616 647 679 713 748 11 545 572 601 631 662 695 730 766 12 559 587 616 647 679 713 748 785 13 572 601 631 662 695 730 766 804 14 587 616 647 679 713 748 785 824 Wz -3- Longevity Range Step Step Step Step Step Step Step Step Number A B C D E X Y Z 15 601 631 662 695 730 766 804 845 16 616 647 679 713 748 785 824 866 17 631 662 695 730 766 804 845 887 18 647 679 713 748 785 824 866 909 19 662 695 730 766 804 845 887 932 20 679 713 748 785 824 866 909 955 20F 689 723 759 797 837 879 923 969 21 695 730 766 804 845 887 932 978 22 713 748 785 824 866 909 955 1003 23 730 766 804 845 887 932 978 1027 24 748 785 824 866 909 955 1003 1053 24F 759 797 837 879 923 969 1017 1068 25 766 804 845 887 932 978 1027 1078 26 785 824 866 909 955 1003 1053 1105 27 804 845 887 932 978 1027 1078 1132 28 824 866 909 955 1003 1053 1105 1160 28F 837 879 923 969 1017 1068 1121 1177 29 845 887 932 978 1027 1078 1132 1188 30 866 909 955 1003 1053 1105 1160 1218 31 887 932 978 1027 1078 1132 1188 1248 32 909 955 1003 1053 1105 1160 1218 1278 32F 923 969 1017 1068 1121 1177 1236 1298 33 932 978 1027 1078 1132 1188 1248 1310 34 955 1003 1053 1105 1160 1218 1278 1342 35 978 1027 1078 1132 1188 1248 1310 1376 36 1003 1053 1105 1160 1218 1278 1342 1409 37 1027 1078 1132 1188 1248 1310 1376 1445 38 1053 1105 1160 1218 1278 1342 1409 1479 39 1078 1132 1188 1248 1310 1376 1445 1517 40 1105 1160 1218 1278 1342 1409 1479 1554 -3- 1'' ` 1.'14 Longevity Range Step Step Step Step Step Step Step Step Number A B C D E X Y Z 41 1132 1188 1248 1310 1376 1445 1517 1593 42 1160 1218 1278 1342 1409 1479 1554 1631 43 1188 1248 1310 1376 1445 1517 1593 1673 44 1218 1278 1342 1409 1479 1554 1631 1713 45 1248 1310 1376 1445 1517 1593 1673 1756 46 1278 1342 1409 1479 1554 1631 1713 1799 47 1310 1376 1445 1517 1593 1673 1756 1844 48 1342 1409 1479 1554 1631 1713 1799 1889 49 1376 1445 1517 1593 1673 1756 1844 1936 50 1409 1479 1554 1631 1713 1799 1889 1983 51 1445 1517 1593 1673 1756 1844 1936 2033 52 1479 1554 1631 1713 1799 1889 1983 2083 53 1517 1593 1673 1756 1844 1936 2033 2135 54 1554 1631 1713 1799 1889 1983 2083 2187 55 1593 1673 1756 1844 1936 2033 2135 2242 (A) The advancement of a new employee from Step A shall be on the new employee's anniversary date which is established as the day immedi- ately following satisfactory completion of his first six months' service; Steps B, C and D contemplate one year's service in each of such classifications and the advancements therefrom shall be on the anniversary date of the employee; Step E contemplates continued service in such classification until further advancement is indicated by reason of longevity; Steps X, Y and Z are lon- gevity provisions and are to be used in applying the following policy; For each seven years of continued service with the City, an em- ployee upon attaining the seventh, fourteenth or twenty -first anniversary of his employment, shall advance one step in his classification. (B) Step increases are based on merit. An employee will be eligible for advancement to a higher step on the basis of service time as described in paragraph (A) above and satisfactory performance of duties. An employee will be presumed to merit an increase unless his Department Head notifies the Personnel Officer in writing at least ten days in advance MAE of the scheduled increase that the increase should be withheld, stating rea- sons. The reasons shall be provided to the employee in writing. If the employee's performance subsequently improves to a satisfactory level, the step increase will be granted and the date of increase will become the em- ployee's anniversary date. (C) It is provided further: (1) An employee advanced in step by direction of the City Council or advanced from Step E of any Range to a step in another Range receives a new anniversary date which is the date of the change. Other changes in salary, unless specifically directed by the Council or as provided in paragraph (B) above, shall not change the anniver- sary date. The City Council reserves the right at any time, and in its sole discretion, to change the range number assigned to any officer or employee and to determine the particular step in any Range number which is to be thereafter assigned to any such officer or employee; (2) Temporary employees for whom no classification or range number is provided or whose compensation is not otherwise fixed by this resolution shall receive such compensation as the City Council shall designate in the resolution or order of appointment for such respective temporary employees; and (3) Temporary employees and permanent part -time employees who by reason of their limited employment schedule do not qualify for coverage under the Public Employees' Retirement Law, shall not receive paid sick leaves, paid vacations and paid holidays; permanent part -time employees who qualify for coverage under the Public Employees' Retirement Law shall receive the fringe benefits accorded all regular full time employees including vacation and sick leave on a pro rata basis. SECTION 3. SCHEDULE OF CLASSES BY SERIES: That the following respective range numbers are hereby allocated and assigned to the following respective offices, positions, or employments in the service of said City, hereinafter set forth opposite such respective range numbers: C67C I()AISU Subdivision Classification Range Salary Number No. Range (A) OFFICE SERIES: 1. Director of Finance 45 1248 -1517 2. Account Clerk I 3 449 -545 3. Account Clerk 11 7 495 -601 4. Account Clerk III 10 532 -647 5. Administrative Intern -- 2. 75 per hour 6. Administrative Sec. /Asset. Personnel Officer 23 730 -887 7. Dispatcher Clerk 7 495 -601 8. Legal Secretary 18 647 -785 9. PBX Operator- Receptionist 4 460 -559 10. Stenographer Clerk I 5 472 -572 11. Stenographer Clerk H 8 507 -616 12. Secretary I 10 532 -647 13. Secretary 12 559 -679 14. Supervising Records Clerk 10 532 -647 15. Typist Clerk 1 428 -519 (B) OPERATION SERIES: 1. Assistant Director of Public Works 40 1105 -1342 2. Assistant Purchasing Agent /License Insp. 27 804 -978 3. Automotive Mechanic 18 647 -785 4. Automotive Mechanic Helper 13 572 -695 5. Building Inspector 27 804 -978 6. Civil Engineer I 28 824 -1003 7. Cleaning Matron 2 439 -532 8. Custodian 6 483 -587 9. Supervising Custodian 10 532 -647 10. Director of Building Safety 39 1078 -1310 11. Director of Planning 39 1078 -1310 12. Director of Public Works 50 1409 -1713 13. Director of Recreation and Parks 40 1105 -1342 14. Electrical Inspector 27 804 -978 we 1Of' q 7 Subdivision Classification Range Salary Number No. Range 15. Engineering Aide I 21 695 -845 16. Engineering Aide II 25 766 -932 17. Garage Supervisor 25 766 -932 18. Laborer 8 507 -616 19. Maintenance Painter 14 587 -713 20. Motor Sweeper Operator 16 616 -748 21. Multilith Operator -- 3. 61 per hour 22. Park Maintenance Man 12 559 -679 23. Park Maintenance Leadman 17 631 -766 24. Park Supervisor 26 785 -955 25. Plan Check Engineer 31 887 -1078 26. Plumbing Inspector 27 804 -978 27. Public Works Maintenance Man 12 559 -679 28. Recreation Leader, Senior 16 616 -748 29. Recreation Supervisor 26 785 -955 30. Street Maintenance Leadman 16 616 -748 31. Street Foreman 22 713 -866 32. Street Inspector 22 713 -866 33. Street Maintenance Superintendent 31 887 -1078 34. Traffic Painter Leadman 15 601 -730 35. Tree Trimmer - Climber 13 572 -695 36. Street Tree Leadman 17 631 -766 37. Water Meter Reader Repairman 13 572 -695 38. Water and Sanitation System Leadman I 13 572 -695 39. Water and Sanitation System Leadman II 16 616 -748 40. Water and Sanitation Foreman 22 713 -866 41. Water and Sanitation Inspector 22 713 -866 42. Water and Sanitation Superintendent 39 1078 -1310 -7- 106.22; Subdivision Classification Range Salary Number No. Range (C) SAFETY SERVICES SERIES: 1. Police Chief 46 1278 -1554 2. Deputy Police Chief 38 1053 -1278 3. Police Captain 35 978 -1188 4. Police Detective and Photographer 25 766 -932 5. Police Lieutenant 31 887 -1078 6. Police Sergeant 27 804 -978 7. Policeman 23 730 -887 8. Police Cadet 2. 25 per hour - start 2. 75 " " 6 months 3. 25 " " 18 " 9. Marksmanship: The Chief of Police is authorized to conduct in his department, drills, practices or tests in the use and firing of sidearms and small arms by the members of his department in order to increase the efficiency of the members of his department in the use of such firearms. Such practices, tests or drills shall be held at such times and at such places as said Chief shall desig- nate and shall be participated in by such members of the depart- ment as the Chief may from time to time authorize so to do. Such tests, practices and drills shall be held under such conditions and at such times and subject to such rules as to enable said Chief to properly make the certifications hereinafter referred to, to the City Council. In addition to any compensation otherwise provided for any officer or member of said Police Department authorized to participate in any such drill, test or practice, there shall be paid a compensation in accordance with the following schedule to each such member of the department for his proficiency in the use and firing of such sidearms or small arms, and in the accuracy of such fire as indicated in the following schedule, to wit: Class Score Out of Possible 480 Compensation for Proficiency per month Marksman 350 - 400 $ 2.00 Sharp Shooter 401 - 440 4.00 Expert 441 - 473 8.00 Distinguished Expert 474 - 480 16.00 In addition to the above, each officer selected to serve on the pistol team, not to exceed eight members of the department with the highest proficiency in firearms, under rules approved by the Chief of Police, shall receive an additional $5. 00 per month during the time they serve on the team. Said additional compensation shall be payable only upon certifica- tion by the Chief of Police that the particular officer or member has qualified during the quarter preceding the certification in one of the classes (indicating same) of the foregoing schedule, and that such person is entitled to the additional compensation for such class as set forth in such schedule. am Subdivision Classification Number I 0 f -b Range Salary No. Range 10. Motorcycle Hazard Pay: All Police Department patrolmen assigned to motorcycle duty wi be compensated by an additional payment of $50. 00 per month while serving in such capacity. 11. Reserve Police Officers: Notwithstanding any provision herein con- tained to the contrary, and for the sole and exclusive purpose of establishing a duty status of the reserve police officers pursuant to which they are peace officers within the full meaning of Section 830. 6 of the Penal Code of the State of California, compensation of said officers is fixed and determined in the amount of $1. 00 per year; this employment status shall augment and be in addition to their Civil Defense status and shall include Workmen's Compensa- tion benefits. 12. Fire Chief 45 1248 -1517 13. Battalion Chief 32F 923 -1121 14. Fire Captain 28F 837 -1017 15. Fire Engineer 24F 759 -923 16. Fireman 20F 689 -837 17. The Battalion Chief will be compensated five percent above the grade of Battalion Chief while serving in the Fire Prevention Bureau. Fire- men serving in the Fire Prevention Bureau as Inspectors will be com- pensated at the rate of Fire Engineer. 18. Uniform Allowances. Following the effective date of this resolu- tion, firefighting and police employees who are required to purchase and continuously maintain prescribed items of uniform clothing and personal equipment shall be compensated for a portion of the initial and maintenance costs thereof according to the following: (1) a. All police officers (except officers assigned to motorcycle duty) and firefighting personnel required to regularly wear dress uniform while on duty - $10. 00 per month of active duty. b. Police Officers assigned to motorcycle duty - $16. 00 per month of active duty. c. Dispatcher Clerks and Police Cadets - $6. 00 per month of active duty. (2) All other police and firefighting personnel - $5. 00 per month of active duty. (3) Newly appointed Police Officers and Fire Department personnel shall be provided with uniform allowances at the time of appoint- ment and thereafter as follows: a. At the time of appointment - 150% of annual allowance. b. At first anniversary of appointment - 50% of annual allow - anc e. c. After first anniversary - 10016 of monthly allowance. (4) Newly appointed Dispatcher Clerks and Police Cadets, at the time of appointment - $110. 00. 106 (D) PLANNING SERIES: Planning Commission Members $10. 00 each per meeting attended, not to exceed three meetings per calendar month. (E) RECREATION SERIES: Recreation Commission Members $10. 00 each per meeting attended, not to exceed three meetings per calendar month. PART -TIME RECREATION PERSONNEL: SALARY RANGE Start 300 Hrs. or 6U0 rs. or Classification 6 months 1 year 1. RECREATION LEADER Playground, Checkout, Building, Pool Guard, Training Pool Guard 2. LOCKER ROOM ATTENDANT Pool 3. RECREATION SPECIALIST I Swim Instruction - Requires Water Safety Certificate 4. RECREATION SPECIALIST II Responsible for conduct of program and /or facility of specialized nature $1. 90 $2. 25 1.70 1.90 PART II 2.40 2. 65 2.75 2. 95 GENERAL AND MISCELLANEOUS PROVISIONS $2. 65 1.90 2.65 3.25 SECTION 1. EMERGENCY APPOINTMENTS: That notwithstand- ing any other provision contained in this resolution, it is hereby provided that in case of any emergency or unusual circumstances or conditions, which may exist or arise within the city, or in any office or department thereof, the City Manager shall have the right and he is hereby authorized, either directly or through the head of the office or department affected or involved, to employ such number of additional employees as in the opinion of such City Manager may be necessary in order to meet or properly dispose of any and all condi- tions and problems which may arise out of or be due to any such emergency; together with full power in any and all such cases to fix the respective rea- sonable compensations to be paid such additional employees, respectively, for such emergency service. Such emergency service shall not continue, however, for a longer period than twenty -one successive days unless by further authority of the City Council expressed by resolution. SECTION 2. PREPARATION AND CONTENT OF CLASS SPECI- -10- I Ori4l FICATIONS: Class specifications shall be prepared and maintained under the direction of the City Manager for all positions. The specifications shall define the duties of the positions in each class and the desirable qualifications for successful performance of such duties. SECTION 3. RESIDENCE REQUIREMENTS. The City Manager and all city department heads must live within the E1 Segundo city limits. New employees who are subject to the residence requirement must move into the city within six months following completion of their probationary period except as the period may be extended by the City Council. SECTION 4. PAYMENT OF COMPENSATION: The monthly compensation basis, above provided for, shall be payable biweekly. (A) Compensation of employees for services rendered during each pay- roll period shall be for the two week period ending the week preceding the date of payment. (B) Compensation of Councilmen and Commission members shall be paid monthly and on the second regular pay date immediately following the last day of the month for which payment is made. SECTION 5. WORKING SCHEDULES AND RULES AND REGU- LATIONS RELATING TO HOURS AND PERIODS OF SERVICE: That salaries, fees or pay, as same are hereinabove stated, and as same may hereafter be amended, contemplate service to be rendered by the various employees of said City substantially in accordance with the following rules and regulations relating to hours and periods of service which are hereby established, to wit: (A) Eight hours shall be deemed to constitute a day's work, except in the Police and Fire Departments in which the members shall be subject to call at all times. (B) A week shall be deemed to mean any period of seven consecutive days. (C) Unless the context otherwise indicates, Sundays and legal holidays shall be construed as such. (D) The year shall be taken as having 365 days and the month as having 30 days. -11- rid f.) (E) The length of service shall be determined as follows: 1. For employees not on the payroll on January 1, 1968: a. Permanent Full -Time Employees. Length of service shall be counted from fhe date of as continuous permanent employ- ment. b. Permanent Part -Time Employees. Length of service shall be corinted from date of as continuous permanent employ- ment, regardless of hours worked, provided the positions occupied are specified as permanent part -time positions in the budget or by personnel authorization. c. Other Part -Time or Temporary Employees. Service shall not be counted owar longevity or s ep increases. 2. For employees on the payroll as of January 1, 1968, length of service shall be computed on the length of time an employee has been continuously in the service of the City in any capacity. An absence for a period of ninety or more consecutive days shall constitute a break in service for the purpose of determining continuous service. (F) That all employees of said City (excepting those to whom these rules do not apply, as hereinabove or hereinafter set forth), shall render their res- pective services on a working schedule of eight hours per day or forty hours per week, and the City Manager shall designate the particular days and hours such respective employees are to render service to the said City. (G) The City Manager may require any employee or employees to render service for more than eight hours per day or forty hours per week in any and all cases where the City Manager feels that such additional service is essential for the best interests of the City at the time. (H) OVERTIME PAY: Except as otherwise herein specifically provided, any employee subject to the rule of eight hours per day and forty hours per week, required to put in more time on his classification for routine or adminis- trative reasons, shall be compensated at the rate of one and one -half times his regular rate of pay. EXCEPTIONS: (1) Only regular salary rates shall be paid in emergencies pertaining to war, civil defense, strike patrol duty, after the first forty - eight hours thereof, flood, earthquake, fire or other similar conditions of urgency. (2) Compensatory time may be substituted for overtime payment if approved by the City Manager, provided that no more than twenty -four -12- a. o f; -1 3 hours (three working days) may be accumulated in one year. Compensa- tory time may be used in conjunction with normal vacation with prior approval of the City Manager. FIRE DEPARTMENT: Except as otherwise herein provided, the mem- bers of the Fire Department of said City shall work on a 56 hour per week schedule in shifts to be promulgated and established from time to time by the City Manager, and all of the members of said Department shall be subject to call for service at any and all times. It is provided, however, that where mem- bers of the Department (with the exception of the Chief) are required to work overtime, such members shall be entitled to additional compensation at straight time rates, based on forty hours per week for special details and assignments other than fire and rescue calls, and when required to work overtime on a regular fire fighting company assignment, shall be paid straight time based on the regular 56 hour week. Members of the Department (with the exception of the Chief), recalled from off -duty to respond to fires and rescue calls, shall receive a minimum compensation of $5. 00 per call. POLICE DEPARTMENT: Except as otherwise hereinafter provided, the members of the Police Department of said City shall work regularly scheduled shifts to be promulgated and established from time to time by the City Manager, and all of the members of said Department shall be subject to call for service at any and all times. It is provided, however, that where a member of the Police Department is required to render more than eight hours service in any one day or more than forty hours per week, such member shall be entitled to receive, and there shall be paid to him, additional compensation for such over- time at one and one -half times his or her regular rate of pay, unless such mem- ber is the Chief of Police or the Deputy Chief of Police of said City. Straight time only will be paid all police personnel entitled to overtime for the following duty assignments: 1. Approved departmental in- service training and specialized train- ing schools, except that: a. Officers promoted in rank and who are required to attend in- service classes to gain the knowledge necessary to per- form their new duties and responsibilities of said position, shall not be compensated in overtime pay for the hours spent in training over and above a normal eight hour day; and uZz 0 r Overtime pay shall not be paid to police personnel who spend more than the eight hour day in a basic recruit school learn- ing the duties and responsibilities of their new career in law enforcement. 2. Staff meetings 3. Court appearances 4. Public relations appearances (speeches, etc. ) 5. Photography work 6. Such other similar duty that may develop in the future. Police officers required to appear in court during scheduled off -duty hours will be paid for a minimum of three hours duty at their straight time salary rate. Compensatory time off may be substituted if approved by the City Manager. No more than twenty -four hours (3 working days) may be accumulated in one year. Compensatory time may be used in conjunction with normal vacation with the prior approval of the City Manager. (I) HOLIDAYSAND HOLIDAY PAY: Except as otherwise herein specifically provided, any employee who is required to work on any of the following days that occur on his regular day of employment, to wit: January 1 st Thanksgiving and Friday thereafter February 22d December 24th May 30th December 25th July 4th December 31st First Monday in September Every day on which an election is November 11th held throughout the State, shall be compensated therefor, for any time falling within the period of his regu- lar working shift at the holiday rate of two times the rate of his regular pay; pro- vided, however, (a) that in the event any of the hereinbefore mentioned holidays falls on the last day an employee is off on his regular days off period, the follow- ing day shall be observed as a holiday for the purpose of this section, provided further, however, (b) that in the event any of the hereinabove mentioned holidays falls on the first day of an employee's regular days off period, the previous day shall be considered as a holiday for the purpose of this section. EXCEPTION: An employee who is required to work on holidays under emergency conditions at a time other than his regular shift, such as storm drain personnel or water and sanitation personnel, shall be compensated, in addition to his salary for the regular time credited to him by reason of the holiday, at the rate of one and one -half times his regular rate of pay. -14- Police and Fire Department personnel, pursuant to this section and notwithstanding any provision herein to the contrary, shall be paid for ten holidays once a year on or about the 10th day of December. (J) TEMPORARY SERVICE IN HIGHER CLASSIFICATION: In any case, approved by the City Manager, where an employee is qualified for and is required for an appreciable period of time to temporarily serve in and have the responsibility for work in a higher class of position, such employee while so assigned, shall receive the entrance salary rate of that class or whatever step thereof that is not less than five percent above his present rate, whichever is higher. For the purpose of this section "appreci- able period of time" is defined as thirty consecutive working days or longer for department and division heads and ten consecutive working days or longer for all other classifications. (K) PROMOTIONS: In all cases where an employee in any given classification is promoted to a classification for which a higher rate of compensation is provided, then such employee so promoted shall enter such higher classification at the lowest rate of compensation provided for such higher classification which exceeds by not less than five percent the rate of compensation received by said employee in such given classification at the time of such promotion, unless otherwise ordered by the City Council. All supervisors shall be paid at a higher rate than any of their subordinates, exclusive of special and longevity pay received by the subordinate. In the event that a supervisor is paid a rate of pay equal to or lower than one of his regularly assigned subordinates, the supervisor's rate shall be advanced to a step in his salary range which is one step higher than any subordinate's pay exclusive of longevity pay and special pay. (L) TERMINATION: Upon termination of employment during a pay period, pay shall be prorated and paid for each day worked in said pay period and the terminal salary warrant shall include accrued vacation pay to the time of termination. (M) EXCEPTIONS: So far as the foregoing rules and regulations rela- tive to hours of service in any day or hours of service in any week, the same 3i16-C IMA6 shall not apply to: 1. Elective officers of said City 2. City Manager 3. City Attorney 4. Chiefs of Police and Fire Departments 5. Deputy Chief of Police 6. Directors of Finance Department, Building Safety Depart- ment, Planning Department, Public Works Department, Recreation and Parks Department, and Water and Sani- tation Superintendent 7. Administrative Secretary/ Ass It. Personnel Officer 8. Assistant Director of Public Works 9. Assistant Purchasing Agent /License Inspector 10. Street Maintenance Superintendent 11. Supervisors of Parks, Recreation, and Garage SECTION 6. SICK AND EMERGENCY LEAVE: (A) LEAVE WITH PAY DUE TO ILLNESS -- ACCUMULATION OF SAME: Sick leave with pay may be granted for absence from duty because of personal illness, injury, or legal quarantine not compensable under the provisions of the Workmen's Compensation Laws of the State of California. Regular employees shall accumulate sick leave at the rate of one day accumulation for each monthts service, not to exceed a maximum of one hundred thirty -two days. Hours worked in addition to a regular work week shall not entitle an employee to addi- tional sick leave accumulation. Sick leave taken by an employee shall be deducted from his accumulated credit. (B) EMERGENCY LEAVE -- FAMILY ILLNESS: Accumulated sick leave may be used as emergency leave for short periods in case of serious illness in the immediate family of the employee or employee's spouse. A maximum of three days emergency leave may be granted in case of death in the immediate family of the employee or employee's spouse. A doctor's certificate stating the nature of the illness of the immediate family of the employee or employee's spouse, or proof of death, may be required before absence for these reasons shall be charged to emergency leave. Emergency leave of a maximum of three days may also be granted in cases of extreme and unusual hardships of an emer- gency nature. (C) CERTIFICATION FOR SICK LEAVE: Any employee taking sick leave shall, upon his return to work, sign a statement certifying the reasons for such sick leave. Employees absent five or more consecutive days must submit a statement from a doctor that the employee was under his care and is able to -16- I ()f-) a return to work. The City Manager may,before allowing such leave or before permitting an employee to return to work,require submission of a doctor's certificate for absences less than five days in duration. Any employee who makes a false claim to sick or emergency leave or who refuses to cooperate in an investigation by the City of his claim, shall be subject to disciplinary action. (D) PAYMENT OF ONE -HALF OF 132 DAYS ACCRUED SICK LEAVE: On the first day of December of each year, employees who maintain a balance of one - hundred thirty -two days sick leave accrual shall be paid for one -half the sick leave accumulated and not used during the preceding twelve month period. Payment shall be made on or before December 10. (E) PAYMENT OF ACCRUED SICK LEAVE -- RETIREMENT: In the event an employee, while in the City's employ, retires under the Public Employees' Retirement System with unused sick leave to his credit, he shall be compensa- ted in an amount equal to one -half the value of such sick leave based upon his current salary at the time of retirement without the inclusion of overtime pay or additional compensation. (F) PAYMENT OF ACCRUED SICK LEAVE -- DEATH: In the event an employee, while in the City's employ, dies with unused sick leave to his credit, his estate shall be compensated in an amount equal to one -half the value of such sick leave based upon his current salary at the time of his death without the inclusion of overtime pay or additional compensation. SECTION 7. WORKMEN'S COMPENSATION PROVISION: (A) Permanent employees who are members of the Public Employees' Retirement System and who receive injuries that are compensable under the California Workmen's Compensation Laws (other than those to whom the pro- visions of Section 4850 of the Labor Code apply) shall be entitled to receive: 1. The employee's regular salary for any so- called waiting period provided for in the Workmen's Compensation Laws; 2. Thereafter, the period of up to one year or until retired on disability pension, the difference between the employee's regu- lar monthly salary and the amount of any temporary disability payments. Such payments shall cease when the employee re- ceives a permanent disability award or is physically able to return to work. -17- 10 F, 14's (B) The City Manager in preparing demands for compensation under the provisions of this Section 7, may require the employee concerned to submit to said City Manager, evidence satisfactory to such City Manager showing the amount of Workmen's Compensation payments received by such employee (exclusive of medical, surgical, hospitalization, appliances, or similar items of costs). The City Council appreciates that in many instances it may be impossible at the time the regular payrolls are presented to the Council for approval to determine various amounts which may hereafter become payable under the pro- visions of this Section 7 to various employees due to a variety of reasons and causes, such for example, as delays which may occur in the fixing of compensa- tion amounts in Industrial Accident cases; the failure of the employee to monthly or promptly receive his Workmen's Compensation allowances, etc. In all such cases, the City shall be under no obligation to make to the employee the pay- ments provided for in this section until such time as such matters can be properly determined. The City Manager may present to the City Council any and all prob- lems which may arise in the Administration of the provisions hereof, and the City Council reserves the right to consider such problems and to determine the same and make such adjustments and orders as may be necessary and proper in the premises. (C) The Council reserves the right, to be exercised in its discretion, to at any time and from time to time, at the expense of said City, require any such employee to appear before any duly licensed physician or surgeon selected by the City Manager and submit to a medical and physical examination with res- pect to his illness, injury or disability. The failure or refusal of any such em- ployee to submit himself to any such examination, may, in the discretion of the said Council, forfeit any further rights to receive disability benefits or compen- sation under the provisions of this resolution. The written report of any such physician or surgeon to said Council may be examined by said Council, the City Manager, and City Attorney of said City, but shall otherwise be confidential; provided, however, that the same may be introduced in evidence in any action or proceeding relative to the subject of -18- illness, injury or disability of the patient or person referred to therein, and such physician or surgeon may give testimony respecting the subject of such examination and the physical condition of the employee therein referred to, and each employee of said City accepting employment, by accepting such employment and rendering service thereunder, does thereby automatically and accordingly so agree. SECTION 8. VACATIONS: (A) Excepting members of the Police and Fire Departments who shall receive annual vacations as provided by law, each officer and employee regularly employed and with less than ten years of service with said City, subject to the limitations hereinafter set forth, shall be entitled to and shall receive an annual vacation of twelve working days with full salary. Vacation leaves may not be taken until an employee has completed one year's continuous service. Vacation time shall accrue on a monthly basis. Employees who have completed ten years but less than twenty years of service, shall receive an annual vacation or leave of absence with pay as follows: 1. Fire Deparment - eight, twenty -four hour working periods; and 2. All other employees - fifteen working days. Employees who have completed twenty or more years of service shall receive an annual vacation as follows: 1. Fire Department - ten, twenty -four hour working periods; and 2. All other employees - twenty working days. (B) Vacation time shall be accumulated from date of last continuous per- manent employment. All vacations shall be taken at such times as are agreeable to the head of the department and approved by the City Manager. Earned vaca- tions shall not be accumulated for a longer period than for two years' service. SECTION 9. JURY SERVICE. Employees absent for jury service with the approval of their Department Heads, shall be entitled to, and receive, full salary upon showing absence occurring by reason thereof, and paying to the City the amount of jury fees received by them for such absence. SECTION 10. ACCEPTANCE OF GRATUITIES: Officers and em- ployees of the City are enjoined against accepting any form of gratuity from any person with whom they are transacting or have transacted city business -19- .1UF;50 on behalf of the City of E1 Segundo. By this, all personnel are admonished not to accept anything of value, where such transfer of value can be construed as a favor or as an inducement in any manner affecting their decisions in the discharging of city business. SECTION 11. ANNUAL SALARY SCALE REPORT. The City Council in its desire to maintain a salary experience comparable to that paid by other cities has determined that as a matter of policy it will give careful consideration to the wages paid in the following cities: Culver City Los Angeles Gardena Manhattan Beach Hawthorne Redondo Beach Hermosa Beach Santa Monica Inglewood Torrance and Los Angeles County. A comprehensive report setting forth the scale of wages paid by the above -named cities together with a detailed report of all fringe benefits shall be prepared and submitted to the Council members prior to August 1 of each year. The City Council will review the wage scale of this City at the first meeting next following its receipt by its members of such report. SECTION 12. MILEAGE REIMBURSEMENT: Officers and em- ployees of the City shall be entitled to reimbursement for city authorized use of their privately owned vehicles in the conduct of city business at the rate of ten cents per mile. SECTION 13. EMPLOYMENT OF RELATIVES: It is declared and established as a matter of policy that employment by the City shall be limited so that employees in any one department shall not be within the third degree of relationship to each other. SECTION 14. ADDITIONAL EMPLOYMENT: A Department Head who is employed full -time by the City shall not accept other work or actively participate in the management of a private profit - producing activity outside of his employment with the City of El Segundo, without first obtaining approval of the City Council, and upon showing that such activity will not conflict with his discharge of duties of employment with the City. SECTION 15. PHYSICAL EXAMINATION REQUIREMENTS: Police- men, Firemen, and Sanitation Department employees, shall be annually examined -20- 10F'51 by a local medical doctor selected by the City, except Policemen and Fire- men under thirty -five years of age, who shall be examined every two years. Additional examinations of these employees as well as of all other employees of the City may be ordered by the City Manager and the medical reports thereof shall become part of the employees' personnel records. SECTION 16. REPEALS: Resolution No. 2229 passed and adopted on the 24th day of June, 1968, and all resolutions amending said Resolution No. 2229 and all resolutions and orders of the City Council heretofore passed and adopted with reference to the same, or any of the matters and subjects hereinabove set forth or referred to, are hereby repealed insofar as the same conflict with the provisions hereof. SECTION 17. In all cases where any employee renders service in more than one department, and the City Council has not designated the amount or percentage of the compensation of such employee to be charged against any particular department or departments, the Director of Finance may, for account- ing purposes, determine and charge accordingly the amount of percentage of the compensation or salary of any such employee which is to be charged to each of the respective departments in which such service was rendered. So far as reasonably practicable, such charges when made against the various depart- ments shall be substantially in proportion to the service rendered such respec- tive departments. SECTION 18. EFFECTIVE DATE: The salary raises herein pro- vided, pursuant to commitment of the City Council to the city employees, shall be effective as of June 28, 1969. SECTION 19. CERTIFICATION. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of origi- nal resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 23rd day of June, 1969. (SEAL) -21- STATE OF CALIFORNIA, ) COUNTY OF LOS ANGELES, ) SS CITY OF EL SEGUNDO ) I, EUNICE U. CREASON, City Clerk of the City of E1 Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing Resolution, being Resolution No. 2276 was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 23rd day of June , 196 9 , and that the same was so passed and adopted by the following vote: AYES: Councilmen Balmer, Frederick, Nagel, Stephens, and Mavor Carr: NOES: Councilmen None; ABSENT: Councilmen None. WITNESS my hand and the official seal of said City this 25th day of (SEAL) June , 196 9 4-e- - - rz &PQLi!e!!n' ity er o t e City o egun o California