CC RESOLUTION 1622RESOLUTION NO. Via_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, RELATING TO AND
REGULATING THE PRESENTATION, AUDITING AND PAY -
MENT OF DEMANDS AND CLAIMS AGAINST SAID CITY.
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA,
DOES RESOLVE AS FOLLOWS:
SECTION 1. Pursuant to the provisions of Sections 37202
and 37203 of the Government Code of the State of California, the
procedure hereinafter set forth is hereby adopted for the filing
and payment of claims and demands against the City of El Segundo.
SECTION 2. MISCELLANEOUS CLAIMS. The following pro-
cedure is hereby adopted for the processing of miscellaneous
claims and demands:
(a) All miscellaneous invoices, claims and demands, shall
be filed with the Director of Finance and shall be supported by
a detailed statement showing the items for which payment is de-
manded.
(b) All such invoices, claims or demands, if found to be in
order by the Director of Finance, shall be submitted to the City
Council for approval at the next regular meeting thereof follow-
ing the filing of said claims in the said Director's Office, pro-
viding such claim or account has been so filed not less than
forty -eight (48) hours prior to said meeting.
(c) The Director of Finance, or his authorized assistant,
prior to the presentation of said claims or demands to the City
Council, shall satisfy himslef that the materials, supplies or
services for which such claim or demand is made have been received
by the City, that said items conform to the purchase order, con-
tract or agreement and that the anount claimed has been correctly
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computed and is in accordance with the quoted prices covering the
items described.
(d) Following the auditing of said miscellaneous claims and
demands by the Director of Finance or his authorized assistant as
above set forth, he shall enter the same in the miscellaneous war-
rant register, certify by affidavit to the correctness thereof and
the availability of funds to pay the same, obtain the approval of
the City Manager and one member of the Finance Committee, and pre-
sent the same to the City Council for its approval.
(e) After the City Council has approved the miscellaneous
warrant register, individual warrants payable to said vendors or
claimants,specifying for what purpose the same is drawn and from
what fund it is to be paid, shall be issued and which warrants
shall be signed by the Mayor and countersigned by the Director of
Finance and City Treasurer and delivered to said claimants or ven-
dors forthwith, and the endorsement of the payee named shall be
sufficient receipt for the disbursement of the funds represented
by said check or warrant.
(f) When payment is authorized by the City Council of any
claim or demand for which no allocation of funds has been provided
in the annual budget, the City Council shall designate the f>>nds
from which such payments shall be made, and the Director of Finance
shall thereupon process the payment of said claim in the same mai-
Ler as hereinabove provided.
SECTION 3. PAYROLL AND CLAIMS FOR WAGES AND EMPLOYEES'
COMPENSATION. The following procedure shall apply to payrolls and
the payment of claims for employees' compensation and wages:
(a) All payments for compensation due employees shall be by
warrant drawn on the City Treasury payable to such employees, and
the Director of Finance shall maintain payroll warrant registers
in which shall be entered for each pay period a brief description
of each of such warrants issued for compensation due any employee,
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including the name of such employee and the amount, date and num-
ber of each warrant. Each warrant .register shall contain:
(1) An affidavit form to be signed by the Director
of Finance or his authorized assistant certifying as to
the correctness of the amount for which the warrants are
issued and to the sufficiency of funds for the payment
thereof; and
(2) A certificate to be signed by the City Manager
and by one member of the Finance Committee of the City
Council setting forth that each of the sheets of said
register of warrants has been audited and approved or
disapproved as the case may be, and when approved, such
approval shall constitute full authority to the Director
of Finance and City Treasurer to issue warrants and checks
to the person named in the individual warrants or checks
as hereinafter provided.
(b) The Director of Finance shall draw a warrant to be signed
by the Mayor and countersigned by the Director of Finance and City
Treasurer payable to the City Treasurer for the total amount of
the payroll, the proceeds of which warrant shall provide the funds
for the payment of the amounts due the individual employees named
in said payroll warrant register.
(c) Immediately following the delivery of said payroll war-
rant to the City Treasurer, the Director of Finance as the account-
ing officer of said city, shall cause to be prepared and delivered
to the City Treasurer individual warrants or checks drawn on the
City Treasury covering the amounts due each employee for the re-
specitve pay periods.
(d) Individual checks or warrants payable to said employees
shall be signed by the City Treasurer and delivered to said em-
ployees not later than the 10th and 25th of each month, and the
endorsement of the payee named shall be a sufficient receipt for
the disbursement of the funds represented by said check or warrant.
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SECTION 4. That the City* Clerk shall certify to the
passage and adoption of this resolution; shall enter the same in
the book of original resolutions of said City; and shall make a
minute of the passage and adoption thereof in the records of the
proceedings of the City Council of said City, in the minutes of
the meeting at which the same is passed and adopted.
SECTION 5. That this resolution shall take effect and
be in full force and virtue on and after the 1st day of July, 1056.
PASSED, APPROVED AND ADOPTED this 11th day of June, 1956•
ATTEST:
NEVA M. ELSEY
City Clerk
By
De ty City C erk
(SEAL)
Mayor of the City of E e undo,
California
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF EL SEGUNDO )
I, Neva M. Elsey, City Clerk of the City of El Segundo,
California, do hereby certify that the whole number of members of
the City Council of the said City is five; that the foregoing re-
solution, being Resolution No. 1622_, was passed and adopted by
the said City Council, approved and signed by the Mayor of said
City, and attested by the City Clerk of said City, all at a regu-
lar meeting of the said Council held on the 11th day of June,
1956, and that the same was so passed and adopted by the follow-
ing, vote:
AYES: Councilmen Baker Frederick Gordon Meschuk
and Mayor Bonfield;
NOES: Councilmen None;
ABSENT: Councilmen None.
WITNESS my hand and the official seal of said City this
11th day of June, 1956•
(SEAL)
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NEVA M. ELSEY
City Clerk of the City of
El Se undo, California
By `yiCP�s�
puty City Clerk