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CC RESOLUTION 1384X449 RESOLUTION NO. 1384. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, CREATIIG THE POSITION OF ADMINISTRATIVE OFFICER OF AND FOR SAID CITY; AND PRESCRIBING THE DUTIES AND DEFINING THE POWERS OF SUCH ADMINISTRATIVE OFFICER. WHEREAS, it appears that the administrative affairs of the municipal government for which the City Council of the City of E1 Segundo, California, is responsible may be handled more expeditiously and with better results through an officer acting on its behalf whose duties it would be (in cooperation with the Mayor and the various Commissioners appointed from time to time by the Mayor, under the provisions of Resolution No. 1222 of said Council) to: (a) Attend to such administrative affairs between meetings of the City Council; (b) Correlate and coordinate various municipal ac- tivities; (c) Compile data and prepare reports relating to the affairs of the city government for the information and guidance of the City Council; and (d) Generally act as agent for the City Council in the discharge of administrative duties; now, therefore, - THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALI- FORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That there shall be and there is hereby created in the service of and for the City of El Segundo, Cali- fornia, the position of Administrative Officer. Such adminis- trative officer shall be appointed by, and shall serve in a - 1 - 74,50 purely administrative capacity under the general supervision and control of the City Council and in cooperation with the Mayor and the various Commissioners appointed from time to time by the Mayor, pursuant to the provisions of Resolution No. 1222 of said City Council as said Resolution now exists or may hereafter be amended. SECTION 2. That subject to the general control of the City Council and in cooperation with the said Commissioners, the said Administrative Officer shall have the following powers and duties, to wit: (A) To execute such administrative affairs of the City as may be referred to him or placed in his charge. (B) To attend meetings of the City Council with the duty of reporting on or discussing any matter concerning the af- fairs of the departments, services, or activities under his supervision, upon which in his judgment the City Council should be informed. (C) To assist the City Council and the Mayor and said various Commissioners in coordinating the administrative func- tions and operations of the various departments, divisions and services of the city government, and on its behalf to carry out the policies, rules and regulations and ordinances adopted by it, relating to the administration of the the affairs of such departments, divisions or services. (D) To analyze the functions, duties and activities of the various departments, divisions and services of the city government and of all employees thereof and to make such re- commendations to the City Council with reference thereto as in his judgment will result in the highest degree of efficiency in the over -all operation of the city government. - 2 - x451 (E) To cause to be prepared and submitted to him by each department, division or service of the city government, item- ized annual estimates of expenditures required by any of them for capital outlay, salaries, wages and miscellaneous operat- ing costs; to tabulate the same into a preliminary consoli- dated municipal budget and submit the same to the City Coun- cil before the 15th of June of each year with his recommend - dations as to such changes which he deems advisable. (F) To be responsible for the administration of the bud- get after its final adoption and to keep the City Council in- formed with respect thereto. (G) As agent for the City Council to supervise the ex- penditure of all departments, divisions or services of the city government and to act as purchasing agent for the purchase of all supplies, goods, wares, merchandise, equipment and ma- terial which may be required for any of such departments, di- visions, or services. (H) To develop and organize necessary public improvement projects and programs and to aid and assist the City Council and the various departments in carrying the same through to success- ful conclusion. (I) To serve as public relations officer of the city government and to follow through and endeavor to adjust all just complaints filed against any employee, department, divi- sion or service thereof. (J) To cooperate, within lawful limits, with all commun- ity organizations whose aim and purpose it is to advance the spiritual and material interests of the city and its people and to provide them, within lawful limits, with assistance through the city government. (K) To make and keep up to date, an inventory of all property, real and personal, owned by the city and to recommend - 3 - to the City Council the purchase of new machinery, equipment and supplies whenever in his judgment the same can be obtained at the best advantage, taking into consideration trade -in value of machinery, equipment, etc., in use. (L) To receive and open all mail addressed to the City Council at the City Hall and give immediate attention thereto to the end that all administrative business referred to in said communications and not necessarily requiring Councilmanic action, may be disposed of between Council meetings; provided that all actions taken pursuant to such communications mall be reported to the City Council at its next regular meeting thereafter. (M) To perform such other and further duties pertaining to his position as the City Council may, from time to time, reasonably require. SECTION 3. That subject to the general control of the City Council and in cooperation with said various Commis- sioners, the Administrative Officer shall act as the agent of the City Council in the discharge of its administrative func- tions but shall not exercise any policy- making or legislative functions whatsoever nor attempt to commit or bind the City Council or any member thereof to any action, plan or program requiring official Councilmanic action. It is not intended by this resolution to grant any authority to, or impose any duty upon said Administrative Officer which is vested in or imposed by general law or valid city ordinances in any other City Commission, board, department, officer or employee. SECTION 4. In the discharge of his duties as Ad- ministrative Officer the person holding such position shall en- deavor at all times to exercise the highest degree of tact, patience and courtesy in his contacts with the public and with - 4 - all City commissions, boards, ployees and shall use his bes Lain a harmonious relationship in the government of the City highest possible standards of maintained. departments, officers and em- efforts to establish and main - between all personnel employed of E1 Segundo to the end that public service be continuously SECTION 5. That this resolution shall take effect immediately. SECTION o. That the City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said City; and shall make a minute of the passage and adoption thereof in the re- cords of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. Passed, approved and adopted this 3rd day of February, 1954• ATTEST: City Clerk (SEAL) - 5 - M.yor-of the City of El Segundo, Cal1fo ia. 7453 STATE OF CALIFORNIA, ) COUNTY OF LOS ANGELES, ) SS. ) CITY OF EL SEGUNDO. ) I. Neva M. Elsey, City Clerk of the City of El Se- gundo, California, do hereby certify that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 1384 , was passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Coun- cil held on the 3rd day of February, 1954, and that the same was so passed and adopted by the following vote: AYES: Councilmen Baker, Gordon, Swanson and Mayor Selby; NOES: Councilmen ABSENT: Councilman Peterson. WITNESS my hand and the official seal of said City this 3rd day of February, 1954. (SEAL) City Clerk of the City El Segundo, California. - 6 - 71`74