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CC RESOLUTION 992RESOLUTION NO. 992• A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ACCEPTING A CERTAIN PROPOSAL FOR ENGINEERING SERVICES BY LIPPINCOTT AND ROWE, BY E. A. ROWE, DATED FEBRUARY 16, 1949, AND JWPLOYING SAID LIPPINCOTT AND ROWE, E. A. ROWE, TO FURNISH SUCH ENGINEERING SERVICES FOR SAID CrZTY. WHEREAS, there has been presented to the City Council of the City of El Segundo, California, a communication proposal and offer in words and figures as follow a, to wit: "ENGINEERING OFFICES OF LIPPINCOTT AND ROWE 714 West Olympic Boulevard LOS ANGELES 15 February 16, 1949 "The Honorable City Council E1 Segundo, California Gentlemen: You have requested this office to submit a proposal for engineering services required in connection with the design and construction of water works improvements to be built under the recently voted bond issue. The works to be constructed and the estimated cost thereof are as re- commended in our report to the City of E1 Segundo dated October, 1948 and entitled 'Transmission main and other improvements required in connection with the obtaining of additional water supply from the Metropolitan District of Southern California.' This proposal is for the follow- ing items of construction as described in the aforemention- ed report: Table No. 8 - Transmission Line & Accessories $360,200 Table No. 9 - Reservoir and Reservoir Pump Station 185,800 Table No.10 - Primary Distribution Mains Line F - C and F -d 40,000 Total Estimated Cost $586,000 -1- 3 - -- - - -- 5r,_rrl This proposal is made in accordance with the neat to the last paragraph of our letter of July 26, 1946 wherein we submitted our proposal for the preparation of the aforementioned report. In this paragraph we stated as follows: 'With regard to our charges for additional engineering services in connection with the preparation of plans and specifications for the required improvements and the supervision and inspection of the construction of said works, we are not prepared at this time to submit a proposal, however, we can state that our charges for such services will not be in excess of the recommended fees of the American Society of Civil Engineers "for professional services on Federal and Federal Aid projects undertaken as an aid to industrial recovery or to relieve unemployment" as approved by the Board of Direction April 3, 1935.1 For the improvements enumerated above we propose to furnish the following engineering services: 1. Furnish the City with twenty copies of the necessary contract dooument s, detailed plans and speci- fications ready for calling for bids for each and all of the above enumerated items. The contract documents to inolude Notice Inviting Bids, Instructions to Bidders, Form of Proposal, Bidding Schedules, Form of Contract, Form of Bid Bond, Form of Contractor's Bond, Specifi- cations, General Conditions and Detail Specifications, all to be approved as to form by your City Attorney. 2. Estimates of quantities and cost. 3. Assistance in securing bids. 4. Analysis of bids. 5. Assistance in letting contracts. 6. Checking shop and working drawings furnished by contractors. 7. Consultation and advice during construction. 8. Final inspection and report. For the above outlined engineering services we shall receive as full payment therefor the sum of $29,600.00 payable as hereinafter provided. Engineering services described above to be furnished as outlined above for the fee of $29,600. does not include the following services which shall be provided by the City as necessary to carry on and complete our engineering services. 1. Field surveys as required for design and prepara- tion of plans and specifications. 2. Services of a resident engineer to direct and supervise the constructions. 3. Services of field staff additional to the services of a resident engineer including inspectors, draftsmen and surveyors, if and when required. -2- 4. Special tests and research, mill and shop inspection of materials and equipment and for founda- tion explorations such as borings, test pits and excavations or instrumental tests required to locate existing pipe lines or underground structures. 6. Engineering services in connection with the acquisition of rights -of -way. If it is desired by the City that any one or all of the last above five enumerated items be furnished by this office, we would expect to be paid for same by reimbursement of actual out -of- pocket expense, plus 25 c/o for overhead, payable monthly on statements rendered. For personal engineering services of Mr. Rowe, not included within the scope of the work covered by the fee of $29,600.00 when such services are specifically requested by proper City Authority, they will be billed at his regular charge of $100.00 per day, plus out -of- pooket expense. The above mentioned fee of $29,600.00 is 5.05 c/o of the total estimated cost of the works to be constructed, i.e. $566,000.00. Payment of this fee is to be made as follows: When any plans and specifications are submitted and adopted by the City Council, we shall be paid within 30 days thereafter 3.5 c/o of the total cost of the work included in said specifications as estimated in our report of October, 1948. Second, when construction contracts have been awarded for the work covered by said specifica- tions, 30 days thereafter we shall receive payment in the amount of 1.0 c/o of the total cost of such work as esti- matieu in oar report of October, 1948 and when the contracts for the work covered by the said specifications have been Completed and accepted by the City, we shall, within 30 days thereafter, receive an additional payment equal to 0.56 c/o of the total Cost of such work as estimated in our report of October, 1946. We are ready to start this work immediately and would expect to complete the deliver+ of all plans and specifi- cations within eight months after date of contract provid- ing rights -of -way are promptly obtained. Thanking you for considering this office in connection with this interesting and important work, we remain Yours very truly, Engineering Offices of LIPPINCOTT ARID ROWE E. A. Rowe EAR :pl tt . -3- AND, WHEREAS, said Council has duly and carefully considered the offer of said LIPPINCOTT AND ROWE (E. A. Rowe) for the furnishing to said City of the engineering services therein referred to, all as set forth in said above quoted communication: NOW, THEREFORE, the City Council of the City of E1 Segundo, California, does hereby resolve, declare, determine and order as follows: SECTION 1. That the original of said above quoted communication be placed on file in the office of the City Clerk of the City of El Segundo, open to public inspection, and that the said original as so on file be and the same is hereby incorporated herein and made a part hereof. SECTION 2. That the City Council of the City of E1 Segundo, California, on behalf of said City, does hereby accept the proposal and offer of said Lippincott and Rowe (E. A. Rowe) set forth in said above quoted communication for the furnishing of the engineering services therein referred to and described, at the fees and considerations therefor, all a s expressed and set forth in said communication, offer and pro- posal, and does hereby agree that said City will pay to said Lippincott and Rowe (E. A. Rowe) the fees for said engineering services at the times, in the manner and in the respective amounts as set forth in said communication proposal and offer. SECTION 3. That in making this acceptance the City Council reserves the rizht to exercise the alternatives and optional privileges extended to said City in said communication proposal and offer from time to time hereafter as said Council may determine, and to promptly make such elections and determinations provided for under said optional arrangements, as and when requested so to do by said Lippincott and Rowe (E. A. Rowe), to the end that the work and improvements with which the services aM to be rendered by said Lippincott and Rowe (E. A. Rowe) are concerned, may proceed with all due dispatch. SECTION 4. That this resolution and the acceptance of said offer and proposal therein contained shall take effect immediately. SECTION 5. That the City Clerk shall prepare two certified copies of this resolution, upon or at the end of each of which shall be endorsed the approval of said City by its proper officers (the Mayor and City Clerk, who are hereby authorized to make such endorsement on behalf of said City), and by said Lippincott and Rowe (E. A. Rowe), and the said certified copies so endorsed shall be and constitute the evidence of the proposal and acceptance constituting the contract between said parties in the premises. SECTION 6. That the City Clerk shell certify to the passage and adoption of this resolution; shall cause the same to be entered in the book of resolutions of the Ctty Council of the City of El Segundo, California, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. Passed, approved and adopted this 16th day of February, A. D., 1949. c -ay-or of the Ci y o 1 ndo , California. %are&.,.! -5- STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS, ) CITY OF EL SEGUNDO. ) I, Victor D. McCarthy, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 992 , was passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 16th day of February, 1949, and that the same was so passed and adopted by the following vote: AYES: Councilmen Baker, Peterson, Swanson and Mayor Selby NOES: Councilmen None; ABSENT: Councilman Thomps (SEAL)