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CC RESOLUTION 34 RESOLUT ION NO. RESOLUTION OF THE BOARD OF TRUSTEES OF THE CITY OF EL SEGUNDO PROVIDING FOR THE ORGANIZATION OF A VOLUNTEER FIDE DEPARTMENT WITHIN SAID CITY, AND ADOPTING A CONSTI- TUTION AYD BY-LAWS FOR THE GCVERWiUE: T OF T' . SAME. - -000 -- BE IT RESOLVED, by the Board of Trustees of the City of El Segundo, as follows: Section 1. That the public interest and convenience require that there be organized in the City of E1 Segundo a volunteer fire department for the purpose of fighting and extinguishing fires and preventing the same, and protecting i life and property within the City of E1 Segundo. Section 2. The said department is hereby 6reated and shall be known as "EL SEGUNDO VOLUNTEER FIRE DEPARTMENT." Section 3. That the said department shall be gov- erned by the Constitution and By -Laws hereto attached, marked Exhibits "A" and "E" respectively, and expressly made a part hereof, and the Board of Trustees hereby ap_roves the said Constitution and By -Laws and adopts the same for that purpose. Section 4. All officers elected or appointed by said department or any company thereof, in the manner in said Constitution and By -Laws provided, shall, before assuming their duties, be approved by the Board of Trustees of the City of El Segundo. Section 5. The City Clerk shall cause this R.esolu- -1- tion to be enters( of E1 Segundo and of the meeting at and shall further Secretary of each hereof. mediately. ATTES" i in the Book of Regulations of the City shall make a minute thereof in the records which the same is passed and approved, deliver a copy of this Resolution to the company organized under the provisions Section 6. This Resolution shall take effect im- Passed and approved this of 1917. _ gu 4''Z Presidentnof the Board of Trus- tees of the City of E1 Segundo. STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF EL SEG' /UNDO I, 04 City Clerk of the City of El Segundo, do hereby certif that the foregoing Resolution was passed by the Board of Trustees of said city, signed by the President of said Board and attested by the City Clerk, all at a regular meeting of the said Board held on the /O 4eday of ' 1917, and that the same was passed by the f ol- lowing vote: AYES: Trustees NOES: ABSENT: Trustees Trustees aC ' „ c City Clerk of the City of Clerk of the City of El�undo.- -2— /, EXHIBIT "A ". CONSTITUTION OF T'r0; EL SEGUNDO VOLUNTEER FIRE DEPARTMENT. - - - - - - - - - - - - - - - - - - - ARTICLE I. Name. Section 1. The name of the organization shall be EL SEGUNDO VOLUNTEER FIRE DEPARTMENT. ARTICLE II. Purpose and Unite. Section 1. The purpose of this organization is to fight and extinguish fires and prevent the same, and protect life and property within the City of E1 Segundo, California. Section 2. The department shall consist of such number of companies as the Board of Trustees of the City of E1 Segundo may from time to time determine, and application by citizens for permission to organize as a company of this department shall be made directly to the Board of Trustees of said city under such regulations as the By -Laws of the Depart- ment may prescribe. ARTICLE III. Government. Section 1. The Government of the Department shall be vested in an the Department, eentatives from elected for suc] mine. The Acts same may, under Department. Executive Committee, composed of the Chief of the Captain of each Company, and the repre- each company. The representatives shall be i terms as the respective companies may deter - of the said Committee shall, so far as the the lases of this State, be the acts of the Section 2. The Executive Committee shall have power to enforce the Constitution and By -Laws of the Department, and make such regulations for carrying out of same as may become -1- r" necessary. Section 3. The regular meetings of the Executive Committee shall be held on the first Tuesday after the first Monday, in the months of July, October, January and April, of each year. Special meetings may be called by the Chief, or by any three members of the Committee, upon two hours' notice to the other members. Section 4. The Chief shall be the Chairman of the Executive Committee, but shall have no vote, except in case of a tie. _- ARTICLE IV. Department Officers. Section 1. The officers of the Department shall consist of a Chief, a First Assistant Chief, a Second Assistant Chief, a Secretary-Treasurer, and as many engine drivers as the apparatus of the Department may require. The rank of Engine Driver shall be next below that of Lieutenant. Section 2. The said officers shall perform the duties usually connected with their said respective offices and such further duties as may be properly prescribed in the By -Laws of the said Department. Section 3. Department officers shall be elected at the annual meeting of the Department and shall hold office for one year, and until their successors are elected and qualified, except Engine Drivers, who shall be appointed by the Board of Trustees of the City of E1 Segundo. Engine Drivers by such appointment shall become members at large of the Department and shall be subject to all Department and Com- pany laws and regulations. The compensation of Engine Drivers shall be fixed by the Board of Trustees of the City of E1 Segundo. Section 4. Such company officers shall be elected in such manner and for such terms as the laws of the Department -2- & may prescribe. Section 5. Upon the election or appointment of any member of a company to a Department office, except the office of Secretary- Treasurer, and members of the executive committee other than the Chief, the company membership of the said offi- cer so elected or apr_ointed shall forthwith be suspended, and shall continue so suspended during the incumbency of such officer, and during said incumbency said officer shall be a member at large of the Department and shall be subject to all laws and regulations of the Department as other members of the Department and Companiee. ARTICLE V. Meetings. Section 1. The regular annual meeting of the Depart- ment shall be held on the first Tuesday in January of each year. Section 2. Special meetings may be called by the Chairman of the Executive Committee, by three members of the said Committee or by ten members of any company, upon written notice of the same and the object thereof being delivered or mailed to the members of the Department at least 24 hours be- fore said meeting. ARTICLE VI. Membership. Section 1. All candidates for membership must be of the age of 21 years, of sound health and of good moral character, and shall possess such other or further qualifica- tions, and make application in such manner, as the said de- partment shall by laws prescribe. Section 2. The Secretary shall issue to each member J a certificate of membership, for which a charge of 25¢ shall be made. Section 3. The Seal of the Department, which shall be in such form as the Department ii.ay determine, shall be af- fixed to all certificates of membership. ARTICLE VII. Elections. Section 1. Elections shall be conducted in the man- ner provided by the laws of the Department. ARTICLE VIII. Impeaching and Expelling. Section 1. Members may be impeached and expelled for good cause shown and in such manner as the Department may prescribe, but no member shall be impeached or expelled with- out a fair and impartial trial. ARTICLE IX. Committees. Section 1. All Department Committees, other than the Executive Cc mnittee, shall be appointed by the Chief. ARTICLE X. Vacancies. Section 1. Vacancies in any Department office shall be filled by appointment br the Executive Committee; the ap- pointee shall hold office for the balance of the unexpired term and until his successor is elected and qualified. ARTICLE XI. Expenditures. Section 1. No money shall be expended for any purpose other than current expenses, without a two- thirds vote of the executive committee. ARTICLE XII. Honorary Members. Section 1. Honorary members may be received in such manner as the Lava of the Department may prescxibe. Section 2. Honorary Members shall be entitled to all the privileges of active members, except they may not hold office hereunder. -4- f � -� ARTICLE XIII. Revenue. Section 1. The revenue of this department shall be derived from certificate fees, fines, assessments upon com- panies of the department, or by any other legitimate means. ARTICLE XIV. Indebtedness to Company or Department. Section 1. No company shall be entitled to repre- sentation in the department unless all its indebtedness to the department shall have been canceled. Section 2. No member of a company or the department shall be allowed to vote unless all indebtedness upon the part of said member to said company or department shall have been canceled. ARTICLE XV. Amendments. Recommendations for the amendment of this Constitution may be made by either the Board of Trustees of the "ity of E1 Segundo, or Executive Committee of the Department, but said recommendations shall not become effective for any purpose until the same shall have been adopted by a vote of at least two- thirds of both the said Board of Trustees and the Execu- tive Committees. The foregoing was adopted as the Constitution of the EL SEGUNDO VOLUNTEER FIRE DEPARTMEE1, by tth�h Board of Truetees of the City of E1 Segundo, this 491 day of 1917. Presiden not t Board of Truetees of the City bf E1 Segundo. AT EST: City C k. -5- EXHIBIT "B ". BY -LAPIS OF THE EL SEGUNDO FIRE DEPARTMENT. ARTICLE I. Chief. The Chief shall in all cases of fire, or alarm thereof, or when ordered out for drills, have sole and entire command over all apparatus and members of the department. He shall be called and designated as the "Chief." His orders shall be given directly or through the assistant chiefs to the captain or lieutenant of companies in charge of said companies. He shall have power and it shall be his duty to suspend any company or company officer for disobedience of his orders, or those of his assistants, for unnecessary delay in executing them, or for disrespectful language, and he shall report the name or names, and facts connected therewith, to the Executive Committee, when next convened for their action. He shall see that all fire apparatus, company houses and public hydrants are kept in good order and condition, and re- port to the Board of Trustees of the City of E1 Segundo, re- pairs or supplies required by the department. He shall, upon learning of any improper practices in or about the house of any company, notify the Captain thereof of the same, and report the name or names of the offenders, and the facts connected therewith, to the Executive Committee, vihm next convened, for their action. He shall sign all certificates and shall perform such other duties as the laws of the State and the Department may require of him. Section 2. It shall be the duty of the Chief to grant all leaves of absence from the city to Department Offi- cers, and immediately after granting a leave of absence to any -1- i such officer, he shall notify the secretary of the Department of such leave and the duration thereof. ARTICLE II. Assistant Chiefs. There shall be a First Assistant Chief and a Second Assistant Chief of the Department. The assistant chiefs shall, immediately upon arriving at fires, report to the Chief for his orders. An assistant chief shall not give orders or in any manner interfere with the formation or conduct of a line, when he shall have ascertained that another officer is in charge thereof; and it shall be his duty to inquire of an officer in command of a company whether another is in charge of the line. Whenever the Chief shall absent himself from the city, and shall be prevented from discharging the duties of his office, the assistant chief highest in rank shall perform the duties and possess the rights and powers of said office during such absence or disability. If an Assistant Chief be absent from the city for a period exceeding thirty days, without the permission of the Chief, his office may be declared vacant. ARTICLE III. Secretary - Treasurer of the Department. The said officer, as Secretary, shall keep full, fair and accurate minutes of the proceedings of the Department and of the Executive Committee. He shall keep a book in which he shall write out in full the laws and standing resolutions adopted by the Department. He shall keep a registry of the Department, which shall contain the names of all the members and shall show opposite each name the age, occupation, date of election, company, transferred, suspended, expelled, re- signed, reinstated, issue of certificate, whether active or honorary, died, and remarks. He shall keep a book containing separate lists of all members finally exempt, and of all per- -M- sons suspended, disbanded or expelled. He shall have the custody of the Department seal, and affix the same token to the notices, resolutions, orders and laws of the Department, and to exempt certificates, and such other papers as may be directed by the Executive Committee. He shall fill up and sign certificates of exemption when directed by the Executive Committee. He shall collect all fines and assessments. He shall keep an account of all moneys collected by him for the Department, specifying each sum paid in, by whom, and for what pur,-ose; and report the same in the months of January and July. He shall at the same time report the changes that have occurred in the registry of the Department during the preced- ing six months. He shall, whenever a Chief, Company, officer of the Department, or Company officer shall be suspended by the Chief of the Department, or the Executive Committee, fur- nish the accused with a copy of the charges upon which he or they were suspended, together with a notice of the next meet- ing of the Executive Committee. He shall call meetings of the Executive Committee when regularly ordered, and shall per- form such other duties as are customary and may be imposed upon him by the Executive Committee or Department. As Treasurer he shall receive and safely keep all moneys belonging to the Department, paying out the same upon the order of the Executive Committee, duly signed by the President and attested by the Secretary, which shall be his vouchers. He shall at the stated meetings in July and January, submit to the Executive Committee full reports of his receipts and disbursements, together with the amount of money remaining in the treasury. He shall, at the expiration of his term of office, promptly deliver up all funds, books, papers and other property -3- f� r belonging to the department and the Executive Committee, in his custody, to his successor in office. The Secretary - Treasurer may receive such com.?ersation, payable from the Treasury of the Department, as the Executive Committee may from time to time determine. ARTICLE IV. Election of Department Officers and Terms. Section 1. Department officers shall be elected at the annual meeting of the Department by a majority vote of the members present and shall hold office for the period of one Year and until their successors are elected and qualified. ARTICLE V. Executive Committee. Section 1. At all meetings of the Executive Commit- tee it shall require a majority of all the menbere of the Committee to constitute a quorum for the transaction of busi- ness, but a less number may call the roll, have absentees noted, and adjourn to a time stated or without day. Section 2. It shall be the duty of the said Commit- - tee to make such regulations as may be necessary for the government and direction Of the department. They shall as hereinafter provided try all charges of any nature made by any member or company of the department. Section 3. They shall have power to levy an assess- ment upon each and every company in the department whenever it is deemed advisable by the said Committee, provided, how- ever, that the amount of the assessment due from each company and to be paid by it shall be in proportion as the membership Of the said company in numbers bears to the membership of the Department in numbers. Said assessment when so levied shall Jf be paid into the treasury of the department within thirty days after the said levy. Section 4. The resignation of a representative of the Executive Committee must be tendered to his company in -4- r% � writing at a regular meeting thereof, when his successor shall be elected, and the Secretary of the company shall immediately notify the Department Secretary of said proceed- ings. Section 5. In case of the removal of the Chief or any of his assistants, or of their death, resignation, or in- ability to discharge the powers and duties of their respec- tive offices, the Committee shall, at their next meeting, arpoint one of the members of either of the companies who are under the control of the department to fill the vacancy thus occurring until an election is held. Section 6. The Executive Committee shall have power to examine all books, papers, vouchers and accounts of any department or company officer at any time. ARTICLE VI. Companies. Section 1. No hose company shall have an active membership to exceed 25, and no hook and ladder company shall have an active membership in excess of 35. No company shall be organized with less than ten members, nor shall any company be organized or disbanded except by resolution of the Board of Trustees of the City of E1 Segundo. Section 2. Each and every company shall keep its apparatus in good order, ready for instant use. Section 3. The officers of a company shall consist of a Captain, a First Lieutenant, a Second Lieutenant, a Sec- retary and Treasurer, who shall be elected at the annual meet- ing of their company. Section 4. No member shall be eligible to the of- face of Captain, unless he shall have been an active member for at least one year. -5- r Section 5. Any vacancies occurring shall be filled for the unexpired term, at the first regular meeting there- after, by election. The Captain shall have the power to ap- point until such vacancies shall have been so filled. Section 6. No department or company officer shall be allowed to contract any debt for the department or a company, except permission be granted him by a vote of the department, or his company. Any officer so doing shall be individually liable therefor. Section 7. Each company shall hold a regular meet- ing for the transaction of business once each month, the date thereof,and of the annual meeting, being fixed by resolution and recorded in the minutes. ARTICLE VII. Certificates. Section 1. A certificate of membership, signed by the Chief of the Department and the Captain and Secretary of the Company, shall be issued to each member immediately after he has taken the obligation and signed the Constitution and By -Laws of the Department. Section 2. Exempt certificates will be issued ac- cording to the laws of the State of California. Section 3. A certificate of honorary membership may, by a two- thirds vote of all members of the Executive Committee, be given to any person who shall have rendered the department a valuable or important service. Section 4, Whenever the certificate of a member of the Department shall have been injured, destroyed or lost, he shall, on producing a eatisfactory evidence thereof to the Executive Committee, be granted a duplicate upon payment of the cost thereof. -6- ARTICLE VIII. Duties of P.;embers. Section 1. It shall be the duty of every member to respond to every alarm of fire within the said city and attend to any duty to which he may be detailed by any officer in command. ARTICLE IX. Membership. Section 1. No person shall be admitted to member- ship in any company of the Department unless he is a white, male citizen of the United States, a resident of the City of E1 Segundo, and twenty -one years of age or more. No person may be proposed for membership unless he has actually resided in the city for at least six months immediately preceding the filing of his application. Section 2. Any person wishing to become a member of any Company of the Department, shall be furnished with a copy of the Constitution and By -Laws of the Department, after reading which he may sign an application in writing, endorsed by one member of the company of which he proposes to become a member, and deposit the same with the secretary of said ccml:any. The application shall be referred, at a regular meeting only, to a committee of three appointed by the Captain of the Company. Said committee shall investigate the quali- fications of the candidate and report to the company at the same meeting, when a ballot shall be had. If not more than five black balls appear, the applicant shall be declared elected; if more than five black balls appear, he shall be declared rejected. p Section 3. An exempt member may, if he desires, continue in active membership; otherwise he shall be enrolled upon the books of his company as exempt. -7- x Section 4. An exempt member continuing in active membership shall not be fined for non - attendance at meetings or drills. Section S. A disabled member of the department shall, during the period of such disability, be considered an active member. ARTICLE X. Order of Business. Section 1. The following shall be the order of business for all meetings: 1. Roll Call. 2. Reading minutes of previous meeting. 3. Excuses of absentees. 4. Collection of assessments and fines. 5. Propositions for membership. 6. Reports of Committees. 7. Resignations and expulsions. S. Election of officers and members. - 9. Presentation of Bills. 10. Unfinished business. 11. Miscellaneous business. 12. Adjournment. Section 2. All meetings shall be governed by par- liamentary -rules given in "Robert's Rules of Order." ARTICLE XI. Captains. Section 1. Captains of companies shall -promptly report to the chief any breakage or disarrangement of appara- tus, or repairs required to the houses under their respective charge, and shall see that the same are kept in good order. They shall, at fires or alarms, see that the orders of the chief and assistant chiefs are punctually obeyed. They shall certify to the correctness of semi - annual reports of companies. _g.. Section 2. It shall be the duty of a Captain to preside at all meetings of his company; to sign all warrants dra-im upon the treasurer by a vote of the company, direct the secretary to call special meetings upon a written request of five members, or when in hie judgment the interests of the -company require it. ARTICLE XII. Lieutenants. Section 1. It shall be the duty of the First Lieu- tenant to aid the captain in the discharge of his duties, and in his absence officiate in his company. Section 2. It shall be the duty of the Second Lieutenant to render such assistam to both the Captain and the First Lieutenant as may be required of him, and in the absence of both he shall assume command of the company. ARTICLE XIII. Treasurers of Companies. Section 1. It shall be the duty of the treasurer of each company to perform the usual duties of his office and such other duties as the company may prescribe. ARTICLE XIV. Secretaries of Companies. Section 1. Secretaries of companies shall keep full, fair and accurate minutes of the proceedings of their respective companies and perform the usual duties of their offices. Section 2. Immediately after the election by their companies of all elective officers, the secretaries shall re- port the names of the same to the Secretary of the Department, which shall be by him communicated to the City Council. M Section 3. The secretary of the company shall make and submit to the company in January and July of each year a semi - annual report of the business of his office. Section 4. In the event of the absence of the -9- secretary, it shall be his duty to see that the books are at the company's rooms, properly posted, at the time stated in the call. ARTICLE XV. Charges. Section 1. Charges and specifice.tions of charges against companies and officers and members of the Department shall be preferred in writing to the Executive Committee and shall be tried in the manner followed in the Courts of this State, before the said Committee. Section 2. Neglect or refusal on the part of any company, officer or member to answer a charge preferred as aforesaid shall be considered as acknowledgment of guilt, and the Board shall proceed as though the charge had been aus- twined. Section 3. Any member of the Department, or of any company of the Department, who shall, after having been duly subpoenaed, refuse or neglect to appear to testify in the trial of any cause before the Executive Committee, shall be expelled from the Department, unless excused by the Executive Committee. ARTICLE XVI. Impeachment, Suspension and Expulsion. Section 1. The Captains of the several companies of the Department, when called together by a vote of the com- panies, or any company of the Department, shall have power to impeach any Department Officer for neglect or inability to discharge the duties of his office, provided, however, that the Board of Trustees of the City of E1 Segundo shall have the sole power of impeaching and removing Engine Drivers, and may 1 institute such proceedings of their own initiative, or upon complaint of the Chief of the Department. -10- ARTICLE XVII. Penalties. Section 1. Any active member who shall be absent from the City for the period of one month without leave of absence from the Chief or Captain of his company, shall be ex- gelled. Section 2. If a member be intoxicated while on duty, the officer in command shall report the same to the Executive Committee, and, on conviction thereof, he shall be exp.11ed or suspended. ARTICLE XVIII. Excuses and Leaves of Absence. Section 1. Any active member desiring to be absent from the City for 30 days or more shall apply to the Chief, or to the Captain of his company, for a leave of absence. ARTICLE XIX. Elections. Section 1. The ,node of procedure at all department and company elections shall be as follows: The presiding officer shall declare nominations in order for the office to be filled; when the nominations are made for that office, the ballot shall be taken, the count completed and the result announced. (dominations will then be in order for the next office and the same procedure shall be had upon it and each of the offices to be filled. Section 2. Voting shall be by written ballot and when there are more than two candidates for the same office, the one having the smallest number of votes shall be dropped at each ballot. If there be but one candidate for any office, the presiding officer may declare him elected by consent. ARTICLE XX. Drills. Section 1. It shall be the duty of the Chief to order out the Department once each month for drill; and he -11- /, :) may call such other drille as he deems necessary. Captains may order out their companies for drill whenever they see fit. ARTICLE XXI. Amendment of By-Laws. Section 1. Recommendations for the amendment of these By -Laws may be made by either the Board of Trustees of the City of E1 Segundo, or the Executive Committee of the De- partment; but said recommendations shall not become effective for any purpose until the same shall have been adopted by a vote of at least two - thirds of both the said Board of Trustees and the Executive Committee. ARTICLE XXII. Quorum. Section 1. C1 _ members of the Department at any Department meeting shall constitute a quorum for the transaction of business. ARTICLE XXIII. Miscellaneous. Section 1. Members at large of the Department, upon paying to any company of the Department the regular dues and assessments of said company, shall be entitled to all house Privileges of said company acoorded regular members thereof. Section 2. Officers of the Department shall at all times have access to the meetings of all companies of the De- partment. Section 3. Department officers shall be elected by a majority vote of the members present at the annual meeting of the Department. Section 4. All acts, laws and proeeedinEs of this Department shall, before becoming, effective, be in full ac- 1 cord with the powers granted over this Department by law to the Board of Trustees of City of E1 Segundo, and the said Board -12- shall exercise all authority over this Department granted them by law. We, the undersigned, members of the E1 Segundo Volunteer Fire Department, do hereby agree to abide by and uphold the said Constitution and By-Laws hereto attached, and all amendments thereto hereafter .properly made in accordance therewith. MrIE . .Ji -13- NAME. /`ZI 7 :t NAP.SE. -14- j NAME. NAILE. I J -15- NAME.