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2011 JUN 07 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 7, 2011 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Pro Tern Fisher at 5:01 p.m. ROLL CALL Mayor Busch - Present — Arrived at 5:02 p.m. Mayor Pro Tern Fisher - Present Council Member Brann - Present Council Member Fuentes - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: Mark Hensley, City Attorney, announced that Council would be meeting in Closed Session pursuant to the items listed on the agenda. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -2- matters City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279 NSA Construction vs. City of El Segundo, LASC Case No. BC438182 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2011 PAGE NO. 1 APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -5- matters 1. Represented Group: Police Support Services Employees Association (PSSEA) Negotiators: Doug Willmore, City Manager Deborah Cullen, Finance Director Richard Kreisler 2. Represented Group: City Employees Association (CEA) Negotiators: Doug Willmore, City Manager Deborah Cullen, Finance Director Richard Kreisler 3. Represented Group: Firefighters Association (FFA) Negotiators: Doug Willmore, City Manager Deborah Cullen, Finance Director Richard Kreisler 4. Represented Group: Police Officers Association (POA) Negotiators: Doug Willmore, City Manager Deborah Cullen, Finance Director Richard Kreisler 5. Represented Group: Police Managers Association (PMA) Negotiators: Doug Willmore, City Manager Deborah Cullen, Finance Director Richard Kreisler CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Council recessed at 6:50 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2011 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 7, 2011 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Busch at 7:00 p.m. INVOCATION — Pastor Scott Lambert, Hilltop Church of Christ PLEDGE OF ALLEGIANCE — Council Member Bill Fisher PRESENTATIONS a. Mayor Busch presented a Commendation to Hillary Griffin, the 1st place art winner of the 36th Congressional District. ROLL CALL Mayor Busch - Present Mayor Pro Tern Fisher - Present Council Member Brann - Present Council Member Fuentes - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Sara Combs, Resident; expressed desire for more pool space in El Segundo. Leann Julio, Resident; spoke in support of more pool space in El Segundo. Foti Davlatis; Resident and Aquatics Coach; spoke in favor of more pool space in El Segundo. Liz Garnholtz, Resident; spoke about trash collection services and spoke against any monies being spent on a new pool. Ron Swanson, Resident; spoke in support of a new pool facility for El Segundo. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2011 PAGE NO. 3 Barbara Briney, Resident, spoke in support of a new pool facility for El Segundo. Encouraged everyone to attend the upcoming Car Show at the Automobile Museum in support of the Education Foundation. Rebecca Crane - Okada, Resident; spoke in favor of a new pool facility for El Segundo. Sam Pena, Consolidated Disposal Services, spoke regarding the holiday schedule for July 4, and stated that pick up service will still be done. Trash will be picked up on the Monday, July 4. Mike Robbins, Resident; spoke on Super CPR Saturday. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Jacobson, SECONDED by Council Member Brann, to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Approved Warrant Numbers 2582356 to 2582669 on Register No. 16 in the total amount of $1,006,100.31 and Wire Transfers from 5/6/11 through 5/26/11 in the total amount of $2,733,057.19. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers 2. Approved Regular City Council Meeting Minutes of May 17, 2011. 3. Accepted $8,550 in grant funding from the U.S. Department of Homeland Security, through the Office of Grants and Training, under Fiscal Year 2010 State Homeland Security Grant Programs (SHSGP) to pursue radio programming for public safety services. (Fiscal Impact: $8,550) MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2011 PAGE NO. 4 4. Adopted Plans and Specifications for Installation of Computer Network Equipment (conduits and appurtenances for future I -Net connection) for non -City Hall City Facilities. Project No. PW 10 -08. Approved Capital Improvement Project. Authorized staff to advertise the project for receipt of construction bids. 5. Approved a one -year renewal of the cost sharing agreement with Beach Cities Transit (BCT) for operation of Transit Line 109 for FY11/12, in conjunction with the cities of Hermosa Beach, Redondo Beach, and Manhattan Beach. (Fiscal Impact: $60,006 for FY11/12 Proposition C Funds) Authorized the City Manager to execute Transit Service Operation Agreement No. 4166, in a form approved by the City Attorney. 5. Approved two -year Interagency participation and contribution Agreement No. 4167 for the Municipal Area Express (MAX) commuter bus service. (Fiscal Impact: FY11/12 $39,841 from Prop A Funds; FY12/13 Undetermined) Authorized the Mayor to execute the Interagency Agreement in a form approved by the City Attorney. 7. PULLED FOR DISCUSSION BY COUNCIL MEMBER BRANN 8. PULLED FOR DISCUSSION BY COUNCIL MEMBER BRANN 9. Approved an amendment, in a form approved by the City Attorney, to Public Works Contract No. 4132 with Kalban, Inc. The amendment would add items to the original scope for construction of a new concrete block wall around the landscape area adjacent to the plaza at Campus El Segundo. Project No. PW 11 -01. (Fiscal Impact: $24,300) Authorized the City Manager, or designee, to execute the amendment for an amount not to exceed $24,300. MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Fuentes to adopt Consent Agenda Items 1, 2, 3, 4, 5, 6, and 9. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 7. Consideration and possible action to adopt a new Class Specification for the at- will position of Senior Executive Assistant; Adopt Resolution establishing the basic monthly salary range for Senior Executive Assistant; and introduce and waive first reading of Ordinance amending El Segundo Municipal Code § 1 -6 -4 Regarding Employment Exclusions from Civil Service. (Fiscal Impact: Included in Adopted Budget) MOTION by Mayor Pro Tern Fisher, SECONDED by Mayor Busch to approve a new Class Specification for the at -will position of Senior Executive Assistant; Adopted Resolution No. 4723 establishing the basic monthly salary range for Senior Executive Assistant; and introduced and waived first reading of Ordinance No. 1461 amending El Segundo Municipal Code § 1 -6 -4 Regarding Employment Exclusions from Civil Service. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2011 PAGE NO. 5 MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR BUSCH, MAYOR PRO TEM FISHER, COUNCIL MEMBERS JACOBSON AND FUENTES; NOES: COUNCIL MEMBER BRANN. 4/1 8 Consideration and possible action to approve second amendment to the existing Professional Services Agreement No. 4105 with Willdan to increase the amount of the agreement by $57,160 for developer reimbursed planning services for the 540 East Imperial Avenue School Site Project for the El Segundo Unified School District ($50,000); developer reimbursed planning services for the Scooters Jungle Project ($2,160); and for the Housing Element funded by the General Plan Maintenance Fund ($5,000). (Fiscal Impact: $57,160) Authorized the City Manager to execute the second amendment to an existing Professional Services Agreement to increase the funding by $57,160, approved as to form by the City Attorney. MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Fuentes to approve the second amendment to the existing Professional Services Agreement No. 4105 with Willdan to increase the amount of the agreement by $57,160 for developer reimbursed planning services for the 540 East Imperial Avenue School Site Project for the El Segundo Unified School District ($50,000); developer reimbursed planning services for the Scooters Jungle Project ($2,160); and for the Housing Element funded by the General Plan Maintenance Fund ($5,000). (Fiscal Impact: $57,160) Authorized the City Manager to execute the second amendment to an existing Professional Services Agreement to increase the funding by $57,160, approved as to form by the City Attorney. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR BUSCH, MAYOR PRO TEM FISHER, COUNCIL MEMBERS JACOBSON AND FUENTES; NOES: COUNCIL MEMBER BRANN. 4/1 F. NEW BUSINESS 10. Consideration and possible action regarding the Resolution to approve the filing of the grant application for the California Proposition 84 Statewide Park Program for the proposed project at Acacia Park. (Fiscal Impact: None) Meredith Petit, Recreation Superintendent, gave a presentation. MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Jacobson to adopt Resolution No. 4724 to file the grant application and comply with the rules and regulations set forth within the resolution and the Grant Administration Guide. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11. Consideration and possible action regarding the Resolution to approve the filing of the grant application and identify additional funding sources required by the California Proposition 84 Statewide Park Program Grant for the proposed project at the Urho Saari Swim Stadium. (Fiscal Impact: FY 10 -11 $0; FY 11 -12: estimated $700,000 from Aquatics Trust Fund). MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2011 PAGE NO. 6 Meredith Petit, Recreation Superintendent, gave a presentation MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Jacobson to approve the use of available balance in the designated Aquatics Trust account. Funds to be utilized for costs that exceed the requested $5 million pending grant award and adopt Resolution No. 4725 to file the grant application and comply with the rules and regulations set forth within the resolution and the Grant Administration Guide. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 REPORTS — CITY MANAGER - Announced the Strategic Plan meeting Wednesday, June 8, 2011 at the Public Library at 7:30 A.M. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK 12. Consideration and possible action regarding Council consensus to cancel the July 5, 2011 City Council Meeting. (Fiscal Impact: None) MOTION by Council Member Brann, SECONDED by Council Member Fuentes to approve cancellation of the July 5, 2011 City Council Meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 REPORTS — CITY TREASURER - None REPORTS — CITY COUNCIL MEMBERS Council Member Fuentes — Spoke on Super CPR Saturday; Elderfest; the Drama Production and Recreation Park; the El Segundo Concert Band event; the Memorial Day event at Forrest Hills; and the USO "Stuffing Party" preparing 10,000 packages for our Troops. Council Member Brann — Attended the Western Swing Music Concert at the Library 13. Consideration and possible action regarding implementing a yearly evaluation of the City Manager and City Attorney by the City Council. (Fiscal Impact: None) MOTION by Council Member Brann, SECONDED by Council Member Fuentes to direct City Manager and City Attorney to investigate formats on what other cities have implemented for a yearly evaluation of the City Manager and City Attorney by the City Council and return to Council for discussion. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Member Jacobson — spoke regarding Super CPR Saturday and the Education Foundation Car Show at 10:00 AM at the Car Museum. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2011 PAGE NO. 7 Mayor Pro Tern Fisher — Spoke regarding the Beach Clean up at 9:30 A.M. Saturday; Cops and Kids Awards Luncheon; and the Change of Command Ceremony at the Air Force Base. Mayor Busch — Congratulated staff on obtaining a grant for $150,000 for regional park space; announced the Strategic Plan meeting at the Library on Wednesday, June 8th at 7:30 A.M.; the Special Council Meeting on Thursday, June 9th at 5:00 p.m. on the possible closure of the local Main Street Post Office; Elderfest; and the recent Author's Fair. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Ron Swanson, Resident; spoke regarding the Grant for the aquatics facility and the implementation of a new trash hauling contract. Liz Garnholz, Resident; asked what a Senior Executive Assistant was and what the salary range was. Stephanie Katsouleas, Public Works Director, gave an update of the trash RFP process and the pre- bidders meeting. MEMORIALS — None CLOSED SESSION - None ADJOURNMENT at 8:25 P.M. Cindy — MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2011 PAGE NO. 8