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2011 DEC 06 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 6, 2011 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Busch at 5:00 p.m. ROLL CALL Mayor Busch - Present Mayor Pro Tem Fisher - Present Council Member Fuentes - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Mayor Busch announced that Council would be meeting in closed session pursuant to the items listed on the agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -1- matters City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -3- matter. Claim 10 -35 - Wyle Claim 11 -57 - Garton Claim 11 -57A - City of Hawthorne (Garton) Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 6, 2011 PAGE NO. 1 DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 2- matter Employee Evaluation Position: City Manager Employee Evaluation Position: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Council recessed at 6:50 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 6, 2011 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 6, 2011 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Busch at 7:00 p.m. INVOCATION — Scott Lambert, Assoc. Pastor, Hilltop Community Church of Christ PLEDGE OF ALLEGIANCE — Council Member Suzanne Fuentes PRESENTATIONS a. Council Member Fuentes presented a Proclamation — The 1200 block of Acacia Avenue as CANDY CANE LANE from December 10, 2011 at 7:00 p.m. through December 23, 2011. b. Council Member Brann presented a Commendation — The City Council wish to thank all sponsors, supporters and volunteers for keeping the El Segundo Community Christmas Dinner tradition alive. C. Mayor Pro Tern Fisher presented a Proclamation — Sunday, December 11, 2011 the 48th Annual El Segundo Holiday Parade. d. Mayor Busch presented a Proclamation — Nick Gerenday, the El Segundo Police Department's RSVP of the Year. e. Presentation by Megan Berry about Muscular Dystrophy and El Segundo Fire Department's "Fill the Boot" drive. ROLL CALL Mayor Busch - Present Mayor Pro Tern Fisher - Present Council Member Brann - Present Council Member Fuentes - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Mike Rotolo, President of the Chamber of Commerce, urged Council to favorably address item 11 regarding Downtown El Segundo. MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 6, 2011 PAGE NO. 3 Liz Garnholtz, Resident, spoke about Downtown El Segundo, and the closing of the Post Office on Main Street. She also spoke regarding item F, New Business, regarding the formation of Community Services Department. Juilette Lau, Resident, requested information regarding staff research on the parking on Washington Street. She stated it has worsened over the last eight months. Scott Houston, Resident, spoke regarding item 11, Downtown El Segundo business improvement, and voiced his support for the item. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Fisher to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) Consideration and possible action to open a public hearing and receive testimony regarding: 1) an Environmental Assessment for a Categorical Exemption; and 2) a Zone Text Amendment amending the El Segundo Municipal Code ( "ESMC ") § 15 -2 -7 regulating open space areas and encroachments. Applicant: City Initiated (Fiscal Impact: None) Mayor Busch stated that this was the time and place for a public hearing regarding: 1) an Environmental Assessment for a Categorical Exemption; and 2) a Zone Text Amendment amending the El Segundo Municipal Code ( "ESMC ") § 15 -2 -7 regulating open space areas and encroachments. Applicant: City Initiated Clerk Mortesen stated that proper notice of the public hearing was done and no written communication had been received by the City Clerk's Office. Greg Carpenter, Planning and Building Safety Director, gave a report. MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Fisher, to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: ORDINANCE NO. AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE § 15 -2 -7 REGULATING OPEN SPACE AREAS AND ENCROACHMENTS. MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 6, 2011 PAGE NO. 4 Council Member Brann introduced the ordinance with the addition of "including but not limited to adequate emergency egress and ingress by public safety employees" added to Section 3 -D6. Second reading and adoption of Ordinance scheduled for December 20, 2011. B. UNFINISHED BUSINESS C. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action to announce the appointment to the Investment Advisory Committee and the Community Cable Advisory Committee. (Fiscal Impact: None) Mayor Busch announced the appointment of Mike Van Kleeck to the Investment Advisory Committee to a full term expiring 8/30/15 and requested more applications for the Community Cable Advisory Committee. Mark Hensley, City Attorney, stated that the City Clerk's Office received correspondence from Mr. Mike Robbins related to Consent Agenda Item No. 9, and that Council had been copied and available to the public on the table outside the Council Chamber. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2585036 to 2585279 on Register No. 4 in the total amount of $932,873.61 and Wire Transfers from 11/04/11 through 11/23/11 in the total amount of $ 2,768,975.56. Authorized staff to release. Ratifed: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approved Regular City Council Meeting Minutes of November 15, 2011 and Special City Council Meeting Minutes of November 17, 2011. 5. Approved the 2012 Senior Housing Corporation Annual Budget for the Park Vista Apartments located at 615 East Holly Street. (Fiscal Impact: N/A — No General Fund) 6. Approved a second amendment extending Property Management Agreement No. 3364, in a form approved by the City Attorney, between the El Segundo Housing Corporation and the Cadman Group for the management of Park Vista Senior Apartments, 615 E. Holly St. (Fiscal Impact: $148,000 for each of the next 3 years — No General Fund) MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 6, 2011 PAGE NO. 5 7. Authorized the City Manager to extend Contract No. 4095 with the MWW Group through September 30, 2012 for public relations and public affairs representation services to the City of El Segundo. (Fiscal Impact: $78,240) 8. Authorized the City Manager, or designee, to review, approve or deny a Second Amendment to the City's Contract No. 3746 with Mattel, Inc., pursuant to Section 6 of the attached License Agreement between the City and Mattel, Inc. dated June 26, 2007, for the design of future El Segundo Police replica toys produced by Mattel, Inc. (Fiscal Impact: None) 9. PULLED FOR DISCUSSION BY COUNCIL MEMBER BRANN MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Fuentes to approve Consent Agenda Items 3, 4, 5, 6, 7, and 8, MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 9. Consideration and possible action to receive and file a report concerning a memorandum of understanding approved by the City Council on October 4, 2011. (Fiscal Impact: N /A) MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Fuentes to receive and file report concerning a memorandum of understanding approved by the City Council on October 4, 2011. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES, JACOBSON, NOES: BRANN. 4/1 F. NEW BUSINESS 10. Consideration and possible action regarding 1) approving the reorganization of the Library Department, and Parks & Recreation Department into the Community Services Department; 2) approving a new Class Specification for the at -will position of Director of Community Services; 3) approving a new class specification for the at -will position of City Librarian; 4) approving the reorganization of the Finance Department and Human Resources Department into the Finance Division and Human Resources Division reporting to the Assistant City Manager; 5) introduce and waive first reading of an ordinance implementing such changes; 6) adopting a resolution amending the City's Conflict of Interest Code to reflect these changes; and 7) taking such additional, related, action that may be desirable. (Fiscal Impact: Included in adopted Budget) Doug Willmore, City Manager, gave a report. MOTION by Mayor Busch, SECONDED by Council Member Fuentes to return to Council with the item in two weeks, with a more detailed organizational chart, explore other options regarding this item, and break the item into sections so that each can be considered separately. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: BUSCH, FISHER, JACOBSON, FUENTES; NOES: BRANN. 4/1 MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 6, 2011 PAGE NO. 6 11. Consideration and possible action to direct staff to take various actions in response to requests made by the Chamber of Commerce related to Downtown business improvement efforts. (Fiscal Impact: to be determined) Greg Carpenter, Planning and Building Safety Director, gave a report. Signaae and Banners Sepulveda Blvd — Banner /Mural Parking Garage — Awareness, Clarification Franklin /Richmond Lot —Time Limits Downtown Banners — "Heart of El Segundo" "No Parking" — Special Events CODES Parking Exemption for Outdoor Dining Entertainment Permits and Special Events PROMOTIONS Hotel Dinner Shuttle Downtown Branding Tree Lighting MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Fisher to direct staff to: • Implement the signage and banner requests • Refer the requested code changes to staff and the Planning Commission for research and recommendation • Conduct trial of dinner shuttle • Provide financial assistance to the branding campaign • Research the actual cost of the tree - lighting and electrical upgrades and identify potential funding sources MOTION PASSED BY UNANIMOUS VOTE. 5/0 REPORTS — CITY MANAGER - Thanked City employees for their pay and benefit concessions and helping to balance the budget. REPORTS — CITY ATTORNEY - NONE REPORTS — CITY CLERK 12. Consideration and possible action regarding Council consensus to cancel the January 3, 2012 City Council Meeting (Fiscal Impact: None) MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 6, 2011 PAGE NO. 7 MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Fisher to cancel the January 3, 2012 City Council Meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Announced her attendance at the New Law and Election Seminar in Long Beach, sponsored by the League of California Cities. REPORTS — CITY TREASURER - NONE REPORTS — CITY COUNCIL MEMBERS Council Member Fuentes - Requested Staff to direct a "Buy Local" Campaign. Council Member Brann - Spoke regarding the Assistant City Manager and the Economic Development Analyst positions. Council Member Jacobson - Spoke regarding the Winter Wonderland event. Mayor Pro Tern Fisher — Spoke regarding the Winter Wonderland event; Rock and Brew's new map of El Segundo; RSVP Luncheon. Mayor Busch — Spoke regarding the "Buy Local" campaign. Announced the Holiday Tree Lighting on Thursday, December 8, in the Civic Center Plaza, Candy Cane Lane, and Holiday Parade. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Mike Robbins, Resident; spoke regarding consent agenda item E9. Jack Axlerod, Resident; spoke regarding a uniformed, armed police officer being present in the Council Chamber. He also spoke about the City Seal and stated his objections to the invocation and the pledge of allegiance. MEMORIALS — Lila Hummel CLOSED SESSION — NONE ADJOURNMENT at 9:01 p.m. L Cindy MoPesen, City lerk MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 6, 2011 PAGE NO. 8