2009 SEPT 15 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 15, 2009 — 5:30 P.M.
5:30 P.M. SESSION
CALL TO ORDER — Mayor ProTem Busch at 5:30 p.m.
ROLL CALL
Mayor McDowell
- Present - arrived at 5:45 p.m.
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mark Hensley, City Attorney, stated that Council would be meeting in Closed Session
pursuant to items identified on the agenda and that the Government Code §54956.9(b)
items related to Business License Processing Fees and Firefighter Association
negotiations.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -0- matter
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -2-
potential case (no further public statement is required at this time); Initiation of litigation
pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matters
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 2009
PAGE NO. 1
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0-
matter
SPECIAL MATTERS: - 0- matter
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 2009
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 15, 2009 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Pastor Wes Harding, El Segundo Foursquare Church
PLEDGE OF ALLEGIANCE — Council Member Don Brann
PRESENTATIONS
a. Council Member Fisher presented a Proclamation announcing observance of the
33rd Annual Richmond Street Fair on Saturday, September 26, 2009.
b. Council Member Jacobson presented a Proclamation announcing week of
September 20th through 26th as Volunteer Recognition Week.
C. Mayor McDowell read a Proclamation declaring September 17 through 23, 2009
as Constitution Week.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Denise Devasquali, South Bay Workforce Investment Group, gave a brief presentation
regarding on the 2008 -2009 4th quarter summary.
Gail Church, Resident; spoke regarding the water conservation ordinance.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 2009
PAGE NO. 3
Bill Watkins, Resident and Member of the Board of Education; spoke regarding the Joint
Use Agreement. He stated that the State budget to schools was reduced approximately
18 %. He thanked the Council for their past support and any future support they can
accommodate.
Liz Garnholtz, Resident; spoke regarding the budget and City's in -kind support and
funding for the schools.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Council Member Brann, SECONDED by Council Member Jacobson to read
all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action (Continued Public Hearing) regarding the
Fiscal Year 2009 -2010 Budget (including all City Revenues and Expenditures),
Five -Year Capital Improvement Plan and Adoption of Resolutions approving
Appropriation Limit, Preliminary Budget as amended, and Capital Improvement
Plan as amended. (Copies of the Fiscal Year 2009 -2010 Preliminary Budget can
be found in the Library, City Clerk's office, and on the City's website.) (Fiscal
Impact $118,874,000 in total appropriations; $111,975,950 in total estimated
revenues and prior year designations of $6,898,050.) (Fiscal Impact: None)
Mayor McDowell stated this is the time and place hereto fixed for a continued public
hearing regarding the Fiscal Year 2009 -2010 Budget (including all City Revenues and
Expenditures), Five -Year Capital Improvement Plan and Adoption of Resolutions
approving Appropriation Limit, Preliminary Budget as amended, and Capital
Improvement Plan as amended. (Copies of the Fiscal Year 2009 -2010 Preliminary
Budget can be found in the Library, City Clerk's office, and on the City's website.).
Clerk Mortesen stated that proper notice was completed and one written communication
had been received by City Clerk's Office and had been copied to Council and copies
provided for the public.
Deborah Cullen, Finance Director, gave a presentation.
Chris Thomason, El Segundo Firefighter Association President; spoke regarding the
proposed budget adoption and the reduction in staffing in the Fire Department.
MOTION by Council Member Jacobson, SECONDED by Council Member Brann to
close the Public Hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only:
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SEPTEMBER 15, 2009
PAGE NO. 4
RESOLUTION NO. 4615
A RESOLUTION ADOPTING THE 2009 -2010 FINAL OPERATING BUDGET FOR THE
CITY OF EL SEGUNDO AND ADOPTING THE 2009 -2010 CAPITAL IMPROVEMENT
BUDGET.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Fisher to adopt
Resolution No. 4615 adopting the 2009 -2010 Final Operating Budget and Five -Year
Capital Improvement Plan for the City of El Segundo, as amended in Section 4, to
reduce expenditures in the General Fund by $230,000 at the discretion of the City
Manager, and Section 5, transferring funds from the Capital Improvements Budget to
the General Fund to maintain the current funding to the El Segundo Unified School
District for Fiscal Year 2009 -2010 at $400,000. MOTION PASSED BY THE
FOLLOWING VOICE VOTE: AYES: MCDOWELL, BUSCH, FISHER, BRANN; NOES:
JACOBSON. 4/1
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4616
A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL SETTING ITS
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2009 -2010 IN ACCORDANCE WITH
ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION.
MOTION by Council Member Busch, SECONDED by Council Member Fisher to adopt
Resolution No. 4616 setting its Appropriations Limit for Fiscal Year 2009 -2010 in
accordance with Article XIIIB of the California Constitution. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
2. Approved Warrant Numbers 2573484 to 2573723 on Register No. 23 in the total
amount of $686,552.61 and Wire Transfers from 08/21/09 through 09/03/09 in
the total amount of $233,660.86. Authorized staff to release. Ratified: Payroll
and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
3. Approved Regular City Council Meeting Minutes of September 1, 2009.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 2009
PAGE NO. 5
4. Approved ongoing service agreements, amendments and issuance of blanket
purchase orders for Fiscal Year 2009/2010 in excess of $25,000 for the City
Manager's Office. (Fiscal Impact: $167,100) Authorized the City Manager to
execute a contract amendment and /or purchase order with Tyler Technologies
for maintenance of the existing Eden finance system, as approved to form by the
City Attorney, not to exceed $27,100; Authorized the City Manager to execute a
contract amendment and /or purchase order with Shannon David, Inc. for
professional services with the City's business recruitment and marketing,
program, as approved to form by the City Attorney, not to exceed $140,000.
5. Waived the formal bidding process pursuant to the El Segundo Municipal Code
Section §1 -7 -10 and authorized the Fire Department to piggy back on a City of
Orange Fire Department contract #78E45 for the purchase of a replacement fire
engine from Seagrave Fire Apparatus, LLC. (Fiscal Impact: $566,421)
6. Authorized the El Segundo Fire Department to waive the bidding process per El
Segundo Municipal Code §1 -7 -10 to purchase medical and pharmaceutical
supplies, and piggyback on the City of Berkeley's Bound Tree Medical, Inc.
( "Bound Tree ") Bid #09- 10348 -C, and authorized issuance of a blanket purchase
order to Bound Tree for FY 2009 -2010 for medical and pharmaceutical supplies;
Authorized the issuance of a blanket purchase order for FY 09 -10 to UCLA
Center for Pre - Hospital Care for continuing education, defibrillation training and
AED program oversight.
7. Authorized staff to continue to purchase gasoline and diesel fuel for City vehicles
and equipment through the use of spot market purchasing in an amount not to
exceed $321,000; Authorized the issuance of a blanket purchase order to
Metron Farnier & Actaris in an amount not to exceed $50,000 for the purchase of
single jet water meters for the City's water system; Authorized the issuance of a
blanket purchase order to Blue Diamond Materials, a division of Sully Miller
Contracting Company in an amount not to exceed $50,000 for the purchase of
asphalt paving materials for Street Maintenance Division projects.
8. Authorized the City Manager to extend ongoing service agreements with Baker &
Taylor Information Services for supplying books and other library materials, and
issuance of a blanket purchase order not to exceed $91,000; Authorized the City
Manager to amend /extend Contract #2235 to Innovative Interfaces, Inc., for
library computer network system maintenance and issuance of a blanket
purchase order not to exceed $30,000.
9. Authorized the City Manager to amend /extend Contract #3907, for ongoing
service agreements, as approved by the City Attorney, with U.S. Healthworks
Medical group, for pre - employment physical examinations and protocols for the
El Segundo Police Department (not to exceed $15,000), and occupational injury
and illness services and related medical testing (not to exceed $30,000), and
issuance of a Blanket Purchase Order, with a combined total not to exceed
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 2009
PAGE NO. 6
$45,000; Authorized the City Manager to amend /extend Contract #3912, for
ongoing service agreements, as approved by the City Attorney with Westchester
Medical Group /Center for Heart and Health for employee's Fitness for Duty
Examinations (not to exceed $60,000) and Executive Physical examinations (not
to exceed $10,000), and issuance of a Blanket Purchase Order, with the
combined total not to exceed $70,000.
10. Adopted Resolution No. 4617 establishing Basic Monthly Salary Ranges for the
job classifications of Community Cable Program Manager, Principal Engineer,
Residential Sound Insulation Manager, Senior Network Assistant, and Senior
Video Technician II (part- time); Adopted Resolution No. 4618 establishing new
Hourly Pay Rates for the City's unrepresented, Part-time, Temporary job
classifications; Approved the proposed Class Specifications for the job
classifications of Network Assistant, Principal Engineer, Senior Network
Assistant, and Senior Video Technician II; Approved the Examination Plan for
Senior Network Assistant.
11. PULLED FOR DISCUSSION BY COUNCIL MEMBER BRANN
12. PULLED FOR DISCUSSION BY COUNCIL MEMBER BRANN
13. Authorized the issuance of a blanket purchase order to Lane Donovan Partners,
LLC (Agreement # 3399) to provide management services for The Lakes at El
Segundo municipal golf course for an amount not to exceed $108,000;
Authorized the City Manager to enter into a contract for professional services
with the South Bay Children's Health Center Association for the South Bay Youth
Project on -site counseling services at El Segundo Unified School District facilities
for an amount not to exceed $33,018; Authorized the City Manager to
amend /extend Agreement #3476 for ongoing maintenance agreement with Great
Scott Tree Service Inc. The extension will be for two (2) years commencing on
October 1, 2009 and ending on September 30, 2011 with three (3) one (1) year
renewal periods to be renewed upon mutual consent of the parties ending
September 30, 2014. Total cost for services not to exceed $100,000.
14. Waived second reading and adopted Ordinance No. 1432 for a zone change
from the General Commercial (C -3) Zone to the Corporate Office (CO) Zone on
the site located at 900, 950 and 960 Sepulveda and 901 and 915 Selby Street.
Applicant: The Boeing Company (Fiscal Impact: None)
15. Approved a budget appropriation for $150,000 to provide building plan check
consulting services; Authorized the City Manager to execute the Second
Amendment to the Professional Services Agreement with J. Lee Engineering Inc.
to provide building plan check consulting services for the Planning and Building
Safety Department through September 30, 2010 for Fiscal Year 2009 -10, in a
form approved by the City Attorney, to increase the amount in the agreement and
purchase order by $150,000 and to extend the term to expire on September 30,
2010.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 2009
PAGE NO. 7
16. Approved a budget appropriation for $100,000 to provide building plan check
consulting services; Authorized the City Manager to execute the amendment to
the existing agreement with JAS Pacific to provide building inspection consulting
services in a form approved by the City Attorney, to increase the amount in the
agreement and purchase order by $100,000 and to extend the term for one year
through September 30, 2010.
17. Approved a budget appropriation for $50,000 to provide storm water plan review
services and implementation support of the City's Standard Urban Storm Water
Mitigation Plan (SUSWMP) Ordinance No. 1329; Authorized the City Manager to
execute the amendment to the existing agreement with John L. Hunter and
Associates, Inc. to provide plan review and inspection services in compliance
with SUSWMP Ordinance No. 1329 and extend the term for one year through
September 30, 2010.
18. Approved a budget appropriation of $80,000 to provide planning consulting
services; Authorize the City Manager to execute the Second Amendment to the
Professional Services Agreement with Willdan, in a form approved by the City
Attorney, to increase the amount in the agreement and purchase order by
$80,000 and to extend the term to expire on September 30, 2010 for planning
consulting services.
19. Authorized the City Manager to execute a one -year contract with the West
Covina Service Group for Computer Aided Dispatching /Records Management
System, Mobile Data Computer maintenance and operations, not to exceed
$68,500; Authorized the City Manager to execute a one -year contract with
Motorola for two -way radio repair and maintenance of the Communication
Center's radio assets and infrastructure, not to exceed $75,000; Authorized the
City Manager to execute a one -year contract with the Society for the Prevention
of Cruelty to Animals Los Angeles for animal sheltering services, not to exceed
$28,200; Authorized the City Manager to execute a one -year contract with
Duncan Solutions (formerly Enforcement Technology Inc.) for processing of
parking citations /collections, not to exceed $77,000; Authorized the City Manager
to execute a one -year contract with AT &T Connection Services for
communications related to mobile data computers and radio sites, not to exceed
$27,500.
20. Received and filed the revised Public Hearing date of November 3, 2009, to
consider proposed water service rate increases associated with providing water
services to property located in the City of El Segundo. (Fiscal Impact: None)
21. Awarded Contract No. 3991 to The Jones Payne Group for Design and Testing
Services related to the Residential Sound Insulation Program (Fiscal impact:
$945,220); Authorized the City Manager to execute a contract in a form approved
by the City Attorney.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 2009
PAGE NO. 8
22. Approved Employment Agreement No. 3992 with Robert Hyland for the position
of Director of Human Resources , effective September 15, 2009. (Fiscal Impact:
$73,500) Authorized the City Manager to execute the agreement.
23. Approved Employment Agreement No. 3993 with David Cummings for the
position of Police Chief, effective September 15, 2009. (Fiscal Impact: $106,560)
Authorized the City Manager to execute the agreement.
24. PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON
24A. PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Fisher to approve
Consent Agenda items 2, 3, 4, 5, 6, 7, 8, 9, 10, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22,
and 23. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
11. Consideration and possible action regarding two adoption of Resolutions
providing for salary increases and benefit changes to Chapter 1A2
(Management - Confidential Series - includes all non - represented employees,
except the City Manager) of the El Segundo Administrative Code. (Fiscal Impact:
$130,965 Executive Management, Mid- Management/Confidential Employees.
$92,300 Public Safety Management Employees. Total Fiscal Impact $223,265.)
MOTION by Mayor Pro Tern Busch, SECONDED by Mayor McDowell to adopt
Resolution No. 4619, providing for salary and benefit changes to Chapter 1A2
Management - Confidential Series and Resolution No. 4620, adopting the Nationwide
Retirement Solutions Governmental Deferred Compensation Matching Plan and Trust.
MOTION PASSED BY THE FOLLOWING VOTE AYES: MCDOWELL, BUSCH,
FISHER, JACOBSON; NOES: BRANN. 4/1
12. Adopted Resolution No. 4621 approving a three -year Memorandum of
Understanding (Labor Agreement) No. 3994 between the City of El Segundo and
California Teamsters Public, Professional and Medical Employees Union, Local
911, Supervisory and Professional Employees' Bargaining Unit. (Fiscal Impact:
$162,470 in first year of Agreement.)
MOTION by Mayor Pro Tern Busch, SECONDED by Mayor McDowell to approve item
12. MOTION PASSED BY THE FOLLOWING VOTE: AYES: MCDOWELL, BUSCH,
FISHER, JACOBSON; NOES: BRANN. 4/1
24. Consideration and possible action regarding the adoption of Ordinance No. 1433
adding a new Chapter 10 -5 to the El Segundo Municipal Code ( "ESMC ")
regulating water conservation methods and amending ESMC §§ 1 -2A -1, 1 -2A -2,
and 1 -2A -3 to enforce Chapter 10 -5 with administrative citations. (Fiscal Impact:
None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 2009
PAGE NO. 9
24A. Supplemental staff report for Consent Agenda Item. No. 24 regarding
consideration and possible action regarding the adoption of Ordinance No. 1433
adding a new Chapter 10 -5 to the El Segundo Municipal Code ( "ESMC ")
regulating water conservation methods and amending ESMC §§ 1 -2A -1, 1 -2A -2,
and 1 -2A -3 to enforce Chapter 10 -5 with administrative citations. (Fiscal Impact:
None)
Council consensus to direct staff to amend the Ordinance and return for introduction at
the next regular meeting with a proposed plan for educating the public and a program
for community education. The Ordinance to take effect on January 1, 2010.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — NONE
H. REPORTS — CITY ATTORNEY — NONE
REPORTS — CITY CLERK — NONE
J. REPORTS — CITY TREASURER — NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
Item 25 was discussed during the Public Hearing on the FY 2009 -2010 Annual Budget.
25. Consideration and possible action to amend the City Manager's FY 2009 -2010
Budget recommendation for City financial assistance to El Segundo Unified
School District with a one -time budget augmentation of $150,000 above the base
annual cash contribution of $250,000 provided under the terms of the Funding
Agreement. (Fiscal Impact: Proposed Budget $250,000; Additional Request
$150,000; Total $400,000)
Announced his availability to meeting with city residence on September 23, 2009, from
10:00 a.m. to 2:00 p.m. at City Hall.
Council Member Fisher —
Congratulated the Tree Musketeers on their Grand Opening and the Environmental
Enhancement and Mitigation Grant they received that will allow for residents to receive
a tree.
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SEPTEMBER 15, 2009
PAGE NO. 10
Council Member Jacobson —
Spoke regarding the SCE event he attended and the upgrades that they are
implementing.
26. Consideration and possible action to direct staff to prepare an amendment to the
General Plan and process the re- zoning of the property located at 1916 E.
Imperial Highway. (Fiscal Impact: none)
MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Busch to direct
staff to prepare an amendment to the General Plan and process the re- zoning of the
property located at 1916 E. Imperial Highway. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
Mayor Pro Tern Busch — NONE
Mayor McDowell —
Spoke regarding the Police and Fire Associations Pancake Breakfast held on Saturday,
September 12th. He also spoke regarding the Star Party this Friday at Hilltop Park.
Congratulated Steve Bradford, Southern California Edison, on his recent election to the
51St State Assembly District.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Bill Watkins, Resident and School Board Member, thanked the Council for their support
of the Schools.
MEMORIALS — Birth of Preston Thomas Polis
CLOSED SESSION — NONE
ADJOURNMENT at 8:50 p.m.
r
Cindy M essen, City C e k
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SEPTEMBER 15, 2009
PAGE NO. 11