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2009 JAN 20 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 20, 2009 - 5:00 P.M. �r 5:00 P.M. SESSION CANCELLED — NO ITEMS OF BUSINESS (REGULAR MEETING TO BE ADJOURNED TO 7:00 P.M.) REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 20, 2009 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER - INVOCATION — Pastor Justin Beck, Calvary Chapel LAX PLEDGE OF ALLEGIANCE — Council Member Bill Fisher PRESENTATIONS a. Lighting Up The Community Awards to: Megahan Kelley Terry Olson, Susan Marshall- Johnson & Danielle Johnson James and Raychel Huff Daniel Lambert & Richard Royce Vinh Van Le Rich & Chris Mack The 011ens The Pikvist Family Doug, Lori & Malia Clagg Gary & Peggy Powell Pat Curry The Lewis Family The Bayless Family Doty, Victor, Vanessa and Victoria Tokar The Goodyear Family Jennifer, Darrell, Matt, Katy, Amy and Julie Roach Leoncio & Lucila Ricarte Douglas & Lynn Baer Virginia & Lohan Lyver Michael, Amanda, Ashley and Sean Defrancesco Nick, Carolyn and Nickole Lardas James & Margaret Stone The Mortesen Family, Cindy, Kevin, Steve, Gage and Friends Douglas and Rosemary Fruhwirth — Wendy Domingues MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 20, 2009 PAGE NO. 1 ROLL CALL ,%W Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Brann - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Krystal Quinones, student film maker, requested Council waive filming fees for her upcoming production. Suzanne Fuentes, resident, spoke regarding the squirrel problems which were causing downed Southern California Edison power lines. Liz Garnholz, resident, spoke regarding the cost of the parking structure. Requested information regarding new camera equipment for monitoring LAX early turns and requested status of reporting LAX information to the Los Angeles Times. Council direction to administratively handle filming fee waiver request and agendize the item for the next Council meeting. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Jacobson, SECONDED by Council Member Brann to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action to open a public hearing regarding the introduction and first reading of an Ordinance amending the El Segundo Municipal Code to allow limited sales of automobiles as an accessory use in the Small Business (SM) and Medium Manufacturing (MM) Zones. (Fiscal Impact: None) MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 20, 2009 PAGE NO. 2 Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding the introduction and first reading of an Ordinance amending the El Segundo Municipal Code to allow limited sales of automobiles as an accessory use in the Small Business (SM) and Medium Manufacturing (MM) Zones. Clerk Domann stated that proper notice was completed and no written communication had been received by City Clerk's Office. Greg Carpenter, Planning and Building Safety Director, gave a report. MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tem Busch to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1425 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CLODE §§ 15 -1 -6 AND 15- 15-3(B)(10) REGULATING ASSESSORY AUTOMOBILE SALES AT AUTOMOBILE SERVICE FACILITIES IN THE MEDIUM MANUFACTURING (MM) AND SMALL BUSINESS (SB) ZONES. Council Member Jacobson introduced the ordinance. �w Second reading and adoption of Ordinance scheduled for February 3, 2009. C. UNFINISHED BUSINESS 2. Consideration and possible action regarding amending Resolution 4574 and adopting a new Resolution amending the business license processing fees for businesses. (Fiscal Impact: Unknown) Steve Jones, Business Services Manager, gave a report. Council consensus that the business license processing fee be agendized for review at the next Strategic Planning Session scheduled for summer 2009. MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Fisher to adopt Resolution No. 4586 amending the business license processing fees for nonprofit and exempt businesses. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 3. Consideration and possible action regarding the positions on the Committees, Commissions and Boards ( "CCBs ") that will expire in the year 2009. (Fiscal Impact: None) MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 20, 2009 PAGE NO. 3 Jack Wayt, City Manager, gave a brief report. 111111iiw Council consensus to direct staff to open the recruitment process for the positions on the CCBs, as listed. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approved Warrant Numbers 2569339 to 2569632 on Register No. 6 in the total amount of $1,365,152.66 and Warrant Numbers 2569633 to 2569835 on Register No. 7 in the total amount of $1,743,790.98 and Wire Transfers from 12/05/2008 through 12/23/2008 in the total amount of $3,171,575.19 and Wire Transfers from 12/24/2008 through 1/08/2009 in the amount of $506,809.12. Authorized staff to release. Ratifed: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5. Approved regular City Council Meeting Minutes Council Meeting Minutes of December 16, 2008. 6. Awarded the Lease of 461 acre feet of ground water rights to the City of Manhattan Beach. (Fiscal Impact: $34,575 Revenue to the Water Fund) �kr Authorized the Mayor to execute Lease Agreement No. 3895. 7. Awarded a Standard Public Works Contract for the replacement of field lighting at Recreation Park for Brett Field and the Softball Field between Grand Avenue and Pine Avenue and east of Eucalyptus Drive — Project No. PW 08 -15 (Fiscal Impact: $288,000.00) Authorized the City Manager to execute Standard Public Works Contract No. 3896 in a form approved by the City Attorney with Ace Electric, Inc. in the amount of $288,000.00. 8. Awarded a Standard Public Works Contract to HP Builders, Inc. for the remodeling of the Human Resources Department. (Fiscal Impact: $44,320.00) Authorized the City Manager to execute Standard Public Works Contract No. 3897 in a form approved by the City Attorney with HP Builders, Inc. and appropriated funds in the amount of $44,320.00 from the City Hall Improvements. 9. Accepted the work as complete for the project for the slurry sealing of the streets in the area bounded by Mariposa Avenue, Sheldon Street, Imperial Avenue and the west City limit. Project No.: PW 08 -09 (Fiscal Impact: $228,293.59) Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office. MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 20, 2009 PAGE NO. 4 10. Awarded a three year contract to Bell Building Maintenance Company for City's fir, janitorial services effective January 21, 2009, with optional one year contract extensions up to three additional years for a total of six years. (Fiscal Impact $123,804 for the first year plus annual CPI increases up to 5% for years 2 -6) Authorized the City Manager to execute Agreement No. 3898. Authorized staff with concurrence of the City Manager to award subsequent optional one year contract extensions up to three additional years for a total of six years, as approved as to form by the City Attorney. 11. Accepted donation totaling $10,000 from DirecTV in support of Super CPR (Cardio- Pulmonary Resuscitation) Saturday and a medical cache trailer and supplies. Authorized the City Manager to transfer the monies into the CPR General Fund account ($2,000), and the Suppression supplies account ($8,000). 12. Approved the revised Class Specification for the job classification of Human Resources Analyst (formerly Human Resources Specialist) and adopted Resolution No. 4587 establishing a basic monthly salary. Approved the proposed Examination Plan. Fiscal Impact: None. 13. Authorized the recording of the Notice of Completion and authorized the City Manager to accept completion of work for 36 homes related to the City's Residential Sound Insulation Program Group 27 (Project No. RSI 08 -09). (Final Contract Amount: $879,370.55) Authorized the City Clerk to file the City's %r► Planning and Building Safety Director's Notices of Completion in the County Recorder's Office. Authorized the City Manager, or designee, to close out Project No. RSI 08 -09. n 14. Approved logo signs of the Aerospace Corporation and Los Angeles Air Force Base on a pedestrian sign located within the public right -of -way in accordance with the El Segundo Municipal Code. Approved the First Amendment to the existing lease between the City and Aerospace (Agreement No. 3834, executed on October 30, 2008) to allow signs within the public right -of -way. 15. Awarded a standard Public Works Contract to the lowest responsible bidder, Fleming Environmental, Inc., to install an Enhanced Vapor Recovery (EVR) system at the fueling station located at the City Facility Maintenance (150 Illinois Street) Project No. PW 08 -16. (Fiscal Impact: $65,975.00) Authorized the City Manager to execute standard Public Works Contract No. 3899 in a form as approved by the City. 16. Awarded a Standard Public Works Contract to Sign Source, Inc. for the Wayfinding Signage Project, PW 08 -17. (Fiscal Impact: $109,950.05) Authorized the City Manager to execute Standard Public Works Contract No. 3900 in a form approved by the City. MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 20, 2009 PAGE NO. 5 MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Busch to approve Consent Agenda Items 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 and 16. MOTION rte, PASSED BY UNANIMOUS VOICE VOTE. 5/0 NEW BUSINESS REPORTS — CITY MANAGER - NONE REPORTS — CITY ATTORNEY - NONE REPORTS — CITY CLERK - NONE REPORTS — CITY TREASURER - NONE REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Spoke regarding today's inauguration of the country's new President. Council Member Fisher — Spoke positively about the coming year and the importance of public service. Council Member Jacobson — NONE Mayor Pro Tern Busch — NONE Mayor McDowell — Spoke regarding today's inauguration of the new President and the challenges ahead. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, spoke regarding revenue generated by the parking structure. Also spoke regarding increases in water and wastewater processing fees. MEMORIALS —Roy Saari and Bart McDowell CLOSED SESSION — NONE �%r MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 20, 2009 PAGE NO. 6 ADJOURNMENT — 8:03 p.m. "1101W Y Do ann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 20, 2009 PAGE NO. 7