2008 OCT 21 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 21, 2008 - 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tem Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
None
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -
-1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2008
PAGE NO. 1
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 4- matters
City Negotiators: City Manager Jack Wayt; Human Resources Director Bob Hyland; Finance
Director Deborah Cullen; Richard Kreisler. Employee Organizations: (1) Unrepresented
management/confidential employees (City employees who are not members of bargaining units);
(2) El Segundo Police Officers' Association; (3) El Segundo Firefighter's Association; (4) the El
Segundo Police Management Association.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0- matter
SPECIAL MATTERS: - 0- matter
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2008
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 21, 2008 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Pastor John Svendsen, First Baptist Church
PLEDGE OF ALLEGIANCE — Council Member Don Brann
PRESENTATIONS
a. Mayor Pro Tern Busch presented a Proclamation announcing the Halloween Frolic on Main
Street El Segundo, October 31, 2008, from 4:00 p.m. to 7:00 p.m.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Jack Kent, resident, spoke regarding traffic signals on North bound Douglas, stop signs and traffic
flow.
Garry Colin, Northrop Grumman, spoke regarding the Northrop sign, agenda item 13, on the
agenda tonight.
A. PROCEDURAL MOTIONS
Consideration of a motion to
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Jacobson to read all
ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2008
PAGE NO. 3
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action (Public Hearing) regarding the City commissioned Cost
Allocation and Fee Study for City services rendered to the public that was performed by
Revenue and Cost Specialist, LLC. (Fiscal Impact: $1,014,875)
Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding the
City commissioned Cost Allocation and Fee Study for City services rendered to the public that was
performed by Revenue and Cost Specialist, LLC. (Fiscal Impact: $1,014,875) Clerk Domann
stated that proper notice was completed and no written communication had been received by City
Clerk's Office.
Deborah Cullen, Finance Director, gave a presentation.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Brann to close the Public
Hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Brann to adopt Cost Study
Resolution No. 4574 approving proposed new fee schedule effective January 1, 2009; Approve
increasing cost allocation fee schedule rates on an annual basis of each fiscal year based on the
average percentage over the previous calendar year to the City's cost for administering the
services under the City's proposed fee schedule; Approve annual cost allocation plan maintenance
updates by Revenue & Cost Specialist LLC. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
2. Consideration and possible action regarding recommendations from the Downtown
Committee to approve the design and specifications for the Downtown El Segundo way
finding signage plan. (Fiscal Impact: $110,000.00)
Julian Ryder, consultant, gave a report.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Brann to approve the design
and specifications for the Downtown El Segundo way finding signage plan as amended to remove
the Mariposa Avenue sign; adopt plans and specifications for the Downtown El Segundo way
finding signage plan; authorize staff to advertise the plan for competitive bids. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 4/0/1. COUNCIL MEMBER JACOBSON ABSTAINING.
3. Consideration and possible action regarding the El Segundo Senior Housing Board's
request to initiate the process for Park Vista Senior Housing facility to become smoke free
by January 1, 2010 and for all common areas to be smoke free immediately. (Fiscal Impact:
None)
Carol Wingate, Senior Citizens Housing Board, gave a report.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2008
PAGE NO. 4
Council consensus to direct staff to provide smoke -free materials to residents in common areas.
MOTION by Mayor McDowell, SECONDED by Council Member Jacobson, to approve the El
Segundo Senior Housing Board's request to initiate the process for Park Vista Senior Housing
facility to become smoke free by January 1, 2010 and for all common areas to be smoke free
immediately. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
4. Warrant Numbers 2568133 to 2568330 on Register No. 1 in the total amount of
$1,097,579.56. Authorized staff to release. Ratified: Payroll and Employee Benefit checks;
checks released early due to contracts or agreement; emergency disbursements and /or
adjustments; and wire transfers.
5. Approved Regular City Council Meeting Minutes of October 7, 2008 and Special City
Council Meeting Minutes of October 13, 2008.
6. Approved a transfer of $4,000.00 from the Recreation Park Softball Field Retaining Wall
Project (Project Account No. 301 - 400 - 8282 - 8996); Authorized the City Manager to execute
Standard Public Works Contract No. 3864 in a form approved by the City Attorney with FS
Construction in the amount of $30,000.00 for the installation of risers for the Stevenson
Field bleachers at 339 Sheldon St. — Project No. PW 08 -07.
7. Authorized the City Manager to execute Professional Services Agreement No. 3865, a form
approved by the City Attorney, with DCA Civil Engineering Group for the Softball Retaining
Wall Design at 339 Sheldon Street — RFP No. 08 -13. (Fiscal Impact: $28,881)
8. Adopted Plans and Specifications and authorized staff to advertise for bid the renovation of
the Human Resources Office at 350 Main Street — Project No. PW 02 -21 (Fiscal Impact:
$130,000)
9. PULLED FOR DISCUSSION BY COUNCIL MEMBER BUSCH
10. PULLED FROM THE AGENDA BY MAYOR MCDOWELL
11. Approved a three year professional services Contract No. 3866 for auditing services with
Mayer Hoffman McCann P.C. through years 2008 -2010 for $155,140 and optional two year
extension for years 2011 and 2012 for $110,160.
12. Authorized the Mayor to execute City's Agreement No. 3867 with Cassidy & Associates
through September 30, 2009 for the provision of legislative advocacy services in
Washington, D.C., and to approve federal advocacy work program elements. (Fiscal Impact:
($160,000 for FY 2008 - 2009). Approved the federal advocacy work plan as outlined in
Cassidy & Associates Memorandum of September 18, 2008 and City's Homeland Security
Needs Assessment. Instructed the City Manager, affected departments, and our
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2008
PAGE NO. 5
Washington, D.C. advocate to work with the Congressional staff and local government
associations to pursue the City's federal funding and program objectives.
13. Adopted Resolution No. 4573 approving a request from Northrop Grumman to install two
1,334 square -foot permanent wall signs on a commercial office building located at 101
Continental Boulevard and adopt the categorical exemption for Environmental Assessment
No. EA -802, Sign Permit SP 08 -01. (Fiscal Impact: None)
MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Busch to approve
Consent Agenda Items 4, 5, 6, 7, 8, 11, 12 and 13. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
9. Consideration and possible action regarding approval of ongoing service agreements and
blanket purchase orders for FY 2008 -2009 in excess of $25,000 and possible action to
waive the formal bidding process and authorize the continued purchase of gasoline and
diesel fuel for City vehicles and equipment through the use of spot market purchasing for
the Public Works Department. (Fiscal Impact: $397,000)
MOTION by Mayor Pro Tern Busch, SECONDED by Mayor McDowell to approve ongoing service
agreements and blanket purchase orders for FY 2008 -2009 in excess of $25,000 and waive the
formal bidding process and authorize the continued purchase of gasoline and diesel fuel for City
vehicles and equipment through the use of spot market purchasing in an amount not to exceed
$347,000 for the Public Works Department. Authorize the issuance of blanket purchase order to
Metron Farnier & Actaris in an amount not to exceed $50,000 for the purchase of single jet water
meters for the City's water system. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
10. Consideration and possible action regarding the proposal from Beach Cities Transit to
participate in funding operation for the 109 Line for two years in conjunction with the Cities
of Hermosa Beach, Redondo Beach and Manhattan Beach. (Fiscal Impact: $64,598 for FY
2008 -09 and $72,412 for FY 2009 -10. Two year fiscal Impact: $137,010)
Fiana Diaz, Beach Cities Transit, responded to questions.
Council consensus to hold item over until next meeting.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
REPORTS — CITY CLERK — Announced that because of the Presidential Election on Tuesday,
November 4, 2008 the next regular Council Meeting is scheduled for Wednesday, November 5th.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2008
PAGE NO. 6
REPORTS — CITY TREASURER - NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — NONE
Council Member Fisher — NONE
Council Member Jacobson — NONE
Mayor Pro Tem Busch — Spoke on the upcoming Halloween Frolic on October 31St. Encouraged
all registered voters to get out and vote on November 4th.
Mayor McDowell — S�oke regarding recent tour of Gehry Partners architectural firm. Announced
Friday November 14t Saint Anthony School will be holding a golf fund raising event. For further
information call the school at 322 -4218. Also spoke regarding the electronic waste event held at
Whole Foods last weekend.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed. - NONE
MEMORIALS — Bojan Ristovski
CLOSED SESSION — NONE
ADJOURNMENT at 7:55 p.m.
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Cathy Do ann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2008
PAGE NO. 7