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2008 OCT 13 CC MIN - SPECIALSPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL Monday, October 13, 2008, 8:00 A.M. City Council Chambers 350 Main Street, El Segundo, CA 90245 CALL TO ORDER — Mayor McDowell at 8:00 a.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Brann - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. - NONE A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS - C. UNFINISHED BUSINESS Consideration and possible action to terminate the professional services agreement with Bernards who was retained by the City of El Segundo to provide construction management services on the Fire Station 2 project. Additionally, consideration and possible action to authorize the City Manager to execute a temporary professional services agreement with Tom White in the amount of $9,500 to provide construction management services for the Fire Station 2 project until a new professional services agreement is approved. (Fiscal Impact: None) Kevin Smith, Fire Chief, gave a report. MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Busch to authorize the City Manager to terminate the professional services agreement with Bernards and authorize the City Manager to execute a temporary professional services agreement in the amount of $9,500 with Tom White. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MCDOWELL, BUSCH, FISHER AND JACOBSON; NOES: BRANN. 4/1 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Consideration and possible action to extend the City's agreement with Cassidy and Associates through September 30, 2009 for the provision of legislative advocacy services in Washington D.C. and to approve federal advocacy work program elements. (Fiscal Impact: $160,000 for FY 2008 -2009) Council consensus to place item on the agenda for the next regular council meeting on October 21, 2008. E. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — NONE Council Member Fisher — NONE Council Member Jacobson — NONE Mayor Pro Tern Busch — 3. Consideration and possible action regarding the City commissioned Cost Allocation and Fee Study for fees charged to the public for services rendered by various City Departments that was performed by Revenue Cost Specialist, LLC. Council consensus to direct staff to study and /or incorporate fee incentives /reductions for environmentally sensitive ( "Green ") construction projects. Council consensus to direct staff to study what other cities are doing with regard to a Public Art Program and Public Art Fund, Mayor McDowell — CLOSED SESSION MOTION by Mayor McDowell, SECONDED by Mayor Pro Tern Busch to move to closed session. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 AJ The City Council moved into a closed session (8:20 A.M.) pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) - -0- matter CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 4- matters 1. City Negotiators: Interim City Manager Jack Wayt; Human Resources Director Bob Hyland; Finance Director Deborah Cullen; Richard Kreisler. Employee Organizations: (a) Unrepresented management/confidential employees (City employees who are not members of bargaining units); (b) El Segundo Police Officers' Association; (c) El Segundo Firefighter's Association; and (d) El Segundo Police Management Association. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0- matter SPECIAL MATTERS: - 0- matter REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT at 10:10 a.m. 4Lt�"/?k- Cathy D ann, Deputy City Clerk 3.