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2008 AUG 06 CC MIN SPEC
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, AUGUST 6, 2008 EMERGENCY OPERATIONS CENTER (EOC) in Police Building 348 Main Street, El Segundo, CA 90245 8:00 A.M. — 11:00 A.M 8:00 A.M. SESSION CALL TO ORDER — Mayor McDowell at 8:00 a.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Brann - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. SPECIAL ORDERS OF BUSINESS: A. Strategic Planning Session regarding the City of El Segundo's Operating Budget for Fiscal Year 2008 -2009. The purpose of the session is to provide the Council with preliminary budget information and to receive preliminary Council direction as it relates to revenue, expenditure, new programs, capital outlays and budget preparation issues. Final decisions regarding the budget are expected to be made at a public hearing scheduled for a regular City Council Meeting held in September. Consideration and possible action regarding a staff presentation of the assumptions made in preparing the FY 2008/2009 City Budget, including an estimate of the revenues and expenditures, the assumptions made in presenting a balanced budget. 2. Consideration and possible action regarding detailed summaries of all department budgets included in the FY 2008 -2009 Preliminary Budget including detailed descriptions of the recommendations stated in the budget overview. 3. Consideration and possible action regarding staff recommendations for proposed new programs included in the FY 2008 -2009 Preliminary Budget as specified in "Attachment A ". 4. Consideration and possible action regarding staff recommendations for all personnel reclassification changes and new hire requests included in the FY 2008 -2009 Preliminary Budget as detailed in "Attachment B ". 5. Consideration and possible action to provide $720,000 in the FY 2008 -2009 Preliminary Budget to fund programs recommended by the Capital Improvement Program Advisory Committee (CIPAC) (See "Attachment C "). 6. Consideration and possible action to provide $288,000 in the FY 2008 -2009 Preliminary Budget to fund technology projects recommended by the Executive Technology Review Committee (See "Attachment D "). 8. Consideration and possible action to amend resolution pertaining to the City's Per Diem policy for travel expenses related to City employees (See "Attachment F "). Council directed amend existing Per Diem policy for travel expense related to City employees from $36 per day to $64 per day per based IRS publication (1542) rates for the Los Angeles area. 11. Consideration and possible action to receive and file the request to increase the City's Life Line income threshold for low income families qualifying for City water and sewer services. (See "Attachment I "). Staff to return with proposal for Life Line Income Thresholds. 12. Consideration and possible action to fund $700,000 for City Hall improvements to include Council Chambers, Human Resource, West Conference Room. (See "Attachment X). Staff to return with a detailed list of proposed improvements and purchases. Staff directed to return to Council with an Ordinance raising the contract threshold from $10,000 to $25,000. Staff to return with funding options for the $435,000 needed for a Fire Department replacement Ladder Truck. Turf Replacement - Staff to designate $1,200,000 from the naming rights held in the economic uncertainty fund and place $159,000 per year in the equipment replacement fund for the replacement of the turf at the athletic fields. Recess 9:40 Reconvene 9:50 All Members Present Presentation on the Cost of Services Study 9. Consideration and possible action to receive and file the proposed fees based on the comprehensive Fee Study by Revenue and Cost Specialists. (See "Attachment G "). Presentation given by Eric S. Johnson, Vice President, Revenue and Cost Specialists, LLC. 2 Each Department to review study and develop a fee schedule for presentation to City Council. Request information from Manhattan Beach regarding their recent fee increases. 7. Consideration and possible action to provide continued financial assistance to the El Segundo Unified School District in the amount of $250,000 annually. In addition, consider approval of an additional $277 000 requested by ESUSD (See "Attachment E "). Authorize staff to include $250.000 in the FY 2008 -2009 Preliminary Budget to fund existing ESUED obligations. Staff to provide costs for "in kind" services of Consolidated Waste Disposal and TruGreen landscape Maintenance and provide city cost for Crossing guards. The ESUSD to provide a list with up to date budget cuts. School District encouraged to be lenient on Air Force personnel dependent transfer students. Requested that School District not charge City for use of School fields when City programs must be moved because of School District use of City facilities. 10. Consideration and possible action regarding approval to initiate feasibility and design study of Aquatics Facility in the amount of $300,000. (See "Attachment H "). Staff to include $300,000 in the FY 2008 -2009 Preliminary Budget to fund a new Aquatics Facility. Investigate the possibility of issuing naming rights if a new swim stadium is built. Staff to research the $225,000 savings on Fire Station 2 to be used on cost efficient lighting on George Brett Field and the Softball Field. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, Resident; Spoke regarding the funding for the Aquatics Project, and the amount donated by developers for a new or repair of the old swim stadium. ADJOURNMENT at 11:00 a.m. J punj lejauaE)- ;oedWl 1e391j ION - 000`0S SWel oad Marl le;ol - 000`09 lelol t+LZ9-LOl£-OOly-100 punj l 000`09 'suoilmado leolloel aoilod/aji=j Jo; pasn aq of Aouenbeil oipej leumi►ppe suoleolunwwoo f4aleS o)lgnd aoilod quo lseal le peon pue ainoes 'Apluep! of gojeasal of lioddns 6u!llnsuoo suoheudo� ;o ao�nog suoi;eladojddd Ael}no leil0e3 wBJDOJd MON 3a6pn9 60OZ - 800Z opun6ag 13 ;o /413 uv11FInIQ �uauiyeaep Stile! Jd Map/ V luawyaend punj 19iaua0-l3 w1 Iid811 WN SV£'ZS totV-=S-000-100 Puna 69'9 30VHrJ 83HEJIH SHOIVNIOH000 SNOI1V83dO SNHVd V NOliV38038 IeJauaO Ianal iaLA4 of ualeolgssep apej6dn SHOIVNIOH000 NOI1V38038 Z NOl1V3H038 Ott 99£'t t H33NIJN3 31VIOOSSV ONI833NION3 S31HOM 0118(ld -t040-OOhtoo punj lejauag se1)A1!g!suodsaj IVdIONIHd H33NIJN3 pasesiow joagai A1aleinwe of uo!llsod ssepay IIA10 'HS tptKOM-004-too punj lelauss 000,9 H33NIJN3 A11O 833NION3 E)NI833NION3 SNHOM OIl9(ld A1101NVISISSV t0tr-s0Va-00-t00 000'L• I H0103dSNl II 80103dSN1 A133VS JNIOII(19 A13AVS punj lwauee -voM to adoos yIIM peteloosse ONIOIi(18 ON10lins ONIOIInG 8 VNINNVId leo6 ta6pnq analµoe of uoll!sod papubumop tOlatOLE- wip-t0o "seryl!q!suo sai 000'S 1NVISISSV iSllV103dS NOIIV81SlNIW(1V 30110d uepewq toallai A191- v of uolusod ssepad 3Aan03X3 NIWOV 'HS tOtV 00t't 1SIIV103dS HH 1SIIV103dS HH S30H(lOS38 NVW(1H S30HnOS38 NvimnH - to£Z-0Ob-L00 punj 1ejauag �selgl!q!suodsaj uapeauq loaliai Alatejnooe o1 uolusod ssepay ZOtY-ZM- 000-too punj laiauau •sea oldwa OZ'L t 3N38 3N38 ON 30NVNId 30NVNId awn -ved uual 6u0! oml of sl9auaq apinad 'JJd '1SllV103dS '1Jd 'II 1SIIV103dS S1Nf1000V Z S1N(1000V Z My S'S NVIOINH031 11ISIIV103dS 30NVNI3 30NVN13 -ZOSZ-000-t00 pun3 lejauaE) •saggpsuodsei ONIIN(10O0V SIN(1000V uspewq palW A1eteinwv of uolusod ssepalj "t0l>-lp6t-OOtrt00 punj IomuaO -Uoq!sgggzv.g NVIOINHO31 II iSIIV103dS NOIIVHISINIWOV H133I0 AiIJ a41 to sluawaimbei pus speau 6ulpuedxa S08003H 301430 ayl alepoww000s of ue!oluyoal spiooay to uogeo)l!oads ssep Beau a to u0lle9i0 s=uewwo0 ios wl 193914 aWl MaN OP t PIO UOISIAIa tuawpe ea suopeagissuloay B luacuyoejjV ja6pnG 6002 - 800Z opunBeS 13 jo A413 City of El Segundo 2008 - 2009 Budget Attachment B Department Division Positon Title Fiscal Impact Comments Positions to support all system applications which have grown in size and complexity within the City. Requires extensive database administration. integration, design, troubleshooting Application knowledge and skills, General Fund 001- City Mana er information Systems Specialist 109,625 100-2505.4101 Position is to support all City system applications and networks, primarily in the capacity of project design, implementation and tracking of schedules and Costs for upgrades and new IS initiatives requested 11 Mana er Information Systems Project Specialist 90,000 by City General Fund 001 - 4002505.4101 I Intern positions will focused on help desk backend customer service and administration of IS tasks. General Fund City Manager information Systems Help Desk Interns 15,715 001400.2505 -4101 Transfer Water Billing Administrator from Water Fund to Finance to support accounting aril audit oversight responsibiNres. From 501 - Administrative Administrative 400.7102 -4011 to Gensnl Fund 001-100 - Finance Water Fund To Finance Specialist Specialist 2SC2 -4101 Hire Wellness Coordinator directly into Police Department to reduce injuries, claims and ultimately promote further Wellness wellness amongst City employees. Police Administration Contract labor Coordinator 43.000 General Fund 001- 400. 3101.4101 Hire one new Dispatcher I employee. Chief recommends 3 Dispatchers per shift to cover increased phone activity in potential emergency situations requiring prompt Police and Fire support services. Police Communications Dispatcher I 78,865 Ganaral Fund 001 - 4003107-4101 Police plan to fully staff to authorized 69 sworn officers and possibly exceed that staffing up to 5 officers (due to attrition, etc) to reach maximum staffing by end of cl- year. Funding levels will be assessed at e Administration Police Officer 0 Mid Year. %SL le Buipun.1 £Z6'£Zb pun3 isjsu9E)-1a w! leas!l 18N O£Z'S9S toLV-SOZS-OOb-l00 pund OOL'9 JoleuipIooZ) suolJvjGdo s>IJpd g u011IM388 lelauaE) 'spaaN 1p!oadS se pa! ;!luap! uajpl!go jol sluawannbai aptV auo uo auo kdVdS laaw of sinoy leuol!ppV LOIb-LOZB-OOV-IOo pund SZE'9Z Jo1eu!pJ000 suollejado SXAd g uo!lealaad leuauao 'opun6aS 13 sndwpo jol luoddns aa!nuas 6u!seaj3u! 6u!laaw of smoq �joM lelol sJoleu!pio0o uo!leaiaad aseajoul of LoLV-lol4-OOb-Loo pund lejausE) 000'OL joioGdsul uuaau! u3 syUoM o!Ignd /4!0 lno46nwyl amlanjlsei ;u! 6u!1sma pup s)uoM aggnd iljoM Mau loodsw of uo!1!sod Mau aleaio 'lolb-SoZ£-OOh-l00 60/90A3'swei 000'SZl 4s!le!3ws uo!luanaJdw!:d uo!lponpa a!lgnd iayvnl jo; apinoid pup uoiluanaJd lAla;eS Ipluawua!nu3 sjawolsna jol sAelop loaloid pup aw!yano and led!ouud U1oq az!w!uiw pinoM uo!1!sod MaN sluewwoo 1� wl leos!d allll uol!sod uolsu►!p I 1uawti labpn9 6002 - 800Z opunBeS 13 jo Ai!o ATTACHMENT C EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding a presentation of a summary of projects recommended by the Capital Improvement Program Advisory Committee (CIPAC) for inclusion in the Fiscal Year 2008 -2009 Capital Improvement Program. (Fiscal Impact = $3,197,000 in recommended projects). RECOMMENDED COUNCIL ACTION: (1) Receive staff's presentation of CIPAC recommendations; (2) Authorize staff to include recommended changes to the FY 2008 -2009 Preliminary Budget; and (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: CIPAC's recommendations were submitted for City Council consideration on July 15, 2008. The following table indicates funding available and projects recommended by CIPAC for inclusion in the FY 2008 -2009 Capital Improvement Program (CIP). ATTACHED SUPPORTING DOCUMENTS: CIPAC Chart FISCAL IMPACT: Operating Budget: NA Capital Improvement Program: $3,197,000 as indicated in table Amount Requested: NA Account Number: NA Project Phase: NA Appropriation Required: © Yes _No ORIGINATED BY: DATE: DVVL�� 81q /0 Deborah Cullen, Director of Finance DATE: $x¢/08 ack Wavt. In Im C;ity Mananor 5 l e' C' C. +4+ *04M UDAWMPPv 6t azunos pun/ a/gl6ya = - 60-8002 A-A -101 suoi18puau W00aa Obd IO $NOIIVON3WW00321 ONIONn:i ID3roHd 60-BOOZ OVdIO ATTACHMENT D EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding a presentation of a summary of projects recommended by the Executive Technology Review Committee (ETRC) for inclusion in the Fiscal Year 2008 -2009 Budget. (Fiscal Impact $287,965 General Fund) RECOMMENDED COUNCIL ACTION: (1) Authorize staff to include recommended changes to the FY 2008 -2009 Preliminary Budget; and, discuss and take other action related to this item. The Executive Technology Review Committee met and reviewed the proposed projects. The projects were ranked and recommended by the committee. (See Attachment) ATTACHED SUPPORTING DOCUMENTS: ETRC Chart FISCAL IMPACT: Operating Budget: $ Capital Improvement Program: NA Amount Requested: $287,965 Account Number: 001 -400- 2505 -8108 Project Phase: NA Appropriation Required: ® Yes ,No vrtivilmiq 11 eu BY: ZM",A at-W- Deborah Cullen, Director of Finance DATE: 81410s DATE: Wk Wayt, Interi r♦ri qty Manager it tl �. CITY OF EL SEGUNDO PROPOSED TECHNOLOGY PROJECTS FY 2008 -2009 Item ETRG inner Additional SQL Licenses $ 35,700 Portable Dispatch Computers 9,379 Phone System Expansion 9,270 PC Reservation System 5,000 13,821 Virtualization 26,650 Wiring of Planning Area 38,600 Wiring of Council Chambers 24,655 Questys Scanning for Business License 14,000 Questys Authoring Licenses 6,661 Aerial Photos 12,000 Wireless to new Fire Station #2 32,475 Muni System Mods 17,000 Time Management System 40,000 Council Tablets (5 Only) 16,575 $ 287,965 13.821 ATTACHMENT E EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration of possible action regarding an extension of the Funding Agreement extending financial assistance to the El Segundo Unified School District (ESUSD) for the purpose of school facilities and programs. (Fiscal Impact: $527,000) RECOMMENDED COUNCIL ACTION: (1) Approve a one -year extension to the Funding Agreement for $250,000 with the El Segundo Unified School District (ESUSD) in a form approved by the City Attorney; (2) Consider approval of an additional $277,000 request by ESUSD; 3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City entered into a Funding Agreement with the El Segundo Unified School District on June 19, 2001 to provide annual payments to the District beginning October 1, 2001 and for four years thereafter, in the amount of $250,000. The timetable for the City's commitment was for a period not to exceed five years and for an amount not to exceed $250,000 per year. A one -year extension to the Funding Agreement was approved by the City Council on July 17, 2007. Staff is recommending a one -year extension of the Funding agreement in the amount of $250,000 and in a form approved by the City Attorney. In addition to the recommended $250,000 payment, the District has requested an additional $277,000 for the following: - $45,000 For crossing guards at Richmond Street, Center Street, El Segundo Middle School - $23,000 to cover the Consolidated Waste solid waste disposal contract - $59,000 to support custodial services and the transfer of materials between libraries - $150,000 to offset the cost of TruGreen for landscape maintenance ATTACHED SUPPORTING DOCUMENTS: 1. Original Funding Agreement No. 2983 and First Amendment 2. Second Amendment to Funding Agreement 3. ESUSD Request Letter FISCAL IMPACT: $527,000 Operating Budget: $250,000 Amount Requested: $527,000 Account Number: 001- 400 -2901 -6405 Project Phase: Yes No ORIGINATED BY: Bill Crowe, Assistant Citv ack Wayt, In City Manager DATE: 8/¢la8 DATE: 8 /¢ /0 y FUNDING AGREEMENT 'This Funding Agreement ( "Agreement ") is made this 19 day of June 2001, between the City_ of El Scgundo ( "City ") and the El Segundo Unified School District ( "District "). RECITALS WHEREAS the City is desirous of providing funds to District for purposes of funding student services as well as maintenance of District facilities that are not being funded by other sources; WHEREAS such services benefit the youth of El Segundo by providing such youth with vital services that will lessen the need for City services such as police and park and recreation services and will result in better educated youth in the City; WHEREAS the City believes that the District's educational services play a critical role in providing the City with future citizens that will dedicate their time and knowledge to the community and thereby increase the quality of life in the City of El Segundo, NOW THEREFORE, the City and District do hereby agree, covenant and wan-ant as follows: Section 1. Funding, of District Services. The City shall on or before October 1, 2001 and on or before October 1, for each of the next four years thereafter, pay the District $250,000. The District shall use such funds. a: r pro ,iding st',dent °Prvlce¢ nrO maintenance of facilitiftc that serve the needs of the students of the District and are not being funded by other sources. In the event that the City determines that it is not in the City's best interest to make any of the $250,000 payments, the City can terminate its obligation to make such payments by giving the District 30 days advance written notice of its intent to cancel its payment obligation hereunder. Section 2. Entire Agreement. This Agreement represents the entire understanding of the City and the District with respect to the subject matter hereof and all prior written and oral agreements regarding the subject matter hereof are superseded by this Agreement. () i 'l Section 3. Modifications This Agreement can only be modified in a wnting approved by the City Council and the District Board. This Agreement is hereby approved as of the date first written above. DISTRICT: President, D� trict Board ATTEST: CITY: Mayor Mike Gordon �. 1dy Mo � i Cit Clerk Approved as to Form: Mark D. Hens e , City Attorney M } FIRST AMENDMENT `n TO AGREEMENT NO. 2893 BETWEEN EL SEGUNDO UNIFIED SCHOOL DISTRICT AND THE CITY OF EL SEGUNDO THIS FIRST AMENDMENT ( "Amendment ") to Agreement No. 2893 is made and entered into this 17th day of July 2007, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and EL SEGUNDO UNIFIED SCHOOL DISTRICT. Pursuant to Section 3 of Agreement No. 2893 ( "Agreement "), executed by the parties on or about June 19, 2001 and subsequently amended, the term of the agreement is extended until September 30, 2008. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitute one instrument executed on the same date. Except as modified by this Amendment, all other terms and conditions of Agreement No. 2893 remain the same. CITY OF EL SE UNDO By: Je %Stewart y Manager u ATTEST: �.�Ll�d�l�yV�(At_ L �✓ Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Karl H. Berger, Assistant City Attorney EL SEGUNDO UNIFIED SCHOOL DISTRICT By: �,/ Board Approved: ctober 2 2007 r,�fj El Segundo Unified School District 641 SHELDON STREET - EL SEGUNDO. CALIFORNIA 90245 (310) 615 -2650 • FAX (310) 640 -8272 r yOfCNO°k SUPERINTENDENT BOARD OF EDUCATION GEOFF YANTZ, Ed.O. ANN M. COLES ROBIN K. FUNK TAMMY R. TAGAMI•REEVES May 27, 2008 WILLIAM J. WATKINS, Ed.D. LISA C. WILKIN Dear Mr. Wayt, Over the years, the El Segundo Unified School District has taken pride in providing students and community with the highest quality education designed to graduate productive, compassionate citizens equipped to meet the needs of a competitive global society. ESUSD has dedicated its resources and tunding to this mission, and feels that the synergy created between ESUSD and the City is directly responsible for the many awards bestowed upon its schools. E1 Segundo High School was recognized as a California Distinguished School in 2007, as well as making the list of Newsweek magazine's top high schools In the nation, placing ESHS in the top 6 %. Most recently, both Center Street and Richmond Street garnered the coveted "California Distinguished School Award," a rarity among an elite group of elementary schools statewide. Of California's 5,710 public elementary schools, just 840 met the Academic Progress index and Annually Yearly Progress qualification standards. Of those 840 schools, a mere 327 earned the honor by scoring 7.7 or higher on a scale of 8.0 on the application; both Richmond Street and Center Street scored 7.9. To have schools recognized for this level of excellence is a sign that the investment the City has made in its students is paying off handsomely. The community can also take pride in the many intangible rewards derived from creating an environment in which El Segundo students grow up to make contributions to their families, friends, and society. While ESUSD educators are unerring in their commitment to providing the highest quality education, California currently faces a grave financial situation — a budget deficit of over $18 billion over the next 12 months. As proposed, California Public Schools will experience a significant reduction in funding. In response, the Board of Education has made over 1 million dollars in cuts to programs and services to achieve a balanced budget for the 2008 -2009 school year, As the district has always embraced fiscal responsibility, ESUSD recognizes the pressing need to take steps to maintain our solvency in the coming years. As such, ESUSD will continue to pursue strategies for generating on -going revenue as well as minimize expenses. Most recently the district has taken the following steps: • Maximized enrollment at Arena /Virtual Academy, ESMS and ESHS to offset the loss of enrollment at the elementary schools. To the degree possible, we filled empty elementary seats with permit students. • Energy conservation efforts have resulted in a 16.5% reduction in cost for electricity over 2007- 2008 projections equating to an approximate savings of $95,000. • Entered into a lease agreement for a portion of the property located at 210 Penn Street for an annual revenue of $44,000. 1'�laiu'ata/.ed /.o�rorX.i/ia� dlua�er� aid //�o co�nr�ieidrj. uiYr�iric o ,44?aemn �ertivtii eirtxi�ovrteit6�2d�tre�ta i et�uoalecl /u�ot icici�o, coin aluioiaade ccl �tJ Ca iraeed e- 464AVe4 o�tt�uti•a�uoci% ua /Z 2154e ro/. • Appointed a 7/11 Surplus Property Committee to maximize real property assets (Spring 2008). • increased a variety of fees /tuition for the 2008 -2009 school year. • implemented a variety of on -going efficiencies to optimize human and instructional resources to reduce on -going costs. The City of El Segundo has historically been extremely supportive of the schools through its in -kind and monetary contributions. I bring this to your attention because not just the students, but all residents of the City of El Segundo will be impacted by these cuts, The excellent relationship between the City and the school district has fulfilled needs common needs of residents, while allowing students to benefit by the joint use of school district and city buildings, athletic fields and the public library system. To preserve this level of service) ask that you consider appropriating an additional $277,000 to the El Segundo unified School District to offset the cost of the following: • $45,000 for crossing guards at Richmond Street, Center Street, and El Segundo Middle School • $23,000 to cover the Consolidated Waste solid waste disposal contract. • $59,000 to support custodial services and the transfer of materials between libraries • $150,000 to offset the cost of TruGreen for landscape maintenance The collaboration between the City of El Segundo and the El Segundo Unified School District has forged public institutions in which we all take great pride. In that continuing spirit, 1 thank you In advance for your timely consideration and support. Sincerely, Geoff Yant , Ed.OK Superintendent Cc: Board of Education r.n ATTACHMENT F EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding a resolution amending the City of El Segundo flat rate Per Diem policy for travel expense related to City employees on business. The revised rate would be based on the meals and incidental expenses (M &IE) rates established for the Los Angeles area by the IRS Publication 1542. The rate will be revised on an annual basis upon adoption of the change in policy. RECOMMENDED COUNCIL ACTION: 1) Adopt the required Resolution. 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The per diem rate for employees has not been increased since approximately 1996, when it was revised at $36.00 per day. The per diem rate for meals and incidental expenses for the Los Angeles area is currently set at $64.00 per day by IRS Publication 1542. Based upon the amount of Travel and Conference requests submitted in the current budget year, increasing the per diem amount would cost an additional $8,000 in the next budget year. ATTACHED SUPPORTING DOCUMENTS: Exhibit A — IRS Publication 1542 FISCAL IMPACT: $8,000 Operating Budget: Not applicable Amount Requested: $8,000 Account Number: Not applicable Project Phase: Appropriation Required: X Yes No ORIGINATED BY: DATE: Dtbd-xk AtU- Deborah Cullen, Finance Director 0 % --r / — - DATE: VIN UAM W• ((1�' Publication 1542 (312008), Per Diem Rates Publication 1542 - Main Contents Table of Contents • How To Use Per Diem Rate Tables • The Two Substantiation Methods • Transition Rules • Per Diem Rate Tables • How To Get Tax Help • Taxpayer Advocacy Panel (TAP) • Low income Taxpayer Clinics (LITCs). How To Use Per Diem Rate Tables This section contains information about the per diem rate substantiation methods available and the choice of rates you must make for the fast 3 months of the year. The Two Substantiation Methods The tables in this publication reflect the high -low substantiation method and the regular federal per diem rate method. High -low method. The first two tables in this publication list the localities that are treated under the high - low substantiation method as high -cost localities for all or part of the year. Table 1 lists the localities that are eligible for 5246 (S58 meals and incidental expenses (M &IE)) per diem, effective October 1, 2006. For travel on or after October t, 2006, all other localities within CONUS are eligible for $148 (S45 MWE) per diem under the high -low method. Table 2 lists the localities that are eligible for $237 ($58 MWE) per diem, effective October 1, 2007. For travel on or after October 1, 2007, the per diem for all other localities 'increases to $152 (545 MME). Regular federal per diem rate method. Tables 3 and 4 give the regular federal per diem rates published by the General Services Administration (GSA). Both tables include the separate rate for meals and incidental expenses (WIE) for each locality. The rates listed in Table 3 are effective October 1, 2006; those in Table 4 are effective October 1, 2007 The standard rate for all locations within CONUS not specifically fisted in Table 3 is $99 ($60 for lodging and S39 for M &IE). For Table 4, this rate is $109 ($70 for lodging and S39 for M &IE). Transition Rules The transition period covers the last 3 months of the calendar year, from the time that new rates are effective (generally October 1) through December 31. During this period, you generally may change to the new rates or finish out the year with the rates you had been using. High -low method. If you use the high -low substantiation method for an employee, when new rates become effective (generally October 1) you can either continue with the rates you used for the first pan of the year or change to the new rates. However, you must continue using the high -low method for that employee for the rest of the calendar year (through December 31). Also, you must use the same rates for all employees reimbursed under the high -low method during that calendar year. For example, Employee A travels extensively during March and April of 2008, and you determine A's travel allowance (reimbursement) using the high -low method (Table 2) Employee A does not travel again until November 2008. For A's November trip and any others during the remainder of 2008, you may continue using the same set of rates (Table 2) or change to the new rates that generally will be effective in October. Assume that two of your other employees. 8 and C, are also reimbursed under the high -low method —your choice of rates must also apply to them. For Employee A's travel on or after January 1, 2009, you must use the rates in effect for 2009, but may either continue with the high -low method or choose the regular federal per diem rate method. The choice of method stays in effect for the entire 2009 calendar year The new rates and localities for the high -low method are included each year in a revenue procedure that is Page t of F)ch„rwl http://www.li-s.gov/publications/pi 542 /ar'02.html 7/23/2008 Publication 1542 (3/2008), Per Diem Rates generally published in mid- to late- September. You can find the revenue procedure in the weekly Internal Revenue Bulletin (IRS) on the Internet at www irs gov% rb Federal per diem rate method. New CONUS per diem rates become effective on October 1 of each year, and remain in effect through September 30 of the following year. Employees being reimbursed under the per diem rate method during the first 9 months of a year (January 1- September 30) must continue under the same method through the end of that calendar year (December 31). However, for travel by these employees Irom October 1 through December 31, you can choose to continue using the same per diem rates or use the new rates Your choice applies to all employees reimbursed under the per diem rate method during that calendar year Just as for the high -low method, you must continue using the same method for an employee tot the entire calendar year. For example, Employees P and 0 attend an industry conference in February 2008 and you reimburse their expenses using the per diem rate method (Table 4). Employee P attends other conferences in July (reimbursed using Table 4) and December 2008, while Employee O's only other travel occurs in October 2008. When determining O's travel allowance for the October travel, you must decide whether to continue with the old (Table 4) rates, or adopt the new ones effective October 1, 2008. Your choice of rates will also apply to Employee P's December travel. Both employees must continue being reimbursed under the per diem rate method for travel through December 31, 2008. You can choose a new method for either or both employees; this choice will become effective on January 1. 2009 The new federal CONUS per diem rates are published each year, generally early in September, on the Internet at www gsa gov. CA, nnv( Per diem rates for localities listed in Table 4 may change at any time during the rest of 2007 or 2006. To be sure you have the most current rate, check the IRS website ( www its gov) for an updated Publication 1542. the other Internet website listed earlier under Per diem rates on the Internal, or call the IRS at 1. 800 -829- 1040. Per Diem Rate Tables Table 1. Localities Eligible for $246 ($58 MWE) Per Diem Amount Under the High -Low Substantiation Method (Effective October 1, 2006 - September 30, 20 07) ' i Note: The standard ("tow ") rate of $148 ($103 for lodging and $45 for M &IE) applies to all locations within the continental United States ( CONUS) not specifically listed below or encompassed by the boundary definition of a listed point. http://www.irs-gov/ptibliciiti(ins/p 1 542 /atO2.htrnl Page 2 of I 7/23/2008 N�i►� Effective Per Diem Locality Date of $246 County andfor Other State Key City Defined Location Rate AZ Phoenix, Scottsdale Maricopa 1/1 -3131 CA San Francisco San Francisco All year Santa Barbara Santa Barbara 7/1 - 8/31 Santa Monica City limits of Santa Monica AA year South lake Tahoe El Dorado 1/1 -3/31 1211 - 12/31 CO Aspen Pitkin 1/1 - 4/30 12jt - 12/31 Crested Butte, Gunnison Gunnison 1/1 -4/30 1211 - 12/31 Steamboat Springs Routt 1/1 -3/31 1211 - 12/31 Telluride San Miguel 1 /1 4/30 10/1 - 12/31 Vail Eagle 1/1 - 3131 1211 - 12/31 Washington, DC (also the http://www.irs-gov/ptibliciiti(ins/p 1 542 /atO2.htrnl Page 2 of I 7/23/2008 N�i►� Publication 1542 (3/2008), Per Diem Rates Table 1. (Effective October 1, 2006 - September 30, 2007) (Continued) sties of Alexandria, Fairfax, Per Diem Locality Date of and Falls Church, and the County and/or Other state counties of Arlington and Defined Location All year )C Fairfax, in Virginia; and the NY counties of Montgomery and Nassau All year Prince George's in Maryland) L Fort Lauderdale Broward 111 -3/ 1 Fort Walton Beach, Okaloosa, Walton 611 -7131 DeFuniak Springs Brooklyn, the Bronx, and All year Key West Monroe All year Miami Miami -Dade 111 - 3/31 Naples Collier 2/1 - 3131 Schenectady Palm Beach (also the PA lPhitadelphia cities of Boca Raton, All year RI amestown, Middletown, Delray Beach, Jupiter, 311 11130 Palm Beach Paim Beach Gardens. 2/1 -313 Providence Palm Beach Shores, All year Singer Island, and West t/1 -3/31 UT Park City Palm Beach) 1211 - Stuart Martin 2/1 -3131 IL IChicago Cook, Lake All year VA Church, and Fairfax; Orleans, St. Bemard, 1/1 -5131 LA New Orleans Jefferson, and 10/1 - Plaquemines Parishes 12/31 MA Boston, Cambridge Suffolk; City of Cambadge All year Martha's Vineyard Dukes 611 -8/31 Nantucket Nantucket 11/30 11 MD Counties of Montgomery and Alf year Prince George's Baltimore Baltimore City All year Cambridge, St. Michaels Dorchester, Talbot 5/1 -81311 Ocean City Worcester 6/1 -91301 Table 1. (Effective October 1, 2006 - September 30, 2007) (Continued) ' Transition rule. A payor who uses the high -low substantiation method Loh-cost localities oublished in the Page s of / http: / /www.irs.gOV /publications /p 1542 /a1-02.html 7/23/2008 Effective Per Diem Locality Date of County and/or Other state Key City Defined Location $246 Rate Floral Park, Garden City, NY Glen Cove, Great Neck, Nassau All year Roslyn Lake Placid Essex 7/1 -8131 Boroughs of Manhattan, Manhattan Brooklyn, the Bronx, and All year Staten Island Queens _ Queens All year Saratoga Springs, Saratoga, Schenectady 7/1 -8131 Schenectady PA lPhitadelphia Philadelphia All year RI amestown, Middletown, Newport 311 11130 Newport Providence Providence All year t/1 -3/31 UT Park City Summit 1211 - 12/31 Cities of Alexandria. Falls VA Church, and Fairfax; All y Alf ear ear counties of Arlington and WA ISeattle King All year ' Transition rule. A payor who uses the high -low substantiation method Loh-cost localities oublished in the Page s of / http: / /www.irs.gOV /publications /p 1542 /a1-02.html 7/23/2008 Publication 1542 (3/2008), Per Diem Rates in Table 1 for an employee revenue procedure that supersedes during the first 9 months of Revenue Procedure 2006 -41, as long as calendar year 2007 those rates and localities are used must continue to use the high - consistently during this period for all low substantiation method for employees reimbursed under this the remainder method. See Transition Rules under of calendar year 2007 for that Now To Use Per Diem Rate Tables for employee. For travel on or after an example. October 1, 2007, and before Sedona January 1, 2008, the payor may' Revenue Procedure 2006 -41 in continue to use the rates and Internal Revenue Bulletin No. 2006.43 high -cost localities published in and Announcement 2006.96 in Internal Table / or the updated rates Revenue Bulletin No. 2006 -50. and 1/1 -4/30 Table 2. Localities Eligible for $237 ($58 MWE) Per Diem Amount Under the High -Low Substantiation Method (Effective October 1, 2007) 11 Note! The standard ( -low ") rate of 5152 ($107 for lodging and $45 for M &IE) applies to all locations within the continental United States (CONUS) not specifically listed below or encompassed by the boundary definition of a listed point. hilp: / /www.i"s.gov /publications /p 1542 /ai02.htm1 Page 4 Of / 7/23/2008 023 Effective Per Diem Locality Data of County and/or Other $237 State Key City Defined Location Rate AZ Phoenix, Scottsdale Marieopa 1/1 -3/31 Sedona City limits of Sedona 3/1 -4 130 A Napa Napa All year Palm Springs Riverside 1/1 -4/30 San Diego San Diego All year San Francisco San Francisco All year Santa Barbara Santa Barbara All year Santa Monica City limits of Santa All Monica year 1/1 -3/31 South Lake Tahoe El Dorado 1211 12131 ional Park Mariposa All year 111 -4130 CO PAspen Pitkin 1211 - 12/31 1/1 - 3131 , Gunnison Gunnis on 1211 . 12131 1/1 - 3/31 Sitverthorne, Breckenridge Summit 1211 - 12131 1/1 -2129 Steamboat Springs Routt 12/1. 12131 Telluride San Miguel 1/1 -3131 10/1 12/31 Vail Eagle Aft year Washington, DC (also the cities of Alexandria, Fairfax, and Falls Church, and the DC counties of Arlington and All year Fairfax, in Virginia: and the counties of Montgomery and Prince George's in Maryland) FL Fort Lauderdale —_ Broward 111 -4/30 1011 - 12/31 Fort Walton Beach, DeFuniak Springs Okaloosa, Walton 6/1 - 7131 Key West Monroe All year hilp: / /www.i"s.gov /publications /p 1542 /ai02.htm1 Page 4 Of / 7/23/2008 023 Publication 1542 (3/2008), Per Diem Rates Table 2. (Effective October 1, 2007) (Continued) Effective Per Diem Locality ill - 2129 ade loll - State Key City Defined Location 12J31 NH lConway Carroll 211 - 3/31 NV Incline Village, Crystal Bay, ach (also the 6/1 -8/31 tPalm Boca Ralon. tPalmBeach Floral Park, Garden City, each, Jupiter. NY h eac h Gardens, tl1 - 3/31 Roslyn each Shores• Island. and West Manhattan each? All year Stuart Ma rtin 211 -3131 IL Chicago Cook, Lake All year MA Boston, Cambridge Suffolk. City of Camb All year Manha's Vineyard Dukes 7/1 -8/31 Nantucket Nantu" All year MD Counties of Montgomery and All year PA Prince George's Philadelphia All year RI Baltimore Baltimore City All year Cambridge. St. Michaels Dorchester, Talbot 4/1 8/31 Ocean City Worcester 6/1 - 8/31 Table 2. (Effective October 1, 2007) (Continued) Transition rule. A payor who uses the high -low substantiation method in Table 2 for an employee during the first 9 months of calendar year 2008 must confinue to use the high. low substantiation method for the remainder of calendar vear 2008 for that high -cost localities published in the revenue procedure that supersedes Revenue Procedure 2007 -63, as long as those rates and localities are used consistently during this period for all employees reimbursed under this method. See Transition Rules under How To Use Per Diem Rate Tables lot Page 5 of I (INN http: / /www.irs.gov /publications/p 1 542 /ar02.htmt 7/23/2008 Effective Per Diem Locality Date of County and/or Other State Key City Defined Location $237 Rate NH lConway Carroll 711 -8131 NV Incline Village, Crystal Bay, Washoe 6/1 -8/31 Reno, Sparks Floral Park, Garden City, NY Glen Cove, Great Neck, Nassau All year Roslyn Boroughs of Manhattan, Manhattan Brooklyn, the Bronx, and All year Staten Island Queens Queens All year Saratoga Springs, Saratoga, Schenectady 711 - 8/31 Schenectady Tarrytown, White Plains, Westchester All year New Rochelle, Yonkers PA Philadelphia Philadelphia All year RI Jamestown, Middletown, Newport 211 -11/30 Newport Providence Providence All year UT Park City Summit 1/1 -3131 Cities of Alexandria. Falls VA Church, and Fairfax; All ear All y ear counties of Arlington and Loudon County Loudon All year Virginia Beach City of Virginia Beach 611 - 8/31 WA Seattle King All year WI Lake Geneva Walworth 61t - 9/30 Transition rule. A payor who uses the high -low substantiation method in Table 2 for an employee during the first 9 months of calendar year 2008 must confinue to use the high. low substantiation method for the remainder of calendar vear 2008 for that high -cost localities published in the revenue procedure that supersedes Revenue Procedure 2007 -63, as long as those rates and localities are used consistently during this period for all employees reimbursed under this method. See Transition Rules under How To Use Per Diem Rate Tables lot Page 5 of I (INN http: / /www.irs.gov /publications/p 1 542 /ar02.htmt 7/23/2008 Publication 1542 (3/2008), Per Diem Rater employee. For travel on or after an example. October 1, 2008, and before January 1, 2009, the payor may J Revenue Procedure 2007.63 in continue to use the rates and Internal Revenue Bulletin No 2007.42 high -cost localities published in Table 2 or the updated rates and Table 3, Maximum Federal Per Diem Rates (Effective October 1, 2006 - September 30,2007)' Note: The standard rate of $99 (SW for lodging and S39 for M81E) applies to all locations within the continental United States ( CONUS) not specifically listed below or encompassed by the boundary definition of a listed point However, the standard CONUS rate applies to all locations within CONUS, including those defined below, for certain relocation allowances. (See pans 302.2, 302-4, and 302 -5 of 41 CFR.) Per Diem Locality Computing Maximum Rate county Maximum and/or Maximum Other M81E Per Diem Defined Effective Lodging State Key City' Location Dates Rate Rate Rate AL Birmingham Jefferson, Shelby All year 580 $44 S124 Gulf Shores Baldwin 1/1 - 5/31 611 -7/31 88 107 39 39 127 146 8/1 12/31 88 39 127 Huntsville Madison, Limestone All year 71 44 115 Montgomery Montgomery All year 73 39 112 AR Hot Springs Garland All year 87 49 136 Little Rock Pulaski All year 76 54 130 Grand Coconino AZ Canyon, (except city limits of 1/1 2128 65 44 109 Flagstaff Sedona) 311 - 10131 81 44 125 1111 12/31 65 44 109 Navajo All year 71 54 125 kKan Maricopa 1/1 - 3131 4/1 - 5/31 141 109 59 59 200 168 6/1-8131 741 59 133 911 12131 103 59 162 city of Sedona Sedona that falls within 111 2128 107 64 171 Yavapaiand Coconino Counties 3/1 -5/31 118 64 182 6/1- 12/3) 107 64 171 Sierra Vista Cochise All year 66 39 105 Tucson Pima 1/1-3/31 119 49 168 4/1 12131 83 49 132 Yuma Yuma All year 71 39 110 Antioch, Brentwood, Concord, CA Contra 1104 Lafayette, Costa All year 49 153 Martinez, Pleasant Hill. Richmond, http: / /www,irs.gov /publications /p 1542 /ar02.htrnl Page 6of7 7/23/2008 C01 Publication 1542 (3/2008), Per Diem Rates Page 7of7 Qr6 http: / /www.il:s.gov /publications /p 1542 /ar02.html 7/23/2008 San Ramon, Walnut Creek Bakersfield, Delano (Naval Weapons Center and Kern All year 170) 44 114 Ordnance Test Station, China Lake) Barstow. Onlano, San All year 87 59 146 8emaraino Victorvdle Benicia, Dixon, Fairfield, Solano All year 87 44 131 Vacaville, Vallejo Brawley, Calexico, El Imperial All year 75 39 114 Centro, imperial Chico, Butte All year 68 39 107 Oroville Cleartake Lake All year 65 44 109 Death Valley Inyo All year 76 49 125 Fresno Fresno All year 79 54 133 Los Angeles, Orange, Los Angeles Ventura. All year 110 64 174 Edwards AFB Page 7of7 Qr6 http: / /www.il:s.gov /publications /p 1542 /ar02.html 7/23/2008 ATTACHMENT G EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business Consideration and possible action to receive and file potential new fees (Planning, Building, Plan Check, and Public Works Fees) base on results of the Cost Allocation and Fee Study conducted by Revenue and Cost Specialist, LLC. (Fiscal Impact: TBD) IL 1. Receive and file. 2. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: At the May 6, 2008 City Council meeting Revenue and Cost Specialists was awarded the contract to perform a Cost Allocation and Fee Study for the City of El Segundo. The City had not initiated a Fee Study in several years and it is important that the City periodically review its fee structure to insure that the fees are appropriate for the services that the City provides. Revenue and Cost Specialists have concluded their extensive costing study, which included meetings with representatives of all Departments. Based on their findings, the Council is requested to consider recommendations for possible increases in identified fees. ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT: Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: _ Yes X No ORIGINATED b BY: DATE: s/q Q9 _Deborah Cullen, Director of Finance 0 ATTACHMENT H EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders at Business AGENDA Consideration and possible action regarding the approval of funds to design a new or renovated Aquatics Facility based on the results of the upcoming feasibility study. (Fiscal Impact: $300,000.) RECOMMENDED COUNCIL ACTION: 1) Consider approval of funds to design a new or renovated Aquatics Facility based on the upcoming feasibility study; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On July 15, 2008, City Council approved funding to conduct a feasibility study for the construction and/or renovation of an aquatics facility to meet the community's aquatics needs as identified in the August 2005 Aquatic Master Plan. That report, which will identify potential site locations and possible pool configurations, is expected to be completed in early 2009. Following its completion, staff will present the report to City Council and host a series of community meetings regarding its findings. Should Council decide to ultimately move forward with construction and /or renovation of an aquatics facility, staff is proposing that $300,000 be earmarked for design purposes. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: $300,000 Operating Budget: Amount Requested: $300,000 Account Number:001- 400 - 4101 -6214 Project Phase: Appropriation Required: ® Yes _ No ORIGINATED BY: DATE: BY: Dire or of Public_ Works 08/04/08 Manager DATE: 1/9f/ Ole ATTACHMENT I EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action to receive and file the proposed increases to the City's "life line" income threshold for low income families who qualify for City water and sewer services (Fiscal Impact; $unknown) DED COUNCIL ACTION: (1) Receive and file. BACKGROUND & DISCUSSION: Currently, residents who qualify for life line financial assistance for City water and sewer services must meet the following household size and income requirements: $17,950 for 1 -2 persons $20,500 for 3 persons $23,100 for 4 persons $25,650 for 5 persons $2,050 for each additional person Residents who meet the above income guidelines qualify for a water rate reduction of about 15.7% for the first 4000 cubic ft/month used and a 50% reduction of their total sewer fees. Water use above 4000 cubic ft is charged at the fully loaded rate. This income structure has been effective since 1995, when City Council adopted Resolution 3922. (Background and discussion continued on the next page) ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: $unknown Operating Budget: $0 Capital Improvement Program: N/A Amount Requested: $0 Account Number: N/A Project Phase: N/A Appropriation Required: No Katsouleas, Public Works Director BACKGROUND & DISCUSSION: (continued) Currently, 27 residential households have applied for and now receive life line financial assistance. Based on usage patterns, the cost to the City to provide life line discounts is about $43 per household per year for water service and about $70 per household per year for sewer service, or approximately $3000 annually for all qualifying households combined. The largest life line discount provided is for the first 1000 cubic feet of water used, which is 50% less than the fully loaded rate. The next 3000 cubic feet receive only a 4% discount, and there is no discount for any water usage over 4000 cubic feet. Bi- monthly sewer fees, which are derived from individual water usage, are discounted at 50% irrespective of volume. The current bi- monthly rate structure is as follows: Cubic Feel of Wafei Used 0 - 1000 ft Life Line Rate pei 100 ft $0.6964 FuHy Loaded 1$1.3927 1001 — 4000 ft $1.3328 $1.3927 4001 — 10,000 ft $1.5321 $1.5321 10,001 — 20,000 ft _ $1.6087 $1.6087 20,001 and greater ft $1.6857 $1.6857 Staff proposes raising the income threshold such that El Segundo's qualifying criteria are on par with income thresholds recently revised and adopted by several local municipalities and agencies, including Southern California Edison, the Los Angeles Department of Water and Power, City of Santa Monica, and The Gas Co. Newly proposed income guidelines are as follows: $30,500 for 1 -2 persons $35,800 for 3 persons $43,200 for 4 persons $50,600 for 5 persons $58,000 for 6 persons $7,400 for each additional person The proposed changes to the City's life line program would affect only the qualifying income threshold and not the water usage rate structure identified above. At this time, City staff does not have sufficient information to estimate how many additional households would qualify for and choose to participate in the life line assistance program, but it is anticipated that the participation rate would double at a minimum. ATTACHMENT J EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding funding for capital improvement projects for City Hall. (Fiscal Impact: $700,000) RECOMMENDED COUNCIL ACTION: 1. Authorize funding from Economic Uncertainty Fund to perform improvements to City Hall facilities. 2. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: City Hall is in need of numerous improvements to make the current facilities more useful, efficient, and safer. Areas identified for capital improvements are Council Chambers, Human Resources and West Conference room. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: Operating Budget: $0 Amount Requested: $700,000 Account Number: 301 - 400 - 8201 -8475 Project Phase: N/A Appropriation Required: X Yes _ No Deborah Cullen, Director of Finance 08/04/08 12