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2007 MAR 20 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 20, 2007 - 5 00 P M 5 00 P M SESSION CALL TO ORDER — ROLL CALL Mayor McDowell - Absent Mayor Pro Tern Busch - Absent Council Member Boulgandes - Absent Council Member Fisher - Absent Council Member Jacobson - Absent Clerk Domann declared the meeting adjourned to 7 00 p m March 20, 2007 due to a lack of a quorum MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2007 PAGE NO 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 20, 2007 - 7 00 P M 7 00 P M SESSION CALL TO ORDER — 7 03 p m by Mayor McDowell INVOCATION — Pastor Roger Kinsey, Pacific Baptist Church PLEDGE OF ALLEGIANCE — Councilmember Carl Jacobson PRESENTATIONS — (a) Council Member Fisher presented a Proclamation to John Stevenson, Head Baseball Coach, in recognition of being the first baseball coach in California to win 1,000 games (b) Mayor McDowell presented a Proclamation to Linda Conkey, Raytheon, on behalf of the Junior Reserves Officers' Training Corps ( JROTC) in recognition of the gth Annual West Coast JROTC Drill Team Competition (c) Mayor McDowell presented Commendations to the El Segundo Girls Varsity Waterpolo Team for their CIF championship Caitlin Briney Jacqueline Combs Ashley Cordobes Haley Cox Carissa DeSalles Rachel Jarvis Jenna Johnston Chelsea Kemp Coaches Scott Garinger, Manager Stephanie Ng ROLL CALL Coral Kemp Jenn Kreutzer Rachel Leahy Jenny Merva Elie Quane Amber Rava Madison Renfro Amanda Schat George Harris and Kelly Kemp Mayor McDowell - Present Mayor Pro Tem Busch - Present Council Member Boulgandes - Present Council Member Fisher - Present Council Member Jacobson - Present MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2007 PAGE NO 2 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed - NONE A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Busch to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B SPECIAL ORDERS OF BUSINESS C UNFINISHED BUSINESS Consideration and possible action to approve a license agreement between the City of El Segundo and Thomas Properties Group, LLC regarding the naming rights of the athletic fields located on the northeast corner of Nash Street and Mariposa Avenue (Fiscal Impact $1 5 million in revenues received in exchange for naming rights) - ITEM PULLED FROM THIS AGENDA D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Approved Warrant Numbers 2558273 to 2558530 on Register No 11 in the total amount of $1,304,877 63 and Wire Transfers from 2/23/07 through 3/8/07 in the total amount of $968,820 84 Authorized staff to release Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers Approved Regular City Council Meeting Minutes of March 6, 2007 4 Declared City property as surplus and authorized the Risk Manager /Purchasing Agent to sell and dispose of City property at auction (computer equipment, office furniture, etc ) that has become surplus and /or unsuitable for continued City use (Fiscal Impact Revenue) 5 Awarded Standard Public Works Contract No 3703 to Heisler Landscape General Engineering, Inc for replacement of playground equipment in Recreation Park (300 E Pine MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2007 PAGE NO 3 Avenue) and Candy Cane Park (100 Whiting Street) Approved Capital Improvement Project Project No PW 07 -01 (Contract Amount = $348,873 16) Authorized the City Manager to execute the contract in a form as approved by the City Attorney 6 Accepted the project as complete for the replacement of the automated engine control panel for the emergency natural gas water pump for the City of El Segundo water distribution system located at 400 Lomita Street (Final Contract Amount = $15,511 19) Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office Accepted the project as complete for the replacement of blue stone crosswalks in the intersection of Grand Avenue at Main Street Approved Capital Improvement Project Project No PW 06 -12 (Final Contract Amount = $ 80,500) Approved Change Order No in the amount of $7,600 Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office 8 Waived the formal bidding process based on a sole source vendor for the purchase and maintenance of an Internet based online crime reporting system and approve Contract No 3704 with Coplogic Inc to equip the Police Department with an Internet based crime reporting system Fiscal Impact not to exceed $21,000 in Citizens Option for Public Safety (COPS) grand funds Authorized the City Manager to execute the contract as approved by the City Attorney to purchase the Desk Officer Reporting System from Coplogic MOTION by Council Member Fisher, SECONDED by Council Member Jacobson to approve Consent Agenda items 2, 3, 4, 5, 6, 7 and 8 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 CALL ITEMS FROM CONSENT AGENDA - NONE F NEW BUSINESS 9 Consideration and possible action regarding the FY 2006 -2007 First Quarter Financial Review, preliminary FY 2005 -2006 General Fund savings, and direction on allocating the Fiscal Year 2005 -2006 General Fund surplus of $6 895 million, which was deposited into the Economic Uncertainty Fund (Fiscal Impact estimated $6 895 million from the Economic Uncertainty Fund) Bret Plumlee, Administrative Services Director, gave a report MOTION by Council Member Boulgandes, SECONDED by Council Member Fisher approve the following staff recommendations for allocating the FY 2005 -2006 General Fund surplus of $6 895 million which was deposited into the Economic Uncertainty Fund Designate $1 5 million in the Economic Uncertainty Fund toward Government Accounting Standards Board (GASB) 45 This is an accounting standard which requires the City to record short term and long term liabilities for retiree health and other than pension obligations. Setting aside money toward this obligation combined with the City's ongoing efforts to negotiate increased sharing of the future medical costs will give us a head start toward a funding plan This item is being reviewed by the Investment Advisory Committee MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2007 PAGE NO 4 who will report to City Council a variety of potential alternatives for funding the requirement at the Fiscal Year 2007 -2008 Strategic Planning Session 2 Designate $1 5 million in the Economic Uncertainty Fund for Fire Station #2 With the cost of construction continuing to grow at an estimated 1 5% per month, this will give the City an additional protection against inflation prior to the award of the construction contract in early 2008 Increase the General Fund Unreserved, Undesignated fund balance as of September 30, 2006 by the average Consumer Price Index (CPI) rate of 4 79% or $583,903 This is the average Los Angeles /Riverside area CPI rate for the 12 month period of October 1, 2005 through September 30, 2006 The fund balance policy adopted by the City Council in FY 2000 -2001 requires that the General Fund Unreserved, Undesignated fund balance be increased annually by the CPI, and this increase was not made for the past 2 fiscal years 4 Designate $1 2 million in the Economic Uncertainty Fund to be set aside for the anticipated funding shortfall in Gas Utility User's Tax of $1 2 million With the uncertainty of the future operations of the local power plant, this will give the City a head start toward phasing this revenue source out completely beginning in FY 2007 -2008 5 Transfer $1 2 million to the Equipment Replacement Fund to bring it closer to fully funded This will replenish funds that have been depleted in previous budget years Leave the remaining balance of dust over $910,000 in the Economic Uncertainty Fund for funding any overall FY 2007 -20208 budget shortfall MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Staff to review the GASB 45 accounting requirement with Investment Advisory Committee and bring back alternatives to Council at the FY 2007 -2008 Strategic Planning Session in July 2007 Staff will also review the Equipment Replacement Schedule and bring back a recommendation for allocating the $1 2 million that will be transferred from FY 2005 -2006 General Fund surplus in the Equipment Replacement Fund G REPORTS — CITY MANAGER - NONE H REPORTS — CITY ATTORNEY - NONE REPORTS — CITY CLERK - NONE REPORTS — CITY TREASURER - NONE K REPORTS — CITY COUNCIL MEMBERS Council Member Fisher — Spoke regarding the success of the recent 'Trees to the Sea" event Council Member Jacobson — Spoke regarding the A380 Air Bus takeoff from LAX this evening Announced the grand opening of the Car Museum at 610 Lairport this weekend MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2007 PAGE NO 5 Council Member Boulgandes — Spoke regarding the "Run for Education" Saturday and encouraged community participation Mayor Pro Tem Busch - 10 Consideration of possible action regarding the City's position on AB 391 (Lieu), a bill which expands municipal representation on the Southern California Air Quality Management District (SCAQMD) Board of Directors MOTION by Mayor Pro Tem Busch, SECONDED by Council Member Boulgandes to approve Resolution No 4506 supporting AB 391, a bill which expands municipal representation on the Southern California Air Quality Management District (SCAQMD) Board of Directors MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Spoke regarding the upcoming Jr ROTC at Raytheon and the success of the recent "Trees to the Sea" event Congratulated Recreation staff on their musical production "Foot Loose" and noted the public could attend the production this Thursday, Friday and Saturday Mayor McDowell — Thanked everyone who contributed to the successful "Trees to the Sea" event Reported that Assemblyman Ted Lieu would be holding an open house at his El Segundo office, 500 Center Street, on March 22, 2007 from 5 00 p m to 7 00 p m Announced the memorial services for former Mayor Pro Tem John Gaines would be at 12 Noon, Saint Anthony's Church, on Saturday, March 24 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Gail Church, Tree Musketeers, thanked Council, staff and citizens for their help and support for the "Trees to the Sea" project MEMORIALS — George Durkos father of retired El Segundo Fire Engineer Tim Durkos and former El Segundo Mayor Pro Tem John Gaines ADJOURNMENT — at 8 18 p m � MIVN Cathy DdYnann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2007 PAGE NO 6