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2007 AUG 21 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 21, 2007 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL Mayor McDowell - Absent Mayor Pro Tern Busch - Absent Council Member Boulgarides - Absent Council Member Fisher - Absent Council Member Jacobson - Absent Clerk Domann declared the meeting adjourned to 6:00 p.m. August 21, 2007 due to a lack of quorum. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 21, 2007 - 600 P.M. CALL TO ORDER — Mayor McDowell at 6:00 p.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present — arrived at 6:02 p.m. Council Member Boulgarides - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. - NONE CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 21, 2007 - 1 - CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2 matters 1. City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279 2. Solomon vs. City of El Segundo, LASC No. BC372401 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -2- matters 1. Labor Negotiator: Jeff Stewart, City Manager Represented Employees: City Employees Association (CEA) 2. Labor Negotiator: Jeff Stewart, City Manager Represented Employees: Police Support Services Employees Association (PSSEA) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS: -0- matter Council recessed at 6:50 p.m. MOAN MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 21, 2007 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 21, 2007 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION — Pastor Roger Kinsey, Pacific Baptist Church PLEDGE OF ALLEGIANCE — Mayor Pro Tem Eric Busch PRESENTATIONS — (a) Rob Katherman, Vice- President, Board of Directors of the Water Replenishment District, presented a proclamation to the City of El Segundo. (b) Presentation by Jenny Davies, Reach Out Against Drugs (ROAD), to the City Council. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. - NONE A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Jacobson, SECONDED by Mayor Pro Tern Bush to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS Consideration and possible action regarding adopting the proposed use fees and resolution for the new Campus El Segundo Athletic Fields at 2201 E. Mariposa Avenue. (Fiscal Impact: Unknown) MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 21. 2007 -3- Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding adopting the proposed use fees and resolution for the new Campus El Segundo Athletic Fields at 2201 E. Mariposa Avenue. Clerk Domann stated that proper notice was completed and no written communication had been received by City Clerk's Office. Richard Brunette, Recreation and Parks Director, gave a report. He clarified that the field Security Deposit, listed on Exhibit A of the Resolution, was $200 per field not $200 per hour per field. MOTION by Council Member Jacobson, SECONDED by Council Member Boulgarides to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4519 A RESOLUTION ADOPTING FEES FOR NEW CAMPUS EL SEGUNDO ATHLETIC FIELD COMPLEX FOR THE EL SEGUNDO PARKS AND RECREATION DEPARTMENT TO RECOVER COSTS INCURRED FROM PROVIDING VARIOUS PUBLIC SERVICES. MOTION by Mayor Pro Tern Busch, Seconded by Council Member Boulgarides to adopt Resolution No. 4519 adopting fees for new Campus El Segundo Athletic Field Complex for the El Segundo Parks and Recreation Department to recover costs incurred from providing various public services. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS 2. Status report and presentation by the Police Department's Wellness Coordinator regarding the Wellness Program and the proposal to expand the program to allow participation by employees of the Fire Department. (Fiscal Impact: None) Dave Cummings, Police Chief, gave an introduction Alyssa DePompa, CSCS, Wellness Coordinator, gave a presentation. Council received and filed report. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 3. Consideration and possible action regarding approval of an amendment extending the management agreement between the El Segundo Senior Housing Corporation and the Cadman Group for the management of Park Vista, 615 East Holly Street. (Fiscal Impact: None) Richard Brunette, Recreation and Parks Director, gave a report. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 21, 2007 -4- MOTION by Council Member Boulgarides, SECONDED by Council Member Jacobson to approve Amendment No. 3364A extending for three years the agreement between the El Segundo Senior Housing Corporation and the Cadman Group for operation of Park Vista, 615 East Holly Street. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 4. Consideration and possible action regarding approval of an amendment to the management agreement between the City of El Segundo and Lane Donovan Golf Partners, LLC for operation, maintenance, and catering operations at the El Segundo Golf Course (The Lakes), 400 S. Sepulveda Boulevard to require 120 day written notice if either party wishes to terminate the contract. (Fiscal Impact: None) Richard Brunette, Recreation and Parks Director, gave a report. Mayor McDowell expressed concerns with requiring a 120 day written notice by the City to Lane Donovan Golf Partners, LLC if the City wished to terminate the management agreement. MOTION by Council Member Fisher, SECONDED Council Member Jacobson to approve Amendment No. 3399 B to the contract with Lane Donovan Golf Partners, LLC requiring 120 day written notice if either party wishes to terminate the management agreement for the El Segundo Golf Course (The Lakes), 400 S. Sepulveda Boulevard. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR PRO TEM BUSCH, COUNCIL MEMBERS BOULGARIDES, FISHER AND JACOBSON; NOES: MAYOR MCDOWELL. 4/1 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Approved Warrant Numbers 2560991 to 2561206 on Register No. 21 in the total amount of $3,072,864.28 and Wire Transfers from 7/27/07 through 8/09/07 in the total amount of $1,338,845.96. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 6. Approved regular City Council Meeting Minutes of August 7, 2007. 7. Waived the formal bidding process per the El Segundo Municipal Code Section 1 -7 -10 and authorized the Fire Department to piggyback on a Los Angeles County Fire Department contract #41877 for the purchase of equipment to ensure 12 -Lead electrocardiograph (EKG) capability in prehospital care for 9 -1 -1 patients in the City of El Segundo. (Fiscal Impact: $16,949.07 to be reimbursed from Measure B Trauma Property Assessment funds) Authorized the City Manager and /or designee to sign the Cardiac Care Program Equipment Agreement No. 3672 Amendment No. 1. 8. Approved Agreement No. 3741 between the City of El Segundo and other South Bay cities for the joint use of an armored response and rescue vehicle. (Fiscal Impact: $500.00) Authorized the Mayor to execute the Agreement, approved as to form by the City Attorney. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 21, 2007 -5- 9. Awarded Contract No. 3742 to Tetra Tech, Inc. for the seismic evaluation of the 3.1 Million Gallon Circular Tank at 400 Lomita Street. Capital Improvement Program RFP No. 07 -04. Water Project No. 7103 -8227. (Fiscal Impact: $39,408 Water Enterprise funds) Authorized the City Manager to execute the Professional Services Agreement in a form as approved by the City Attorney. 10. PULLED FOR DISCUSSION BY MAYOR PRO TEM BUSCH. 11. Awarded Standard Public Works Contract No.3743 to All American Asphalt in the amount of $199,815.00 to slurry seal Sycamore Avenue from Penn Street to Sheldon Street and streets in the area bounded by Sheldon Street, Mariposa Avenue, El Segundo Boulevard and the west city limits. Approved Capital Improvement Program — Project No. PW 07 -11 (Contract Amount = $199,815) Authorized the City Manager to execute the contract in a form approved by the City Attorney. 12. Accepted the work as complete for construction related to the City's Residential Sound Insulation Program Group 11 (32 Dwellings). Project No. RSI 06 -11. (Fiscal contract total: $1,141,319.75) Authorized the City Clerk to file the City Planning and Building Safety Director's Notices of Completion in the County Recorder's Office. MOTION by Council Member Boulgarides, SECONDED Council Member Jacobson by to approve Consent Agenda Item Numbers 5, 6, 7, 8, 9, 11 and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. CALL ITEMS FROM CONSENT AGENDA Mayor Pro Tern Busch requested that on future project such as this, staff supply environmental carbon footprint analysis. Assistant City Engineer Dan Garcia responded to Council questions. 10. Consideration and possible action regarding adoption of plans and specifications and authorization to solicit construction bids for replacement of field lighting and centerfield scoreboard at the Recreation Park Baseball Field (Stevenson Field) on the west side of Eucalyptus Street between Grand Avenue and Pine Avenue — Project No. PW 07 -07. (Estimated Cost - $123,000.00) MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Boulgarides, to adopt plans and specifications and authorize solicitation of construction bids for replacement of field lighting and centerfield scoreboard at the Recreation Park Baseball Field (Stevenson Field) on the west side of Eucalyptus Street between Grand Avenue and Pine Avenue — Project No. PW 07 -07. Authorize staff to advertise the project for receipt of construction bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS -6- MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 21, 2007 13. Consideration and possible action regarding approval of up to a $6,000,000 grant from the Federal Aviation Administration (FAA) to be used for the Residential Sound Insulation (RSI) Program. Jeff Stewart, City Manager, gave an introduction. James O'Neill, Residential Program Manager, gave a report. MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tem Busch to accept the FAA Grant Agreement No. 3477 for Project No. AIP 3- 06- 0139 -43 and potentially one additional FAA Grant. Authorize the Mayor to execute the FAA Grant Agreement(s). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fisher — Reported on Park Vista's 20 -Year Anniversary. Requested staff report back on repairs and maintenance being done there. Council Member Jacobson — Spoke on the upcoming Car Show on Main Street. Council Member Boulgarides — Requested staff report back on process for reporting environmental ethos on new projects and programs. Spoke regarding the Athletic Field Grand Opening. Requested staff report back regarding keeping the fields open for public use. Mayor Pro Tern Busch — Spoke regarding the new Athletic Fields. Requested agendize an item next meeting regarding setting up a sub - committee for Environmental issues. Mayor McDowell — Announced the Recreation and Parks Department Youth Drama My Favorite Year performing at the El Segundo High School and upcoming Car Show. Also reported on increased LAX noise and measures being taken to reduce airport noise. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. - NONE MEMORIALS — NONE -7- MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 21, 2007 CELEBRATIONS — Alana Joy Muche, born August 17, 2007 to parents Bryan and Melissa and proud grandmother Linda who works in the City Clerk's Office. Finn Thomas Babbitt, born August 12, 2007 to parents Tom and Erika Babbitt. ADJOURNMENT — at 8:03 p.m. lid`IX�YnCVKv'-r' Cathy Domann, Deputy City Clerk -8- MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 21, 2007