2007 AUG 08 CC MIN - SPECIALSPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, AUGUST 8, 2007
EMERGENCY OPERATIONS CENTER (EOC) in Police Building
348 Main Street, El Segundo, CA 90245
8:00 a.m. - Noon
8:00 A.M. SESSION
CALL TO ORDER — Mayor McDowell at 8:10 a.m.
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tem Busch -
Present
Council Member Boulgarides -
Present
Council Member Fisher -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
SPECIAL ORDERS OF BUSINESS:
Consideration and possible action regarding a staff presentation of the assumptions made
in preparing the FY 2007/2008 City Budget, including an estimate of the revenues and
expenditures, the assumptions made in presenting a balanced budget.
Jeff Stewart, City Manager, gave a brief introduction.
Deborah Cullen, Interim Finance Director, gave a report.
2. Consideration and possible action regarding detailed summaries of all department budgets
included in the FY 2007 -2008 Preliminary Budget including detailed descriptions of the
recommendations stated in the budget overview.
3. Consideration and possible action regarding staff recommendations for proposed new
programs included in the FY 2007 -2008 Preliminary Budget as specified in "Attachment A ".
4. Consideration and possible action regarding staff recommendations for all personnel
reclassification changes included in the FY 2007 -2008 Preliminary Budget as detailed in
"Attachment B ".
5. Consideration and possible action of a proposed reorganization of the Administrative
Services Department, including the creation of a Director of Finance position and a Director
of Human Resources position (See "Attachment C ").
Recess: 9:20 a.m.
Reconvene: 9:25 a.m.
All Members Present
6. Consideration and possible action to provide $750,000 in the FY 2007 -2008 Preliminary
Budget to fund programs recommended by the Capital Improvement Program Advisory
Committee ( CIPAC) (See "Attachment D ").
7. Consideration and possible action to provide $240,200 in the FY 2007 -2008 Preliminary
Budget to fund technology projects recommended by the Executive Technology Review
Committee (See "Attachment E ").
8. Consideration and possible action regarding recommendations from the Investment
Advisory Committee to place into a CalPERS irrevocable trust $1.5 million previously
authorized by the City Council during FY 2006 -2007 and to authorize and place into an
irrevocable trust an additional $1.5 million in the 2007 -2008 Preliminary Budget for the
purpose of funding long -term retiree medical costs in accordance with Governmental
Accounting Standards Board (GASB 45) requirements (See "Attachment F ").
Council requested a special meeting be set up to have the Actuary present the projections and
scenarios. Council possibly to authorize the implementation of a trust fund after the special
meeting.
9. Consideration and possible action of proposed designation of funds received for the Athletic
Field naming rights as follows:
a. Appropriate $350,000 to reimburse the Traffic Mitigation fund for the Douglas Street
improvements;
b. Authorize $100,000 for long -term maintenance of the synthetic turf on the Athletic
Fields located at 2201 E. Mariposa Avenue;
C. Appropriate $200,000 for the Recreation Park Retaining Wall Project on the softball
field located on the east side of Eucalyptus Street, between Grand Avenue and Holly
Avenue. (See "Attachment G ")
Division of the first payment of $750,000 funds received for the naming rights:
a. Appropriate $350,000 to reimburse the Traffic Mitigation fund.
b. Appropriate $200,000 for the Recreation Park Retaining Wall Project, (Softball Field
enhancement Project) combined with the CIPAC appropriation of $220,000 to complete the
project. Excess funds from the project to be placed in the Economic Uncertainty Fund.
C. Authorize $100,000 to a long -term maintenance fund for replacement of the synthetic turf.
Discuss the possibility of placing the second payment of $750,000 to be received in
January, in the maintenance fund.
d. Requested Finance to estimate the amount needed to fully fund replacement of the field in
10 years, and an amount to earmark each year for replacement in 20 years.
10. Consideration and possible action regarding the Fiscal Year 2006 -2007 status of the
Equipment Replacement Fund; review funding levels, accumulated totals and lifecycle
adjustments from prior years and proposed funding included in the Fiscal Year
2007 -2008 Preliminary Budget. (See "Attachment H ")
11. Consideration and possible action to authorize continued financial assistance to the El
Segundo Unified School District in the amount of $250,000 annually. (See Attachment I ")
Staff to work with the School District to develop a 5 year agreement with a clause for cancellation.
Report on how the money is used, and amount to remain the same at $250,000.
Council Member Boulgarides requested a rough estimate be obtained for costs of an overhead
sign at Grand Avenue and Vista del Mar.
ADJOURNMENT at 11:00 a.m.
C4qLyA(XIW
Cindy Mo esen, City Clerk
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CIPAC Proposed Projects
(Total Funding $3,513,000)
Project
Project
Requested
General
Gas Tax
Sewer
Water
Prop C
Recomm-
No.
Amount
Fund
Fund
Fund
ended
1
Sewer Main Repair
$835,000
$835,000
$835,000
Pump Station No. 1 Upgrades
2
and Force Main and Station
$300,000
$542,000
$542,000
No. 7 Abandonment (Design)
3
Air and Marine Traffic Radar
$315,000
$25,000
$25,000
Tracking and ID
4
Curb and Sidewalk
$185,000
$100,000
$100,000
Replacement Citywide
5
Pump Station No. 2 Upgrades
$900,000
$100,000
$100,000
and Force Main Replacement
6
Water Main Replacements
$900,000
$986,000
$986,000
7
Washington Park Irrigation
$210,000
$210,000
$210,000
System Replacement
8
Retaining Walls at Recreation
$220,000
$220,000
$220,000
Park
9
Arterial Streets Rehabilitation
$850,000
$39,000
$100,000
$100,000
$239,000
Program
10
LED Traffic Signal Retrofit
$170,000
$170,000
$170,000
11
Stevenson Field Bleachers
$26,000
$26,000
$26,000
12
Downtown Wireless Internet
$60,000
$60,000
$60,000
Total
$750,000
$200,000
$1,477,000
$986,000
$100,000
$3,513,000
i
i
CIPAC Proposed
(Total
C 1 PAC Recommendations for FY 2007 -08
Project Requested I Amount
No. Project Amount General Fund Gas Tax Sewer Fund Water Fund Pro C Recommended'
l _ ► _ P
_$835,000_ { _.I $835,000 _.{. { $8355000
Pump Station No. 1 Upgrades and Force Main '
i 2 $300,000 ( 1 $542,000 $542,000
and Station No. 7 Abandonment (Design) i
3 Air and Marine Traffic Radar Tracking and ID z $315000 { $25,000 _ F; $25,000
_._ _._ Wri �. _._ -.
4 Curb and Sidewalk Replacement Citywide $185,000 x$100,000 - ^Y w - $100,000
-. -
5 Pump Station No. 2 Upgrades and Force Main $800,000 $100,000 I $100,000
Replacement I
6 Water Main Replacements ' _ $900,000 { ( �w$986 000 �+^ - $986,000
_._._._.. _._p_ -._. ts ._.__._ .._ - _._._ ..._.N_ i.._�.$9.__
- - -_ - __.._. $210 ,007 Washington Park Irr ation System Replacement $210,000 0 $210,000
---- ._ I .
8 Retaining Walls at Rereation Park $220 000
$220,000
9 s Arterial Streets Rehabilitation Pr ram $850,000 $39,000 $100,000 _ -- $100,000 i $239,000
_ _. _ __.__.. ._._. _ -
w._ ..__ . r
10 LED Traffic Signal Retrofit $170,000 { $170,000 { { $170,000
_
11 ' Stevenson Field Bleachers $26_,0D_&_
26 000 $26,000 $26,000
12 Downtown Wireless Internet $60 000 $60,000 I $60,000
Total $750,000 $200,000 $1,477,000 $986,000 $100,000 $3,513,000
54
Proposed Tech. Projects
55
Proposed Technology Projects
Fiscal Year 2007 -08
Below is a summary of the results of the ETRC vote:
Project
Funding Amount/ Source
General Fund
Other Funds
Public Computer Stations for Adult
Internet Access and Children's
Educational Software
$ -
23,500
Utility Billing Software
801000
Database Server Licensing
461800
-
Physical Security for City Hall Complex
35,950
-
Email Server Licenses
28,900
-
Network Backbone Router and Firewall
99,050
-
Questys Application Interface
29,500
-
Total
$ 2402200
103,500
56
GASB 45
57
Retiree Healthcare Plan
GASB 45 Recommendations
Establish an irrevocable trust through CaIPERS.
Deposit the $1.5 million into the trust designated
by Council funded from the 05 -06 surplus which
was deposited into the Economic Uncertainty
Fund.
Deposit up to $1.5 million into the trust if there is
any 06 -07 General Fund surplus.
Council establish a policy to deposit future
excess General Fund surplus into this trust,
possibly phased in over a period of time.
Retiree Healthcare Plan
GASB 451 pact
The purpose of GASB 45 is to recognize the cost of post
employment benefits when the employee is rendering
service; GASB 45 requires the City to account for this
promised benefit on an accrual basis (as the benefits are
earned).
To consider a retiree healthcare plan funded for GASB 45
purposes, assets must be set aside in a trust that cannot,
legally, be used for any purpose other than to pay retiree
healthcare benefits.
Historically the City has accounted for retiree healthcare
benefits as they were paid.
. The FY 2006 -2007 budgeted amount was $1.706 million
to fund current retiree costs;
. The FY 2007 -2008 budget projection is $1.791 million.
58
Retiree Healthcare Plan
GASB 451 pact
)> Requirements of GASB 45
. Need to obtain actuarial valuation of unfunded liability
and related annual required contribution. Components
considered in actuarial study are as follows:
• Benefit promise /the promise to employees
• Participant Statistics — Number of active participants,
average age, average service, average PERS -able wages
and number of retirees; average age of retirees, and average
retirement age.
• Future healthcare inflation rates;
• Need to define and document Other Post
Employment Benefit ( "OPEB ") plan;
• Need to determine funding of identified liability
59
Retiree Healthcare Plan
GASB 451 pact
Options to address OPEB liability —
Renegotiate, change, eliminate, or otherwise reduce benefits
• Share health benefit cost increases with employees and retirees
Cap employer's total exposure
• Establish a funding level and fund Annual Required Contribution
(ARC) through irrevocable trust
Implications of continuing to fund OPEB on a pay -as- you -go
basis —
• At some point pay -as- you -go contributions will become much more
expensive than the ARC.
• Failure to pre -fund increases risk that future benefits, the costs of
which are expected to rise exponentially, can actually be fully funded.
• Failure to pre -fund may have negative effect on bond ratings.
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The City's Actual September 30,
2006 Net OPEB Obligation for
Fiscal Year 2005 -2006
20 -year Amortization:
Total Annual Required Contribution (ARC)
Total ARC %
30 -year Amortization:
Total ARC
Total ARC %
No Funding
4.25%
$7,041,000
36.2%
$578187000
29.9%
Funding
7.75%
$4,562,000
23.5%
$3,894,000
20.0%
62
Equipment Replacement Fund
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