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2006 JUN 07 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, JUNE 7, 2006 - 5.00 P M 5 00 P M SESSION CALL TO ORDER — Council Member Jacobson at 5.00 p m ROLL CALL Mayor McDowell - Absent Mayor Pro Tern Busch - Absent Council Member Boulgandes - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 SPECIAL ORDERS OF BUSINESS' Consideration and possible action to appoint the City Manager as labor negotiator for the Management/Confidential Employee Group (which includes all City employees who are not members of bargaining units ) MOTION by Council Member Boulgandes, Seconded by Council Member Fisher to appoint Jeff Stewart, City Manager, as labor negotiator for the Management/Confidential Employee Group (which includes all City employees who are not members of bargaining units ) MOTION PASSED BY UNANIMOUS VOICE VOTE 3/0 MAYOR MCDOWELL AND COUNCIL MEMBER BUSCH ABSENT Council recessed at 5 05 p m CLOSED SESSION CANCELLED DUE TO A LACK OF QUORUM MINUTES OF THE REGULAR CITY COUNCIL MEETING June 7, 2006 PAGE NO 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, JUNE 7, 2006 - 7 00 P M 7 00 P.M SESSION CALL TO ORDER — Mayor McDowell at 7 00 p m INVOCATION— Chaplain, Captain Bradley Kimble of the Los Angeles Air Force Base PLEDGE OF ALLEGIANCE — Council Member Bill Fisher PRESENTATIONS — a Council Member Jacobson read the Proclamation by the Mayor and Members of the City Council proclaiming Saturday, June 10, 2006 as Super CPR Saturday to encourage participation in Cardio- Pulmonary Resuscitation training and presented the Proclamation to Acting Fire Chief Kevin Smith b Council Member Boulgarides presented a Commendation to Cathy Domann, Deputy City Clerk of the City of El Segundo, for having attained the prestigious Master Municipal Clerk Academy Program Level One designation Mayor ProTem Busch presented a Proclamation by the Mayor and Members of the City Council to Steve Odabashion proclaiming Saturday, June 17, 2006 as Beauty & The Beach Day in El Segundo, a community beach cieanup effort spearheaded by the El Segundo Power, LLC and members of the El Segundo Kiwanis Club ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Jack Kenton, resident, spoke regarding the Residential Sound Installation Program and the reimbursement of residents who previously paid u portion of their RSI. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 7, 2006 PAGE NO 2 Betty Taylor, Whole Foods, spoke on Item 18, ABC License for the new market located at Plaza El Segundo and requested the Council approval Linda Copperman, resident, spoke regarding the RSI Program and requested that apartment complex owners also be reimbursed for their portions paid for previous RSI A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B SPECIAL ORDERS OF BUSINESS Consideration and possible action to conduct a Public Hearing and adopt a Resolution approving an updated Urban Water Management Plan (UWMP) for the City of El Segundo Municipal Water System (Fiscal Impact None) Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding adoption of a Resolution approving an updated Urban Water Management Plan (UWMP) for the City of El Segundo Municipal Water System City Clerk Mortesen stated that proper notice was completed and no communications had been received in the City Clerk's Office Steve Finton, Public Works Director, gave a report Resident, requested that the Recreation and Parks look into classes on drought resistant landscaping MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to close the public hearing MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 MOTION by Mayor ProTem Busch, SECONDED by Council Member Jacobson to approve Resolution No 4468 approving adoption of the Urban Water Management Plan for 2005 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 C UNFINISHED BUSINESS 2 Consideration and possible action regarding the presentation of Fiscal Year 2005 -2006 Midyear Financial Budget Review, approval of Fiscal Year 2006 -2007 Budget Preparation Calendar Bret Plumlee, Administrative Services Director, gave a report MINUTES OF THE REGULAR CITY COUNCIL MEETING June 7, 2006 PAGE NO 3 Council consensus to receive and file Fiscal Year 2005 -2006 Midyear Financial presentation and direct staff to proceed with Fiscal Year 2006 -2007 Budget Calendar D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding the setting of a date and time for interviewing candidates to the Recreation and Parks Commission Council consensus to set date for interviews of candidates to the Recreation and Parks Commission, at 6.30 p m , Tuesday, June 20, 2006 4 Consideration and possible action to approve the Recreation and Parks Commission's recommendation to place the name of Rex C. Kenyon on the Freedom Park Memorial. MOTION by Council Member Fisher, SECONDED by Council Member Jacobson, to approve Recreation and Parks Commission's recommendation to place the name of Rex C Kenyon on the Freedom Park Memorial. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 5 Approved Warrant Numbers 2553392 to 2553691 on Register No 16 in the total amount of $2,053,898 76 and Wire Transfers from 5/5/2006 through 5/25/2006 in the total amount of $1,946,089 59 6 Approved City Council Meeting Minutes of May 16, 2006 7 PULLED FOR DISCUSSION BY COUNCIL MEMBER FISHER 8. Authorized City Manager to approve increasing an existing purchase order with MRH Structural Engineers by $110,000 for plan review services (Fiscal Impact- $110,000, expenditures are offset by revenue collected for plan review services paid by developers) 9 Approved Professional Services Agreement No. 3602, in a form approved by the City Attorney, to administer the 2006 -2007 Community Development Block Grant (CDBG) Program between the City of El Segundo and Tina Gall for an amount not to exceed $17,100 per year Contract period July 1, 2006 through September 30, 2009 with an option for annual review and renewal not to exceed a total of three years. (Fiscal Impact* $17,100 annually) Authorized the City Manager to execute MINUTES OF THE REGULAR CITY COUNCIL MEETING June 7, 2006 PAGE NO 4 10 Approved Professional Services Agreement No 3603, in a form approved by the City Attorney, to implement the Community Development Block Grant (CDBG) Juvenile Diversion Project between the City of El Segundo and South Bay Youth Project (South Bay Youth Project is sponsored by the City of Redondo Beach, a chartered municipal corporation) for an amount not to exceed $16,000 Contract period July 1, 2006 through September 30, 2009 with an option for annual review and renewal not to exceed a total of three years (Fiscal Impact $16,000 annually) Authorized the City Manager to execute 11 Authorized the City Manager to execute an amendment to a Memorandum of Agreement (MOA) No, 3374 with the City of Redondo Beach to extend the term of the MOA until July 1, 2008, for continued development of an Implementation Plan for Jurisdictional Groups 5 & 6 in compliance with Total Maximum Daily Load (TMDL) regulations mandated by the California Regional Water Quality Control Board (Fiscal Impact $1,300 estimate) 12 Accepted the work as complete on the project for Rehabilitation of Continental Boulevard from El Segundo Boulevard to Grand Avenue approved Capital Improvement Project — Project No PW 05 -12 (Final Contract Amount $148,208 70) Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office. 13 Adopted Resolution No 4469 required by the Public Contract Code Section 20168 declaring that a state of emergency existed at the intersection of Mariposa Avenue and Douglas Street during the period of April 21, 2006 to April 28, 2006 due to the damage caused by the breakage of a 12 -inch diameter water main and authorizing staffs previous efforts to make emergency procurement required to repair the damage and protect public health, safety and welfare, and approval of payments to contractors that repaired said damage (Fiscal Impact $64,802) Approved a payment in the amount of $7,861 83 to Doty Bros Equipment Company for repair of the water main Approved a payment in the amount of $38,540 17 to Sequal Contractors, Inc for removal and replacement of damaged asphalt and concrete improvements. Approved a payment in the amount of $18,400 to the Pressure Grout Company for pressure injection of grout to fill voids under the intersection 14 Approved participation by the El Segundo Police Department in a "California Seat Belt Compliance Campaign" (CSBCC) sponsored by the California Office of Traffic Safety Participation includes one -time grant funding in the amount of $14,981 15 Authorized the City Manager to issue a letter of concurrence to the Los Angeles World Airports to utilize a radio frequency adjacent with one assigned to the City. MOTION by Council Member Fisher, SECONDED by Council Member Boulgandes to approve Consent Agenda Items 5, 6, 8, 9, 10, 11, 12, 13, 14 and 15 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING June 7, 2006 PAGE NO 5 CALL ITEMS FROM CONSENT AGENDA 7 Consideration and possible action regarding adoption of a resolution amending the City Clerk's Department Records Retention Schedule for City Council Meeting Audio and Video and Web Video Tapes MOTION BY Council Member Fisher, SECONDED by Council Member Jacobson to adopt Resolution No 4471 amending the City Clerk's Department Records Retention Schedule for City Council Meeting Audio and Video and Web Video Tapes Technology sub - committee to return to Council with a proposal to keep these as permanent records MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 F NEW BUSINESS 16 Consideration and possible action regarding the Police Department utilizing up to $149,785 of funds accumulated in the Fiscal Year 2005/2006 Equipment Replacement Schedule to purchase Motorola mobile and /or portable radios. (Fiscal Impact $149,785) Jack Wayt, Police Chief, gave a report MOTION by Mayor ProTem Busch, SECONDED by Council Member Jacobson, Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process and purchase mobile and portable radios through a "piggyback" arrangement to an existing Los Angeles County Master Pricing Agreement MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Staff to do a survey to ascertain the applicability of obtaining mobile units for Fire Department also City Manager Stewart suggested that this be addressed during the budget cycle 17 Consideration and possible action to adopt a Resolution implementing a program to reimburse certain homeowners in the City of El Segundo for costs incurred while participating in the City's Residential Sound Insulation (RSI) Program (Fiscal Impact $284,187) City Manager Jeff Stewart gave a report MOTION by Mayor ProTem Busch, SECONDED by Council Member Boulgarides to adopt Resolution No 4470 adopting policies and procedures for distributing settlement funds to residential homeowners participating in the Residential Sound Insulation program and authorize staff to notify eligible homeowners of their ability to apply for reimbursement of expenses. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 18 Consideration and possible action regarding three new Alcoholic Beverage Control (ABC) licenses for a new market currently under construction at a new shopping center (Plaza El Segundo) located at 760 South Sepulveda Boulevard, EA No 682 and AUP No 05 -03. Applicant Mrs Gooch's Natural Foods Markets, Inc. (aka Whole Foods), c/o Lanny Kusaka MINUTES OF THE REGULAR CITY COUNCIL MEETING June 7, 2006 PAGE NO 6 Seemone Jurps, Planning & Building Safety Director, gave a report Council consensus not to protest the Issuance of three new Alcoholic Beverage Control (ABC) licenses for a new market currently under construction at Plaza El Segundo, 760 South Sepulveda Boulevard, Mrs. Gooch's Natural Foods Markets, Inc. 19 Consideration and possible action regarding an existing agreement with Consolidated Disposal Services, Inc to extend the term of the agreement for a five -year period at a fixed 3.18% cost Increase In the first year and no cost Increases during the remaining term for continued residential and municipal solid waste and recycling collection and disposal services (Fiscal Impact- $613,200 annually for five years) Steve Fenton, Public Works Director, gave a report MOTION by Council Member Boulgardes, SECONDED by Council Member Fisher to authorize the City Manager to execute an amendment to the existing Agreement No 2410 with Consolidated Disposal Services, Inc In a form as approved by the City Attorney, to extend the agreement for a five -year period at a fixed 3 18% cost increase in the first year and no cost increases during the remaining term MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 G REPORTS — CITY MANAGER — Congratulations to Cathy Domann for attaining her MMC level one, and commented on her efficiency and professionalism. H REPORTS — CITY ATTORNEY — NONE I REPORTS — CITY CLERK J REPORTS — CITY TREASURER K REPORTS — CITY COUNCIL MEMBERS Council Member Fisher — NONE Council Member Jacobson — NONE Council Member Boulgandes — Requested a debriefing on the Disaster Drill held recently Mayor Pro Tern Busch — Reported on Little League Baseball playoffs Congratulated the High School Baseball Team for their appearance at the CIF Finals Mayor McDowell — Reported on a meeting with Don Brann, Wlseburn School District Superintendent Announced the appointment of his brother Rob to the Federal Aviation Commission He also commented on the Author's Fair presented by the Library Announced that John Gaines is recovering from his recent illness MINUTES OF THE REGULAR CITY COUNCIL MEETING June 7, 2006 PAGE NO 7 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Mike McAllister, resident, spoke regarding reimbursement to the RSI recipients who paid a portion of their sound insulation MEMORIALS — Nancy Scott, mother of newly elected Mayor of Torrance Frank Scotto; Ray Parcell, retired, long time aerospace employee and Rotanan, Thelma Einstein Bernstein, actress and singer, and property owner of some mayor business sites in El Segundo and mother of Clifford Einstein and Albert Brooks, and John Hauck, brother of former Recreation & Parks Director Stacia Mancini CELEBRATIONS - Birth of Emily Michelle Plumlee daughter of Bret and Michele Plumlee ADJOURNMENT at 8 30 p m 6W (,,vwL Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING June 7, 2006 PAGE NO 8