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2006 JUL 24 CC MIN SPECIAL SPSSPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL MONDAY, JULY 24, 2006 EMERGENCY OPERATIONS CENTER (EOC) in Police Budding 348 Main Street, El Segundo, CA 90245 at800am 8 00 AM SESSION CALL TO ORDER — Mayor McDowell at 8 08 a m ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgandes - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any Rem not on the agenda The Council will respond to comments after Public Communications is closed - NONE SPECIAL ORDERS OF BUSINESS Strategic Planning Session regarding the City's Operating Budget for Fiscal Year 2006 -2007 The purpose of the session is to provide the Council and the public with preliminary budget information and to receive preliminary Council direction regarding revenue, expenditure and budget preparation issues Final decisions regarding the budget are expected to be made at a public hearing scheduled for a regular City Council Meeting held in September A Budget Overview Bret Plumlee, Administrative Services Director, presented an overview of the assumptions made in preparing the FY 2006/2007 City Budget including an estimate of the revenues and expenditures, the assumptions made in presenting a balanced budget, and a brief description of the new programs and personnel recommendations submitted by each City Department (See Attached) Council directed that any FY 05/06 General Fund surplus was to be deposited into the Economic Uncertainty Fund Council consensus to receive and file -1- B. Revenue and Expenditure Assumptions Bret Plumlee, Administrative Services Director reviewed all Fiscal Year 2006 -2007 General Fund revenue and expenditure assumptions which are included in the FY 2006- 2007 Preliminary Budget (See Attached) Council consensus to receive and file C Department Budget Summaries Department Directors presented detailed summaries of all department budgets included in the FY 2006 -2007 Preliminary Budget including detailed descriptions of the recommendations stated in the budget overview (See Attached) Council consensus to receive and file D Proposed New Programs Staff presented detailed explanations of the worksheets for all proposed new programs included in the FY 2006 -2007 Preliminary Budget (See Attached) Council consensus to receive and file E Personnel Changes Staff presented detailed explanations of the worksheets for all personnel changes included in the FY 2006 -2007 Preliminary Budget (See Attached) Council consensus to receive and file F Proposed Capital Improvement Programs Steve Fenton, Public Works Director, presented a summary of all capital improvement programs as recommended by the Capital Improvement Program Advisory Committee (CI PAC) and included in the Fiscal Year 2006 -2007 Preliminary Budget (See Attached) Council consensus to receive and file Council recessed at 11 05 a m Council reconvened at 11 10 a m with all members present G Proposed Technology Projects Norm Thorn, Information Systems Manager, presented a summary of $200,000 in technology projects as recommended by the Executive Technology Review Committee and included in the Fiscal Year 2006 -2007 Preliminary Budget (See Attached) Council consensus to receive and file -2- H Other Items/ Council direction to staff 1) Athletic Fields and Fire Station Projects Jeff Stewart, City Manager, gave a report Pursuant to City Council direction provided by the Council at its July 18, 2006 regular meeting, staff presented funding alternatives for the development of athletic fields and a fire station on approximately six acres of property located at the northeast corner of Manposa Avenue and Nash Street Council consensus to fund the Bluestone replacement of $100,000 from the Downtown Specific Plan and move $100,000 from CIPAC for funding of the Fire Station /Athletic Fields MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Fisher to allocate the following amounts for inclusion in the Fire Station /Athletic Fields project account $686,000 (Sepulveda Widening), $146,000 (Downtown Specific Plan), $160,000 (FY 06/07 CIPAC recommendations), $630,000 (City Hall Improvements), $150,000 (Aquatics Facility Account) Total - $1 772 million MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 2) Report on actuarial study regarding long -term retiree health costs Council consensus to receive and File. 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A r%% co V Q .� O O CN O w O cn O Q o _ CL =3 co �- o a� U I— cn ._., Foe Stehon 2 5250,000 95 SO CiPACi considers this an Important Project, however, bellOwee that conshiam Cott asctbbons are making Me int7ertwntel approach to funding this project ineffective A mechanism for funding should be pursued that doesn't bdnaume Such a large percentage of AVadabN Capital funds Curb and Sidewalk silo, 00 15 r $100,000 Replacement City Wide CIPAC recommends funding this annual project to reduce trip and fall Incidents It rs recommended that the budget be reduced and supplemented with operating budget Replace Blue Stone with Study S Sewer Lift Station Stamped Conaete at Man $107,DD0 14 r 5178,000 Rehabilitation 510D,00D Streel/Grand Avenue CIPAC recommends funding the elimination study and design this year with potential construction In FY2007 -08 Ebmsation of Pump Station 07 would relieve the City of a significant maintenance burden intersection CIPAC recommends that this project be fully funded such that this Crosswalk surface an be replaced With a suitable traffic bearing surface Reservoir Mixing System $150,000 13 I $150,000 ,PAC recommends mat this project be fully funded to enhance water quality In The reservoir and Increase the affechve capacity of the water reservoirs Pump Station 07 Elimination Study S Sewer Lift Station $1,525,000 13 11 5178,000 Rehabilitation 5135,000 Avenue 10 Improve Drainage CIPAC recommends funding the elimination study and design this year with potential construction In FY2007 -08 Ebmsation of Pump Station 07 would relieve the City of a significant maintenance burden ewer Main Repair (Annual $500000 13 r I I Program) $785,000 CIPAC recommends adding tha balsnce of available Sewer Funds 10 to project W Petma a greater amount, of sewer fehabiha1wn this year EI Segundo 1 -Net (Instdubonal 5230 000 13 I I r fiber Network) 5230,000 CIPAC recommends fully funding this project to establish on exclusive City data transmission system facility mat woWd reduce costs and satiate efficiency Umo Sean Swim Stadium Window anE'PnaLQo= $140,000 13 r Ir $70,000 -Roplessinsinif Due to funding constraints CIPAC recommends providing funds to complete window replacement only this year Door replacement will be deferred to a re year Reconstiu= of me West Sidra of Vlrpinla Sheet Between Syamore Avenue and Maple 1135,000 11 5135,000 Avenue 10 Improve Drainage CIPAC recommends fully funding this project to mitigate the impact of public drainage on private property RRe*ming Walls at Recreation I $245-000 11 I I I $200,000 CIPAC recommends funding this project to Complete the retaining wall at the sollbab field and a simplified retaining well at basketball courtfTeen Center Ratxeabon Park Ekctncal $132,000 11 $15,000 Phase Three (3) Supplemental Due to funding constraints, CIPAC recommends that this project be split into phases and Completed in subsequent years The recommerded FY 2006- 07 funtling ($15,000) will supplement FY 2005-06 funding ($98,D00) to complete the softball and softball fields on the west side of the pads Funding for the remaining field (George Breit Field) will be considered m a future year Etunua ;from of atortn dram S405.0D0 11 SO Connections to sewer lines CIPAC understands the need to divert storm, water from Use aevrar system Due te (unclog Constrema, Tlae prged is not recommended for lundntg this year Storm Station 17 - dry weather S28,D00 11 $( diversion ,plementabon or this project is not required ums FY 2006-09 CIPAC recommend$ funding this Project in that year Five -year Street Reconstruction $250,000 10 i 5200,000 Program IsAllay 500 Block between Vugmia antl $110000 C it is important to maintain the Cilia roadways in good condition CIPAC recommends raducmg the scope to 5200,000 k meet funding Water Main Replacement $600,000 10 Program - Annual Program 5478,000 ICIPAC recommends funding this annual profed k replace deteriorated water mains The amount recommended o reduced from OW,00o to $476,000 to a budget shift from Ca"al to the operating budget Washington Park Ingation $180000 9 Syslem Replacement i( Xe to funding constraints, this project is not recommended for funding this year dreinage Improvement, IsAllay 500 Block between Vugmia antl $110000 8 Sg Whiling Streets ,ue to funding constraints, this protect is not recommended for funding this year In response to the re ldenYs comments, Public Works staff performed rwng in the alley that mitigated the reported problem Emergency Buiwp Gxwrater $100,000 7 $100,060 CIPAC recommends that this pmpct be fully funded to enable the City's stoned water to be aaessad it natural gas and electrical aervrce is interrupted Stevenson Field Bleacher $23,000 6 Upgrade Due to funding constraints, this project is not recommended for funding this year Jog Path in Greenbea between Imperial Hwy b Avenue, from $20,000 1 6 M I I I I $0 Main West west to Mdkrest Due to funding constraints, this project in not recommended for funding Mrs year Additionally, d is not certain that residents would support this project Before proceeding, an effort to da*mm public senlaneM must be undertaken Total FY 2006-07 projects $5.240,000 $700,000 $200,000 $040,000 $725.000 $100,000 Eligible fund U .0 ^L 0 L U N f-- Q 0 3 d �- U 0 0414 N b4 0 0 ti CO 69 0 O 1� d4 0 I*- 64 0 Lo T-- V 64% o N fA 0 N � 6C O 000 V. d3 N M V- EA ?• o a zto o .. a z°� O LO LO � O M L V) O CD �Oi) N N� M t!7 � CO M � M OT lij N CD CU °) ,-. co C N O Cc o rn o E a a 0 �' CL ... °o w cc a y J . CO Cl) o�j CO 0. E 0 O v) o +� —� V t0 Y m � vii 3 0 y cn v) X U- c (D U CD c X C s. fA C N o N _ -J a m Z> W a U(/)