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2006 FEB 21 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 21, 2006 - 5 00 P M 5 00 P M SESSION CALL TO ORDER — Mayor McDowell at 5 00 p m ROLL CALL Mayor McDowell Mayor Pro Tom Gaines Council Member Boulgandes Council Member Busch Council Member Jacobson - Present Absent Present Present — arrived at 5 10 p m Present Mark Hensley, City Attorney, announced that Council would be meeting In closed session pursuant to Items Identified on the agenda and that 54956 9(b) Items were threats of litigation regarding the Nell Payne Claim No 06 -04 and Fransen relating to 916 Sheldon Street CLOSED SESSION The City Council moved Into a closed session pursuant to applicable law, Including the Brown Act (Government Code Section §54960, et seq ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters Pulido v City of El Segundo, USDC No 03CV7563 City of El Segundo v 2221 Park Place, LASC Case No BC319034 City of El Segundo v CTF2, Alaska, LASC Case No BC319033 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -4- potential cases (no further public statement Is required at this time); Initiation of litigation pursuant to Government Code §54956 9(c): -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIA I OR (Gov't Code §54957 6) -0- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8)• -1- matter Purchase of Real Property (Parcel Nos 4138- 004 -016 (primary parcel), 4138 - 004 -008 and 4138- 004 -015) City Negotiator Jeff Stewart, City Manager Property Owner Federal Express Corporation/Thomas Properties SPECIAL MATTERS — 0 matter Council recessed at 6 55 p m MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 21, 2006 - 7 00 P M 7 00 P M SESSION CALL TO ORDER — Mayor McDowell at 7 00 p m. INVOCATION — Bishop Craig Layne of the Church of Latter Day Saints PLEDGE OF ALLEGIANCE — Council Member Jim Boulgandes PRESENTATIONS — (a) Council Member Busch presented a Proclamation in recognition of Rotary International's 101 years of service to improving the human condition in local communities and around the world, and proclaiming February 23, 2006 as Rotary International Day in El Segundo ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Absent Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed - NONE A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Council Member Boulgarides to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 3 B SPECIAL ORDERS OF BUSINESS Consideration and possible action to conduct a Public Hearing on the operating and capital outlay requests up to $235,000 in the existing Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of Police The grant requires that expenditures will be utilized to supplement "front line law enforcement" (includes hiring officers, funding special enforcement details and purchasing equipment) (Fiscal impact $235,000 from COPS grant fund) Mayor McDowell stated this is the time and place hereto fixed for a public hearing on the operating and capital outlay requests up to $235,000 in the existing Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of Police The grant requires that expenditures will be utilized to supplement "front line law enforcement" (includes hiring officers, funding special enforcement details and purchasing equipment) (Fiscal impact $235,000 from COPS grant fund) City Clerk Mortesen stated that proper notice was completed and no communications had been received in the City Clerk's Office Jack Wayt, Police Chief, gave a report. MOTION by Council Member Jacobson, SECONDED by Council Member Busch to close the public hearing MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0. MAYOR PRO TEM GAINES ABSENT MOTION by Council Member Boulgarides, SECONDED by Council Member Jacobson to adopt Resolution No 4456 approving the use of COPS grant funds for special enforcement details and to purchase equipment related to supplementation of "front line law enforcement" MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT C UNFINISHED BUSINESS 2. Consideration and possible action to select the Los Angeles County Community Development Commission (CDC) to exchange the City of El Segundo's unallocated Community Development Block Grant (CDBG) funds totaling $90,000 at an exchange rate of $0 65 per CDBG dollar, for a total of $58,500 in General Revenue Funds and to allocate the funds to the Community Development Block Grant Home Delivered Meals and Senior In -Home Care programs for Fiscal Year 2006 -2007 Tina Gall, CDBG Consultant, gave a report MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 4 MOTION by Council Member Boulgarides, SECONDED by Council Member Jacobson to adopt Resolution No 4457 authorizing the exchange of CDBG funds with the CDC, authorize the City Manager to execute any and all documents necessary to complete the exchange of funds on behalf of the City and approve allocation of the funds for Home Delivered Meals and Senior In- Home Care projects for Fiscal Year 2006 -2007 MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 3 Approved Warrant Numbers 2551832 to 2552031 on Register No 9 in the total amount of $617,444 59 and Wire Transfers from 1/27/2006 through 2/09/2006 in the total amount of $891,678 66 Authorized staff to release Ratified. Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers. 4 Approved City Council Meeting Minutes of February 7, 2006 5 Approved an annual Professional Services Agreement No. 3568 and issuance of blanket purchase order for FY 2005 -06 in excess of $10,000 for Westchester Medical Group — Center for Heart and Health to provide employee fitness -for -duty and executive physical examinations (Fiscal Impact $70,000) Authorized the City Manager to execute the Agreement in a form approved by the City Attorney. 6 Approved Agreement No. 3569 with Bartel Associates, LLC for actuarial services to determine future medical costs of active and retired employees (Fiscal Impact $16,000) Authorized the City Manager to execute the Agreement in a form approved by the City Attorney 7 Approved the examination plan for the Personnel Merit System fob classification of Park Maintenance Supervisor 8 Approved Professional Services Agreement No 3570 with Willdan for providing an interim Senior Planner to replace the recent vacancy of the position and a part time Associate Planner to address special projects. (Fiscal Impact. $138,880 — Funding for the services are included in the 2005 -2006 budget No additional appropriations are necessary Authorized the City Manager to execute the Agreement in a form approved by the City Attorney MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 5 9 Approved Memorandum of Understanding (MOU) No 3571 with the Los Angeles County Metropolitan Transportation Authority (MTA) setting the terms and conditions for the receipt of grant funding in the amount of $1,207,000 for the Nash Street/Douglas Street One -Way to Two -Way Street Conversion Project and approval of the expenditure of Traffic Mitigation fees of $649,900 to cover the required 35% local match. METRO Call for Project ID # 8079 and TIP # LAOC8079 (Fiscal Impact MTA Grant Revenue of $1,207,000 and Traffic Mitigation Fees of $649,900) Authorized the City Manager to execute the MOU approved by the City Attorney. Approved expenditure of Traffic Mitigation fees in the amount of $649,900 to cover the required 35% local match 10 PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 11 PULLED FOR DISCUSSION BY COUNCIL MEMBER BUSCH 12 Approved funding related to the costs associated with the production and distribution of Emergency Preparedness materials to all El Segundo residential addresses. (Fiscal Impact. $15,000) 13 Pursuant to the El Segundo Municipal Code Sec 1 -7 -10, waived the bidding process, piggybacking on a GSA Contract #GS- 07F -6092R with All Traffic Solutions, a division of Intuitive Control Systems, LLC for the purchase of a programmable radar trailer with instALERT Rapid Messenger and five radar feedback signs (Fiscal Impact $37,600 from Office of Traffic Safety Grant) 14 Accepted a cash donation totaling $5,000 from DirecTV in support of Super CPR (Cardio- Pulmonary Resuscitation) Saturday and other public education programs to be held in 2006 for supplies, equipment and other resources. (Fiscal Impact: $5,000 donation) Authorized the City Manager to transfer the monies into the Emergency Services Public Education Account ($4,000) and the CPR General Fund Account ($1,000). 15 Authorized the acceptance of $583,745 in grant funding from the U S Department of Homeland Security, Office of Domestic Preparedness (ODP), under the Urban Area Security Initiative (UASI) for the Fiscal Year 2005 Federal Budget Year (FY2005), Grant #2005 -15, OES ID #037 - 44000. (Fiscal Impact; $583,750) Authorized the City Manager to sign a Memorandum of Understanding (MOU) No 3572 with the City of Los Angeles MOTION by Council Member Busch, SECONDED by Council Member Jacobson to approve Consent Agenda Items 3, 4, 5, 6, 7, 8, 9, 12, 13, 14, and 15 MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT CALL ITEMS FROM CONSENT AGENDA 10 Consideration and possible action to authorize Lieutenant Robert Turnbull to attend the 225th Session of the FBI National Academy from April 1, 2006 to June 9, 2006. (Fiscal Impact $3,000 from Asset Forfeiture Account) MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 6 MOTION by Council Member Boulgandes, SECONDED by Council Member Jacobson to authorize Lieutenant Robert Turnbull to attend the 225t" Session of the FBI National Academy from April 1, 2006 to June 9, 2006 MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0. MAYOR PRO TEM GAINES ABSENT. 11 Consideration and possible action regarding approval of a Professional Services Agreement (PSA) with Wellness Solutions to provide an employee wellness (physical fitness, nutrition and healthy lifestyle changes) program for all Police Department personnel (Fiscal Impact $100,000) Jack Wayt, Police Chief, gave a report MOTION by Council Member Busch, SECONDED by Council Member Boulgandes to approve Professional Services Agreement No 3573 with Wellness Solutions to provide an employee wellness (physical fitness, nutrition and healthy lifestyle changes) program for all Police Department personnel MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT F NEW BUSINESS 16 Consideration and possible action regarding approval of an Environmental Consultant Professional Services Agreement with Christopher A Joseph & Associates (CAJA) to conduct a California Environmental Quality Act ( "CEQA ") review for the development of land owned by Rosecrans Sepulveda Partners, LLC and others at the northeast corner of Rosecrans and Sepulveda Boulevard for Phase II of the Plaza El Segundo retail Center. (Fiscal Impact. $187,200 — to be reimbursed by project applicant) MOTION by Council Member Jacobson, SECONDED by Council Member Boulgandes to approve an Environmental Consultant Professional Services Agreement No 3574 with Christopher A Joseph & Associates (CAJA) to conduct a California Environmental Quality Act ( "CEQA ") review for the development of land owned by Rosecrans Sepulveda Partners, LLC and others at the northeast corner of Rosecrans and Sepulveda Boulevard for Phase II of the Plaza El Segundo retail center (Fiscal Impact $187,200 — to be reimbursed by project applicant) Authorize the City Manager to execute the Agreement Authorize the City Manager to execute a contract with the developer that requires the developer to reimburse the City for CEQA consultants' and legal services fees and costs. MOTION PASSED BY UNANIMOUS VOICE VOTE 410 MAYOR PRO TEM GAINES ABSENT. 17. Consideration and possible action regarding the approval of submitting comments prepared by RBF Consultants to the City of Los Angeles relating to the Integrated Resources Plan Draft Environmental Impact Report which proposes physical alterations to, and an increase in treatment capacity at the Hyperion Treatment Plant (Fiscal Impact None) MOTION by Council Member Busch, SECONDED by Council Member Jacobson to authorize the Mayor to sign and forward comments to the City of Los Angeles MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 7 G REPORTS — CITY MANAGER — Introduced BIII Crowe, new Assistant City Manager H REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — 18 Consideration and possible action to increase the City Council's compensation to $900 per month (Fiscal Impact $25,020 annually) Mark Hensley, City Attorney, read by title only ORDINANCE NO 1392 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE § 1- 4-3 REGARDING CITY COUNCIL COMPENSATION Council Member Boulgarides Introduced the Ordinance Second reading scheduled for March 7, 2006 Requested staff agendize information regarding City Clerk and City Treasurer compensation Council Member Boulgarides also announced the Pinning Ceremony for new Firefighters, February 22nd at 3 30 D m Council Member Busch — Reported on South Bay Council of Governments and the Ted Lieu sponsored Bill to increase the number of members on the AQMD Board and hopefully increase representation of the South Bay Announced Trees to the Sea, March toward the Ocean, March 11, 2006 at 9 00 a m Stated that 108 trees would be planted and maintenance done on existing trees Council Member Busch also requested that City Commissions' stipends be revisited Council Member Jacobson — Reported on the ICA Conference Mayor Pro Tern Gaines — ABSENT Mayor McDowell — Commented on the AQMD Bill and its process Stated the current Los Angeles representative supports the legislation Reported on the ICA Conference Also stated that the Capital Improvement Annual Program was to begin and requested interested parties apply for the vacancy on the Committee MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 8 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so Identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed - NONE MEMORIALS — NONE ADJOURNMENT at 8 03 p m PAAA Cindy Mort sen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 9