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2005 SEP 06 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 6, 2005 — 5 00 P.M 5 00 P M. SESSION CALL TO ORDER — Mayor McDowell ROLL CALL Mayor McDowell Present Mayor Pro Tern Gaines - Present Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 5 matters City of El Segundo v City of Los Angeles, et al , LASC No BS094279 City of El Segundo v 2221 Park Place, LASC Case No BC319034 City of El Segundo v CTF2 Alaska, LASC Case No BC319033 Yeaton v City of El Segundo, LASC Case No BS096351 Bressi v City of El Segundo, LASC Case Nos BC288293 and 288292 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956.9(c) -2- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6). -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS — 0 matter MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 6, 2005 PAGE NO 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 6, 2005 - 7 00 P M 7 00 P M SESSION CALL TO ORDER — Mayor McDowell INVOCATION — Michael Briney, Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson PRESENTATIONS — (a) Mayor ProTem Gaines presented a Proclamation by the City Council proclaiming Sunday, September 11th, a day of Remembrance in El Segundo and inviting the citizens of El Segundo to Freedom Park on September 11, 2005 at 8 30 a m ROLL CALL Mayor McDowell - Present Mayor Pro Tem Gaines - Present Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. - NONE A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Mayor ProTem Gaines read all ordinances and resolutions on the Agenda by title only, MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B SPECIAL ORDERS OF BUSINESS MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 6, 2005 PAGE NO 2 Consideration and possible action regarding a presentation by Sam 011vito, Executive Director of the California Contract Cities Association (CCCA), on a study completed by the Los Angeles County Auditor- Controller's Office which recommends an Increase in charges for countywide services provided by the Los Angeles County Sheriffs Department. Sam Olivito, Executive Director of the California Contract Cities Association, gave a presentation MOTION by Council Member Jacobson, SECONDED by Mayor ProTem Gaines to receive and file the presentation and authorize the Mayor to forward appropriate correspondence related to the potential implementation of Phase II of the County Auditor- Controller's study of Sheriffs Department services MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 2 Consideration and possible action (Public Hearing) regarding the FY 2005 -2006 Preliminary Budget and Five -Year Capital Improvements Plan Including discussion and possible direction regarding all City revenues and expenditures Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding the FY 2005 -2006 Preliminary Budget and Five -Year Capital Improvements Plan including discussion and possible direction regarding all City revenues and expenditures Clerk Mortesen stated that proper notice was completed and no written communications had been received in the City Clerk's Office Jeff Stewart, City Manager, gave a report. MOTION by Council Member Jacobson, SECONDED by Council Member Busch to continue the Public Hearing to September 20, 2005 and schedule the budget adoption for the September 20, 2005 meeting MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 3 Consideration and possible action (Continued Public Hearing) to adopt the Recreation and Park Commission's recommendation to increase Swim Lesson fees, Recreation Park Identification Card fees and Co -ed Softball League fees (Fiscal Impact $60,800 revenue) Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding the adoption of Recreation and Park Commission's recommendation to Increase Swim Lesson fees, Recreation Park Identification Card fees and Co -ed Softball League fees Clerk Mortesen stated that proper notice was completed and no written communications had been received in the City Clerk's Office Jeff Stewart, City Manager, gave a report Judy Andoe, Recreation & Parks Superintendent, addressed the recommended Increases to the recreation cards, swim fees, and co -ed softball league fees MOTION by Council Member Jacobson, SECONDED by Mayor ProTem Gaines to close the public hearing MOTION PASSED BY UNANIMOUS VOICE VOTE 510 MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 6, 2005 PAGE NO 3 MOTION by Mayor McDowell, SECONDED by Council Member Boulgandes to adopt Resolution No 4435 with the changes to Increase the adult recreation ID cards to $10, child recreation ID card fees to $5, no charge for Senior cards, softball fees to $300 and $20 for swim fees Substitute Motion: MOTION by Council Member Busch, SECONDED by Mayor ProTem Gaines to adopt the Resolution as present by the Commission MOTION FAILED BY THE FOLLOWING VOICE VOTE, AYES GAINES AND BUSCH, NOES, MCDOWELL, JACOBSON AND BOULGARIDES 213 Original MOTION with the swim fees to increase only for FY 05/06 MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES; MCDOWELL, BOULGARIDES AND JACOBSON NOES, GAINES AND BUSCH 3/2 C UNFINISHED BUSINESS D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 4 Approved Warrant Numbers 2548884 to 2549200 on Register No 22 in the total amount of $1,250,513 35 and Wire Transfers from 815/2005 through 8/25/2005 in the total amount of $1,982,254 02 Authorized staff to release Ratified- Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 5 Approved Special City Council Meeting Minutes of August 16, 2005 and Regular City Council Meeting Minutes of August 16, 2005 6 Adopted Ordinance No 1386 amending the El Segundo Municipal Code (ESMC) to eliminate the Economic Development Department and the position of Director of Economic Development, and correct the title of Department and Department Head to the Library and Cable Services Department and Director of Library and Cable Services. 7 Approved examination plan for the Personnel Merit System job classification of Office Specialist II — Human Resources. 8 Approved request on behalf of Boeing from JWT Employment Communications to place a 1,320 square -foot temporary sign on the exterior of the budding at 650 N Sepulveda Boulevard for 120 days Applicant. JWT Employment Communications. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 6, 2005 PAGE NO 4 Accepted the work as complete on the re- grading and enlargement of tee surfaces and replacement of tee boxes at the Lakes Golf Course. Approved Capital Improvement Project, Project No. PW 05 -11. (Final contract amount $88,000) Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office 10 Adopted plans and specifications for a Public Works protect at Camp Eucalyptus — Interior Cabinets, Project No PW 05 -08 (Estimated cost $15,000) Authorized staff to advertise the project for receipt of construction bids 11 PULLED FOR DISCUSSION BY MAYOR PRO TEM GAINES 12 Waived the formal bidding process per the El Segundo Municipal Code Sec 1 -7 -10 and authorized the Fire Department to purchase hardware, seats and installation to retrofit all fire response apparatus with mounting systems for upgraded Self Contained Breathing Apparatus (SCBA) from Allstar Fire Equipment (Fiscal Impact $12,200) 13 PULLED FOR DISCUSSION BY MAYOR PRO TEM GAINES MOTION by Council Member Busch SECONDED by Council Member Boulgarides to approve Consent Agenda Items 4, 5, 6, 7, 8, 9, 10, and 12 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 CALL ITEMS FROM CONSENT AGENDA 11 Consideration and possible action regarding the acceptance of $96,990 in grant funding from the U S of Homeland Security, Office of Domestic Preparedness (ODP), under the State Homeland Security Grant Program (SHSGP) for the Fiscal Year 2005 Federal Budget Year (FY 2005) (Fiscal Impact $97,000) MOTION by Council Member Busch SECONDED by Council Member Jacobson to authorize acceptance of $96,990 in grant funding from the U S Department of Homeland Security, Office of Domestic Preparedness (ODP), under the State Homeland Security Grant Program (SHSGP) for the Fiscal Year 2005 Federal Budget Year (FY 2005) (Fiscal Impact- $97,000) MOTIN PASSED BY UNANIMOUS VOICE VOTE. 5/0 13 Consideration and possible action to waive the formal bidding process and approve a contract with SBC for a certified upgrade of the 9 -1 -1 system for El Segundo Public Safety Communications Center The total cost for the upgrade is $128,517 75 and will be fully and directly funded by the State of California MOTION by Mayor ProTem Gaines, SECONDED by Mayor McDowell to waive the formal bidding process per the El Segundo Municipal Code Sec 1 -7 -10, based on a sole source vendor for a certified upgrade of the 9 -1 -1 system for El Segundo Public Safety Communications Center under California Master Purchase Agreement DGS -0026, Authorize the City Manager to execute a Scope of Work contract with SBC for a certified upgrade of the El Segundo Public Safety Communications Center's 9 -1 -1 system, Authorize the Administrative Services Department to MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 6, 2005 PAGE NO 5 Issue a "zero dollar" purchase order authorizing SBC to directly invoice the State 9 -1 -1 for the system upgrade The total cost for the upgrade is $128,517 75 and will be fully and directly funded by the State of California MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 F. NEW BUSINESS G. REPORTS — CITY MANAGER — NONE H REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE J REPORTS — CITY TREASURER - NONE K REPORTS — CITY COUNCIL MEMBERS Council Member Boulgandes — Announced the recruitment for firefighters Spoke regarding the hurricane situation and our emergency preparedness Requested agendizing the possibility of setting up an ad -hoc or permanent Public Safety Committee with representatives from the community Council Member Busch — Spoke regarding Hurricane Katrina He requested staff return with information regarding our ability to communicate after a disaster and how long would it take to set up communications with the community if normal channels were destroyed. Council Member Jacobson — Also stated the need for an update on the City's ability to respond in an emergency Mayor Pro Tem Gaines — Spoke regarding the ability of Individuals and cities to respond in an emergency He also stated that the public needs to be informed on how to survive Independently for the first 72 hours He requested that a test situation be performed He also requested that Council Member Boulgandes change his recommendation for a Public Safety Committee to be amended to a Committee to focus on disaster preparedness and community Involvement Council Member Boulgardes agreed to agendlze the consideration of a Disaster Preparedness Committee Mayor McDowell — Requested Mike Martinee, Area G, Executive Director, Office of Emergency Services make a presentation on Disaster Preparedness Announced the Fire and Police breakfast on September 10'' at 7:30 A.M. Noted that the Fire and Police Associations were requesting volunteers and all proceeds would be donated to the Gulf Coast Relief Fund MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 6, 2005 PAGE NO 6 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per per 3o minute limit total) Individuals who have receive value of $50 or more to communicate to the City, Council on behalf of another, and employees speaking on behalf of their employer, must so idet* themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Ron Swanson, resident, announced the formation of the SOUTH BAY GULF COAST RELIEF to benefit the Salvation Army First Coastal Bank will accept donations, an online credit card donations has been formed, and donations may also be dropped off at the Fire Department or City Hall MEMORIALS — Julian Uzcanga, firefighter of our Sister City Guaymas and Tiffany Corkins, wife of El Segundo motorcycle police officer, Aaron Corkins CELEBRATIONS — The births of Nicholas Jeffrey Fisher, brother of William and Jonathan and parents, Laune and Bill Fisher Emilie Anne, daughter of Corinne Murat, Manager of Government and Trade Affairs for Mattel, and her husband, Tetsunan Takahashi Twins Keely Lou and Kiley Alyse to Marsha Pumel Hansen, formerly with the Doubletree Hotels and President of our Chamber of Commerce, and Dave Hansen CLOSED SESSION None ADJOURNMENT at 8 30 P M 6 C1- kdllpm' Cindy Morltdsen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 6, 2005 PAGE NO 7