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2004 NOV 16 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 16, 2004 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 5:12 p.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL MATTERS - NONE CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, • and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 5 matters Flynn v. City of El Segundo, LASC No. YC046253 Bressi v. City of El Segundo, LASC Nos. BC288292 and 288293 City of El Segundo v. Stardust West Apartments, LASC No. YC031364 Pulido v. City of El Segundo, USDC No. 03CU7563 In re Petition of Time Warner Inc., Federal Communications Commission, CSR-El Segundo CA 0467 (filed 10/18/2004) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): - 1 - matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 16, 2004 PAGE NO. 1 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 0 matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter Council moved into open session at 6:59 P.M. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 16, 2004 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 16, 2004 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION— Rev. Bonnie Wulff from the Living in the Inner Light Foundation PLEDGE OF ALLEGIANCE — Council Member Jim Boulgarides PRESENTATIONS — (a) Mayor Pro Tern Gaines presented a Proclamation to Chief Norm Angelo observing November 22, 2004 through December 17, 2004 as the Spark of Love Toy Drive and encouraging the community to support this holiday program by contributing toys and non- perishable foods to the El Segundo Fire Department during November 22 through December 17, 2004. (b) Presentation of award by the Municipal Information Systems Association of California (MISAC) to the City of El Segundo and for "Excellence in Information Technology Practices ". ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While a// comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Ron Swanson, representing the Chamber of Commerce, spoke on the upcoming Holiday Parade. Chris Powell, School Board Member, spoke regarding Item 1, waiving fees for special events and requested clarification. A. PROCEDURAL MOTIONS MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 16, 2004 PAGE NO. 3 Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 SPECIAL ORDERS OF BUSINESS UNFINISHED BUSINESS Consideration and possible action regarding fee waivers for special events. Adopt fee waiver guidelines for Special Event Permits. Establish Fee Waiver Account. (Fiscal Impact: $23,041) Mary Strenn, City Manager, gave a report. Stacia Mancini, responded to questions. Council consensus to return with an additional analysis of normal work hour operation costs versus overtime costs, and develop a policy on "co- sponsorship" of events. Also notify any affected organizations of potential changes to City policy regarding fee waivers. Re- analize at budget review. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2. Consideration and possible action regarding the announcement of the appointments of two candidates to the Planning Commission, one appointment to the Community Cable Advisory Committee, and the appointment of a resident representative to the Economic Development Advisory Council. Mayor McDowell announced the following appointments: Appointed Cheryl Ann Frick to a full four -year term on the Planning Commission to expire June 30 2008 and David Wagner to a partial term on the Planning Commission to expire June 30, 2007; appointed Philip Georgious to a full four -year term on the Community Cable Advisory Commission to expire October 31, 2008; and appointed Scott Reed to the Economic Development Advisory Council no term expiration. Council Member Busch noted that after speaking with his employer he did not have a potential conflict with Consent Item 8. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 16, 2004 PAGE NO. 4 3. Approved Warrant Numbers 2544086 to 2544330 on Register No. 3 in the total amount of $1,137.211.00 and Wire Transfers from 10/22/2004 through 11/04/2004 in the total amount of $335,688.83. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approved City Council Meeting Minutes of November 3, 2004. 5. Adopted annual Resolutions Nos. 4399, 4400, 4401, 4402 and 4403 establishing and updating the City /employer's contribution under the Public Employees' Medical and Hospital Care Act for the City's bargaining units. 6. Approved a three -year Memorandum of Understanding (labor agreement No. 3411) between the City of El Segundo and the El Segundo City Employees Association. (Fiscal Impact: FY 2004 -2005 is $155,100). Adopted Resolution No. 4404 approving the Memorandum of Understanding. 7. Approved a three -year Memorandum of Understanding (labor agreement No. 3412) between the City of El Segundo and the El Segundo Police Support Services Employees Association. (Fiscal Impact: FY 2004 -2005 is $45,000). Adopted Resolution No. 4405 approving the Memorandum of Understanding. Approved an operation permit located at 1924 East Maple Street and /or 500 South Douglas Street to allow Dav -El Chauffeured Transportation Network, a chauffeured limousine business to transport passengers on the City's public streets. 9. Adopted of plans and specifications for the 2004 -2005 Annual Contract for the City -wide Curb and Sidewalk Repair Program — Project No. PW 04 -11. (Estimated Cost: $50,000) Authorized staff to advertise the project for receipt of construction bids. 10. PULLED FOR DISCUSSION BY COUNCIL MEMBER BUSCH 11. Authorized the City Manager to issue a letter of concurrence to the City of Simi Valley to utilize a radio frequency co- channeled with one assigned to the City. 12. Approved a special permit, per Municipal Code, Section 8- 8 -7(D) (2), the waiver of fees for city services associated with Holiday Main Street Parade. (Fiscal Impact: $8,233). 13. Awarded a three year Contract No. 3413 to Bell Building Maintenance Company for the City's janitorial services effective January 1, 2005. (Fiscal Impact: $106,812) Authorized the City Manager to execute an agreement for services subject to approval by the City Attorney. MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Busch to approve Consent Agenda Numbers 3, 4, 5, 6, 7, 8, 9, 11, 12 and 13. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0.. MAYOR PRO TEM GAINES ABSTAINING ON CONSENT ITEM 4 AS HE WAS ABSENT FROM THE MEETING. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 16, 2004 PAGE NO. 5 CALL ITEMS FROM CONSENT AGENDA 10. Waive formal bidding process per the Municipal Code, and approve the City's use of a State of California approved — California Multiple Award Schedule (CMAS) Contract #GS -27F- 0034A for library carpet with Shaw Industries, Inc. (manufacturer) and award Contract No. 3414 to the authorized distributor and installers Spectra Contract Flooring, in the amount of $67,000 for carpeting and installation on the main floor of the City Library. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Jacobson to waive formal bidding process per the Municipal Code, and approve the City's use of a State of California approved — California Multiple Award Schedule (CMAS) Contract #GS- 27F -0034A for library carpet with Shaw Industries, Inc. (manufacturer) and award Contract No. 3414 to the authorized distributor and installers Spectra Contract Flooring, in the amount of $67,000 for carpeting and installation on the main floor of the City Library. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 14. Consideration and possible action regarding adoption of a resolution increasing the civil penalties for parking violations regulated by Title 8 of the El Segundo Municipal Code. Captain Mitch Tavera gave a report and responded to questions. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to adopt Resolution No. 4406 increasing the City's civil penalties for parking violations, including but not limited to street sweeping violations. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR MCDOWELL, MAYOR PRO TEM GAINES, COUNCIL MEMBERS BUSCH AND JACOBSON; NOES: COUNCIL MEMBER BOULGARIDES. 4/1 15. Consideration and possible action regarding the authorization for the Fire Department to purchase an Urban Search and Rescue (USAR) Vehicle from the sole source vendor, Hackney Emergency Vehicle Company. (Fiscal Impact: $530,000 for Vehicle and Equipment). Norm Angelo, Fire Chief, gave a report. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to, pursuant to El Segundo Municipal Code Sec. 1 -7 -10, waive the bidding process based upon sole source vendor for an Urban Search and Rescue (USAR) Vehicle which is in keeping with NFPA Standard 1901 and meets the City of El Segundo Fire Department specifications. Authorize the City Manager to sign Contract No. 3415 with the Hackney Emergency Vehicle Company to build an Urban Search and Rescue Vehicle. Authorize the disposal of the Technical Rescue Vehicle at auction after the USAR vehicle is in service. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 16, 2004 PAGE NO. 6 16. Consideration and possible action regarding a status report on the direction from the Los Angeles County Department of Health Services (DHS), Emergency Medical Division regarding paramedic transports after the pending closure of Robert F. Kennedy (RFK) Hospital. There will be an oral presentation. (Fiscal Impact: None) Mary Strenn, City Manager, and Norm Angelo, Fire Chief, gave a report. Council consensus to receive and file status report on the direction from the Department of Health Services (DHS) regarding paramedic transports after the closure of Robert F. Kennedy (RFK) Hospital. H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK 17. Demonstration of Questys Document Imaging Program. J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — 18. Consideration and possible action regarding a status report on implementation of Public Access Defibrillators ('PADS ") in City of El Segundo buildings. (Fiscal Impact: None) Norm Angelo, Fire Chief, gave a report. Council consensus to receive and file status report on implementation of PADs. Council Member Boulgarides noted that work was progressing on Campaign Finance Reform sub- committee. Council Member Busch — Praised the Fire Department for their excellent work on a recent residential fire. Also wished everyone a wonderful Thanksgiving. Council Member Jacobson — Noted that that the Planning Commission postponed the Plaza El Segundo Item until their meeting on December 15, 2004. Mayor Pro Tern Gaines — Reported on the six -year Transportation Authorization Bill in Congress. Reported on upcoming SBCOG Homeland Security Task Force meeting. Requested a review on emergency notification plan be agendized for the second meeting in December. Mayor McDowell — Requested information be brought back to Council regarding type of recognition for 911 event along with other veterans day recognitions. Requested a brief presentation from the LAEDC or Regional Alliance on efforts in keeping the Air Force Base here in El Segundo and financial impact of revenues and expenditures generated by LAAFB. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 16, 2004 PAGE NO. 7 Also announced the cities of Los Angeles and El Segundo have agreed to enter negotiations to draft a intergovernmental agreement regarding the LAX Master Plan. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed.- NONE CELEBRATIONS — Birth of Hunter Angelo Trujillo, born Thursday, November 4, 2004, to Holly and John Trujillo of Puyallup, Washington. Hunter's grandparents are Fire Chief Norm Angelo and wife Linda. CLOSED SESSION - NONE ADJOURNMENT at 8:38 p.m. Cathy Do nn, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 16, 2004 PAGE NO. 8