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2004 MAY 18 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 18, 2004 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Govemment Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2 matters Flynn v. City of El Segundo, LASC No. YC046253 Bressi v. City of El Segundo, LASC Nos. BC2888292 and BC2888293 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 0 matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter SPECIAL MATTERS — None Council moved into open session at 6:59 P.M. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 18, 2004 PAGE NO. 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 18, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell INVOCATION — Fr. Jim Anguiano of St. Anthony Catholic Church PLEDGE OF ALLEGIANCE — Council Member Eric Busch PRESENTATIONS — (a) Council Member Busch presented a Proclamation by the Mayor and members of the City Council proclaiming Tuesday, May 18, 2004 as the El Segundo Junior Kings Ice Hockey Players Day in El Segundo. (b) Council Member Boulgarides presented a Proclamation by the Mayor and Members of the City Council proclaiming Thursday, May 27, 2004 as the El Segundo Concert Band Day and inviting the community to experience a performance at the Gazebo in Library Park from 6:30 p.m. until sunset, on May 27th. (c) Council Member Jacobson presented a Commendation to Bill McCaverty for his many years of service to the community as a Recreation & Parks Commissioner. (d) Mayor ProTem Gaines presented a Commendation to Mary Kobus, Deputy City Treasurer of the City of El Segundo, for her dedication to municipal service for which she has been recognized by the California Certified Municipal Treasurer's Association with the California Certified Municipal Treasurer Award. (e) Mayor McDowell presented a Commendation to Bill Wenger and Jack Kenton for their years of service to the Community as members of the LAX Advisory Committee. Clerk Mortesen announced that a draft resolution stating the City's opposition to Alternative D of the Los Angeles International Airport Master Plan was available on the table outside the Council Chambers. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 18, 2004 PAGE NO. 2 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, spoke regarding item C -2, MWW Group and Urban Dimensions contract extensions and the opposition to LAX Master Plan Alternative D. Karlie Day, Tree Musketeers, spoke regarding the over trimming of the trees on Grand Ave. Rachael Wilson, Tree Musketeers, spoke regarding the over trimming of the trees on Grand Ave. Nora Rouke, Tree Musketeers mentor, spoke regarding the over trimming of the trees on Grand Ave. Mike and Anthony Rotolo, residents, spoke regarding the removal of the berry vines and the over trimming of the trees on Grand Ave. Dan Erhler, Chamber of Commerce, spoke regarding a partnership with the Chamber of Commerce and the Tree Musketeers to provide assistance with item number 11. Mayor ProTem Gaines left the dais at 7:30 p.m. Juli Potter, resident, requested clarification on item C -2, and spoke regarding the trees. Cheryl Frick, resident, spoke regarding the over trimming of the trees on Grand Ave. Gail Church, Tree Musketeers, spoke regarding the over trimming of the trees on Grand Ave. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Jacobson, SECONDED by Council Member Busch to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM GAINES ABSENT B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action regarding the presentation of Fiscal Year 2003 -2004 Midyear Financial Budget Review and approval of Fiscal Year 2004 -2005 Budget Preparation Calendar. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 18, 2004 PAGE NO. 3 Bret Plumlee, Administrative Services Director and Gavin Curran, Assistant Finance Director, gave a report. MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to receive and file Fiscal Year 2003 -2004 Midyear Financial presentation, direct staff to proceed with Fiscal Year 2004 -2005 Budget Calendar, and revert to a modified hiring freeze. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM GAINES ABSENT Presentation by City consultants regarding Los Angeles International Airport (LAX) expansion /Master Plan efforts and consideration and possible action to approve an agreement with the MWW Group and amend an existing agreement with Urban Dimensions for work related to the City's efforts regarding the LAX Master Plan. (Fiscal Impact - $45,000) Urban Dimensions and MWW Group gave presentations regarding the Los Angeles International Airport expansion /Master Plan efforts. MOVED by Council Member Busch, SECONDED by Council Member Jacobson to receive and file presentations by Urban Dimensions and the MWW Group, authorize the City Manager to execute an amendment to Agreement No. 3256 with Urban Dimensions, which reduces the compensation to the consultant to an amount not to exceed $40,000, for the remainder of Fiscal Year 2003/2004, authorize the City Manager to execute Agreement No. 3338 with the MWW Group for the remainder of Fiscal Year 2003/2004 in an amount not to exceed $32,000, authorize a budget transfer from General Liability Fund to Account Number 001 -400- 290 -6406 in the amount of $45,000. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM GAINES ABSENT D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 3. Consideration and possible action regarding a three -month contract extension for the Park Vista Senior Housing (615 E. Holly Ave.) management company for Community Housing Management Services. (Fiscal Impact — none) MOVED by Council Member Busch, SECONDED by Council Member Jacobson to approve the Community Housing Management Services Contract No. 2875 extension in a form approved by the City Attorney and authorize the City Manager to execute. MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0. MAYOR PROTEM GAINES ABSENT E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 18, 2004 PAGE NO. 4 4. Approved Warrant Numbers 2540530 to 2540809 on Register No. 15 in the total amount of $1,401,180.63 and Wire Transfers from 4/23/2004 through 5/6/2004 in the total amount of $356,320.41. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5. Approved City Council Meeting Minutes of May 4, 2004. 6. Authorized the City Manager to approve a one -year extension of professional services Agreement No. 2717 for auditing services with Lance, Soil & Lunghard through 2003 -2004 for $38,800, consisting of $30,800 annual audit and $8,000 in additional audit services. Received and filed status report on refinancing the Golf Course bonds. 8. Awarded Contract No. 3339 to Horizon Mechanical Contractors of California, for the Installation of Chlorination System at City Pool (the "Plunge ") at 219 West Mariposa Avenue — Project No. PW 03 -14 — Approved Facilities Maintenance Program. (Fiscal Impact $34,360). Authorized the City Manager to execute the contract on behalf of the City in a form approved by the City Attorney. Approved Change Order No. 1 in amount of $78,603.27, accepted the work as complete on the project for Reconstruction of Storm Water Pump Station No. 16 at 408 Eucalyptus Drive — Approved Capital Improvement Program — Project No. PW 03 -01. (Final Project Cost $1,215,031.27). Authorized the City Clerk to file the City Engineer's Notice of Completion it the County Recorder's Office. 10. Awarded a contract to Erin Murphy to provide services as the Director of Summer Adventure Camp for the Recreation and Parks Department. (Fiscal Impact $12,000). Authorized the City Manager to execute Professional Services Agreement No. 3340. MOVED by Council Member Jacobson, SECONDED by Council Member Boulgarides to approve Consent Agenda Numbers 4, 5, 6, 7, 8, 9 and 10. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM GAINES ABSENT CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER — Encouraged the public to apply for various committee and commission openings. H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 18, 2004 PAGE NO. 5 K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Reported on the League of California Cities Legislative Day. Council Member Busch — 11. Consideration and possible action regarding tree trimming along Grand Avenue in the City of Los Angeles. (Fiscal Impact — None) Council Member Busch stated he will be meeting with Los Angeles City Council Member Cindy Miscikowski to discuss the possibility of a shared project regarding tree maintenance on Grand Ave. and the new trees on Imperial Ave. Council Member Jacobson — Announced Super CPR class on Saturday. Mayor Pro Tern Gaines — Absent Mayor McDowell — 12. Consideration and possible action to adopt a Resolution opposing "Alternative D" of the Los Angeles International Airport (LAX) Master Plan. (Fiscal Impact — None) RESOLUTION NO. 4379 A RESOLUTION STATING THE CITY'S OPPOSITION TO "ALTERNATIVE D" OF THE LOS ANGELES INTERNATIONAL AIRPORT MASTER PLAN MOVED by Jacobson, SECONDED by Council Member Busch, to adopt Resolution No. 4379 opposing "Alternative D" of the Los Angeles International Airport (LAX) Master Plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM GAINES ABSENT PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, spoke regarding the MWW Group and Urban Dimensions contract. Juli Potter, resident, asked if any taxpayer dollars are being paid to Mike Gordon regarding his trip to Washington and his efforts on LAX and the Air Force Base. She also spoke regarding the washing of Police Cars, traffic around the schools, new houses in town, and LAX. Matthew Cano, Senior Class Governor, announced a car wash fundraiser for the Glotz and Burns families, at Main and Mariposa on Saturday May 22. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 18, 2004 PAGE NO. 6 City Attorney Mark Hensley reiterated that no City Council Agendas were in violation of the Brown Act. Council Member Boulgarides requested suggestions on campaign reform be agendized for a future meeting. MEMORIALS — Adjournment in memory of Jim Stinnett, Jr. CLOSED SESSION — NONE ADJOURNMENT at 9:10 p.m. I Cindy ftesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 18, 2004 PAGE NO. 7